Executive Assistant

Remote – US

Who we are

Samsara (NYSE: IOT) is the pioneer of the Connected Operations Cloud, which allows businesses that depend on physical operations to harness IoT (Internet of Things) data to develop actionable business insights and improve their operations. Founded in San Francisco in 2015, we now employ more than 1,800 people globally and have over 1.5 million active devices. Samsara also went public in December 2021 and we’re just getting started.

Recent awards we’ve won include:

• #2 in the Financial Times’ Fastest Growing Companies in Americas list 2021
• Named as a Best Place to Work in Built In 2022
• #19 in the Forbes Cloud 100 2021
• IoT Analytics Company of the Year in 2022’s IoT Breakthrough Winners
• Forbes Advisor named us the Best Solution for Large Companies – Fleet management software for 2022!

We’re driving change in industries that are yet to fully embrace digital transformation. Physical operations make up a massive slice of the global economy but haven’t benefited from innovation and actionable information in the way that other sectors have. The potential for scale and impact is huge.

About the role:

Samsara is searching for a highly adaptable, motivated, and execution-oriented Executive Assistant. You will directly support 2-3 executives within the R&D organization, and will be responsible for executing administrative duties and special projects. The ideal candidate is self-directed and autonomous, is capable of managing a varied workload from multiple inputs, and can prioritize the day-to-day against the bigger picture.

Reporting to the Manager of Administrative Operations, you will work alongside a team of fellow EAs, executives, and key departmental stakeholders to provide top-tier administrative support. Organizational and project management skills are paramount to this role – if you have experience supporting R&D, product or Hardware organizations, we want to meet with you!

In this role, you will:

• Manage and optimize multiple executive calendars
• Be a representative of your executive, including meeting coordination, email correspondence, liaising between departments and key stakeholders, and taking meeting minutes
• Assist in creating and managing agendas for departmental staff meetings
• Help organize and plan for internal events (offsites, team-building, etc.)
• Plan and book complex travel itineraries
• Lead special projects under your executive’s direction
• Anticipate and react to executive requests in an expedient manner
• Champion, role model, and embed Samsara’s cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices

Minimum requirements for the role:

• 2-5 years of experience providing administrative support to senior executives
• Familiarity with Product and R&D teams at a SaaS or hardware company
• Ability to proactively notice inefficiencies and solve problems, with little guidance
• Strong organizational, project management and problem-solving skills
• Ability to organize, multi-task, and prioritize
• Strong communication skills both written and verbal
• Ability to be resourceful and proactive with a strong bias to action
• A strong sense of direction around sensitive scenarios and confidential information
• Familiarity with a startup environment and strong understanding of how business works
• Friendly and professional demeanor and is excited about contributing to our team culture
• Bachelor’s degree or equivalent work experience

At Samsara, we welcome everyone regardless of their background, race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, etc. We depend on the unique approaches of our team members to help us solve complex problems. We are committed to increasing diversity across our team and ensuring that Samsara is a place where people from all backgrounds can make an impact.

Accommodations

Samsara is an inclusive work environment, and we are committed to ensuring equal opportunity in employment for qualified persons with disabilities. Please email accessibleinterviewing@samsara.com or click here if you require any reasonable accommodations throughout the recruiting process.

US Only: Please note that Samsara’s COVID-19 vaccination policy requires all team members who will be meeting in person for business or working from one of our offices to be fully vaccinated against COVID-19 or submit regular testing. People who cannot be vaccinated for qualifying medical conditions, sincerely held religious beliefs, and other legally protected categories, may request an accommodation.

Benefits

Our target total compensation market position is in the top 25% of all software and hardware companies. Our full time employees receive an above market-rate salary, an outstanding equity offering, employee-led remote and flexible working, health benefits, personal development, Samsara for Good charity fund, and much, much more. Take a look at our Benefits site to learn more.

Flexible Working

At Samsara, we have adopted a flexible way of working, enabling teams and individuals to do their best work, regardless of where they’re based. We value in-person collaboration and know a change of scenery and quiet space to work is welcomed from time to time, but also appreciate that the world of work has changed. Our offices remain open for those who prefer to collaborate or work in-office, but we also encourage fully remote applicants. As most roles are not required to be in the office, we are able to hire remotely where Samsara has an established presence. If a role is required to be in a certain location and candidates do not have work authorization for that location, Samsara will conduct an immigration assessment. If the role is not required to be in a specific location, Samsara will move forward with the remote location that works best for the business. All offers of employment are contingent upon an individual’s ability to secure and maintain the legal right to work at the company. 

Audit Support Assistant

Job LocationsUS-Remote

ID2022-1290

Category

Audit – Healthcare

Position Type

Regular

Overview

We are looking for a full-time Audit Support Assistant to join our support team. In this role, the Audit Support Assistants are directly responsible for serving as the point of contact for the audit team in facilitating responses to general inquiries and data requests from both internal and external clients.

For the safety of our employees and those considering employment with Cotiviti, we are currently conducting all interviews virtually. In addition, the majority of the Cotiviti team is currently working remotely, and we are onboarding new hires remotely as well. As we monitor the pandemic, these arrangements may change and we will update accordingly.

What will you do?

• Perform a variety of support and general administrative assignments in support of the audit or auditors, including filing, data entry, and tracking/correspondence while following established standards and work processes.
• Obtains data files and/or generates reports for audits by identifying appropriate file parameters extracting data from downloaded and/or imported data files as requested by auditor. May be required to review client systems and update Cotiviti systems accordingly.
• Serves as a point of contact and facilitate responses to general inquiries and data requests from both internal and external customers. As requested or required, communicates directly with the client or providers following established processes and procedures.
• Provides proofing support on claims submittals to double check totals, verbiage, calculations or general accuracy prior to client submission.
• Maintains productivity goals and standards set by the department. Insure all department rules and processes are followed. Alerts manager of system issues or other issues impacting productivity.
• Achieves the expected level of quality set by the department. Verifies completeness and accuracy of work. Alerts manager of issues or concerns impacting quality of work.

What skills should you possess?

• At least 6 months experience in healthcare related field preferred
• Bachelors’ Degree in Health Information Management, Health Policy, and/or related field, preferred
• Strong computer skills Microsoft Office (Word, Excel, Outlook); Access preferred
• Excellent verbal and written communication skills
• Ability to work well in an individual and team environment 

Executive Assistant

• Remote job

Graphite is a boutique digital marketing firm that builds scalable growth engines for consumer technology companies such as Ticketmaster, MasterClass, BetterUp, and Honey. We specialize in search engine optimization (SEO), content strategy, mobile app growth, and conversion optimization. We are a fully distributed team that is dedicated to creating an environment where you do the best work of your career. With headquarters in San Francisco and team members across North America, Latin America, Europe, and Asia, we are ready to welcome our next team member!

We’re looking for an Executive Assistant to join our team. You will be responsible for the execution of personal and professional support for the General Manager and back up for the CEO’s Office. This role will work across multiple departments and is critical to support the effective and efficient operations of a very fast-paced and rapidly changing business environment.

This is a fully remote job opportunity.

What you’ll do

• Work closely with the General Manager to execute professional projects and back up the CEO’s Office, as required.
• Managing, booking, optimizing, and supporting calendar coordination across multiple calendars and time zones.
• Preparing various expense reports and other administrative requirements.
• Assist in supporting the Executive Assistant Team, as needed.
• Assist with planning corporate events and travel.

Job requirements

• Demonstrated ability (and desire!) to lead with the resourcefulness and energy of a start-up employee with a high-degree of administrative skills.
• Be detail-oriented, proactive, motivated and have excellent written and verbal communication skills.
• Proven experience working as an Executive Assistant.
• Proven experience in both large to small scale events and travel planning.
• Thrives in a fast-paced environment, juggling multiple projects and deadlines.
• Fluent in both Spanish and English is a must.

How we’ll help:

Graphite’s mission is to create an environment where you build the best work of your career. In order to facilitate this, we provide:

Process As Needed – We view the process as a way to empower better work, not as a series of dogmatic rules. We develop the best internal processes the same way we develop products – through iteration, measurement, and continuous improvement.

Autonomy – We trust you to be excellent at what you do. We will provide as much support as needed when needed, but no more. You will have autonomy and agency to drive projects forward, and own decisions and outcomes.

Flexible Work Environment – Everyone’s optimal work style is unique. We operate as a distributed team across North & Latin America and Asia. We optimize for productivity and performance, not time spent in an office. Help us build an optimal work environment that fits you as an individual.

Compensation – We want to work with the best people in the World and compensate accordingly.
Vacation & Time Off – In order to be the best version of yourself, you need time to recharge. We offer flexible PTO. Take time when you need it.
Benefits – We will ensure you have quality health care coverage and opportunities to further your education.

Graphite provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. 

Administrative Assistant

• Remote, United States
• Full time
• PageUp

Here’s what we know for sure: companies work well when they’ve got the right people. That’s what inspired us to build a SaaS platform that makes recruiting, onboarding, developing and retaining people simply. From humble beginnings in Melbourne, we quickly grew and now we’re proud to have homes in Sydney, New York, London, Singapore, Manila and Dublin and a platform that is used by 5.3 million customer employee users in over 190 countries. (But that’s enough about us.)

Your Profile

Supporting our North American team based remotely in the US, utilize your organization skills to provide a professional and personable service across the business as our Administrative Assistant. You will be responsible for ensuring robust processes are in place to deliver general office administration in an accurate and efficient manner and provide scalable solutions and process improvements with that bit of Zing. You will play a key role in onboarding/offboarding employees, providing sales support, administration duties, and travel booking.

The role

• Receive documents from new starters and follow up if not received by their first day of employment
• Order welcome gifts for new starters
• Organize returned equipment from previous employees and ship new laptops to new employees
• Order office equipment (monitor, headsets, etc) to new starters
• Complete prospect and new client vendor forms, Complete new customer vendor registration forms
• RFP compiling/printing support
• Investigate registration requirements for any new clients in a State not currently registered, complete and submit registration forms and follow up with agents accordingly
• Request insurance certificates for clients and prospects
• Reporting compliance for Client contracts
• General Office Administration – answering phones and general office queries
• Point of contact for North America team as well as for other regions with general queries (eg: follow up with phone service providers, organize shipments for various items to the team)
• ADP Administration for the North America team
• Submit payments by credit card for various marketing events
• Organise flight and hotel bookings
• Executive Support

And of course, the perks

There’s something for everyone across our benefits – an extra day of leave to do something awesome (no really – it’s called Awesome Day), paid parental leave for primary and secondary carers, flexible working, a wellbeing allowance, an employee assistance program and volunteer leave.

Our global presence also means those with a little wanderlust have the opportunity to take their career to new places. Pardon the pun.

Sound like your kind of role? Then we’d love to meet you!

At PageUp we know diverse teams make better decisions for everyone, so we encourage people of all backgrounds and abilities to apply.

Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and those in other underrepresented groups tend to only apply when they match every criteria. So if you think you have what it takes, but don’t necessarily meet every single point on the job description, please still get in touch. We’d love to have a chat and see if you could be a great fit.

Equal Opportunity at PageUp

We are an equal opportunity employer and value diversity, equality, inclusion, and belonging at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or genetic information. 

Title: Executive Assistant – Marketplace Team

Location: Remote- US

Who we are

Our mission is to become the trusted source of lifelong guidance for the next generation, helping millions of families find paths toward better life outcomes.

Our team has now made it possible for students and families to run their entire post secondary process for free in one place. This starts at an early age by having equitable access to critical advice via a CollegeVine connected school district. They are then able to sharpen their intuitions with machine learning-aided simulations or peer advice, interact with and be recruited by admissions officers from over 1,500 schools in the US, learn from the best experts via free livestreams, or even engage with professional services to aid in realization of their aspirational path. CollegeVine helped over 20 million families in 2021.

Location

This is a remote position. The Executive Assistant to the Marketplace Team is expected to be available during designated working hours, Monday-Friday Eastern Time. These working hours are subject to change.

About the role

We are seeking an Executive Assistant who is a capable and motivated operational expert to handle a wide array of business tasks alongside our co-founder/General Manager (GM) of our Marketplace and the wider Marketplace team. As the Executive Assistant, you will assist the GM in critical, day-to-day operational work as well as tackle some of the team’s strategic initiatives. We’ve scoped this role to enable our GM to work more effectively and with more insight across the entire department and cross-departmentally with the wider organization.

What you’ll do

The Executive Assistant will:

• Maintain and own the General Manager’s calendar, serving as a gatekeeper for incoming meetings and prioritizing how time is spent during the day.
• Effectively draft and disseminate communications to both internal and external stakeholders via various channels including but not limited to email, Slack, etc. (at times on behalf of the GM)
• Plan, prepare materials, and take clear and concise notes for internal and external meetings
• Manage and monitor a dynamic roadmap to ensure the GM and marketplace team are hitting time-specific tasks
• Coordinate and schedule the hiring, onboarding, and training logistics for new marketplace team members in collaboration with People Operations
• Provide support on oftentimes complex or confidential matters with discretion
• Arrange and execute travel plans and itineraries, as needed
• Complete and provide support on any other administrative tasks as requested by the GM to further Marketplace work.

This job requires sitting and/or standing at a computer workstation. Some travel may also be required.

Competencies

• Excellent habits around organization, problem-solving, and follow-up
• Strong writing skills, with consistent attention to detail
• Strong communication skills and comfort in a remote environment
• High level of emotional intelligence and experience working with various personalities
• Naturally exercises absolute discretion both inside and outside the company
• Incisive information gathering and monitoring skills
• Understanding of the power of the executive assistant role and excitement for doing it well
• An optimist with a positive energy that other people draw upon
• Familiarity with a fast-growing startup, sales, product management, and/or recruitment a plus

Required Education and Experience

• 5-7 years of experience in an administrative support role at the executive level (C-Suite experience a plus)
• Bachelor’s Degree in business or a related field is preferred but not required
• Expertise with G Suite (G calendar, Docs, Sheets and Slides), Slack and Zoom

Preferred Education and Experience

• Salesforce experience a plus
• Greenhouse or other ATS experience a plus

FLSA Classification

Exempt, full time

Salary Range

Commensurate with experience. Salary range is $65-75K.

How to get started

If you’re excited by the idea of seeing yourself in this role at CollegeVine, please apply with your CV and a cover letter that best expresses your interest and a list of five adjectives a previous manager would use to describe you.

Why you’ll love working at CollegeVine

• Enjoy actually meaningful work: Spare yourself the dread of having to do mental gymnastics about your company’s mission by working on something that’s high impact and clearly beneficial for society.
• Iterate quickly and see the impact of your decisions and hard work: You’ll find that the teammates who you serve are not only appreciative, and also celebrate your ideas and innovations.
• Be part of a strong consumer brand: We’ve been closing the guidance gap in the United States since 2013 and have one of the most valuable brands in the higher education attainment space. Mention you work at CollegeVine to any college-bound family and see their faces light up.
• Contribute to a mindful remote culture with real flexibility: We claim to do remote right and can’t wait to talk to you about it. If you find a team you love, working on a mission you find meaningful, then why let caring for a loved one, moving cross-country, venturing abroad, or even living on a boat stop you?
• CollegeVine was founded in 2013 in Cambridge, MA and reaches over 20 million families annually who are in the high school-to-college or college-to-career phases. Our roots are in delivering near-peer mentorship at scale, which has since evolved to delivering lifelong guidance with a focus on data and technology. We have raised over $42m in venture funding from dedicated investors such as Morningside Technology Ventures (Xiaomi, TikTok), the founding partner of 5Y Capital, Fidelity, University Ventures, and more. In 2020, after years of being a remote-friendly company, CollegeVine became a fully remote company centered on Eastern Time with a diverse cast of team members based predominantly in the United States, but also around the world.

CollegeVine is an equal employment opportunity employer. CollegeVine’s policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, marital status, disability, military status, genetic information, or any other basis protected by applicable law. CollegeVine also prohibits harassment of applicants or employees based on any of these protected categories. It is also CollegeVine’s policy to comply with all applicable laws respecting consideration of unemployment status in making hiring decisions. 

Title: Administrative Assistant

Location: US National – Remote

The Administrative Assistant role at Thirty Madison is pivotal in providing day-to-day business and administrative support to Thirty Madison’s senior leadership team. You will be a great fit for the Administrative Assistant role if you are prone to being ten steps ahead of your executives, meticulously detailed in your work and passionate about ensuring the executives you support have everything they need to focus on driving the business forward. Your positive attitude will be crucial at company events as you interface with other employees, board members and investors. Above all, you embody Thirty Madison’s mission to serve more patients and give people access to the healthcare they need.

Comp | Perks | Benefits

• Competitive salary and career development opportunities
• Health, dental, and vision insurance plans are provided to choose from (employee pays)
• Pre-tax commuter benefits, 401k, and FSA
• Unlimited vacation days and annual $750 wellness stipend (gym membership, equipment, mental health, etc.) and $750 vacation stipend.

What you get to do every day

• Organize and maintain complex calendars; prioritize and coordinate a high-volume and ever-changing schedule and priorities for a set of leadership team members
• Organize, prioritize, and appropriately handle time-sensitive, confidential information.
• Support organization of offsites and team events (selecting and booking event space, coordinating attendees, booking business travel, expense (T&E), and hotel accommodation setting up agenda and registering guests for leaders supported)
• Back-up support for team members while on planned PTO.
• Support with Workplace and Employee Experience projects as needed i.e. Project Management such as relocation of office, large on-site and offsite events, and company-wide culture-building initiatives
• Collaborate with other EAs and AAs to ensure coverage/access to senior and extended leadership teams are managed as one team
• Maximize executive efficiency by building out systems and processes for increased organization and unified workstreams

What you bring to the role

• At least 3+ years of experience as an administrative assistant supporting multiple leaders for a fast-paced and rapidly growing company
• Proficiency with Google suite of products (calendar, docs, sheets, slides)
• Excellent verbal & written communication: Nothing is ever lost in translation and no detail goes unnoticed when you work across the business. Produce polished and error-free work in all settings
• Ability to effectively manage up: Senior leaders both internally and externally trust you to deliver completely
• Supreme time management and multitasking ability: you know how to stay organized when there are 300 things going on at the same time, not only that, you like it!
• Embody and work by our company values: Patient First, Better Everyday, and One Team
• Positive, collaborative, and proactive attitude
• Demonstrated problem-solving ability
• A terrific work ethic

This role will report to our Head of Workplace & Employee Experience.

*Contractors and temps are not eligible for benefits. 

Executive Assistant

Location: US National – Remote

Our mission is to make payments safer and easier for everyone. We started with a consumer product (privacy.com) that helps people spend more safely using virtual payment cards. Then we launched a simple, modern API to make our payment and card issuing infrastructure available to other startups, fintechs, and brands. Today, that infrastructure is known as Lithic, and it powers billions of dollars in payments for some of the most innovative companies in the world.

Lithic is a remote-first company and has a distributed team with an office in New York. That means that if you want to work remotely, you can! If you want to drop by the office or work fully in-person, you can do that, too! We’ve raised $100M+ from top-tier investors including Index, Bessemer, Stripes, and Tusk Venture Partners, with a recent Series C that will help us scale.

Lithic is hiring an Executive Assistant to support the CEO and CTO on a daily basis. The ideal candidate will have experience supporting C-Suite executives and will be able to help give executives more leverage. As the first Executive Assistant at Lithic, we are looking for someone with experience as an EA in a high intensity environment. We encourage you to apply even if you don’t meet every requirement listed below!

Job responsibilities:

• Assist the CEO and CTO in scheduling meetings, arranging travel, prioritizing engagements, and supporting their time management
• Compose and edit emails, memos, meeting minutes, and other documents on their behalf
• Prioritize and facilitate team meetings
• Help draft internal and external correspondences
• Assist in the planning and execution of events including off sites, special events, happy hours, and celebrations
• Attend meetings of the company’s executive leadership and help organize and prioritize the founders’ responsibilities
• Support the executive team when needed, to ensure that company goals are accomplished and operations run efficiently
• Prepare agendas and documents and follow up on action items from internal and external meetings
• Manage occasional administrative errands and responsibilities as needed
• Flex to complete special projects as requested or pressing needs outside regular office hours when necessary
• Act as a culture carrier for Lithic overall

Qualifications:

• Demonstrated experience as a C-Level Executive Assistant experience in high-growth environments
• Proficiency in G-Suite (gmail, docs, sheets), Slack, with aptitude to learn new software and systems
• Experience scheduling, planning and managing travel logistics for C-level executives
• Ability to co-manage calendars simultaneously for executives, including across multiple time zones
• Strong team player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
• Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail
• Strong time-management skills, the ability to organize, prioritize and coordinate multiple projects at once
• Ability deal well with ambiguous situations
• High degree of discretion and integrity, especially when dealing with confidential information.
• Start-up experience is a plus

Benefits:

• Health, vision, and dental insurance
• Unlimited PTO
• 401(k) match
• Fully covered membership to One Medical (dependent on location)
• 1-year membership to Talkspace
• Classpass credit 

Title: Senior Administrative Assistant

Location: United States

MISSION

Perform general administrative assignments for the GTM Senior Executive and GTM Team. Excel at basic administrative duties, including calendar management experience for senior leadership, travel arrangements (including all pre-travel prep and post-travel expense management), and possess excellent organizational, written and verbal communication skills.

RESPONSIBILITIES

• Effectively manage GTM Senior Executive calendar on a priority basis, including coordination of complex and shifting schedules to facilitate meetings.
• Plan logistics and execute GTM and other meetings (on-site and off-site), including advance preparation and distribution of materials.
• Coordinate travel arrangements, logistics and expense reports for the GTM Senior Executive.
• Work closely and effectively with company Senior Executives, keeping them well informed of upcoming commitments, and responsibilities. Brief and prepare them for meetings, as appropriate, coordinating with staff to gather and assemble needed research, reports and presentation materials.
• Effectively manage routine and ad hoc projects as assigned by Senior Executives; gather, assemble and analyze information from a wide variety of sources; prepare reports, presentations, and other documents.
• Prioritize conflicting needs; handling matters expeditiously and proactively; take appropriate initiative and follow through on projects to successful completion, often with deadline pressure.
• Respond to requests for information or calendar time with Senior Executives from clients or employees in a professional, friendly and timely manner, reflective of the Alegeus culture.
• Willingness to travel up to 50% of the time, domestically.

EDUCATION/EXPERIENCE

• Bachelor’s degree in related field.
• 7+ years as an Administrative Assistant to a Senior Executive.
• Experience working with GTM Executive/Teams required.
• Strong organizational skills; able to perform and prioritize multiple tasks seamlessly with excellent attention to context, substance and detail; able to adapt to various competing demands.
• Expert level written and verbal communication skills, including high level competency with Microsoft Office (Outlook, Word, Excel, PowerPoint); capable use of technology, including mobile, laptop, text.
• Highly resourceful team player.
• Self-directed and extremely effective independently.
• Proven ability to handle confidential information with discretion.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment without constant direction or simultaneous feedback.

VALUES (the How)

At Alegeus, equally important to the What (the individual performance goals that each employee commits to in support of the company’s overall success) is the How (the framework of principles that guide how we work together to drive our business forward). Overall performance success will also consider individual delivery on our corporate values:

• Care personally. We connect personally to our “why” – are passionate and purposeful
• Put the end-user first. When we put the end user first, we believe the rest falls into place
• Consistently challenges the status quo. We believe the best solutions haven’t been discovered yet
• Practice the art of inspection. We will turn over every stone to gain deeper insight to guide our actions
• Solve the real problem. We will constantly orient on the true issue at hand and accurately and fully address 

Title: Executive Assistant

Location: Remote in the United States

Remote in the United States

Mercy For Animals aims to end industrial animal agriculture by constructing a just and sustainable food system. We envision a world where animals are respected, protected, and free.

As a leading farmed animal advocacy organization, we know that achieving this goal requires a diverse, inclusive, and collaborative work environment one that welcomes and sparks new perspectives and innovative ideas. If you are passionate about our mission, driven to make a big impact for animals, and eager to be part of a dedicated team, join us!

We currently seek two executive assistants to join our team.

The executive assistant to the managing director, U.S. and Canada, will provide administrative support to the managing director of Mercy For Animals in the United States and Canada and support the region’s operations, projects, and workflows.

The executive assistant/project manager, operations, will support the Mercy For Animals operations department in achieving its goals by providing administrative support, project management, and event planning assistance.

The summary below provides an overview of expected responsibilities and qualifications. Specific job descriptions and responsibilities for each position will be shared during the interview process.

You will do invaluable work:

• Amplify the organization’s impact by working closely with the executive leader to ensure the team’s time and energy are spent on the highest-priority tasks to achieve regional and departmental goals
• Lead assigned projects, including cross-departmental projects
• Proactively manage the executive leader’s calendar by booking and adjusting meetings, protecting deep-work time, and ensuring the executive leader is well prepared for all meetings
• Support scheduling for other members of the executive team as needed
• Coordinate travel arrangements for the regional or departmental team leader, including lodging and transportation
• Collaborate with teams and team leaders across the organization to help identify opportunities for process improvement and provide essential internal feedback and guidance
• Travel domestically as needed to coordinate logistics for in-person and virtual meetings for Mercy For Animals’ board and senior leadership and leadership teams, including venue and meal arrangement and scheduling
• Lead cross-departmental planning for Mercy For Animals sponsorships at animal rights and social justice conferences
• Support regional and departmental efforts to put diversity, equity, inclusion, and justice (DEIJ) at the forefront of all we do, and assist on projects related to the organization’s DEIJ goals
• Initiate, manage, and complete special projects as assigned by the executive team
• In collaboration with the public engagement team, pursue opportunities to expand the executive leader’s public platforms and networks
• Draft letters, presentations, speeches, and other materials for the executive leader
• Provide administrative and accounting support to the executive leader, including completion of expense reports
• Follow all organizational policies and procedures
• Perform any other duties assigned by team leader

Your qualifications will take our team to the next level:

• Three or more years’ work experience in a related field (nonprofit, customer service, or operations experience highly preferred)
• Proactive problem-solving mindset with a knack for anticipating and removing barriers
• Trustworthiness, ability to listen astutely, and good judgment
• Excellent written and spoken communication skills, with the ability to adopt the tone and style of another writer
• High degree of organization and efficiency
• Self-motivation and ability to work well independently, manage multiple projects simultaneously, and meet deadlines
• Ability to work creatively and effectively as a member of a team
• Supportive, service-oriented personality
• Thorough knowledge of or willingness to learn Gmail, Google Calendar, Google Drive, Slack, and Asana
• Fluency in English (Spanish, Portuguese, or Hindi as a first or second language a plus)
• Ability to travel around two to four times per year for conferences, meetings, and retreats
• Commitment to diversity, equity, inclusion, and justice and a passion for putting these concepts into practice
• Commitment to the mission and values of Mercy For Animals

About Your Team Leader

The executive assistant to the managing director, U.S. and Canada, will report to AJ Albrecht. AJ is Mercy For Animals’ managing director for the United States and Canada. She joined Mercy For Animals as the organization’s first government affairs hire in 2019 and grew the U.S. government affairs and public policy team to what it is today. A licensed attorney, AJ has a deep understanding of the law and legislative policy work. More importantly, she is an animal lover, environmentalist, and social justice activist and believes we will not create a just and sustainable food system without an intersectional and inclusive movement.

The executive assistant/project manager, operations, will report to Mamta Valderrama, senior vice president of operations for our global operations team, overseeing finance and technology. Before Mercy For Animals, Mamta spent 10 years in healthcare operations and has led multimillion-dollar income reports. An activist in her free time, she took a break from corporate America to write a book about human trafficking that became an Amazon bestseller. Born and raised in the Jain culture, she grew up with the principle of ahimsa and was eager to join Mercy For Animals. Originally from Los Angeles, Mamta lives in Scottsdale, Arizona, with her husband and daughter.

Compensation and Benefits

Earn an annual salary of $55,000 $62,000, depending on qualifications, and enjoy a commute-free life as a remote team member. In addition to a collaborative and innovative work environment, you will be able to take part in our benefits package, including no- or low-cost health, vision, and dental insurance; generous paid time off and sick leave; and a 401(k) retirement plan, with a dollar-to-dollar employer match of up to 3 percent of your annual salary.

Application Details

We consider traditional and nontraditional qualifications and carefully review each application, resume, and cover letter. Feel encouraged to go outside a traditional cover letter and state how you would add to our culture; what we would gain from having you on our team; and how you align with our organizational vision, mission, and values.

Our Commitment to You

Mercy For Animals is a globally minded organization. We are committed to the principles of equity and justice, and our culture celebrates authenticity enabling every team member to shine. All employment decisions are based solely on individual qualifications, job needs, and job requirements, and potential team members of every color, orientation, age, gender, origin, veteran status, and ability are encouraged to apply. We strive to include candidates from historically marginalized communities and those from or in communities impacted by environmental, social, and economic injustice.

Come as you are, and help us transform our society and construct a truly compassionate food system.

By submitting your information, you are indicating that you have read ourPrivacy Policy and accept its terms. 

Executive Assistant (to VPs of Product and Engineering)

Virtual, U.S.

About Zenefits

At TriNet Zenefits, our mission is to level the playing field for the other 99.7% the underserved small and mid-size businesses that fuel our economy. These businesses face challenges disproportionate to their size and resources. That’s why we provide an intuitive, mobile, all-in-one People Operations (“POPs”) platform specifically built for small businesses and their employees.

The Role:

TriNet Zenefits is looking for an experienced, dedicated, and resourceful Executive Assistant to our VP of Product and VP of Engineering. We’re looking for someone who can juggle a wide range of administrative support tasks that include (but are not limited to): heavy scheduling and calendar management, completing expense reports, submitting purchase orders, in addition to special projects such as: coordinating offsites and team meetings, planning team events, managing weekly meeting agendas, and planning department small hands meetings.

This position requires someone with incredible attention to detail as well as flexibility and fluidity in an ever changing and exciting environment. Our company is constantly evolving and growing which will require this person to be extremely organized and ready to take on any task. We pride ourselves on being a group of passionate people who love our product and love celebrating our achievements and milestones together. This is a unique and exciting opportunity to work with some of the most innovative minds in our industry and see our platform change history.

What you’ll do:

• Program manage strategic initiatives and special projects and ensure execution
• Track and help drive completion of key tasks and follow-up with outstanding items
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Manage complex calendaring and proactively prioritize commitments to help with time management
• Create and submit expense reports

What you’ll bring:

• You have a Bachelor’s degree and 4+ years of experience supporting executive level individuals
• You are highly organized; able to prioritize multiple tasks
• You have experience designing processes to maximize efficiency
• You are proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); and G-Suite
• You have an extremely proactive personalitynot only do you finish assigned tasks quickly, but you anticipate future needs and proactively solve them
• You have experience closely managing department budgets and submitting/tracking purchase orders
• You have outstanding verbal and written communication

Life at TriNet Zenefits:

As an equal opportunity employer, we’re leveling the playing field for everyone. We are proud to celebrate diversity and champion an inclusive workplace. No matter who you are, where you’re from, who you love, how you think, or what you believe, all are encouraged to apply

Please note that at this time, TriNet requires colleagues reporting to TriNet offices, engaging in in-person activities (including off-sites) or engaging in TriNet sponsored business travel, to be fully vaccinated (as defined by the CDC) against COVID-19 or provide proof of a negative PCR test each week. TriNet will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law.

TriNet is providing access to a mobile app for colleagues to submit proof of vaccination or negative test results. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, TriNet will follow up with you directly to request proof of vaccination and to discuss any potential accommodations. 

Executive Assistant – SVP Sales

Remote

Full Time

Executive

About .efficiently

.efficiently simplifies busy and complex ways of working to reduce business costs and improve productivity. We provide easy-to-use yet powerful software tools and staffing solutions for various industries so you can achieve maximum productivity with minimum wasted effort or expense.

Our toolkit includes a disrupting SaaS application built for the design and construction industry. We are also in the business of the power of people in our managed staffing placement service.

Job Description

We are looking for a Virtual Executive Assistant to support the SVP of Sales for .efficiently – a remote company delivering technology and staffing solutions.

As Virtual Executive Assistant to the SVP of Sales, you will work closely with them, serving as their additional pair of eyes, ears, and hands. The dynamic and fast-paced nature of this role requires the ideal candidate to have excellent communication, time management, and administrative skills.

You are a detail-oriented person who is willing to take the initiative and is adaptive by nature. In other words, you are a go-getter and a doer; you connect the dots and always stay one step ahead in all aspects of your work. You love processes and procedures and organizing the impossible.

You are personable and empathetic, and comfortable professionally interacting with high-level executives. You will also interact regularly with .efficiently Team Members that report to the SVP of Sales, ensuring that tasks are completed and appropriate milestones are met.

Roles and responsibilities:

• Work directly with the SVP of Sales to support all aspects of their daily work including administration requirements
• Meeting coordination – action items and project action management
• Follow up with team members on deliverables by key deadlines
• Maintain the SVP of Sales calendar to the nth degree, including scheduling meetings, appointments, and arrangements, while maintaining regular discretion in committing time and evaluating their needs.
• Coordinate work with other .efficiently team members as needed and play a key role in coordinating staff efforts
• Prioritize emails and respond when necessary.
• Draft, review, and send communications on behalf of the SVP of Sales.
• Regularly assist in project management duties, including project planning, prioritization, initiation, and execution, and fostering collaboration with key stakeholders.
• Determine priority of matters of attention for the SVP of Sales; keep them advised of time-sensitive issues and ensure appropriate follow-up.
• Assist the SVP of Sales in developing presentations, reports, spreadsheets, policies, and general communication for internal and external audiences.
• Schedule and prepare for meetings; assist in the preparation and distribution of meeting agendas and materials, as well as attend and take discussion notes and key takeaways.
• Prepare, reconcile, and submit expense reports.
• Handle and maintain sensitive and confidential information while exercising professionalism and discretion.
• Other additional and/or alternative duties as assigned from time to time, including supporting other teams or executives as needed.

Qualifications

• Ability to work with a large group and manage a great deal of information, tasks, and relationships
• Self-starter with excellent time management skills
• Must have outstanding written and oral communication skills and the ability to adapt and work well with all employees
• You should be extremely detail-oriented and well organized with a proven ability to multitask in a fast-paced environment
• 3+ years experience in a similar role
• Outstanding communication skills
• Preferred – experience with Salesforce 

Sr Administrative Assistant – People & Culture (Remote)

Full time
Two Folsom, San Francisco, CA, US 94105

About Gap Inc.

Our brands bridge the gaps we see in the world.Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. BananaRepublic believes in sustainable luxury for all. And Gap  inspires the world to bring individuality to modern, responsibly made essentials.

This simple idea—that we all deserve to belong, and on our own terms—is core to who we are as a company and how we make decisions.Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet.Ready to learn fast, create with audacity and lead boldly? Join our team.

About The Role

In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.

What You’ll Do

• Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
  Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.
  Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
• Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.
  Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
• Responsible for managing the scheduling, agenda, and follow-up actions arising from regular team meetings on behalf of the SVP.
• Project manage the quarterly Townhall; assist in the creation of the agenda, content/presentation, and speaker preparation for the quarterly TH meeting
• Proactively manage the P&C milestone calendar; update the teams on critical milestones, identify conflicts, and prioritize deliverables
• Gather weekly/quarterly updates from the team for reporting purposes
• Team engagement: partner with SVP to ensure we continue to drive our culture pillars and find opportunities to create moments that matter.
• Draft communication on behalf of SVP when needed.
• Take on ad-hoc projects to drive People and Culture commitments
• Culture Initiative
• Content creation in partnership with comms
• Quarterly People and Culture updates
• People and Culture roadmap

Who You Are

• Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
• Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
• Strong sense of urgency with the ability to handle multiple tasks
• High degree of professionalism and confidentiality
• Experience in customer service and/or a high-pressure, multitask environment

Benefits At Gap Inc.

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.*
• Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
• Employee stock purchase plan.*
• Medical, dental, vision and life insurance.*
• See more of the benefits we offer.

*For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. This year, we’ve been named as one of the Best Places to Work by the Humans Rights Campaign for the fourteenth consecutive year and have been included in the 2019 Bloomberg Gender-Equality Index for the second year in a row.

US Candidates – Non NYC
Please note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc’s quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.’s face mask and proof of vaccination policy as said policy is no longer effective.

US Candidates – NYC
Beginning December 27, 2021 the City of New York requires all employees in the City who work on site to provide proof that they are fully vaccinated against COVID-19, unless an exemption from the vaccine requirement is approved due to an accommodation for a disability, a sincerely held religious belief or other legally protected basis (including status as a victim of domestic violence, stalking or sex offenses).

APPLY FOR JOB
 

Executive Assistant to Chief People Officer

Austin, Texas, United StatesPeople & Talent Full time

Remote

Description

ABOUT US:

Built around our mission, we started Athletic Greens more than a decade ago as a way to bring comprehensive and convenient daily nutrition to just about everybody. Originators of the Essentialist Nutrition movement, our philosophy is to focus on a very small number of products based on what the latest science indicates is essential to human health.

AG1 is made from the highest quality ingredients, in accordance with the strictest standards and obsessively improved based on the latest science. 75 vitamins, minerals, and whole-food sourced nutrients in one convenient daily serving. Optimized for athletes, life-letes, and everyone in between. Vegan, Paleo, and Keto-friendly. One scoop or travel packet, 8 ounces of water. Every day. That’s it.

Our mission is to empower people to take ownership of their health.

THE ROLE:

We are looking for an experienced, highly organized and collaborative Executive Assistant to support the Chief People Officer (CPO), in our rapidly-expanding remote organization. The key charter for this role will be to support the CPO and wider People team from an administrative and thought partner perspective, in all facets of the People function. The Executive Assistant will provide daily administrative support including project planning, presentation creation, flow chart mapping, process/guideline development, calendar maintenance, and will support other projects as necessary to provide strong business results and achieve shared organizational goals.

This position requires demonstrated poise, tact and diplomacy while working with multiple, complex tasks across geographies, time zones, and cultures. The ideal candidate will have exceptional communication, organizational, and collaborative skills. We’re looking for someone who can successfully navigate through a high-volume of critical (and often, shifting) needs, while not skipping a beat.

WHAT YOU’LL DO:

• High level of calendar management, prepare presentations, complete international and domestic travel arrangements, prepare meeting arrangements for events, document preparation and minimal personal accommodations.
• Maintains an extremely high level of confidentiality pertaining to all company executives.
• Leads with the highest integrity and confidence with all policies and practices.
• Maintains the overall function of the CPO’s office by serving as the gatekeeper for all Executive needs.
• Creates, maintains, and updates reports to support the executive’s decision-making process.
• Prepares presentations and other documents for the CPO, and wider People team.
• Anticipates, prepares, revises, and sends correspondence on behalf of the CPO and People team.
• Serves as the SME for the function, identifying and solving issues that arise in the absence of the CPO.
• Point person for Calendar, managing conflicts and providing the CPO clear direction around core dates for all events.
• Creates all travel arrangements, including flights and lodging.
• Is the culture champion for the People team and keeps the department effectively sharing information, collaborating, and maintaining a high level of engagement.
• Participates in the broader EA network and represents the People team in a positive way by contributing to a team environment and collaborating with fellow EAs.
• Organizes team meetings, events, and birthday/anniversary celebrations. Assists with planning special company and functional events, which involve extensive coordination.
• Support in special projects as needed for the People team, and/or wider organization.

WHAT WE’RE LOOKING FOR:

• 5+ years in an executive assistant role, and/or work experience in human resources, preferably within a D2C focused organization.
• Bachelor’s degree preferred. SHRM certification is a plus.
• Passionate to learn the People function inside-out and be part of building out the People function at AG.
• Demonstrated business professionalism, respect for confidentiality, and appropriate handling of sensitive information.
• The ability to thrive in a fast-paced environment with a consistent “can-do” attitude.
• Demonstrated aptitude to prioritize tasks based on comparative importance and urgency.
• Strong critical thinking skills. You can identify opportunities, anticipate challenges and gaps, and contingency plan accordingly.
• Solution-oriented, loves taking on challenges, and can work successfully against shifting priorities and can manage ambiguity well.
• Strong attention to detail and a proven ability in managing time and tasks associated with a fast-paced organization.
• Strong interpersonal, written communication, and organizational skills.
• Demonstrated experience and ability in forming relationships with and working with multiple stakeholders, both internal and external, in a remote-first or remote-only environment that is multiple geography and multiple time zones.
• Ability to work independently and take ownership for outcomes while prioritizing and juggling multiple projects.
• Strong adaptability, flexibility and resourcefulness.
• Prior experience with PowerPoint, Excel, Google docs, Google Drive, Airtable, and project management tools such as Asana.
• A full life outside of work with personal passions and hobbies!

WHAT’S IN IT FOR YOU?

• A 100% remote working environment, which has ben implemented from day one.
• An immensely strong company culture that is enforced through the hiring process ensures values alignment and a highly collaborative team.
• 90% premium coverage for top medical, dental and vision plans.
• Employer paid short-term disability and life insurance.
• A mission-driven approach to each and everything that we do, with an overall goal to significantly improve our customer’s health and wellness.
• Paid maternity and paternity leave to allow you to spend time with your new family.
• A monthly fitness class credit to support you on your health and fitness journey.
• Annual company-wide retreats and quarterly department-wide meet-ups (COVID permitting).
• A 401k plan with company-matching because life is an opportunity and we care about your future.
• Paid holidays and an unlimited vacation policy to ensure you have a healthy work-life balance.
• The opportunity to work with passionate, high-growth, business-minded colleagues.
• A brand new company laptop and a generous home-office budget so you can work your best.
• Access to Athletic Greens product and swag items.

Athletic Greens is an Equal Opportunity Employer. We are committed to inspiring fulfilling lives, starting with a focus on health and we believe this starts in the workplace. We do this by providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where all team members can thrive, feel a sense of belonging, and make a difference in the world together. We do not discriminate based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, veteran status, disability, or any other status protected by law. We are an equal opportunity employer. 

Executive Assistant to CEO

REMOTE, USA

CORPORATE

Do you want to change the world? We do, too.

SunPower is changing the way our world is powered every day with a passionate and driven team of more than 3,660 full-time employees in North America and the Philippines. SunPower provides world-class solar solutions to residential customers across the U.S. with a commitment to a superior customer experience. We welcome forward thinkers, freedom chasers and all those demanding better, cleaner energy to join us.

Overview of the Position

The Executive Assistant (EA) will be a seasoned professional, fully competent in running a fast-paced CEO’s office. The EA provides a full range of strategic administrative support for Peter Faricy, the CEO and Chairman of the Board. This role reports directly to the CEO and oversees and directs the work of an Administrative Assistant who manages many of the administrative needs of the Office of the CEO. The CEO joined the company in 2021, bringing in new executive leadership members for the future growth of the company. The role is remote with the option to work in a future West Coast office. Attendance at monthly leadership offsite meetings and quarterly board meetings in support of the CEO is preferred.

General Responsibilities

Communications

• Monitor the CEO’s emails throughout the day to keep abreast of business issues and shifting priorities. Ensure all emails received from customers are routed to the executive team to ensure timely follow-up.
• Maintain constant communication with the CEO via his preferred method of text and email.
• Facilitate communications between the CEO and his executive staff to ensure they are aware of the CEO’s priorities as they happen.
• Work closely with the external communications team to facilitate approvals of social media posts and press releases, scheduling and preparation for media interviews, and other external opportunities.
• Coordinate with the internal corporate communications team to manage the CEO’s all-employee emails; scheduling of and preparation for quarterly All Hands meetings, Senior Leadership Briefings, and Employee Recognition Spotlight Awards.
• Work closely with the CEO’s outside boards and organizations to maximize his efficiency and participation.
• Coordinate the CEO’s participation in financial planning meetings with TotalEnergies.

Calendar, Meeting and Travel Management

• Manage the CEO’s business and personal calendar in alignment with his priorities and ensure all details – including reference and preparation materials – are on his calendar, and ensure the CEO’s privacy is maintained.
• Create and maintain the company corporate calendar in collaboration with internal stakeholders and communicate updates.
• Coordinate the CEO’s travel and provide all preparation materials ahead of the trip, ensuring all details are included on the calendar.
• Collaborate with external communications, marketing, sales, investor relations, and policy teams on CEO’s speaking engagements, media interviews and events, participation in SunPower conferences and summits, legislative meetings, industry conferences, and customer meetings. Assemble key information to provide talking points and briefing materials for the CEO.
• Coordinate all logistics and arrangements for monthly executive leadership team offsites.
• Proactively prepare the agenda and participate in the CEO’s weekly executive staff meetings. Be prepared to share relevant information during the meeting.
• Work closely with Human Resources to onboard and support new Executive Staff members, and coordinate on assigning administrative support for new staff.

Board Meetings

• Work closely with the office of the General Counsel/Corporate Secretary to provide guidance on board meeting planning and logistics, board member onboarding, and board communications to effectively represent the CEO/Chairman’s preferences.
• Create the board meeting attendance matrix for the CEO’s approval.
• Attend the quarterly board and committee meetings and monitor attendees on Zoom; ensure privacy is maintained by logging off during executive sessions.
• Serve as liaison to the board and create a close working relationship through professional, courteous, timely, and respectful communications. Assist the CEO in compiling his board presentation with an error-free and consistent format.
• Assist the CEO to assemble, proof-read and send board update emails, including appropriate attachments.
• Meet weekly with the legal team on board planning and preparation. Provide guidance to the team to ensure the CEO’s requirements are met, and follow up on answers needed from the CEO.

Other

• Provide leadership to the executive assistant team; coordinate daily team meetings to facilitate communications with team cohesion, and share critical business information.
• Direct and oversee the work of an administrative assistant, who is responsible for calendaring support, booking travel, expense reports, purchase requisitions, planning and implementing all logistics for monthly “Leadership Weeks”, and other responsibilities as needed to support the CEO’s office.

Ideal Professional Traits

• Extremely attentive to details, particularly with written communications, and PowerPoint presentations
• Highly responsive and resourceful
• Ability to anticipate needs and use good business judgment in escalating priority issues
• Extremely confidential; experienced in handling highly sensitive information discreetly
• Strong collaboration skills and dedicated to team success
• Accountable, responsible, and able to work independently
• Very flexible, able to pivot quickly as priorities change
• Strong interpersonal skills; serve as an ambassador for the CEO’s office
• Professional demeanor; calm, polite, kind, well-spoken
• Tech-savvy and proficient with Microsoft Office Suite, OneNote, Oracle, Slack, Teams, and Zoom

Education and Experience

• Associate’s Degree required
• Seven + years of solid experience, supporting executives, C-level individuals, and teams
• Previous experience supporting a CEO is preferred

Don’t meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At SunPower, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Equal Employment Opportunity

The Company is an equal employment opportunity employer and makes employment decisions, including but not limited to, hiring, firing, promotion, demotion, training, and/or compensation, on the basis of merit. Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. The Company’s policy prohibits unlawful discrimination based on sex (which includes pregnancy, childbirth, breastfeeding, or related medical conditions, the actual sex of the individual, or the gender identity or gender expression), race, color, religion, including religious dress practices and religious grooming practices, sexual orientation, national origin, ancestry, citizenship, marital status, familial status, age, physical disability, mental disability, medical condition, genetic information, protected veteran or military status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers.

Accommodation for Applicants to SunPower Corporation

SunPower Corporation is an Equal Employment Opportunity / Affirmative Action employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need a reasonable accommodation due to a disability, you may use the following alternative email address to contact us about your interest in employment at SunPower Corporation: jobs@sunpower.com. Please indicate in the subject that line of your email that you are requesting accommodation. Only candidates being considered for a position who require an accommodation will receive a follow-up response.

Availability of Affirmative Action Plan for Review

SunPower is a federal government contractor. As a part of the Company’s obligations under law, it must develop a written Affirmative Action Program (AAP) for the Disabled, Recently Separated Veterans, Armed Forces Service Medal Veterans, Disabled Veterans and Active Duty Wartime Or Campaign Badge Veterans and for Women and Minorities as specified by law. Non-confidential and non-proprietary aspects of the AAP are available for inspection by applicants and employees, consistent with applicable law, which will be made available during office hours by contacting the EEO Officer. 

Title: Executive Assistant

Description

Blue Sky Analytics is a climate tech startup building an API-based catalogue of environmental datasets by leveraging satellite data, AI, and the cloud.

We are looking for an Executive Assistant who will be working very closely with the CEO. Come be part of our journey in saving the planet.

Your Role

• Manage daily schedule and prioritise meetings for the CEO desk.
• Prioritise emails and respond when necessary.
• Coordinate travel arrangements.
• Complete a broad variety of tasks assisting with projects, reports and presentations.
• Proactively follow up on emails when copied and determine the most appropriate next step.
• Monitor and chase pending approvals and documents.
• Handle confidential matters and material in a discreet manner.
• Report progress and problems to the CEO.

Requirements

• 1-2 years of experience in similar roles.
• Extremely organized and able to prioritize tasks in a high-paced environment.
• Detailed-oriented, self-driven, energetic and tech-savvy.
• Excellent communication skills (written, verbal, and listening).
• Strong project reporting skills.
• Excellent problem solving, analytical and quantitative skills.
• Trustworthy individual with strong ethical values and a high degree of integrity.
• People’s person with an entrepreneurial mindset, management skills and possessing leadership qualities.

Benefits

• Work from anywhere: Work by the beach or from the mountains.
• Open source at heart: We are building a community where you can use, contribute and collaborate on.
• Own a slice of the pie: Possibility of becoming an owner by investing in ESOPs.
• Flexible timings: Fit your work around your lifestyle.
• Comprehensive health cover: Health cover for you and your dependents to keep you tension-free.
• Work Machine of choice: Buy a device and own it after completing a year at BSA.
• Quarterly Retreats: Yes, there’s work, but there’s also a huge fun component to working at BSA that helps you unwind- the retreat!
• Yearly vacations: Take time off to rest and get ready for the next big assignment by availing the paid leaves. 

Title: Executive Administrative Assistant

Location: United States

Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co.

As the Executive Administrative Assistant to the Chief Legal Officer at Elastic, you are someone that thinks on your feet and is ready to get going quickly at a dynamic, global, high growth company. Our EAs work independently and collaboratively, managing multiple tasks and priorities with competing priorities and deadlines. You are someone that can screen and prioritize communications from external and internal sources a consummate professional and you know when to ask for help and how to find it.

You are organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth operations for the executive you support. The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. You are proactive and work with a strong sense of urgency. You take ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is key and you can switch gears at a moment’s notice.

What you will do:

• Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy.
• Handle details and projects that may be confidential and time sensitive with minimal guidance.
• Participate in Legal Leadership Team meetings including taking minutes. (Actions/Decisions) from those meetings to keep key decisions on track
• Coordinate/collaborate with the Director of Legal Operations for the smooth running of the Department including confirmation and communication of key meetings, agendas and actions.
• Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company.
• Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues.
• Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
• Produce highly accurate work with excellent discretion, judgment, tact and flexibility
• Prepare and submit accurate expense reports for Senior Leadership Team (SLT) members (CEO and direct report) on an as needed basis.
• Engage in administrative tasks related to execution, distribution and organization of legal documents, including coordination of board and board committee documents and activities, together with the CFO staff, CFO EA, and Legal Corporate staff as needed.

What you will bring:

• A minimum of 7 years senior executive level support required. Bachelor’s degree preferred.
• Experience working in a legal department, and particularly with a General Counsel/Chief Legal Officer preferred.
• Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload
• Able to recognize and appropriately handle highly sensitive and confidential material and information
• Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities.
• Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results.
• Able to make independent and effective decisions.
• Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact.
• Good sense of humor and strong judgement; high integrity and ability to keep key information confidential.
• Proficiency with MS Word, Excel, PowerPoint, and GSuite required; Concur a plus
• A sense of humor and ability to roll with the punches.
• Enjoys having fun and being part of a team.

#LI-MLS

Additional Information – We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Double your charitable giving – We match up to $1500 (or local currency equivalent)
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is committed to diversity as well as inclusion. We are an equal opportunity employer and committed to the principles of affirmative action. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status or any other basis protected by federal, state or local law, ordinance or regulation. If you require any reasonable accessibility support, please complete our Candidate Accessibility Request Form.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.

Please see here for our Privacy Statement. 

Title: Technical Executive Administrative Assistant (Remote)

Location: US-Remote Employee Location

C: 8.02
US-Remote Employee Location

Full-time

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and diversified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our diverse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

Responsibilities

• Provide direct administrative support to Veterans Administration (VA) IT Product Line (PL) Manager
• Proactively manage PL Manager’s calendars and set up all required meetings
• Facilitate PL Manager’s meetings as directed, capture meeting minutes, and distribute/archive appropriately
• Prepare and facilitate weekly, monthly, and as needed high-quality executive-level briefings that can be presented to and easily understood by top VA leadership and congressional staff
• Maintain an archive of previous executive-level briefings that can be quickly repurposed for similar executive briefings on short notice
• Take the lead in formulating and refining PL Manager’s communications to PL clients/stakeholders, upward to VA leadership, and downward to PL team members
• Format information for internal and external communication – memos, emails, presentations, reports
• Organize and maintain an electronic archiving system to facilitate organizational and administrative support of the PL Manager’s strategic planning and communications needs
• Maintain an excellent understanding of health IT technology, systems, and specifically VA Telehealth IT systems to be applied in all aspects of PL Manager communications, meetings and meeting minutes, PL strategic planning initiatives, and PL client and stakeholder needs
• Work directly with PL Manager to develop and refine the PL Manager’s briefings, presentations, communications, and meeting facilitation for all levels of recipients up and down the VA IT organization and to clients/stakeholders

Qualifications

Requirements and skills

• 5 years’ experience as an Executive Assistant, Personal Assistant or similar role
• 5 years’ minimum experience working on VA projects
• Excellent MS Office tools knowledge and experience creating and formatting Word, PowerPoint and Excel documents
• Excellent knowledge of PDF document generation
• Outstanding organizational and time management skills
• Excellent knowledge of Microsoft Teams
• Excellent verbal and written communications skills, including correct and professional document formatting, spelling, grammar and logical presentation of content, ideas and conclusions
• Must be self-starter and proactive, detail-oriented planner
• BA/BS diploma or 8 years’ equivalent work experience

COVID/Equal Opportunity Employer

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a diverse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled 

Executive Assistant, Legal

Remote – USA

Full time

Company:

AHI agilon health, inc.

Location:

Remote – USA

Job Title:

Executive Assistant, Legal

Job Description:

Position Summary

The Executive Assistant/ Corporate Paralegal role is defined by the broadest, and increasingly high level, scope of responsibilities and therefore, is the administrative position that provides the greatest room for growth for the professional serving in this capacity.

The Executive Assistant/Corporate Paralegal performs a broad range of administrative and paralegal tasks, can support an executive at a senior level within the organization (including C-level, Senior Director or Senior Vice President), and may be required to support the team reporting to that executive in all administrative functions. It is of critical importance that the EA/CP has a demonstrated ability to juggle multiple tasks for various constituencies, promptly respond to requests with an eye on the overall landscape of priorities and make sound judgments based on past experiences combined with the needs of the team. The successful EA/CP thrives in a highly collaborative working environment and is someone who enjoys working with colleagues to brainstorm ideas and resolve challenges – big and small – as a regular part of the workday.

Essential Job Functions

Primary responsibilities for the EA/CP include:

• Management of the executive’s calendar, including scheduling and confirming appointments, coordination of meeting rooms/facilities and attendees.
• Travel planning from beginning to end, including selecting airfare, ground transportation and hotel stays.
• Preparation of agendas, spreadsheets and presentations. Attend meetings with the executive (or in place of the executive as needed), and take, transcribe, and distribute notes or minutes as requested and as appropriate. Compile action items for follow-up to share with the executive and set deadlines for completion.
• Provide paralegal support to team focused on litigation, corporate governance, contract management, corporate communications, and marketing
• Assist with the preparation and organization of detailed records in support of the agilon’s board meetings and financial filings
• Coordinate and receive board and committee signatures for documents and materials
• Manage board document delivery and related responsibilities in connection with board meetings
• Maintain and filing corporate records, including resolutions, board of director changes, annual reports, and other required filings etc.
• Drafting of various agreements and drafting transactional documents
• Expense report management, including the gathering and submitting of all receipts through the company’s two expense reporting portals. The same may be required if the EA is supporting the executive’s team.
• Screening visitors, phone calls, emails, or physical mail.
• Organizing special events, such as team offsite meetings, in all respects, including booking hotel blocks, managing offsite technology needs, meal planning, etc.
• Act as primary point of contact for new members of the executive’s team, and as a mentor for junior and/or new members of the Administrative team as requested.

Other Job Functions

The EA/CP requires minimal supervision and, over time and through demonstration, will be given more leeway for independent decision making by the executive.

As such, the EA will:

• Approach all work for the executive proactively, anticipate needs and plan for contingencies as part of the daily workflow.
• Be highly self-directed and have meticulous attention to detail, including follow-up and follow-through on all tasks, which can range from scheduling meetings to organizing events.
• Represent the mission of the executive and the overall organization with respect, inclusiveness, professional and polished communication (verbal and written), and a high degree of sensitivity to confidential information.
• Actively participate in regularly-scheduled meetings with the company’s Administrative team, acting as a representative for the executive and her/his team. Bring agenda items and ideas for process improvement to the meeting, and participating in new Admin Onboarding programs as requested.
• Understand that no job is too big or too small. Ultimately, the performance goals of the EA should be an extension and reflection of the priorities of the executive that the EA is supporting.

Required Qualifications

• The EA/Corporate Paralegal will have 4-10 years of experience and an expert-level competency with the Microsoft Office Suite, including Word, Excel, PowerPoint, Excel and Teams, along with a high comfort level with other virtual meeting tools, such as Zoom.
• A bachelor’s degree and experience with board meetings and communicating with directors is preferred. 

Medicare-Executive Admin Assistant

United States Other Full-Time 28931

What We Can OfferYOU!

We offer competitive salariesandbenefits, work-life balance,flexible work arrangements, opportunities for growth and development, and a great place to workacross our enterprise!

What Will You Be Doing:

• Provide general administrative support to the VP of Government Markets and their staff
• Coordinate conferences and meetings, maintain calendars and prepare materials such as presentations, spreadsheets, reports and agendas
• Receive, screen and handle telephone calls, incoming mail/email, publications and other correspondence, much of which is confidential or sensitive in nature
• Compose and proofread correspondence and produce high quality materials such as presentations, spreadsheets and reports
• Process monthly time and expense reporting
• Create and maintain computer and paper-based filing and organization systems
• Maintain knowledge of organization policies, procedures and resources
• Complete or participate on special projects as needed
• Interact effectively with individuals at all levels within and outside of the Company in a professional and confidential manner

WhatYou MustHave:

• Required Work Experience
  3+ years related work experience or equivalent combination of transferable experience and education.
• Required Management Experience
  No supervisory/management experience required
• Required Education
  High school diploma or GED
• Experience working with Microsoft Office products: (indicate Word, Excel or PowerPoint)

What We Prefer:

• Basic Project Management Experience/Skills
• Experience in Company Communications/Correspondence
• Experience with Annual Budgets, Excel, Powerpoint, Expense Reports

General Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

We are an Equal Opportunity/Protected Veteran/Disabled Employer committed to creating a diverse, inclusive and equitable culture for our employees and communities. 

Executive Assistant

at Guild Education

United States

For other positions, some roles may be based outside of our Denver office (as stated in the Job Title). Roles based outside of our Denver office can sit in any of the following 27 states: AZ, CA, CO, CT, DC, FL, GA, ID, IL, KS, MA, MD, MI, MN, NC, NJ, NY, OH, OR, PA, SC, TN, TX, UT, VA, WA, and WI. Please only apply if you are able to live and work full-time in one of the states listed above. State locations and specifics are subject to change as our hiring requirements shift.

At Guild, we uphold our Core Values in everything we do. Our team emphasizes our Core Values in the following ways:

• Nurture A Learner’s Mindset – using a combination of feedback and reflection to gain productive insight into personal strengths and development areas
• Build Shared Success – building partnerships and working collaboratively with others to meet shared objectives
• Be an Owner – holding self and others accountable to meet commitments
• Create Belonging – recognizing the value that different perspectives and cultures bring to our company

Guild is hiring an Executive Assistant to support members of the senior executive team. This individual will collaborate with Guild’s leadership team and interact with internal team members and external partners. You will have a wide range of organizational and administrative responsibilities including coordinating schedules with internal and external counterparts, and arranging travel. You’ll also coordinate select internal meetings and events. You’ll be a critical member of the team, making sure the executive team has the opportunity to focus on the highest impact work while navigating through their meetings and priorities with ease.

As an Executive Assistant, you will:

• Manage multiple executive’s calendar, drafting emails, coordinating meetings and video/conference calls, answering phone calls, and solving other administrative issues when they arise
• Manage relationships via email and phone with external partners at Guild, such as our clients, university partners, and their admin staff
• Take on internal communication & planning responsibilities, such as supporting weekly team meetings and managing team events
• Organize and preparing content for offsite meetings, conferences, and seminars in addition to planning hotel and travel arrangements
• Collaborate cross-functionally with teams like Enrollment, University Partnerships, Academic Product, Financial Services, and Finance to support the Guild team and its leaders

You are a strong fit for this role if you have:

• You have experience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgency
• You have 3+ years of experience in similar or related roles supporting multiple high-level leaders
• You have exceptional organizational skills, flexibility, multitasking abilities, and a high level of attention to detail in a fast-paced environment
• You can work quickly and are exceptionally adept at prioritizing and scheduling.
• You have excellent written and verbal communication skills and ability to interact with clients
• You are proficient to excellent with Gsuite usage
• Something else? Wonderful, we’re curious to learn more about you!

We feel passionately about equal pay for equal work, and transparency in compensation is one vehicle to achieve that. Total compensation for this role is market competitive, including a base salary range of $70,000 – $85,000, as well as company stock options.

Guild is increasing economic mobility for working adults by partnering with the largest employers in the country to offer education as a benefit to their employees via our marketplace of nonprofit universities and education institutions. Guild’s proprietary technology platform facilitates the administration of this innovative benefit and our team of coaches helps each employee navigate the path back to school, providing individualized support from day one through program completion.

Guild is a female-led, Certified B Corporation – and with a valuation of $4.4 billion is one of the highest-valued, privately held education companies in the world, and the only one led by a woman. Guild’s investors include Ken Chenault, General Catalyst Partners, chairman and former CEO of American Express, Emerson, and Iconiq.

Guild Education is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you have a disability or special need that requires accommodation, please let your recruiter know. We currently offer the following benefits:

• Access to low-cost, high-quality health care options through Cigna and Kaiser (due to coverage limitations, Kaiser is currently only available in CA & CO)
• Access to a 401k to help save for the future
• Open vacation policy for employees to rest and recharge
• 8 days of fully-paid sick leave, to take the time to heal and or recover
• Family-friendly benefits, including 12 weeks of parental leave for non-birthing parents and 18-20 weeks for birthing parents; 4-week ramp-up period for when employees return from a leave of 6 weeks or more; as well as employer-paid short-term and long-term disability, employer-sponsored life insurance, fertility and caregiving benefits.
• Well-rounded wellness benefits including free and low cost mental health resources and financial wellbeing support services
• Education benefits and tuition assistance to help your future development and growth

Guild requires COVID-19 vaccines for all employees and guests attending Guild events or entering Guild offices. As of February 1, 2022, we will be expanding our in-person vaccination requirement to include booster shots. We will be using both Clear’s Digital Vaccine Card and state-sponsored vaccine passports to verify proof of vaccine. Accommodations or exceptions can be requested for medical or religious reasons.