Title: Executive Assistant

Location: US-Remote

C: 3.82

POSITION TYPE: Full-time

Posting Description

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and diversified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our diverse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

Job Overview

GovCIO is seeking a transformational results-driven Executive Assistant to serve as a trusted advisor to Veterans Affairs (VA) Veterans Experience Technology Platform Services (VETPS) contract under Office of Information Technology (OI&T) leaders and key stakeholders with a focus on business outcomes. VETPS covers various IT and health IT support services including program planning, software engineering, enterprise network support, cybersecurity assistance and maintenance support. The Executive Assistant will provide high-level support requiring broad and comprehensive experience interacting with senior leadership, including skill and knowledge of corporate and federal communications, and VA organization policies.

Responsibilities

• Manage and organize the correspondence and online calendar for the Portfolio Director using Microsoft Outlook, Teams, and associated tools; accept/decline meeting invitations and resolve scheduling conflicts
• Schedule meetings on behalf of the Portfolio Director and Deputy by coordinating with meeting stakeholders and identifying meeting times that all participants can attend.
• Prepare meeting agendas and materials, facilitate meetings, capture meeting outcomes, and track action items to completion
• Organize, summarize, and prioritize the day to-day schedule for the Portfolio Director recommend which meetings they need to attend or can skip
• Develop and maintain a system for tracking priority tasks and actions assigned to the Portfolio Director, including a method to communicate to him throughout the workday to keep them on task and on schedule
• Attend meetings on the Portfolio Director’s behalf and report back on outcomes and objectives
• Documenting meeting notes, correspondence, action items, spreadsheets and other reports as needed.
• Arrange and coordinate online and in-person meetings and conferences.
• Perform quality reviews on work products and communication items that the Portfolio Director creates or needs to approve.
• Monitor, organize and prioritize Portfolio Director’s email inbox to streamline correspondence.
• Assist with miscellaneous complex administrative tasks email distribution lists, time, and expense reports.
• Coordinate travel needs – Schedule hotel, flight, car rentals and prepares itineraries and estimated expenses reports. Assists with gathering travel related documentation and ensures the travel needs are met within the constraints of government travel budget.

Required Skills and Experience

• Bachelor’s Degree in engineering, or a related scientific or technical discipline is required
• 5 years of related experience in communications, planning and leadership support
• 8 years of additional relevant experience may be substituted for education
• Ability to obtain VA clearance
• Excellent written and oral communication skills
• Demonstrated excellent skills working in MS Word and MS Excel, building PowerPoint decks, and proficiency with Adobe Acrobat, MS Teams, SharePoint, and Visio
• Meticulous organizational and time management skills
• Ability to work independently in an extremely demanding environment
• Experienced with Agile, DevSecOps, Scrum and PMBOK best practices a plus.
• Critical and analytical thinking abilities with great attention to detail

Preferred Skills and Experience

• Familiarity with JIRA, GitHub, and Confluence a plus
• Ability to foster collaborative relationships with other teams and external stakeholders
• Be flexible to change in direction at a moment’s notice while also tracking/executing tasks in progress
• Ability to think outside of the box while communicating or dealing with a variety of situations
• Possess a clear understanding of the activities, roles, and responsibilities on large-scale IT projects.
• Previous Department of Veterans Affairs experience preferred

COVID/Equal Opportunity Employer

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a diverse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status.

Compensation Range (In compliance with Colorado’s Equal Pay for Equal Work Act for remote or positions located in CO)

$62,000 – $65,000 

Location:  US or Canada Locations in the Pacific Time Zone; 100% Remote

Executive Assistant to the CEO

Who are we?

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

We have big plans for the future, we’re growing fast and now, we need you to help scale to new heights and continue to provide incredible support to entrepreneurs.

What’s the gig? 

We’re searching for an assistant to execute administrative tasks and manage projects for our Chief Executive Officer (CEO), Dan Martell. This isn’t a position for the faint of heart. We’re a team of driven, A-players who have high expectations and high output. If you’re easily overwhelmed or uncomfortable working in a fast-paced remote environment, this position won’t be a good fit for you.

This role will work closely with the CEO to manage his time, calendar, inbox, and payments.

The North Star principles for this position are:

• Protect CEO’s Time: Filter all inbound requests to keep an eye out for those people/places/things that are important and help prioritize them
• Efficient Calendar Management: Be clear, committed, and include context
• Ensure that Everyone Appreciates the Response: Whether that’s a clear ‘yes’ with the appropriate calendar info for an upcoming meeting or a ‘not at this time’ reply, every email and correspondence should be answered clearly and kindly
• Read the Play: Be preemptive and proactive. Come prepared and aware of all the moving pieces and how to address them ahead of time

In short, does this sound like you?

• Organizer. You have impeccable attention to detail, you look to improve processes and you anticipate every eventuality
• Strategist. You approach a project methodically and you’re a keen problem-solver
• Communicator. You have excellent written and verbal communication, and also provide candid feedback to all levels of leadership, including the CEO
• Adaptable. You thrive when you need to find solutions fast and you work fast and efficiently to get the job done
• Efficient. You know how to manage your time well and can help others do the same
• Initiative. You anticipate needs and enjoy tackling new challenges

Further, the skills that are a big plus for this role:

• You’re familiar with Xero, Hubspot, and Asana
• Experience with Google Sheets and data analysis/reporting or project management will be super helpful
• You’ve worked in a fast-paced entrepreneurial environment before

Over time, the goal is that you’ll become an extension of our CEO by having the ability to anticipate needs, see around the corner, and remember things before he does. Because of this, the ability to build trust quickly is critical. We desire a high level of professionalism, confidentiality, discretion, and judgment, in both written and verbal communication.

Experience and Qualifications

• Experience: 1+ years of experience in a similar role (Preferred)
• Graduation: Bachelor’s Degree (Preferred)
• Fluent in written and spoken English (Required)
• Location: You are based in Canada or the USA and live in the Pacific time zone. Hawaii is also acceptable (Required)
• Preferred Location: Kelowna, Canada
• Excellent organizational and time management skills
• Incredible communication and interpersonal skills
• Hands-on experience with tools like G-Suite, Excel (or Sheets), Asana, HubSpot, Slack, Zoom, etc.
• A proven track record in your ability to get things done

Benefits & Details

Generous Benefits: This is a full-time, work from home, role.

Please check out the How We Hire section on our website to see what the steps are for our hiring process. Taking the time to apply means a lot to us!  If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.

We’re offering competitive compensation, commissions, and annual tech stipends – for things like software, computer equipment, webcams. 

Executive Assistant, Accounting

at Reddit

Remote

Our mission is to bring community and belonging to everyone in the world. Reddit is a community of communities where people can dive into anything through experiences built around their interests, hobbies, and passions. With more than 50 million people visiting 100,000+ communities daily, it is home to the most open and authentic conversations on the internet. From pets to parenting, skincare to stocks, there’s a community for everybody on Reddit. For more information, visit redditinc

About the Role

We are seeking an experienced, self-motivated Executive Assistant to collaborate with and provide support to our Chief Accounting Officer and extremely busy Finance team. This role will report to the Chief Accounting Officer.

You’ll have the opportunity to work in partnership with our Leaders, key business partners, and a supportive team. The ideal candidate will enjoy learning new things, have experience using sound judgment, and have excellent prioritization and multitasking abilities to complete a high volume of complex tasks with minimal to no supervision. We are looking for someone who is a detail-oriented planner with a demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility and a sense of humor. This person must be able to work successfully in a team environment and build effective working relationships across the organization. Our entire administrative team lives and breathes the Reddit Company Values. We work independently but with a wonderful team dynamic and hope you will be the next addition.

What You’ll Do:

• As the gatekeeper, manage complex calendars and schedule internal and external meetings for our Chief Accounting Officer and help other Finance leaders with broader team meeting scheduling, all while being able to anticipate conflicts and solve scheduling issues with ease.
• Organize and lead team meetings with leadership and guidance from Finance leadership.
• Assist with board reporting, including preparation of certain Audit Committee materials with guidance from Finance leadership.
• Manage the flow of incoming and outgoing material for key projects and maintain logs to track projects and their status.
• Record and sort though action items coming out of complex discussions and circulate information to the greater team.
• Assist with team projects when needed.
• Facilitate communication between appropriate departments (i.e. Legal, Sales, Comms) while handling confidential and non-routine information.
• Think one step ahead for the people you work for, at times identifying & solving needs before the team might realize them.
• Proactively provide input for ways to improve structures and efficiencies. Your input and opinion are valuable as you are many times the Finance team’s eyes and ears in situations.
• Use dictation for drafting of emails and tracking AI’s and deadlines for the CAO and Finance leadership.
• Assist with corporate travel and expense reporting for executives, candidates, new hire, and team, as needed.
• Collaborating with our Experience team to execute team off-sites with thoughtful facilitation.

Who You Are:

• 6+ years Exec/C-Level administrative experience or Finance experience
• Experience working in Finance, either on the administrative or operations side
• Specific knowledge of key finance concepts, including financial statements and typical finance processes
• Strategic and proactive ability to identify and resolve problems in a timely manner with minimal direction
• Ability to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information
• Proficient in Google Suite and building decks / presentations with direction on content
• Excellent interpersonal skills, working well with different personalities in the organization, a team player with an independent spirit
• Independent but willing to ask questions and find the answers when needed
• Understand of how to prioritize and respond accordingly
• Superior written and verbal communication skills
• Hyper-organized and conscientious
• Strong sense of urgency and willing to be reachable outside typical “9 to 5”, as needed.
• Corporate travel and expense reporting experience

Benefits

• Annual Personal & Professional development funds
• Comprehensive Health benefits
• Workspace benefits for your home office
• 401k Matching
• Family Planning Support
• Flexible Vacation (please use them!) & Monthly Global Wellness Days
• 4+ months paid Parental Leave
• Paid Volunteer time off 

Title: Senior Executive Assistant

Location: Work from Anywhere

Classifications: Remote Full-Time

The Role

Grafana is looking for an experienced Senior Executive Assistant to support our CEO and COO and help oversee our EA function across the company.

Working closely with these two leaders every day, you will coordinate and co-manage most meetings, communications, and tasks, and be at the ready to assist in all matters that require their attention. You have excellent verbal, written and organizational skills. You have a consistent track record of success in supporting C-level executives in a fast-paced, dynamic work environment. You are high energy with a fun-loving, empathic attitude, yet you are a mature professional gifted with the ability to handle challenging situations with grace and tact with an extreme sense of urgency. You also understand that different executives have different preferences and styles and can adapt to them.

You’ll also serve as mentor for other EAs at Grafana, help define best practices, and enable communication and collaboration across the EA team.

Responsibilities

• Maintain busy calendars and daily schedules, fielding and prioritizing requests
• Coordinate extensive domestic and international travel for the CEO and COO
• Help triage and organize emails as necessary
• Help organize all hands meetings, leadership meetings, and offsites. Providing support on: logistics, invites, agenda, slide decks, catering, meeting notes, and action items.
• Manage expenses for the CEO and COO in a proactive, fiscally alert manner
• Ensure and maintain the confidentiality of all appropriate communications and documents
• Attend meetings and document discussions and distribute action items, as necessary
• Coordinate and host group meetings, meals, and management team off-sites
• Work with sales and customer success to coordinate customer meetings and visits
• Help plan and execute events and meetings for our leadership teams. This may include domestic and international travel a couple times per quarter for event logistics and support
• Maintain a positive and effective working relationship with all members of the Grafana team
• Work closely with People Ops, office management staff, Business Operations and other teams on projects
• Handle occasional personal tasks for the executives as needed
• Manage ad-hoc projects for the executives and the company as needed
• Coordinate temporary office and meeting space as needed (WeWork, Convene, etc.)
• Work closely with other EAs at Grafana to coordinate on events, calendars, best practices and process for being an EA in a globally distributed organization

What would make you a good fit for this role?

• You will have extensive experience in a tech/startup environment
• You will have proven success supporting one or more C-level executives in a dynamic and
  growing environment
• You will enjoy working with an extremely high sense of urgency and ability to work in fast-paced,
  ever-changing environment
• You have experience managing internal communications, planning executive offsites, crafting agendas and coordinating content for board and executive meetings.
• Highly professional, organized and attention to detail
• Handle sensitive and confidential information
• Incredible time management skills and able to handle multiple competing priorities and to
  constantly re-prioritize.
• You will have experience of working remotely and/or internationally coordinating with peers
  and team members globally and understand the challenges and opportunities of remote working and remote communication – you will need to be an excellent communicator in all channels (in person, online, in writing) and able to form strong working relationships both in person and virtually
• Ideally you’ll have experience managing and hiring EAs and scaling an EA function within a rapidly growing company
• Excellent project and event management skills
• Highly competent with all GSuite applications
• BA/BS degree preferred 

Title: Executive Assistant – Credit

Location: United States

REMOTE /FULL-TIME

At Plaid, our mission is to unlock financial freedom for everyone. There has never been a better time than now to start building the future of fintech with us. Plaid powers the tools millions of people rely on to live a healthier financial life. We work with thousands of companies like Venmo and SoFi, several of the Fortune 500, and many of the largest banks to make it easy for people to connect their financial accounts to the apps and services they want to use. Plaid’s network covers 11,000 financial institutions across the US, Canada, UK and Europe. Founded in 2013, the company is headquartered in San Francisco with offices in New York, Salt Lake City, Washington D.C., London and Amsterdam.

As an EA at Plaid, you will work closely with top-level Executives to help enhance productivity and efficiency. The ideal candidate is a team player with exceptional communication and problem-solving skills. This position requires initiative, attention to detail, the ability to learn quickly and a passion for delivering strategic value in a fast paced environment.

What excites you:

• Working closely to and representing Executives to high-level individuals both internally and externally
• Managing multiple complex day-to-day schedules
• Heavy scheduling and ability to independently and efficiently own Executives’ calendars
• Preparing correspondence, including emails and follow-up
• Coordinating internal meetings including but not limited to one-on-one meetings, interviews, team meetings, full staff meetings, etc
• Coordinating external meetings such as off-sites and occasional events
• Booking and coordinating logistics for international and domestic travel
• Managing special projects and working under pressure with high-performance standards
• Providing personal assistant support as needed

What excites us:

• Someone who is highly organized and a natural project manager
• Agility and flexibility in response to changing priorities and needs
• A self starter who is highly motivated – no job too small or too big!
• Being extremely resourceful and able to think on your feet
• Being proactive anticipating the needs of others before anyone else
• Someone who is emotionally intelligent and a strong communicator (both verbal and written)
• Enjoys partnering with other administrative colleagues across the organization and providing back-up support when necessary
• An understanding that things may come up outside of typical office hours
• 4+ years of EA experience desired 

Executive Assistant

• Remote US – Works From Home
• Sales
• North America
• 584932

Executive Assistant

Support Skillsoft’s North American Sales leaders in a fast-paced, dynamic environment. This person will partner with our sales teams working cross-functionally with GTM, Finance, and the Customer Market Leaders, along with external prospects, customers, and partners. This experienced individual will use discretion and diplomacy to support the functional leadership. This person must exhibit excellent time management, logistics planning, organization, and attention to detail to ensure flawless execution of multiple priorities. The ideal candidate will be highly self-motivated with exceptional communication skills, sound judgment, follow through and impeccable work ethic.

Department Specific Responsibilities/Projects:

• Communicating and establishing collaborative working relationships with leaders, customers, and other internal stakeholders.
• Maintain and distribute monthly/weekly/daily reports using Microsoft Excel.
• Coordinating various calls, meetings and notes for the department.
• Stay on top of and help prioritize and streamline key processes requiring sales leaderships attention and approval.
• Partner with the Sales leadership team to support the needs and priorities of the group.
• Work independently and within teams on special, nonrecurring, and ongoing projects. Act as a project manager for special projects associated with the department.
• Coordinating and planning related to internal and offsite events conducted for/by the sales leadership teams.

OPPORTUNITY HIGHLIGHTS:

• Provide administrative support as required including but not limited to, maintaining calendars, coordinating travel arrangements, preparing and submitting expense reports.
• Schedule and coordinate complex meetings (including Customer and Executive), bringing together geographically dispersed teams via technology and travel, managing logistics, and documenting follow up activities.
• Function as “gatekeeper”, creating win-win situations that maximize business efficiency and productivity.
• Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations.
• Act as a true partner and assistant, preserving the confidentiality of information related to the organization and teams.
• Develop understanding of the business priorities and goals for the functions; use knowledge and understanding in prioritizing meeting requests.
• Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various substantive inquiries requiring technical/functional knowledge.
• Implement ongoing process improvements using technology and best practices to help the organization reach our goals

OUR VALUES

WE ARE PASSIONATELY COMMITTED TO LEADERSHIP, LEARNING, AND SUCCESS. WE EMBRACE EVERY OPPORTUNITY TO SERVE OUR CUSTOMERS AND EACH OTHER AS:

• ONE TEAM
• OPEN AND RESPECTFUL
• CURIOUS
• AGILE
• TRUE

MORE ABOUT SKILLSOFT:

Skillsoft delivers online learning, training, and talent solutions to help organizations unleash their edge. Leveraging immersive, engaging content, Skillsoft enables organizations to unlock the potential in their best assets – their people – and build teams with the skills they need for success. Empowering 36 million learners and counting, Skillsoft democratizes learning through an intelligent learning experience and a customized, learner-centric approach to skills development with resources for Leadership Development, Business Skills, Technology & Development, Digital Transformation, and Compliance.

Skillsoft and SumTotal are partners to thousands of leading global organizations, including many Fortune 500 companies. The company features three award-winning systems that support learning, performance and success: Skillsoft learning content, the Percipio intelligent learning experience platform, and the SumTotal suite for Talent Development, which offers measurable impact across the entire employee lifecycle.

Thank you for taking the time to learn more about us.
If this opportunity intrigues you, we would love for you to apply!

NOTE TO EMPLOYMENT AGENCIES: We value the partnerships we have built with our preferred vendors. Skillsoft does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Skillsoft employee or hiring manager in any form without a signed Skillsoft Employment Agency Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.

Skillsoft is an Equal Opportunity-Affirmative Action Employer: It is the policy of Skillsoft (US) Corporation to provide equal employment opportunities to applicants and employees without regard to race, color, national origin, citizenship, religion, sex, sexual orientation, age, marital status, disability (mental or physical), protected veteran status, genetic information or any other class protected by law.

Skillsoft is an Equal Opportunity-Affirmative Action Employer: It is the policy of Skillsoft Corporation to provide equal employment opportunities to applicants and employees without regard to race, color, national origin, citizenship, religion, sex, sexual orientation, age, marital status, disability (mental or physical), protected veteran status, genetic information or any other class protected by law 

Executive Assistant

Remote, US

About the role

LogDNA is looking for an Executive Assistant who is passionate about making an impact. Reporting to the CFO, you will support the CFO, CPO (Chief People Officer) and CRO in a growing start up. As a key partner to these executives, you will contribute to the efficiency of our business by providing personalized and timely support to executives and their organizations.

We are looking for someone who is well-organized, has excellent time management skills, and thrives in a self starter environment.

Responsibilities:

• Coordinate team and company events
• Assist internal ERGs, and other cross-functional working groups
• Manage office logistics for our San Francisco WeWork space
• Help coordinate team travel and logistics and manage the travel booking platform
• Administrative support such as document signatures, team meeting support
• Partner with our other EA on all company meetings, swag and external communications
• Calendar and expense management
• Create and deliver presentations to the teams/company

Qualifications:

• 2+ years of relevant experience
• Experience working at a startup is an asset
• Strong attention to detail
• Communicate with tact and clarity
• Ability to balance multiple priorities
• Ability to work independently on projects
• Superior organizational skills and great follow through on tasks
• Be a problem solver and a quick thinker
• Skilled in Google applications
• Ability to maintain strict confidentiality

About LogDNA

LogDNA is on a mission to empower people who build solutions that shape the world. We’re doing this by delivering a platform that enables enterprises to get more value from their observability data in real time, regardless of source, destination, use case, or scale. We’re not the only ones working on this problem but we have a few things the others don’t.

1. We’re cloud-native and know how to make the most of modern technology like Kubernetes.
2. We have scaled a solution from zero to petabyte scale in a short amount of time, while supporting thousands of active users across multiple environments.
3. We are hungry for change and are surrounded by enterprises telling us they’re hungry, too.
4. We have a kick-ass group of people who are thinking about the problem analytically and are excited to change the observability world for the better.

LogDNA has helped some of the world’s most innovative companies transform how they manage their systems and applications. Still, we know that we can help them get more value from their observability data by providing more flexibility and control over how they use it. This will enable teams to spend less time switching between data silos so they can focus on shipping better, more resilient, and secure products.

We have momentum on our side. Last year we saw triple digit revenue growth and added 800 new customers to our roster. Recent accolades include being named to YC’s Top Companies, CRN’s 10 Hottest DevOps Startups, and EMA’s Top 3 Observability Platforms.

What it’s like to work at LogDNA

At LogDNA, our culture is everything. We have an inclusive, collaborative, and fulfilling work environment so that our teammates can tackle some of technology’s biggest challenges. We hold the prestigious Great Place to Work badge and have won the Fortune Best Small and Medium Workplace award for the last two years in a row. Join us if you:

• Want to solve hard problems.
• Want to enable LogDNA’s customers, partners, and community to be highly productive and successful.
• Thrive in collaborative, cross-functional environments.
• Enjoy jumping in where needed to help the whole company succeed.
• Take your role, but not yourself, seriously. At LogDNA, we know that pride, humility, and kindness are not mutually exclusive.

Benefits

• Receive competitive compensation.
• Receive competitive benefits, including:
• 100% healthcare coverage for you and your family.
• 100% dental coverage for you and your family.
• 100% vision coverage for you and your family.
• Flexible time off. Work-life balance is valued here and we encourage you to take the opportunity to recharge.
• One company-wide mental health day off per month in addition to all nationally recognized holidays.
• $600 annual remote work expense reimbursement in addition to hardware setup provided by the company.

This is a full-time remote opportunity. LogDNA is a remote-first company that was born in the San Francisco Bay Area and now has employees in 71 cities in North America and 8 countries worldwide. 

Executive Assistant (remote)

at SumOfUs

Remote

Overview

SumOfUs is looking for an Executive Assistant to support our Managing Director. This role will provide organized, strategic and high-quality administrative support: scheduling meetings, maintaining an organized calendar, managing travel arrangements on occasion, interfacing with staff, partners, and key stakeholders. This role will also support scheduling for hiring processes and onboarding, working with candidates and staff calendars across the organization.

Success in this position requires a high-degree of organization, creative problem-solving skills, a proactive and solutions-focused mindset, clear and proactive communication, advanced project management and relationship-building skills. In addition, this role requires the ability to anticipate and act on the Managing Director’s work needs in a way that ensures a smooth, effective workflow with focus on the most important priorities.

This role will be remote, and can be 80-100% time, undertaken by anyone working in the GMT-5 time zone (East Coast Americas). Candidates for these roles should have at least some experience in executive assistant work, preferably in an international organization.

A bit about us

SumOfUs is a global movement of consumers, investors, and workers standing together to hold corporations accountable for their actions and forge a new and sustainable path for our global economy. We are a movement of more than 20 million people, brought together by a global team of 40+ campaigners, fundraisers, product and operations staff. Our purpose is to challenge corporate power everywhere. We hold the biggest corporations in the world (and their political allies) to account by mobilising millions of people to take collective action.

We are aiming to fundamentally reshape the global economy to put people and planet over profit, but we know we can not do it alone. We build partnerships with on-the-ground activists and organisers, and we follow their lead. We innovate, experiment and embrace professional and organizational growth. We invest in people and we invest in how we work, because our vision calls on us to build the most effective, global, diverse, and talented team possible.

We highly value a diverse team and an equitable work environment where every member of our team is set up to thrive. We have taken steps to nurture this environment including an Anti-Oppression Leadership Team that leads work to transform injustice within the organization. We expect all team members to take responsibility for co-creating an equitable work community where everyone is able to do impactful, world-changing work. We offer benefits including additional sick days for parents and caregivers, flexible working hours, and professional development stipends. We review our policies and practices for equity frequently. We recruit and encourage people identifying with marginalized communities to apply.

What you will do as part of our team

• Coordinate executive communications, including taking calls, responding to emails, taking notes in meetings, and interfacing with program and funding partners or other internal or external stakeholders;
• Organize and maintain the Managing Director’s email, calendar, files and notes;
• Prepare internal and external documents (ex: executive board reports and internal presentations);
• Schedule meetings and appointments, and manage travel itineraries;
• Support other administrative functions such as filing expense reports and completing time sheets;
• Support scheduling for the People Operations team, namely scheduling candidate interviews during the hiring process and onboarding trainings for new staff; and
• Uphold a strict level of confidentiality.

Skills and experiences you will need to bring:

We have no formal education requirements – if you can meet the responsibilities of the role and are willing to grow, that is all that matters.

All roles at SumOfUs require you to be:

• Dedicated to building a fairer and more sustainable global economy;
• Able to demonstrate a commitment to building a diverse, equitable and inclusive work community;
• Able to communicate in English (English is our primary working language at SOU);
• Able to work remotely (our team is remote).

And, this role in particular will require you to:

• Have experience as an executive assistant or similar support role;
• Manage multiple projects simultaneously with competing priorities, while maintaining flexibility and responsiveness to changing needs;
• Track, triage, and manage many tasks simultaneously, and prioritize tasks for the executive;
• Have excellent verbal and written communication skills, and be able to summarize key action points;
• Ability to work with a diverse team across many time zones;
• Have proficiency with technology, and have experience with or able to quickly learn platforms such as Google Workspaces, Zoom, Slack, and LastPass;
• Maintain a high level of organization and work within the systems currently working for the executive, while suggesting improvements;
• Maintain professional discretion when handling sensitive or confidential information; and
• Be keen to learn and develop new skills, and find innovative solutions to challenges.

Big pluses

We know that no one can possibly have all these skills and experiences – you will likely be able to bring 2 or 3 of the following to our team:

• Experience in a global organization working across time zones and languages;
• Experience doing executive assistant work remotely;
• Experience with Greenhouse ATS;
• Strong relationship building skills, able to forge and manage relationships with a range of people and organizations;
• Exceptional technology skills, able to not only use SOU’s preferred platforms but maximize them and suggest other solutions to increase efficiency and effectiveness of the executive working in a remote environment; and
• Experience with non-profit organizations, and more specifically, a global campaigning organization.

Further details

Compensation is competitive and will be determined based on a combination of experience, seniority, and where you live. For some context: this position in the US would pay between $69,000 – $80,200 USD per year. In other regions, compensation will be adjusted for local currency and local market rates. SumOfUs’s compensation policy is calculated with a focus on equity and where staff can thrive.

SumOfUs is a fully remote and distributed team, as such we offer stipends to offset cell phone and internet costs. We offer stipends to set-up home offices or to rent space in a coworking environment. We offer five weeks paid vacation (plus additional sick leave and all major public holidays off and 6 months paid parental leave), contributions to retirement, and the ability to work from home and work with a degree of flexibility outside our core hours of operation. We cover private health insurance premiums for employees and dependents who live in countries without public insurance. We are happy to answer any questions you have about our parental leave policies and other, similar benefits in interviews. 

Administrative Assistant

Location: USA-

Description

At Macmillan Learning, the health and safety of our employees and contract staff is a top priority. Accordingly, COVID-19 vaccinations will be required for all staff that will be working in a Macmillan Learning office, or have job duties requiring them to travel for work. If offered the role, the candidate will need to provide proof of vaccination in advance of their start date. Employees can request religious and/or medical exemptions to this requirement by following the process outlined in the offer letter.

Austin candidates are preferred, but this position is also eligible for remote employment, it will exclude the following locations: Alaska, Arkansas, Colorado, Hawaii, Mississippi, South Dakota, West Virginia, and Wyoming.

The Administrative Assistant directly supports certain members of the Senior Leadership team. Responsibilities include cross-functional collaboration, meeting coordination, admin support, and management of specific projects for each group. This may include specific accountabilities, coordinating efforts, basic data analysis, creating/designing presentations in various presentation software, and logistical support. The Administrative Assistant also applies budget management skills and systems knowledge.

Key Responsibilities:

• Coordinate and provide support for Executive meetings, both regularly scheduled meetings on a monthly or weekly basis and special occasional meetings for strategic planning and other purposes. Book spaces for meetings. Handle logistics of food, Audio Visual needs, copying and distribution of materials.
• Serve as project manager and/or organizational lead for various cross-functional initiatives requiring documentation and logistical direction of activities over defined periods, including but not limited to communication, tracking, and meeting coordination around milestones.
• Administrative responsibilities including managing calendars, scheduling calls, appointments, meetings and visitors. Serve as a gatekeeper for the executives’ schedules and time. Book and plan travel including changes and emergency changes.
• Organize information for executives for all purposes, including note-taking, creating PowerPoint presentations, assembling external materials for review, gathering professional data regarding external visitors, sourcing articles or other external information needed by executives.
• Conduct data gathering and analysis from various systems including simple budget management tasks.

Essential Qualifications:

• 2 years’ experience supporting executive level staff or related job experience
• Experience demonstrating excellent, proactive organizational skills
• Experience managing detailed projects
• Experience communicating complex information verbally and in writing to diverse audiences
• Experience using Google Suite tools, and team messaging tools, e.g. Slack/Teams
• Experience successfully multi-tasking within demanding timeframes
• Experience demonstrating solid skills in problem identification and problem solving
• Ability to navigate to multiple software systems with ease
• Experience exercising independent judgment in defining problems, independently conducts administrative research as necessary
• Experience demonstrating discretion and confidentiality
• Demonstrated ability to learn new systems quickly, e.g., expense, time keeping, performance management systems
• Willing to travel occasionally

Preferred qualifications:

• Experience with basic data analysis and reports
• Prior experience in tech
• Prior experience in support global engineering teams
• Experience assisting managers with hiring and on-boarding processes including the opening of personnel requisitions, arranging interview schedules
• Bachelor’s degree
• Experience with professional social networking sites (LinkedIn and others)
• Familiarity with Concur expense reporting
• Located in Austin

Macmillan Learning is an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels.

Regular full-time and qualifying part-time employees and their dependents are eligible for Macmillan benefits, effective on the employee’s date of hire. Macmillan also offers health benefits coverage to qualifying same-sex and opposite-sex domestic partners (may require additional documentation) of active employees.

• Competitive pay and bonus plan
• Generous Health Benefits (Medical, Dental, Vision)
• Contributions to your 401k retirement account through Fidelity (US)
• Generous paid time off, sick time, discretionary days. and paid holidays (Cesar Chavez Day, Juneteenth, Indigenous People’s Day, and more!)
• Employee Assistance Program, Education Assistance Program
• 100% employer-paid life and AD&D insurance
• And much more!

Macmillan Learning is a privately-held, family owned company that improves lives through learning. By linking research to learning practice, we develop pioneering products and learning materials for students that are highly effective and drive improved outcomes. Our engaging content is developed in partnership with the world’s best researchers, educators, administrators, and developers. To learn more, please visit macmillanlearning.com or see us on Facebook, Twitter, LinkedIn or join our Macmillan Community. Macmillan Learning is a division of the Holtzbrinck Publishing Group, a family-owned global media company headquartered in Stuttgart, Germany.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, veteran, family and economic status and background, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. You can read more about our Diversity, Equity, & Inclusion initiatives here.

The successful candidate for this position will be an employee of Bedford, Freeman & Worth Publishing Group, LLC d/b/a Macmillan Learning. Bedford Freeman & Worth Publishing Group, LLC has developed an affirmative action program in compliance with the NY Department of Education’s guidance. Portions of the affirmative action program are available for review by applicants and employees by contacting Human Resources at Macmillan Learning.

Qualifications

Experience Required:

• 2 years: Experience supporting executive level staff or related job experience 

Executive Assistant, Policy and Advocacy

• United States – Remote OK
• Full-Time
• Housing
• $58.50k – $73.20k
• Job Openings
• Executive Assistant, Policy and Advocacy

Job Overview:

The Executive Assistant, Policy and Advocacy provides administrative support to the Director of the Policy and Advocacy team, enabling them to use their time effectively to advance the organization’s strategic goals. This dynamic position requires strong attention to detail and the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.

About Community Solutions:

Community Solutions is a non-profit organization that works to achieve a lasting end to homelessness that leaves no one behind. We envision a more equitable future where homelessness is never inevitable or a way of life for anyone. Since 2015, we have led Built for Zero, a movement of more than 80 cities and counties using data to radically change how they work and the impact they can achieve and proving that it is possible to make homelessness rare and brief. Nearly half of those communities have reduced homelessness in their communities, and 14 of those communities have ended veteran or chronic homelessness. To help communities equitably and sustainably end homelessness, we are also working to identify solutions that can address gaps in housing, disrupt inflow into homelessness, and produce more racially equitable systems.

Community Solutions seeks leaders at every level: extraordinary, mission-oriented people not satisfied with the status quo. We are a team of values-driven innovators motivated by results. We eagerly seek and support diverse applicants. We provide generous benefits and opportunities for inspiring and transformational professional growth.

Essential Duties and Responsibilities:

• Provide sophisticated calendar management for the director, including:
• Arranging meeting and travel logistics
• Prioritizing inquiries and requests while troubleshooting conflicts
• Making judgment calls and critical recommendations to ensure smooth day-to-day engagements
• Continual, proactive advance review of the calendar to catch conflicts and other issues
• Confirming meetings and lines/locations with external parties ahead of time
• Complete administrative, programmatic, and managerial tasks that facilitate the director’s ability to effectively lead the work, including:
• Producing briefings, reports, and presentations for review
• Attending meetings as needed and taking notes
• Preparing information for meetings with staff and outside parties
• Composing correspondence
• Maintaining contact lists
• Making travel arrangements
• Completing expense reports
• Keep the director informed of upcoming commitments and responsibilities, following up appropriately with reminders. Anticipate their needs in advance of meetings, conferences, etc.
• Complete research and assist with preparation of presentations and speeches as needed
• Coordinate with other Executive Assistants to ensure a well-run Executive Team

Qualifications:

• At least 3 years of experience supporting a business (for profit or non-profit) with office management and/or scheduling
• Strong writing and editing skills
• Extremely organized and attentive to detail
• High degree of professionalism and outstanding judgment in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, etc.
• Relevant work experience is required to apply for this role. A college degree may be helpful, but is not required. If you think you have the right experience, but you’re worried we might not get it,’ you could be right! Please use your resume and cover letter to make sure we understand your experience and why you’re qualified for this role.
• Comfortable with numbers and using spreadsheets
• Proficient in developing presentations and briefing documents for internal and external audiences
• Proficient in drafting formal correspondence, including emails, letters, and memos
• Able to quickly learn and become proficient in new software and online applications
• Ability to prioritize and complete a high volume of tasks with limited guidance
• Passion for supporting efforts to end homelessness or other complex social problems

Software/Apps Used:

• Google Business Apps
• Microsoft Office Apps, especially Excel
• Zoom video conferencing software
• Salesforce
• Adobe
• Slack
• Asana

Salary Range:

The starting salary range for this position is $58,500 to $73,200, depending on experience, proficiency and qualifications.

To support pay equity, our compensation structure is fully transparent, rooted in clear scoring, and not subject to negotiation. All salary offers include a fully transparent explanation of how the applicant in question is scored against posted hiring criteria and how a final salary offer is calculated.

Annual recalculation ensures that salary advancement is attainable with increased tenure, improved performance, expanded independence and responsibility, and deepened embodiment of our organizational values over time.

Work Environment:

• Fully remote position, however candidate must be available during EST working hours.
• Up to 15% travel will be required to attend company retreats and events, essential policy meetings, media events and/or other training and convenings as per requested by the Principal, Policy and Advocacy.

Diversity and Inclusion:

We strive for diversity, equity and real inclusion by attracting extraordinary people from diverse backgrounds and lived experiences and ensuring they have the professional support and workplace culture they need to thrive. We seek to employ an all-star team of people who vary by their race and ethnicity, gender identity, sexual orientation, nationality, age, culture, religion, veteran status, physical and mental abilities. We promote equal opportunity in the recruitment, selection, training, compensation, promotion, and benefits of all employees.

COVID-19 Vaccination Mandate:

COVID-19 vaccination is mandatory for all Community Solutions stafffull-time, part-time, and contracted. Vaccination documentation must be provided to Community Solutions. Vaccination information is completely confidential between the staff member and HR. 

Executive Assistant, Public Affairs

UNITED STATES OF AMERICA (HOME MIX)

OPERATIONS AND BUSINESS SUPPORT – TRUST & SAFETY

PERMANENT

Spotify is seeking an Executive Assistant to support our Senior Director of Public Affairs. This role is a balancing act: owning the day-to-day tasks of any excellent EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to higher-order work like handling sensitive information and relationships, tackling special projects, and proactively solving problems of all magnitude. This is a highly transparent position with exposure to key internal and external collaborators.

What you’ll do

• Extensive meeting and calendar management ensuring the cadence aligns with overall goals and objectives for the team and company
• Work cross-functionally with other business areas within Spotify, leading appointments with external partners and third parties, and organizing calendars to appropriately reflect priorities
• Coordinate meeting schedules and lines of communication between various partners and global teams across all time zones
• Effectively supervise, package, and communicate priority projects and to-dos, acting as a meaningful critical issue point for the team
• Support meeting management such as preparing materials and agendas, keeping notes, and running next steps as needed
• Perform comprehensive email management (e.g. prioritizing and drafting email correspondence, handling follow ups, reviewing timelines and deadlines, etc.)
• Support coordination of team off sites/events, trainings, and celebrations (e.g. workshops, team happy hours, etc.)
• Schedule and handle business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries; where appropriate, help prepare for speaking engagements and conferences
• Manage all expense reporting and approve travel and business expenses for others on the team according to internal policies
• Manage other special projects and workflows as needed
• Serve as a representation of Spotify for the outside world including drafting correspondence, welcoming guests to our office, and generally representing Spotify thoughtfully

Who you are

• Bachelor’s degree or equivalent experience
• 3+ years of experience supporting executive-level leaders
• Ability to keep track of many tasks, connect dots across work streams without letting anything fall through the cracks
• Flexibility and strength in working with and coordinating with others
• Capacity for discretion and sensitivity when handling confidential materials and topics
• Outstanding verbal, interpersonal, and written communication skills with strong recall and attention to detail
• Excellent time management skills and ability to prioritize
• Ability to give, receive, and implement feedback
• Proactive and comfortable taking initiative
• Pride in your work and ownership over projects that you lead
• High proficiency in the Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies; Experience in Concur T&E and Slack a plus
• An enthusiasm for a fast paced work environment is a major plus

Where you’ll be

• We are a distributed workforce enabling our band members to find a work mode that is best for them!
• Where in the world? For this role, it can be within the Americas region in which we have a work location.
• Prefer an office to work from home instead? Not a problem! We have plenty of options for your working preferences. Find more information about our Work From Anywhere options here.Post Job

Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.

Global COVID and Vaccination Disclosure

Spotify is committed to safety and well-being of our employees, vendors and clients. We are following regional guidelines mandating vaccination and testing requirements, including those requiring vaccinations and testing for in-person roles and event attendance. For the US, we have mandated that all employees and contractors be fully vaccinated in order to work in our offices and externally with any third-parties. For all other locations, we strongly encourage our employees to get vaccinated and also follow local COVID and safety protocols. 

Executive Assistant- CFO

UNITED STATES

GENERAL & ADMINISTRATION

FULL-TIME, ONSITE OR REMOTE

About Kraken

As one of the largest and most trusted digital asset platforms globally, we are empowering people to experience the life-changing potential of crypto. Trusted by over 8 million consumer and pro traders, institutions, and authorities worldwide – our unique combination of products, services, and global expertise is helping tip the scales towards mass crypto adoption. But we’re only just getting started. We want to be pioneers in crypto and add value to the everyday lives of billions. Now is not the time to sit on the sidelines. Join us to bring crypto to the world.

This position will be responsible for a broad range of support duties to enable business executives and their teams to perform optimally. To be successful, you will have to be able to juggle multiple responsibilities in parallel, anticipate deadlines and changes, be very self-organized, articulate, coordinate with other peers and senior executives, and smoothly collaborate in a fast-paced environment where teamwork, professionalism, confidentiality, and communication are important.

What you’ll do:

• Assist executive in scheduling one-off and series of meetings with internal and external parties; deftly manage conflicts and prioritize time utilization
• Increase the efficiency and efficacy of the executive through various optimization and prioritization across a range of complex, critical topics
• Ensure appropriate confidential awareness is applied with external and internal stakeholders at all levels
• Organize domestic and international travel as well as meeting venues for executives, team members, and external parties as needed
• Anticipate, compare, and process expenses related to above
• Organize and manage corporate events for executives, industry contacts and external parties as needed
• Assist with preparation for key strategic meetings (i.e. create summarized agendas)
• Prepare, catalog, distribute materials, reports, and other executive content
• Build relationships with the broader team while acting as a gatekeeper for the executive
• Additional tasks and assignments: such as tracking invoices, mailings, packages, etc.

Who you are:

• 3 – 5+ years as an Executive Assistant supporting c-suite executives in a fast paced environment
• Prior experience supporting c-suite executives in a finance function will be considered a bonus
• Experience planning and executing corporate events
• Tech savvy and familiar with MacOS, Slack, Google Suite and Zoom
• Thrive in a fast-paced environment where you get to utilize your resourceful, problem solving nature
• Competent in organizing multi-stakeholder and multi-time zone meetings and events
• Able to deal with conflicting priorities with ease and confidently communicate with staff at all levels
• Understanding and ability to build modern presentations and spreadsheets would be a bonus
• Self-starter yet seek and enjoy the opportunity to collaborate with others
• Detail oriented and analytical, with the ability to follow-through
• Self-motivated, flexible and able to thrive in a result-driven environment with tight deadlines
• Compassionate and caring with high EQ

We’re powered by people from around the world with their own unique and diverse experiences. We value all Krakenites and their talents, contributions, and perspectives, regardless of their background.

As an equal opportunity employer we don’t tolerate discrimination or harassment of any kind. Whether that’s based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws. 

Administrative Assistant

Job ID 2022-3515

Job Locations US-Remote-United States

Overview

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Are you a Administrative Assistant that would like to be part of delivering initiatives for digitization, automation, modernization, infrastructure, security, and interoperability of systems and processes to provide Veterans and their families the most efficient and timely service and benefits resulting in a positive impact for millions of people? If so, we may have an opportunity for you! Veterans are strongly encouraged to apply.

Responsibilities

• Prepare interoffice correspondence
• Prepare and maintain operating and desk procedures
• Maintain the Service e-mail box
• Prepare, edit and/or conduct reviews for recurring reports
• Answer the telephone, take messages, respond to routine inquiries,

Qualifications

• Must have experience providing Administrative Support
• Experience Facilitating and schedule appointments
• Ability to maintain administrative filing system
• Experience maintaining operating and desk procedures
• Must have Experience with office 365
• Experience editing and reviewing reports for accuracy

Education:

• AA or 2-year Business school and 8 years’ experience
• Four (4) years of additional relevant experience may be substituted for education: (12 years total)

Clearance:

• The ability to pass a Tier 2/Modest Background Investigation

Location:

• Remote, USA
• Monday Friday (8:00 AM – 4:30 PM CST Time)

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest-growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Here at TISTA Science and Technology, we value Veterans and encourage all to apply!
#thinktista #tistacares #tistavaluesvets

Employment Transparency:
TISTA is an Equal Opportunity/Affirmative Action Employer and embraces diversity in our employee population. It is the policy of TISTA to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information. TISTA will refrain from discharging, or otherwise discriminating against, employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants.

The EEO is the Law poster is available here, and the poster supplement is available here.
The Pay Transparency Policy is available here.

Tista is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation due to a disability for any part of the employment process, please send an e-mail to recruiting@tistatech.com or call (301) 968-3420 and let us know the nature of your request and your contact information.

TISTA is a federal contractor and is subject to the federal contractor COVID requirements under the new FAR/DFARS clauses and must comply with the incorporated Guidance.

If the candidate is hired to perform work on or in connection with one of TISTA’s federal contracts, TISTA is contractually obligated to ask the candidate to verify and show proof of vaccination status and the candidate will be required to comply with mask and social distancing requirements imposed by the FAR/DFARS as well as any additional requirements imposed by TISTA’s customers for any required onsite work. 

Administrative Assistant – Remote

Remote 

Medal.tv – Operations

Hourly

Medal.tv is one of the fastest-growing consumer applications in gaming! Our users capture and share millions of videos every day. Our mission is to connect people by creating memories while they are physically apart!

We are an international fully remote team, where everyone works autonomously with the expectation that you can be available for team syncs in the same core hours (9:00 am and 12:00 pm PST). The exact times and days vary per team. We offer highly competitive compensation that is location and level-based.

Medal.tv is looking for an hourly full-time entry-level Administrative Assistant who is a multi-tasker with excellent communication skills and an upbeat attitude. This opportunity is ideal for anyone who desires to work in a fast-paced environment while maintaining proper priorities.

As an Administrative Assistant, your responsibilities will include administrative work such as onboarding/offboarding, tracking projects, organizing virtual team events, and working on ad hoc projects. The ideal candidate must be resourceful in seeking solutions, be proactive, and have the ability to handle multiple projects at one time with utmost attention to detail.

Responsibilities

• Assist with onboarding /offboarding.
• Track Operations Projects.
• Plan and organize meetings, calls, and team events.
• Prepare and distribute communications to the team on various topics.
• Maintain ATS system.
• Scheduling meetings across multiple time zones.
• Take meeting attendance.
• Assist on special projects and events as necessary.
• Drafting and sending contracts.

Requirements

• 2+ years experience in an administrative role.
• High technical proficiency in software tools such as Office 360 suite and Google Workspace.
• Impeccable organizational and time-management skills.
• Self-starting personality with the ability to handle multiple projects simultaneously.
• Agile and flexible in response to changing priorities and needs with the ability to pivot quickly.
• Pro-active mindset with a willingness to ask questions and improve processes.
• Exceptional attention to detail as well as ability to see the big picture.
• Demonstrated sense of confidentiality and discretion in your everyday work.
• Excellent written and oral communication skills.
• Ability to function efficiently with minimal direction.

Bonuses

• Proficiency in Notion, Lever, Slack, and Discord.
• A passion for gaming.
• Experience in game or entertainment company.
• Experience working at a start-up or rapidly-growing company.

As a heads up, our typical process is:

• Phone screening
• Up to four interviews with different team members
• Reference checks
• Offer

If you made it all the way here, include “gg” in your note and we will give you a virtual high-five when we talk! 

Brand and Corporate Communications Coordinator/Executive Assistant

locations

• United States-Remote
• Hartford, CT
• Atlanta, GA
• Minneapolis, MN
• Chandler, AZ

time type

Full time

job requisition id

JR0025771

Together we strive for everyone’s opportunity towards a better financial future.

Together we stand up for and champion everyone’s access to opportunity. We strive for better together. We advocate for everyone and not against anyone. Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with and those we acquire throughout our lives are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision to be America’s Retirement Company.

Are you ready to join a great company with a winning culture? Start your Voyage Apply Now

Position Summary

The Brand and Corporate Communications Coordinator-Executive Assistant supports the SVP-Chief Brand and Communications Officer and the team of Brand and Corporate Communications professionals who develop and manage internal and external communications, brand, advertising, research and consumer insights, and meetings & events for Voya. Additionally, this role serves as an individual contributor and project manager in support of large-scale, cross-functional corporate and employee communications initiatives.

Position Description

• Brand and Corporate Communications-specific support such as providing research, writing, and editing assistance for corporate announcements, presentations and various communications campaigns, both internal and external focused (i.e., writing, editing, distribution, maintaining databases, etc.).
• Administrative support such as providing telephone coverage; maintaining calendars; maintaining confidential information; making travel arrangements; coordinating meetings and associated materials; arranging conference calls; and preparing expense reports.
• Presentation support via strong familiarity with PowerPoint.
• Liaise with a variety of important stakeholders on behalf of the department (i.e., company executives and employees, members of the media, opinion leaders, vendors, etc.).
• Serve as a project manager for brand and corporate communications initiatives, as needed.
• General support of corporate internet and intranet sites.
• Successful candidate will be both an independent worker who demonstrates a high level of initiative and someone who can work collaboratively as a part of a team.
• Other duties and projects as assigned.

Skills / Knowledge / Abilities

• 2-5 years in journalism, communications, English or a related field preferred.
• Excellent attention to detail.
• Excellent interpersonal skills/telephone presence.
• A self-motivated team player who is innovative and adaptable to a fast-paced, consistently changing environment.
• Must have schedule flexibility.
• Ability to coordinate and prioritize multiple tasks/projects simultaneously.
• Strong project-management skills.
• Strong familiarity with Microsoft Office computer programs (i.e., Word, PowerPoint, Outlook, Excel, etc.).
• Ability to thrive under the pressure of multiple deadlines.

In addition, candidates identified as top talent for Voya will possess the following critical skills:

• Customer Focused: Passionate about delighting customers and offering unique solutions that exceed expectations.
• Critical Thinking: Ability to reach well-reasoned solutions and solve problems through a thoughtful process of analyzing data.
• Team Mentality: Partner effectively to drive and execute on common goals.
• Business Acumen: Appreciate and understand the financial services industry.
• Learning Agility: Open to new ways of thinking and acquiring new skills to retain a competitive advantage.

#LI-LO1

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan with generous company matching contributions (up to 6%)
• Voya Retirement Plan employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law. 

Executive Assistant

at Loyal

Anywhere in the US

Loyal is an organization centered on experience and building a platform that allows consumers to make meaningful decisions when it comes to healthcare. We deeply understand providers, locations, services, appointments, business rules, and moreover, we understand patients — who they are, the preferred method of communication, upcoming appointments, lapsed appointments, outstanding bills, health risks, and more. With this intelligence, our platform fuels highly relevant and personalized experiences across all mediums (website, email, voice) allowing patients to get healthy, stay healthy, and have a better relationship with the health care provider.

Summary

As an Executive Assistant (EA) you will play a critical role by keeping the CEO organized, prepared, and well equipped for their ever-changing schedule and the vast array of responsibilities. A successful EA has many responsibilities all focused on making time, information, and decision processes more effective. You will work closely and strategically with the CEO and their team by solving problems, crafting communications, and managing relationships. You will have visibility to all executive-level issues, priorities, and communication. Integrity and judgment are the key drivers of your relationship with the CEO. The CEO has to trust you with information, and you have to have great judgment as to when you share such information both inside and outside the company.

Responsibilities

• Administration–
• Completes a broad variety of administrative tasks for the CEO including calendar management; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting communication and other tasks that facilitate the CEO’s ability to effectively lead the company.
• Supports the CEO with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
• Works closely and effectively to keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately.
• Attends leadership meetings and spearheads and follows up on action items.
• Plans, coordinates and ensures the CEO’s schedule is followed and respected.
• Plays a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time.
• Represents the CEO via email and other written communication.
• Responsible for reviewing the CEO’s emails, responding on behalf of the CEO as applicable, and prioritizing emails that are in need of response directly from the CEO.
• Project Management-
• Acts as a swiss army knife, helping the CEO execute the company’s highest priorities on a given day or week while working on longer-term special projects and strategic initiatives.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Partners with the CEO to track key project milestones across the company.
• Management-
• Serves as a conduit between the CEO and company stakeholders, including by managing relationships and providing a bridge for smooth communication; demonstrating leadership to maintain credibility, trust, and support.
• Acts as the traffic controller, resolves any issues that might be confusing the team in terms of resources, priorities, and direction given the visibility to the executive priorities, the EA will most often know the answer or can get the answer and required resources for the team and overcome any issues the team is facing.
• Takes ownership for filling in gaps as seen, proactively solving company problems.
• Acts as a “barometer,” having a sense of the issues taking place in the environment and keeping the CEO updated.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Qualifications

• Bachelor’s degree in business or related field or equivalent work experience
• Minimum of 10 years of experience supporting C-Level Executives
• Experience working within a software as a service (SaaS) company preferred
• Experience working within a start-up and/or ambiguous environment, with proven experience to be adaptable preferred
• Project Management Professional (PMP) certification or equivalent preferred but not required

Bonus Points

• Strives to deeply understand the Company’s and CEO’s priorities, and work with the CEO to ensure that their time is organized accordingly.
• An ability to seek information beyond what is plainly presented to you, with an aim to understanding Exec’s goals & actively finding ways to be helpful in executing these goals.
• Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with diverse personalities.
• An enthusiastic nature and eager to help wherever you can, and do whatever it takes to ensure progress while being friendly, collaborative and approachable.
• Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to multi-task.

#LI-REMOTE

Loyal to our employees

We are a remote-friendly company! We encourage you to apply from anywhere in the United States. We also believe in a work/life balance that fulfills you while you’re here and supports you when you’re not. We built our benefits package to prove that we’re committed to you having everything you need (including a little fun). Here is what we offer full-time employees:

• Flexible paid time off, sick and personal days
• At least one holiday per month (sometimes, more!)
• Full health, dental, and vision insurance – Loyal pays the premium for all employees!
• One Time Home Office Setup Stipend For Remote & Hybrid Roles
• Monthly Internet Stipend for Remote & Hybrid Roles
• Long term & short term disability
• 401[k] plan
• 16 Weeks Paid Parental Leave
• 2 Volunteer days per year
• Matching Gift Program
• Participation Grant Program
• Annual Travel/Team Events up to twice per year (post-COVID)

Our Commitment

We believe that the key to Loyal’s success is you. Your unique background, life experience, knowledge, self-expression, and talent make you uniquely you. Who you are, what you have experienced, and how you think inspires us to be innovative and bold.

Loyal is an equal opportunity employer. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, ancestry, sex, gender identity and expression, national origin, citizenship, marital status, age, languages spoken, veteran status, color, religion, disability, sexual orientation, and beliefs.

We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Further, consistent with applicable federal and state law, Loyal provides reasonable accommodations when requested by qualified applicants or employees with disabilities, unless doing so would cause an undue hardship. Loyal’s policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If you require a reasonable accommodation in connection with the application process, please contact the Talent Acquisition Department at talentacquisition@loyalhealth.com.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

COVID-19 Vaccinations

Consistent with Loyal policy, candidates performing in-person work will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law. If you require a reasonable accommodation to Loyal’s vaccination requirement, please contact the People Department at people@loyalhealth.com. 

Location:  International, Anywhere; 100% Remote

Who are we?

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

We have big plans for the future, we’re growing fast and now, we need you – yes you – to help scale to new heights and continue to provide incredible support to entrepreneurs.

Purpose 

Why does this role exist? What’s the impact this role should have on the organization?

The Program Assistant role for Boardroom, is an executive assistant function to the Head of Program. The primary purpose of the role is to own program support tasks that enable program upgrades, deliver more value to the customer base, develop cross program collaboration, and ultimately drive commercial outcomes for the business at scale.

Boardroom

Our mission is to create an inspiring environment for SaaS founders over the $250k MRR threshold to connect, grow, and take the steps towards an integrated life in a group mastermind setting. The program focuses on developing leadership, creating a legacy, and igniting velocity in business.

Our vision is to create the most powerful SaaS mastermind group in the world by prioritizing vulnerability, generosity, trust, unconditional integrity, and world class content & support.

The Program Assistant role for Boardroom has the growth potential to become a customer facing role, and includes 3 primary components:

1. Own internal and external program communication, which will be a joint collaboration with the Head of Program. This will include Facebook community management and Hubspot email announcements.
2. Support the Head of Program with inbox, client check ins, scheduling, and calendar management to prioritize work that keeps pace with Quarterly and Yearly Goals.
3. Own administrative processes and creative projects surrounding content planning, expert speaker research, content delivery, and general program improvement as designated by Head of Program.

Success Outcomes:

How will I recognize I’m having this impact?

Success for this role will be evidenced by the following achievements that will be collaboratively achieved working with the Head of Program;

1. Achievement of quarterly goals
2. Increased overall value delivered to clients – resulting in increased renewals and lower churn
3. Improved program documentation and playbook organization
4. Consistency across all client communication / creation of Client Communication playbooks
5. Increased documentation in client Hubspot profiles
6. Increased capacity for Head of Program to drive growth and optimize program delivery

Metrics you are responsible for owning:

• Facebook Engagement
• Inbox Metrics
• Individual project metrics

Metrics the Head of Program is responsible for owning, which your work will enable:

• # of Clients
• Upgrades from SAP
• Renewals
• Churn
• NPS

Responsibilities

What do I specifically own as a minimum in this role?

• Own Boardroom Facebook Group
• Confirm what Head of Program wants to communicate externally and plan monthly content calendar and copy
• Send engagement report 3x weekly to share posts that need extra attention
• Create new members welcome posts
• Provide support within the group as needed
• Own Hubspot group email communication
• Monthly announcements
• Event prep + follow ups
• Momentum Call prep + follow ups
• Fit 4 Success
• Wisdom Circles
• Own Boardroom Inbox
• Client and team member support
• All follow ups from client calls
• Admin tasks as needed
• Adding new client info to community directory
• Client gifting
• Event Scheduling
• Client Scheduling
• Process documentation + execution
• Admin projects
• Assist in managing event requirements with Head of Events and Head of Program
• Prepare ad hoc documents to support Head of Program

Requirements

What core skills and experience do I need to fulfill these responsibilities?

Core Skills

• Attention and appreciation for detail
• Resourcefulness
• Strong organizational skills
• Collaborator
• Open minded critical thinker (where improvements can be made)
• Team player
• Hubspot (ideal but not required)
• Kajabi (ideal but not required)

Experiences

• EA background
• Client Support background
• Hubspot reporting and management (ideal but not required)
• Examples of Project Management

A few things to note…

• You don’t need to know how everything works here at SaaS Academy before applying. We’ll train you on our core content, and our approach to coaching clients.
• We’re a fully remote team – You’ll want to be comfortable and happy working online (using tools like Slack, Zoom, and Hubspot).
• Generous Benefits: We offer Unlimited PTO, health benefits, development training, and a robust and nourishing culture & team that is world-class.

Like What You See?

If you’re thinking: “This is totally me!” then be sure to apply below.

Even if you’re thinking: “This definitely could be me!” apply below, anyways — we love diverse and non-traditional backgrounds.

We can’t wait to meet you!

Please check out the How We Hire section on our website to see what the steps are for our hiring process. Taking the time to apply means a lot to us!  If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process. 

Job Title: Webinar Production Assistant

Location: Remote

Job Category: Digital

Northstar Travel Group is the largest and most trusted B2B travel media and information company in the world. At Northstar, our mission is to generate insights and inspire change in the travel, meetings and hospitality industries with thought-provoking content, impactful solutions, and engaging experiences for business leaders. We believe that travel connects us to new people, places and experiences around the world, transforming our understanding of humanity.

We are looking for a Webinar Production Assistant to join our BTN Group team. You will be responsible for building, technically supporting, and executing live Video Webinars with our clients. This role will also be involved in supporting the marketing functions which run in tandem with the webinar.

The Webinar production process is made up of registration setup, managing the marketing schedule, running the live webinar and handling all technical issues during that time, and post event reporting. You will also get to participate in the marketing function, which includes promoting the webinars through social media, and other channels such as email. You must have the ability to manage complex schedules and multiple deadlines. You will get to work closely with internal stakeholders and will be forward-facing to customers during the live event, so it’s critical to remain calm under pressure. The Digital Associate will report to the Senior Digital Director.

This is a remote position and is open to candidates based in the United States, although candidates based in New Jersey are preferred. We also have an office in Secaucus, New Jersey for those who favor to be in an office.

What You’ll Do:

• Manage the successful completion of 5-7 webinars running per month

All Webinar Creation and Setup includes:

• Managing the Webinar Schedule
• Working closely with Internal Stakeholders (Content Solutions and Editorial)
• Building the webinar registration pages, email confirmations and live platform
• Pretesting of all registration/webinar pages to make sure it’s all accurate
• Booking email promotion and website banners
• Booking these emails and website banners in our order entry system (NetSuite)
• Accessing and sending Registration reports and any other reports as needed
• Post the webinar information on BTN.com CMS
• Social Media posts of Content Solutions webinars
• Working one-on-one with clients to perform speaker training

Day of the Webinar:

• Running all technical webinar production
• Working with speakers and moderators to make sure they have good technical connections
• Troubleshooting any issues that arise

Live Technology Support Includes:

• Setting up live stream and encoding
• Switching cameras
• Adding lower thirds
• Handling any troubleshooting that might occur
• Answering technical questions

Additional Responsibilities

• Support for other marketing campaigns and efforts within the department as needed
• Support for other requested activities like Virtual Events

Who You Are:

• Strong technical passion for executing a live production
• Thrive under live pressure
• Makes quick decisions
• Basic HTML and Photoshop Skills for email and registration page creation
• Excellent verbal, written, and presentation skills
• Excellent organizational and project management skills; organized with ability to multi-task, prioritize, work quickly and to tight deadlines
• Self-starter
• Working knowledge of Cvent Attendee Hub a plus
• Strong/proven collaboration skills
• Excellent customer service skills
• 1 + years’ experience in a similar role with experience in production of webinars of virtual events
• Previous experience in a broadcast environment
• BA or BS degree preferred

Our Response to Covid-19:

All Northstar new hires, as well as existing employees who attend events and/or come into contact with other employees, are required to be fully vaccinated against COVID-19 and demonstrate documentation toward the same. 

Administrative Assistant

• Virtual US and Canada
• This role will be eligible for our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site.

Job Description

• Supports office administration with associated tasks. Duties include calendar management for one or more managers, booking domestic/international travel and process expense reports, handling requests from team associated with shifting priorities and deadlines. Have accuracy/attention to detail.
• Additional duties include managing tactical projects and general administrative duties such as order supplies, generating shipping memo, catering orders, etc.
• Candidate will also assist in coordinating activities across the organization, events, conferences, face to face meetings etc. Experience in multi-tasking in a fast pace environment and have excellent understanding of policies and procedures.
• Selected candidate for this role is required to work professionally/closely with other Senior and Executive admins to help facilitate timely and accurate planning needs.
• In this role you must maintain confidentiality using discretion and sound judgment. The admin must role model professional behavior, contribute teamwork and collaboration across admin community.

The ideal candidate should exhibit the following behavioral traits:

• Highly motivated individual willing to work under pressure and deliver high quality results on time
• Problem-solving and analytical skills
• Effective prioritization and time management skills
• Stakeholder management, collaboration, tolerance for ambiguity and critical thinking
• Excellent teamwork ethics
• Willing to work in an agile work environment with a fast-paced task flow
• Good interpersonal skills

Minimum Qualifications:

Candidate must have high school degree.

5+ years of experience in the following:

• Administrative support (Domestic/international travel arrangement experience)
• Microsoft Office (Power Point, Excel)

Preferred Qualifications:

• Power BI
• Concur
• Collaborations tools (Webex, MS teams)

Annual Salary Range for jobs which could be performed in US, Colorado:
$43,070.00-$64,570.00 (Hourly Role) 

Executive Assistant

at CodeSignal

Remote

The Role

CodeSignal is seeking an Executive Assistant to help support the day-to-day of VP-level executives. As the first direct report to the EA to the CEO, you will have the opportunity to help make decisions, implement changes, and structure the path for future CodeSignal Executive Assistants! You will have the opportunity to work closely with top-level Executives to help enhance their productivity and efficiency!
If you are someone who cares about the small details and genuinely enjoys helping others, this is an opportunity to do what you do best, while making a huge impact!

The Company

CodeSignal is the leading technical interview solution, helping the world #GoBeyondResumes to hire high-quality and diverse technical talent. Talent Acquisition teams and engineering leaders use CodeSignal’s skills evaluation frameworks to tap into underrepresented pools of candidates, save valuable engineering resources, increase speed-to-hire, and increase candidate pipeline yield.

Founded in 2015, CodeSignal is trusted by innovative tech firms, financial services institutions, and the largest enterprises including Robinhood, Instacart, Uber, Netflix, Zoom, Facebook, Pinterest, Block, and Capital One. Some of our recent accomplishments include:

• Becoming an Industry Leader in G2’s Technical Screening Software Category, 2022
• Winning BuiltIn Best Places to Work: Small Companies in SF 2022 award
• Getting Certified as a Best Place to Work 2021-2022
• Raising $50M in our Series C led by Index Ventures in 2021
• Raising $25M in our Series B led by Menlo Ventures in late 2020
• Coming in at #3 on SaaS Mag’s SaaS 1000 list in 2020

Our Values

• Be helpful and empathetic. We believe that empathy is the foundation of building a great team, product, and service. We look at things from our users’ perspective, and we always treat our users and each other with trust and respect.
• Take ownership. All of us are on this ship together. When you see a problem to fix or an area to improve, do it!
• Move quickly and make mistakes. We’re not afraid to take risks. Be bold and try things; it’s better to validate an idea quickly than to fall behind chasing perfection.
• Have a point of view and embrace debate. We value getting things right and don’t stand on hierarchy. If you have an opinion, speak up, and you’ll be heard.

Day-to-Day

• Provide Executive level day-to-day support to both our VP of Operations and VP of Customer Experience & Solutions Engineering
• Manage the Executive calendars extensively, including organizing internal and external meetings across multiple time zones & locations
• Strive to thoroughly understand the Company’s priorities, and work with the Executives to ensure that their time is organized accordingly
• Build strong relationships with leadership by providing thought-partnership and solutions
• Assisting in planning internal and partner workshops, off-sites, and other events
• Booking and coordinating logistics for international and domestic travel
• Prioritizing conflicting needs, being proactive in identifying solutions, and following through
• Assist with departmental projects and events as needed

Qualifications

• 2-5 yrs experience as a coordinator or in an administrative capacity
• Strong organizational skills and ability to multitask
• Relevant experience with scheduling, calendar management, and travel booking for multiple Executives
• Top-notch oral and written communication skills
• Stellar attention to detail and strong problem-solving skills
• Excellent time management and prioritization skills
• Ability to balance multiple high-priority tasks and projects
• Ability to make quick, informed decisions by being resourceful and relying on existing policies or best practices
• Ability to maintain composure in high-pressure situations

Nice-to-Have

• Experience in a fast-paced and feedback driven environment, preferably in a startup
• Strong project management skills, with a track record of consistently going above and beyond

Why You’ll Love It Here

• Competitive salaries
• Medical, dental, and vision insurance
• Team activity fund to connect with your fellow Signalites
• Flexible vacation policy and WFH arrangement
• Continuous learning with unlimited book reimbursement
• A challenging and fulfilling opportunity to join a fast-growing SaaS company

We know that great work comes from great, and inclusive teams. At CodeSignal, we specifically look for individuals of varying strengths, skills, backgrounds, and ideas. We believe this gives us a competitive advantage to better serve our customers and helps us all grow as Signalites and individuals. We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, Veteran status, and any other status. CodeSignal is proud to be an Equal Opportunity Employer.