- BELAY
- Virtual Assistant
- Anywhere (100% Remote) OnlyFulltime
11d
POSTED March 8
Virtual Assistant at BELAY
Job Description
Virtual Assistant
United States
NOTE:
- This is a 1099 contractor role.
- We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
- You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
- Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
- The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
- All applicants may be subject to a background check prior to an offer of employment or contract being issued.
- BELAY Participates in E-Verify.
Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?
Are you looking for a position where you can genuinely own the flexibility of the role?
Do you have a knack for being resourceful, helpful, and proactive?
Do organization, planning, and problem-solving make you giddier than most people can understand?
Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?
Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!
WHY BELAY?
Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.
Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.
But wait that’s not all!
BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.
And we’re not through yet!
As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’
ARE YOU LOOKING FOR:
- A fractional part-time position where you can fit work into your life?
- A position where you serve as your client’s indispensable partner?
- An opportunity to use your talents and skills to build your client’s success?
- A community of contractors to share ideas and best practices?
- Regular support and guidance from your BELAY team?
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
- Maintain executive’s appointments/calendar.
- Email management and organization.
- Prepare presentations and/or spreadsheets.
- Social Media management.
- Create structure/workflow/processes.
- Research technologies and make recommendations.
- CRM administration: updates and data entry.
- Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
- Project Assistance/Coordination.
- Event planning and coordination.
- Assist with personal tasks as needed.
KEY ATTRIBUTES:
- Detail-oriented, organized, and efficient.
- Extremely self-motivated with strong time management.
- Proactive, pragmatic, and resourceful problem solver.
- Trustworthy and reliable.
- Friendly and professional communicator.
- Ability to manage multiple priorities and meet or beat deadlines with no errors.
- Tech-savvy and quick to learn new concepts.
- Ability to anticipate the needs of others coupled with a strong desire to serve.
- Adaptable.
KEY QUALIFICATIONS:
- Bachelor’s Degree and experience working remotely preferred.
- Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
- Experience in an administrative support role.
- In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
- A fast and reliable internet connection.
- Smartphone with email capabilities.
- Designated professional, quiet space.
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- EcoAgriculture Partners
- EXECUTIVE ASSISTANT TO THE PRESIDENT
- Anywhere (100% Remote) OnlyFulltime
11d
POSTED March 8
EXECUTIVE ASSISTANT TO THE PRESIDENT at EcoAgriculture Partners
Job Description
EXECUTIVE ASSISTANT TO THE PRESIDENT
Location:Remote (the organization operates in the US Eastern Time zone)
Reports to:President/CEO
Position type:Full time
Official title: Executive Assistant to the President
About the Position:
EcoAg seeks a highly organized, thorough, and motivated associate to:
- Support EcoAgs President in work plan organization and communications with partners
- Support EcoAgs President and Senior Leadership Team in the development of fundraising proposals and donor communications
- Support EcoAgs international Board of Directors, including quarterly meeting organization, preparation, reporting, and maintaining archives
- Support EcoAg’s President in diverse outreach and publications
- Support other organizational development activities of EcoAgriculture Partners.
About EcoAgriculture: EcoAgriculture Partners helps communities build vibrant local economies and healthy food systems while restoring nature. EcoAgriculture Partners is a leading global nonprofit organization dedicated to advancing integrated landscape management for conservation, ecosystem restoration, and sustainable development. We advance knowledge, policies, and evidence-based innovations with local leaders to implement robust and sustainable conservation and development strategies. EcoAgriculture convenes the 1000 Landscapes for 1 Billion People initiative (1000L), a radical collaboration of changemakers working together to sustain and restore ecosystems, build rural prosperity, and confront climate change through landscape approaches. To learn more about EcoAgriculture Partners and 1000 Landscapes, visit our websites atwww.ecoagriculture.org andwww.landscapes.global.
About you:
- Bachelor’s degree or international equivalent incommunications, humanities, sustainable development or other field related to the job responsibilities
- Excellent English writing and editing skills for diverse types of communications (articles, blogs, fundraising proposals, high-level correspondence)
- Demonstrated experience in communications and/or administrative management
- Experience in information management
- Strong multi-tasker able to work independently and as part of a team
- Takes initiative and follows through
- Experience in international and remote working environments
- Ability to manage sensitive relationships and information
- Experience with remote collaboration software such as G-Suite, Slack, Trello, and Zoom
- Available to operate at least 5 hours during the typical US Eastern Time Zone workday (9 am-5:30 pm) to collaborate with other staff and to join weekly organizational staff meetings
Desired Qualifications:
- Professional fluency in a second language, preferably Spanish, Portuguese, or French
- Experience organizing online and in-person events; and
- Experience in graphic design utilizing Canva or similar.
Salary and Benefits: The salary for this position ranges from $40,000-45,000annually, depending on experience. EcoAgriculture Partners offers a full benefits package, including health insurance for employees and family, retirement plan contributions, and sick and personal leave.
Commitment to Diversity: EcoAgriculture Partners is committed to creating a diverse, equitable, and inclusive workplace. We strive to hire individuals from different backgrounds and perspectives to bring valuable insights and ideas to our team. We look forward to applications from candidates who share our values. The successful applicant will be available to work during most normal business hours on the U.S. East Coast. Candidates based in the U.S. must already have legal work status.
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- BELAY
- Executive Assistant
- Anywhere (100% Remote) OnlyFulltime
11d
POSTED March 8
Executive Assistant at BELAY
Job Description
Location: Select US Locations; 100% Remote; Freelance; Part-Time
- This is a 1099 contractor role.
- We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
- You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
- Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
- The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
- All applicants may be subject to a background check prior to an offer of employment or contract being issued.
- BELAY Participates in E-Verify.
- Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?
- Are you looking for a position where you can genuinely own the flexibility of the role?
- Do you have a knack for being resourceful, helpful, and proactive?
- Do organization, planning, and problem-solving make you giddier than most people can understand?
- Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?
Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!
WHY BELAY?
Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.
Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.
But wait that’s not all!
BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.
And we’re not through yet!
As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’
ARE YOU LOOKING FOR:
- A fractional part-time position where you can fit work into your life?
- A position where you serve as your client’s indispensable partner?
- An opportunity to use your talents and skills to build your client’s success?
- A community of contractors to share ideas and best practices?
- Regular support and guidance from your BELAY team?
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
- Maintain executive’s appointments/calendar.
- Email management and organization.
- Prepare presentations and/or spreadsheets.
- Social Media management.
- Create structure/workflow/processes.
- Research technologies and make recommendations.
- CRM administration: updates and data entry.
- Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
- Project Assistance/Coordination.
- Event planning and coordination.
- Assist with personal tasks as needed.
KEY ATTRIBUTES:
- Detail-oriented, organized, and efficient.
- Extremely self-motivated with strong time management.
- Proactive, pragmatic, and resourceful problem solver.
- Trustworthy and reliable.
- Friendly and professional communicator.
- Ability to manage multiple priorities and meet or beat deadlines with no errors.
- Tech-savvy and quick to learn new concepts.
- Ability to anticipate the needs of others coupled with a strong desire to serve.
- Adaptable.
KEY QUALIFICATIONS:
- Bachelor’s Degree and experience working remotely preferred.
- Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
- Experience in an administrative support role.
- In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
- A fast and reliable internet connection.
- Smartphone with email capabilities.
- Designated professional, quiet space.
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- Boldly
- Executive Assistant (Full-Time, West Coast)
- Anywhere (100% Remote) OnlyFulltime
14d
POSTED March 5
Executive Assistant (Full-Time, West Coast) at Boldly
Job Description
Location: US Locations Only; 100% Remote
About you
You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!
About us
We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!
As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.
For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/
About the position
We are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large venture capital firm with global reach. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment.
Our client is located on the West Coast so while the role is open to all time zones and fully remote, Pacific or Mountain time is preferred.
Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences.
Responsibilities:
- Executive Assistance/General Admin
- Help manage the calendars for multiple executives and schedule external meetings across time zones
- Make travel arrangements if needed
- Assist with other administrative tasks as needed
Required Skills and Experience:
- A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
- A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
- A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
- A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
- Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
- Ability to multitask with ease and prioritize work as needed
- Highly organized with excellent time management skills
- Ability to learn new tools quickly
- Excellent interpersonal communication
- Strong writing skills
- Ability to work independently and under the pressure of deadlines
- Solution driven!
Benefits you’ll love, for full-time employees:
- W2 employment status
- Pay rate of $27 an hour with regular pay raises throughout your tenure
- Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
- 401k with employer match
- Paid time off including vacation/sick leave
- Paid holidays
- Paid parental leave
- Technology stipend
- Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.
At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.
Location: US Locations Only
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- HP - Hewlett Packard
- Executive Assistant
- Anywhere (100% Remote) OnlyFulltime
14d
POSTED March 5
Executive Assistant at HP - Hewlett Packard
Job Description
Executive Assistant (US-Remote)
Spring, Texas, United States of America
All Cities, California, United States of America
Full time
job requisition id 3125487
Executive Assistant (US-Remote)
Description –
The Digital Services organization is currently in search of an exceptionally skilled Executive Assistant to provide robust support to our leadership team. The ideal candidate should have extensive administrative assistant skills and an understanding of company policies and procedures, enabling them to handle complex tasks and assignments efficiently. The role demands a comprehensive grasp of both general and technical aspects of the job, with a focus on tackling multifaceted assignments that require substantial judgment, initiative, and specialized knowledge to address challenges and propose effective solutions. The successful candidate will thrive in an environment where they can work independently, completing tasks with minimal supervision. Additionally, they may be tasked with determining methods and procedures for new assignments that lack established protocols.
Responsibilities:
- Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
- Responsibilities include performing various tasks in administrative support at the upper executive level.
- These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization.
- Coordinates the administrative work within the department/division, working with other departments/divisions and companies.
- Recognized as the top administrative employee in the department or division.
- The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.
Education and Experience:
- High school education or equivalent; some college level education highly preferred.
- Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education.
Knowledge & Skills:
- Senior/advanced general administrative skills/ knowledge.
- Usually works with multiple issues/projects and has the experience/ability to support multiple employees’ administrative needs.
- Regarded as the key administrative employee of the department and is a primary administrative employee in the division/ company.
- Specific advanced software skills as required by the department.
Job –Administration
Schedule –Full time
Shift –No shift premium (United States of America)
Travel –
Relocation –
EEO Tagline –HP Inc.is EEO F/M/Protected Veteran/ Individual with Disabilities.
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- Burkland Associates
- Administrative Assistant, Tax
- Anywhere (100% Remote) OnlyFulltime
14d
POSTED March 5
Administrative Assistant, Tax at Burkland Associates
Job Description
Administrative Assistant, Tax
Location: United States
About Us
Burklands core purpose is to Accelerate Dreams. So often, turning dreams into reality helps change the world. We thrive at the forefront of this transformation. Startups desire our professionals they are the best in the business. Startups seek our content we are an industry thought leader. Startups trust our expertise, so founders can focus on their companies, products, and value-add. As a part of our demonstrated value, our clients raised over $3B just last year.
At Burkland, we lead with our Core Purpose. We do this for both our clients and our employees. We believe that leaning on our Core Values (Fresh Perspectives, Exponential Value, Empathy, Trusted Partner) will lead to happy clients and happy employees.
We are aremote-first company with over 180 incredible team members, more than 750 clients, and a commitment to Accelerating Dreams.
The Role
We are seeking a highly organized and detail-oriented Administrative Assistant to support our Tax Consulting Practice. The ideal candidate will have excellent communication skills, a background in administrative roles, and preferably, some basic knowledge of tax-related processes. This role primarily involves administrative tasks, with occasional client interaction and may extend to handling confidential information and filing annual reports.
Key Responsibilities
- Manage all incoming and outgoing mail, including regular visits to the post office for timely and accurate dispatch.
- Maintain excellent communication with clients and internal Account Managers (AMs) to ensure smooth information flow.
- Handle client interactions, specifically related to engagement letters and other administrative documents.
- Ideally, possess previous experience working in a tax office environment.
- Basic knowledge of tax forms such as Form 1120, Form 1065, and Form 990.
- Provide comprehensive administrative support to the Tax Consulting Team.
- Assist in filing annual reports.
- Handle sensitive and confidential information with the utmost discretion.
- Ensure compliance with data protection and privacy regulations.
About You
- Proven experience in administrative roles, preferably within a tax consulting or financial services environment.
- Familiarity with basic tax concepts and forms.
- You are naturally curious, and a problem-solver. Youre someone who likes to learn and is eager to take on new challenges, especially when it comes to cutting-edge technology and emerging industries.
- You are a communicator at your core. Impeccable written and verbal communication is critical since this is the cornerstone of the role.
- You thrive in a fast-paced, dynamic environment. You like being busy and are an expert at aggressive prioritization. If you have startup experience, thats a huge plus!
- Ability to interact professionally with clients and internal team members.
- Strong attention to detail and accuracy in all tasks.
- Demonstrated ability to handle confidential information responsibly.
What We Offer
- Flexiblework schedule to promote a healthy work-life balance.
- Medical, Dental & Vision Insurance for you and your dependents.
- Short & Long Term Disability Insurance to support you when you need it the most.
- FlexiblePTO Take time off from work when you need it.
- 401k with a company match to ensure you are ready for retirement.
- A generoushomeoffice expense reimbursement so you have the office you need to be productive.
- Forget the commute! Were aremote-first workplace, so you can work from yourhomeoffice or from the beach if youd like!
- We offer a collaborative, communicative culture driven by our Core Purpose + Values. We work with incredibly smart people who love to learn and share what they know. If this sounds like a team youd like to be a part of, wed love to hear from you.
Final offer amounts depend on multiple factors such as candidate experience and expertise, geographic location, total compensation, and market data. In addition, full-time regular positions are eligible for 401(k), health benefits, and other benefits; some of these benefits may be available forpart-timeemployees.
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- BeiGene
- Executive Assistant – Corporate Affairs
- Anywhere (100% Remote) OnlyFulltime
14d
POSTED March 5
Executive Assistant – Corporate Affairs at BeiGene
Job Description
Executive Assistant – Corporate Affairs
locations
Remote (US)
time type
Full time
job requisition id
R23335
BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description:
BeiGene is seeking an experienced Executive Assistant to support the SVP, Corporate Affairs leader and other department members. The person in this role will need to be an experienced, detailed-oriented problem-solver with exceptional flexibility to coordinate across functions. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates resourcefulness in building relationships across the global BeiGene organization.
Essential Functions of the job:
- Provide administrative support to the SVP, Corporate Affairs and other department members
- Manage complex/heavy calendaring, scheduling, expenses and travel
- Understand business priorities and proactively look for ways to streamline the support matrix
- Build and maintain key external relationships via the core businesss needs
- Build and maintain internal cross-functional relationships across BeiGene
- Ensure and maintain confidentiality of all appropriate communications and documentation
- Partner across the Corporate Affairs team
- Schedule and coordinate candidate phone, video, and in-office interviews
- Process purchase requisitions and contracts
- Provide assistance as needed for assigned department and partner w/ Manager Strategy & Operations, in support of the larger Corporate Affairs team for ad-hoc projects as needed.
- BeiGene Patient Advocacy Portal Management.
Qualifications:
Minimum of 7-10 years experience assisting high level leaders; multiple disciplines a plus
Extensive experience in efficiently multi-tasking between business partners and priorities
Ability to take on increased responsibility as the company grows
Ability to independently work in an ambiguous yet fast-paced environment
Ability to work independently in a fast-paced environment with constantly changing priorities
Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills
Demonstrated ability to relate well with all levels of management and peers
A positive can-do attitude
Computer Skills:
- High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, Ariba, SAP, Contract Management System
Education Required:
High School education required; Bachelors degree is a plus
Competencies:
Ethics – Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently. Completes administrative tasks correctly and on time. Follows instructions and responds to management direction.
Communication – Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.
Teamwork – Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s efforts to succeed. Contributes to building a positive team spirit; Shares expertise with others.
Adaptability Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.
Technical Skills – Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
Project Management – Communicates changes and progress; Completes projects on time and budget.
BeiGene Global Competencies
When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
- Fosters Teamwork
- Provides and Solicits Honest and Actionable Feedback
- Self-Awareness
- Acts Inclusively
- Demonstrates Initiative
- Entrepreneurial Mindset
- Continuous Learning
- Embraces Change
- Results-Oriented
- Analytical Thinking/Data Analysis
- Financial Excellence
- Communicates with Clarity
Salary Range: $83,100.00 – $108,100.00 annually
BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.
We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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- Tanium
- Executive Assistant
- Anywhere (100% Remote) OnlyFulltime
22d
POSTED Feb 27
Executive Assistant at Tanium
Job Description
Executive Assistant
Location: Remote, US
The Basics:
We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities.
In this role you will support the Chief Financial Officer. The ideal applicant will have demonstrated experience of working with all levels of internal and external professionals, handling complex calendars and other arrangements for senior executives. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting a CxO. In addition, the candidate must be polished and professional, with excellent oral and written communication skills.
What youll do:
- Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, and assisting with general requests
- Expert in scheduling and coordinating quarterly board meetings and investor calls to ensure seamless execution of high-stakes executive engagements
- Handle multiple, potentially competing priorities with patience, flexibility, and responsiveness
- Handle confidential and sensitive information with high integrity, ethics, and the utmost of confidentiality
- Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail
- Collaborate with other executive assistants
- Approach the role with a high degree of dependability, team mindset, and a positive attitude
Were looking for someone with:
- Education:
- BA/BS required
- Experience:
- 5+ years of CxO administrative support required
- Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, and DocuSign preferred
- Proficiency in utilizing Diligent, demonstrating a solid understanding of its features and functionalities required
- Proficiency and speed with PowerPoint required
- Excellent organizational skills, attention to detail, and positive attitude
- Openness to learning new things and to improving processes
- Handle sensitive information with good judgment and discretion
- Proactive approach to tasks with a goal of improving the efficiency of the departments supported
- Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout
What youll get
The annual base salary range for this full-time position is $65,000 to $195,000. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience.
In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.
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- Kanopi Studios
- Sales Administrative Assistant
- Anywhere (100% Remote) OnlyFulltime
22d
POSTED Feb 27
Sales Administrative Assistant at Kanopi Studios
Job Description
Contract Sales Administrative Assistant – Remote
Location: United States; Canada
Description
ABOUT OUR COMPANY
Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in Drupal & WordPress.
Our clients have a mission; we design, build and support websites that help their mission thrive.
But we want our employees to thrive as well. Because our team members do great work for great clients, Kanopi works hard to support them in their career as they continue to create a better web.
As a result, our business continues to grow, and so must our team. Were excited to announce this opportunity to join our team as a Contract Sales Administrative Assistant.
ABOUT THE JOB
As a Contract Administrative Assistant to the Sales Department, you will possess at least 2 years of relevant administrative experience and will report to the Sales Manager. Your day-to-day work will focus on supporting the Core Sales Team, which includes the Sales Manager, Sales Executive(s), CEO, Sales Coordinator, and other Kanopi team members. Your main priority is to provide administrative support for the functions of the Sales Department. This includes ensuring that:
- Client facing communications are professional and accurate
- Materials needed for client calls are readily available to the Sales Team
- All pertinent details are noted in the database
- That meetings are promptly scheduled
You will intuitively provide the necessary professional and prompt support to the Sales team, and the Sales Manager in particular, often assisting with scheduling, and other documentation as needs arise.
This position is fast-paced and deals with frequent shifting of priorities. During peak sales season, duties may expand to further support other members of the sales team as needed.
Your typical work week might include:
- Assisting with taking call notes in a timely manner.
- Scheduling meetings across multiple time zones in a timely manner and ensuring all the meeting attendees receive agendas or pertinent details to support productive engagements.
- Researching new leads and potential prospects and deal creation in the HubSpot platform.
- Ensuring the accuracy of sales-related data in HubSpot and saving documents related to each deal accurately and promptly..
- Assisting in the creation/editing of repeatable processes that help the company continue to be awesome, efficient, and successful.
Requirements
- Have demonstrated experience in an administrative capacity (2+ years).
- Have relevant experience in avirtual work environment (1+ years).
- Have impeccable verbal and written communication skills, including problem-solving and effective team collaboration.
- Are a self-motivated, goal-driven, and success-oriented team player.
- Demonstrated superior organizational and time management skills.
- Have exceptional attention to detail.
- Are committed to delivering high-quality work on time.
- Are able to stay calm, positive, and solutions-oriented in high-pressure situations.
- Are able to juggle multiple, often competing, priorities with ease.
- Able to provide effective feedback to team members and management regarding bandwidth and priorities.
- Have expertise using Google Suite, Hubspot, Zoom, Microsoft Office, and other related software.
- Are committed to continual learning, personal and professional development
- Have an interest in working with an awesome remote team building cool open-source software projects.
At Kanopi, we believe a variety of backgrounds, experiences, and voices make for a better workplace. We strongly and enthusiastically encourage people of color, individuals who identify within and beyond the LGBTQ+ spectrum, women, and people with disabilities to apply.
* All positions are remote
* Applicants must live and be able to work in the US or Canada to be considered.
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- PETA - People for the Ethical Treatment of Animals
- Administrative Assistant
- Anywhere (100% Remote) OnlyFulltime
22d
POSTED Feb 27
Administrative Assistant at PETA - People for the Ethical Treatment of Animals
Job Description
Administrative Assistant Animals in Film and Television
Fully Remote PETA
Job Type
Full-time
Description
Position Objective:
To provide support to PETAs Animals in Film and Television division of the Communications department
Primary Responsibilities and Duties:
- Identify the use or depiction of animals in projects in all stages of film and TV development
- Track industry trades, databases, and news publications for relevant updates
- Track upcoming projects of key directors, producers, and writers, as well as for networks, studios, and streaming services
- Stay up to date on entertainment news, the latest trailers and music video releases
- Maintain contacts, correspondences, files, and research in the divisions databases, including archiving and organizing all files
- Maintain the divisions calendar to track film releases and TV show premiere dates
- Screen films and TV shows via streaming services or at nearby movie theaters as required to support the campaign objectives
- Attend in-person premieres, limited screenings, and industry events, including demonstrations, as needed
- Assist in the coordination of various campaigns and projects related to the use or depiction of animals in film and television
- Assist the supervisor with PETAs gift promotions during awards season which, depending on your location, may include receiving and sending packages, assembling materials, and driving to hand deliver gifts
- Schedule meetings and take clear and comprehensive meeting notes to distribute to appropriate staff
- Review national and international film festival premiere summaries and reviews (Sundance, Cannes, TIFF, etc.)
- Coordinate gifts and other mailings to industry contacts
- Maintain PETAs whistleblower hotline and relay messages to appropriate staff
- Process invoices and credit card expense reports
- Provide research support as needed
- Perform any other duties assigned by the supervisor
Requirements
- Degree in a related field or equivalent experience
- Minimum of two years of high-level administrative support
- Interest in and extensive knowledge of the film and TV industries
- Extensive knowledge of animal rights issues and PETA campaigns
- Ability to anticipate the needs of the division, and to think and act five steps ahead
- Demonstrated thorough knowledge of Microsoft programs, including Excel, Word, and Outlook
- Demonstrated effective online research skills
- Demonstrated exceptional written and verbal communication skills
- Demonstrated excellent organizational skills and meticulous attention to detail
- Must be a self-starter with the proven ability to work well under pressure and meet deadlines while working remotely and exercising sound judgment
- Proven ability to deal with a variety of people in a professional manner, with confidentiality at all times
- Must be at least 21 years of age and have a valid U.S. drivers license, a minimum of three years of driving experience, and a satisfactory driving record
- Must own or have access to a reliable car, as driving may be required for the position, sometimes on a moments notice
- Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues
- COVID-19 full vaccination and booster recommended
- Commitment to the objectives of the organization
The hourly pay range for this position is $16.00 – $19.97 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidates experience and the cost of living in the area in which the candidate will live and work.
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- SurveyMonkey
- Senior Executive Assistant
- Anywhere (100% Remote) OnlyFulltime
29d
POSTED Feb 20
Senior Executive Assistant at SurveyMonkey
Job Description
Senior Executive Assistant – Remote
Location: United States
SurveyMonkey is a global leader in online surveys and forms that empowers people with the insights they need to make decisions with speed and confidence. Our fast, intuitive feedback management platform connects millions of users worldwide with real-time AI-powered insights that drive meaningful decisions. We provide answers to more than 20 million questions every day so that people and organizations can attract new audiences, delight customers, create advocates, and extend their competitive advantage in the marketplace. Our vision is to raise the bar for human experiences by amplifying individual voices.
What we’re looking for
We are looking for a seasoned Executive Assistant for our Chief Diversity and Impact Officer and our Senior Vice President & Head of Product Management. You have 5+ years of experience in executive support at the most senior levels. We are looking for someone who is excellent at working cross-functionally, is meticulous, and is solutions-oriented. You are proactive and eager to understand the context so you can help your executives prioritize their time and activities. You are a team energizer, excited to engage the team and deploy your planning and people skills to connect the team. You show up with a how can I help approach. You are a problem solver who is comfortable with dynamic environments and can turn uncertainty into opportunity. You are extremely organized and able to juggle multiple workstreams at once.
You will
- Prioritize and manage your executives calendars, tasks, and budgets
- Manage all communication related to meetings, conference calls, invitations
- Coordinate and run team meetings, offsite events, and all hands, creating presentations for them, managing agendas, documenting outcomes and ensuring follow-up on action items.
- Create, route, and process correspondence while exercising a high degree of confidentiality.
- Perform general administrative tasks (e.g., taking detailed notes, preparing meeting materials, preparing and submitting expense reports)
- Engage in special projects as needed
You have
- 5+ years of EA experience
- At least 3 years experience supporting C-suite or similar executives within a high-growth technology company
- Familiarity tracking budgets
- 5+ years of experience with calendaring and presentation software and the ability to handle complex scheduling
The base pay provided for this position ranges from $104,125 / year – $176,065 / year depending on the geographic market and assuming a full-time schedule. Actual base pay is based on a number of factors including market location, job-related knowledge, education or training, skills, and experience.
Bonuses and commissions may also be offered as part of the total compensation package, in addition to a competitive benefits package including medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending & health savings account; paid holidays; paid time off; employee assistance program; and other company benefits.
#LI-remote
Why SurveyMonkey? Were glad you asked
In addition, weve reimagined the way we work to allow employees to choose what works best for them — working in-person, fully remote, or a hybrid model that combines the two through our Choice Model.
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- Netflix
- Administrative Assistant, Talent
- Anywhere (100% Remote) OnlyFulltime
29d
POSTED Feb 20
Administrative Assistant, Talent at Netflix
Job Description
Administrative Assistant, Talent
Remote, United States
About Netflix:
Netflix is the world’s leading streaming entertainment service with 222 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.
The Role:
We are seeking an experienced Administrative Assistant to support several Directors across our Emerging Talent, Strategic Programs, and Compensation teams. This role is location-flexible.
A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.
Specific responsibilities include, but are not limited to:
- Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
- Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
- Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
- Process expense reports
- Assist with onboarding new hire tasks for this team
- Display professionalism in communication with internal and external partners
- Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.
Qualifications:
- 3+ years as an Executive/Administrative Assistant
- Prior experience supporting executives is preferred
- Event organization experience
- Strong written and verbal communication skills and the ability to multi-task
- Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
- Ability to be discrete and maintain confidential information
- Understanding of how to prioritize and respond accordingly
- Team-player who operates in a fast-paced team-oriented setting
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- Lytx
- Senior Executive Assistant
- Anywhere (100% Remote) OnlyFulltime
29d
POSTED Feb 20
Senior Executive Assistant at Lytx
Job Description
Senior Executive Assistant
locations
Remote – USA
time type
Full time
job requisition id
R-3087
Why Lytx:
Want to work at a high growth technology? We’re seeking an experienced Senior Executive Assistant who is organized, collaborative and has impeccable attention to detail to support our Chief Revenue Officer. This role involves efficiently handling demanding and time sensitive tasks, working well with ambiguity, and while providing sophisticated administrative, logistical and operational support to serve as the primary point of contact for internal and external partners on all matters pertaining to the CROs time and schedule. The ideal candidate is a creative problem-solver, can anticipate and remove administrative roadblocks and make timely decisions, exercise good judgment and manage multiple time-sensitive priorities with poise and professionalism. The Senior Executive Assistant will partner closely with our team of EAs as well as senior leadership and cross functional partners and be able to work under pressure and handle a wide variety of activities and confidential matters with discretion.
Youll Get To:
- Able to look ahead and understand the prioritization of key objectives and help manage deliverables or priorities.
- Provide proactive support, including core administrative functions such as sophisticated calendar management, scheduling and coordination of group meetings, planning and coordinating domestic and international travel, submitting expense reports, and understanding, tracking and monitoring team priorities and results.
- Acquire knowledge of the team and company operations in order to become a trusted advisor for the leadership team to proactively coordinate meetings and logistics; develop and deliver written correspondences on behalf of the CRO.
- Assist in scheduling, preparing for meetings, including coordinating agendas, preparing & communicating pre-work, documenting, identifying and tracking deliverables and communicating key actions and follow-ups with team members. Planning ahead to anticipate needs and initiate action with limited direction and judgment and driving plans.
- Manage end-to-end logistics for the CROs meetings and offsites
- Work closely with Lytxs EA team to ensure all administrative procedures unique to Lytx are handled as required and that all group support is running efficiently. Build and maintain good business relationships with executive level and counterpart administrative staff both internally and externally, and collaborate with business partners in People & Corporate Operations, Finance and teams across the business.
- Act as a liaison for their direct reports and stakeholders in the broader organization, ensuring that matters are timely managed and with an appropriate level of discretion.
- Other duties as assigned.
What Youll Need:
- Minimum 8 years proven experience supporting at the senior executive level in a fast-paced environment.
- Associates degree or equivalent experience.
- Superior organizational and prioritization skills; great follow through on action items and works well in a fast-paced evolving organization and able to adjust when the priorities shift.
- Exemplary written and interpersonal skills. Exercise excellent judgment and diplomacy in all interactions
- Proficient in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint.
- Strong analytical and problem-solving skills, proactive approach to the job with a passion for making others jobs easier through anticipating needs.
- Able to adapt in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally.
- Maintain confidentiality of highly sensitive material and information with discretion and professionalism.
Benefits:
- Medical, dental and vision insurance
- Health Savings Account
- Flexible Spending Accounts
- Telehealth
- 401(k) and 401(k) match
- Life and AD&D insurance
- Short-Term and Long-Term Disability
- FTO or PTO
- Employee Well-Being program
- 11 paid holidays plus 1 inclusive holiday per year
- Volunteer Time Off
- Employee Referral program
- Education Reimbursement Program
- Employee Recognition and Appreciation program
- Additional perk and voluntary benefit programs
Salary is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. This position is also eligible for an incentive compensation plan. The expected hiring salary for this position is:
$89,750.00 – $113,250.00
Innovation Lives Here
You go all in no matter what you do, and so do we. At Lytx, were powered by cutting-edge technology and Happy People. You want your work to make a positive impact in the world, and thats what we do. Join our diverse team of hungry, humble and capable people united to make a difference.
Together, we help save lives on our roadways.
Find out how good it feels to be a part of an inclusive, collaborative team. Were committed to delivering an environment where everyone feels valued, included and supported to do their best work and share their voices.
Lytx, Inc. is proud to be an equal opportunity/affirmative action employer and maintains a drug-free workplace. Were committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce. EOE/M/F/Disabled/Vet.
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- Hanger Clinic
- Medical Administrative Assistant
- Anywhere (100% Remote) OnlyFulltime
33d
POSTED Feb 16
Medical Administrative Assistant at Hanger Clinic
Job Description
Medical Administrative Assistant
Job ID2024-26729
# Positions
1
Job Location
US-Remote
Telecommute
Telecommute (U.S.) Position
FT/PT
Full-Time
Category
More Key Contributors
Why Us?
With a mantra of Empowering Human Potential, Hanger, Inc. is the world’s premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger’s Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With 160 years of clinical excellence and innovation, Hanger’s vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.
Could This Be For You?
Under general supervision, performs a variety of administrative functions to support Department Director or assist in supporting the entire departmental staff. This person will support the Colorado and Texas regions.
Your Impact
Principal Duties and Responsibilities (Essential Functions):
Specific functions may vary dependent upon departmental need, examples of essential functions are:
- Type, word process, transcribe and format correspondence, memorandums and reports from written sources or Dictaphone.
- Calculate commissions
- Schedule meetings
- Handle Kaiser referrals
- Organizes projects and handles virtual appt. scheduling
- Compile materials for use by Director, which may involve extensive research and include highly confidential and sensitive information.
- Review, screen, and prioritize all correspondence and action documents to ensure proper completion; summarize correspondence for Director.
- Ensure a smooth functioning office environment.
- May participate in the development of work deadlines; inform staff members of current developments within the department and arrange for them to follow through on commitments made by Director.
- Receive and screen incoming calls, answer questions, research and resolve problems, and direct calls to appropriate person.
- Establish, organize and maintain files, records, and publications that may be confidential in nature.
- Maintain Directors calendar; schedule appointments, arrange meetings, conferences, travel accommodations, etc.
- Coordinate and organize seminars and meetings.
- Open, read, and prioritize incoming mail.
- Handle requests and/or assignments that require knowledge of the departments policies and procedures.
- Communicate with both internal and external individuals.
Minimum Qualifications
Knowledge and Skill:
- Experience with Word & Excel
- Solid data entry skills with typing speed of 60+ wpm
- Team player that supports the common goals of the team to meet all processing service level agreements.
- Basic knowledge of medical terminology
- Good understanding of office or medical clinic workflow
- Ability to function in a fast-paced environment
- Detail oriented and high level of accuracy to meet the deadlines
Experience and Education:
Minimum
- High school diploma or equivalent required
- 2 or more years of related experience
- Must have, or be eligible to obtain, a valid drivers license and driving record within the standards outlined wtihin Hangers Motor Vehicle Safety Policy and Procedures.
Preferred
- Experience in a medical office
Environmental Factors:
Work environment characteristics, and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will regularly be required to sit, walk and stand; occasionally bend or twist; regularly talk and hear, both in person and by telephone; use hands to operate standard office equipment; reach with hands and arms (to include reaching overhead); and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. The employee must be capable of functioning effectively under moderate or high stress levels due to work subject to time constraints, responsibility to deliver, and the need for rapid adaptation within a dynamic work environment. The employee will be responsible for maintaining a safe, clean and orderly work environment. The employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
Some travel via automobile, airplane and other public transportation may be required.
Critical features of this job are described under the headings above. These features may be subject to change at any time due to reasonable accommodation or other reason.
Pay range of $18.00 to $23.00 per hour + annual bonus. This pay range is posted to comply with wage transparency laws. Hanger salary ranges vary based on skill, ability, knowledge, geographic location and other variables
Hanger, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship. All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances. The Company will comply fully with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics. Retaliation against any employee for filing or supporting a complaint of discrimination or harassment is prohibited.
Additional Success Factors
- Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.
- Keep the patient at the center of everything that you do, building lifelong trust.
- Foster open collaboration and constructive dialogue with everyone around you.
- Continuously innovate new solutions, influencing and responding to change.
- Focus on superior outcomes, and calibrate work processes for outstanding results.
Our Investment in You
Employees working at least 20 hours per week are eligible for the following benefits:
- Competitive Pay
- Health Insurance
- Dental Insurance
- Vision Insurance
- 8 Paid Holidays per Year
- Paid Vacation Time Off
- Paid Sick Time Off
- 8 hours of paid time to volunteer in your community
- Floating Holiday
- Life Insurance
- Medical Flex Spend Account
- Dependent Care Flex Spend Account
- Free employee assistance program
- 401(k)
- Full-time employees are also eligible for short-term and long-term disability insurance
Hanger, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship.All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances.The company will comply with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics.Retaliation against any employee for filing or supporting a complaint of discrimination or harassment is prohibited.
IMPORTANT: There is a chance our confirmation email as well as subsequent email correspondence sent to you by one of our recruiters will be discarded by your spam filter. Once applying for a position, please check your inbox for our auto-acknowledgment email. If you don’t see the email, look in your junk-mail folder. If you find it there, please mark the email as Not Junk and add to your address book. Please continue to monitor your inbox and junk/SPAM folder while you remain under consideration for a position.
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- CrowdStrike
- Executive Assistant
- Anywhere (100% Remote) OnlyFulltime
33d
POSTED Feb 16
Executive Assistant at CrowdStrike
Job Description
Executive Assistant (Remote)
locations
USA – Remote
time type
Full time
job requisition id
R16664
#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. Were looking for people with limitless passion, a relentless focus on innovation and a fanatical commitment to the customer to join us in shaping the future of cybersecurity. Consistently recognized as a top workplace, CrowdStrike is committed to cultivating an inclusive, remote-first culture that offers people the autonomy and flexibility to balance the needs of work and life while taking their career to the next level. Interested in working for a company that sets the standard and leads with integrity? Join us on a mission that matters – one team, one fight.
About the Role:
We are seeking a talented and highly motivated Executive Assistant who will be aligned with our Alliances organization and has a demonstrated ability to provide top notch operational and administrative support to corporate executives at the VP level. Our ideal candidate is a team player who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, resourceful, and efficient. You exercise sound judgment in a variety of situations, have strong written and verbal communication skills, impeccable organization and attention to detail, and the ability to maintain balance among competing priorities.
What You’ll Do:
Manage complex calendars across multiple time zones, including domestic and international schedules, and agenda preparation.
Manage external contacts and quickly identify the primary stakeholders; proactively understand who they are and why theyre important to the business, and track the communication needed to nurture the relationship.
Demonstrate a high level of professionalism and the ability to handle sensitive matters while exercising sound judgment, discretion, and confidentiality.
Manage special projects and collaborate with stakeholders on issues requiring finesse, flexibility, and patience.
Anticipate the needs of the executive and proactively bring the appropriate stakeholders and resources together to make decisions in support of the executive.
Complete critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; and making adjustments to plans.
Attend meetings, communicate agendas, take notes, track action items, and hold stakeholders accountable.
Ensure that the priorities for the executive are cascaded to the appropriate administrative staff supporting key cross-functional partners.
Partner closely with executives, business partners, and executive assistants on cross-functional events and scheduling.
Assist in coordinating the agenda and presentation materials for senior management team meetings, off-sites, and all-hands meetings.
Plan and implement large-scale, multi-day offsites for the business unit, including hotel and meeting space procurement, contract negotiation, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc.
Ability to address tough issues by identifying the problem, building consensus, and working toward a resolution.
Consistently hold self and others accountable for specific actions and ensure commitments are fulfilled.
Perform additional duties as assigned.
What You’ll Need:
5-7 years experience supporting executives, with several years supporting VP levels
Self-starter who is able to own projects to completion with minimal guidance and direction
Experience working with Alliance / Channel leadership and/or understanding of technology Alliance ecosystem structures and partner routes to market
Team player willing to jump in and help where and when needed
Excellent organization skills, attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment
Bachelors degree preferred
Advanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel
Excellent verbal and written communication skills
Demonstrated success where personal results and accountability are evident
Routine experience engaging with executive level staff is required
A passion for supporting high performance teams, with an understanding that every second counts!
#LI-MJ1
#LI-REMOTE
Benefits of Working at CrowdStrike:
Remote-first culture
Market leader in compensation and equity awards
Competitive vacation and flexible working arrangements
Comprehensive and inclusive health benefits
Physical and mental wellness programs
Paid parental leave, including adoption
A variety of professional development and mentorship opportunities
Offices with stocked kitchens when you need to fuel innovation and collaboration
We are committed to fostering a culture of belonging where everyone feels seen, heard, valued for who they are and empowered to succeed. Our approach to cultivating a diverse, equitable, and inclusive culture is rooted in listening, learning and collective action. By embracing the diversity of our people, we achieve our best work and fuel innovation – generating the best possible outcomes for our customers and the communities they serve.
CrowdStrike is committed to maintaining an environment of Equal Opportunity and Affirmative Action. If you need reasonable accommodation to access the information provided on this website, please contact Recruiting@crowdstrike.com, for further assistance.
CrowdStrike participates in the E-Verify program.
Notice of E-Verify Participation
Right to Work
CrowdStrike, Inc. is committed to fair and equitable compensation practices. The base salary range for this position in the U.S. is $80,000 – $130,000 per year + variable/incentive compensation + equity + benefits. A candidates salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications and location.
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- Clincierge
- Administrative Assistant
- Anywhere (100% Remote) OnlyFulltime
36d
POSTED Feb 13
Administrative Assistant at Clincierge
Job Description
Administrative Assistant
Location: United States
Clincierge, a Greenphire company, is on a mission to support patients in clinical trials worldwide. The key to our success is our collaborative and innovative environment. We are always looking for new ways to invent solutions to ensure the clinical trial process is easier with personalized concierge services.
Our patients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because its the right thing to do, but because we recognize that it is the unique contributions of our people that drives our success.
The Administrative Assistant is responsible for supporting the Study Implementation Team to ensure efficient operation of the department through a variety of tasks related to organization and communication. The Administrative Assistant may also assist the Global Client Services department where needed .
What you’ll do:
Implementation Support
- Schedule and attend meetings, prepare agendas and deliver meeting minutes
- Prepare agenda and presentation materials for study Kick-Off Meetings
- Process country-specific changes to Patient Facing Documents
- File document approvals and other finalized study documents
- Set up project specific phone lines and emails
- Update projects in CRM to match scope of services
- Create and update study trackers
- Create and update studies in proprietary study management software
Global Client Services Support as needed
- Support roll out of new technologies
- Create and distribute specialized reporting as needed
- Draft communications
- Prepare agenda for Departmental Meeting, take & distribute minutes
- Request signatures for documentation
- Update CRM as needed
- Maintain files
What you need:
- Bachelors degree or equivalent experience
- Minimum of 5 years of experience in an administrative role
- Well-developed proficiency in desktop applications including MS Office Suite (Word, Outlook, Excel, PowerPoint)
- Strong written and oral communication skills
Perks of Working at Clincierge:
- Competitive salary ($55-60k)
- 100% remote organization
- 401(k) with employer contribution
- Full medical, dental, and vision benefits coverage
- Generous PTO
- Opportunities to have a direct impact on our culture through committees like DEI and Engagement
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- IGN Entertainment
- Executive Assistant
- Anywhere (100% Remote) OnlyFulltime
36d
POSTED Feb 13
Executive Assistant at IGN Entertainment
Job Description
Executive Assistant
Location: Remote – United States
Description
Position at IGN
Position Summary
IGN Entertainment is seeking an individual who will provide administrative support to upper management. This role also serves as a liaison to senior management teams, prioritizes and coordinates executive outreach and external relations efforts, and coordinates special projects. The successful candidate must be creative and enjoy working within a constantly evolving environment.
Key responsibilities:
Coordinate and engage with leadership in planning and coordinating events, activities and calendars
Lead complex calendar and scheduling requirements across multiple team members and varying time zones, proactively resolving any scheduling conflicts
Arrange travel and accommodations for executives
Prepare expense reports
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives and key deliverables
Lead sensitive matters with a high level of confidentiality and discretion
Excellent communication and time management skills; consistent track record to meet deadlines
Ability to function well in a fast paced environment and perform additional duties as assigned by executives
Represent the company and the executive team in a positive light through great follow-through skills and sound judgment
Proactive planning by reading, researching, collecting and analyzing information as needed, in advance of executive meetings and calls
Skills and qualifications:
Exceptional organizational skills and have a very detailed focused
5+ years of related experience working in an Executive Assistant role supporting multiple executives or a Bachelors degree.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and G-Suite environment
Experience supporting Sr. Executives for domestic and international travel preferred
Ability to communicate effectively and professionally
Ability to work business hours to support Pacific Time (9am to 5:30pm PST) and be flexible outside of core hours as needed by the business for projects and meetings
Has a strong business sense and can decipher priorities and make sound judgment calls when needed
We offer competitive salaries in addition to robust health and wellness focused benefits including medical, dental, vision, life and disability benefits; Flexible Spending accounts, 401(k) with company match, an Employee Stock Purchase Plan, Pregnancy and Parental leave, Family Planning Support via Maven, Flexible Time Off, Volunteer Time Off, Fitness Reimbursement as well as employee-focused engagement and education programs, including Employee Resource Groups and company-sponsored events. If youre seeking a dynamic work environment where you can see the direct impact of your performance, then this is the place for you.
We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Salary Disclosure: We provide a range for the base pay. Factors that may be used to determine your actual pay may include your specific job related knowledge, skills, experience, and geographic location. The base pay for this position ranges from $55,000 to $65,000, plus incentive compensation (for eligible roles only).
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- MNTN - Mountain
- Executive Assistant
- Anywhere (100% Remote) OnlyFulltime
43d
POSTED Feb 6
Executive Assistant at MNTN - Mountain
Job Description
Executive Assistant
United States
At MNTN, we’ve built a culture based on quality, trust, ambition, and accountability – but most importantly, we really enjoy working here. We pride ourselves on our teammates, who help power our self-service platform and make our company an impactful and enjoyable place to work. We’re looking for people who naturally want to do more, own more, and make an impact in their careers – while equipping their teammates with the knowledge and support they need for their next stage of growth.
We’re looking for an exceptional Executive Assistant to be the right hand to a C-level member at one of the fastest-growing tech companies in the US. The ideal candidate will have a strong sense of urgency and the ability to work independently with sound judgment. They’ll have experience with handling details of a confidential and critical nature and maintaining contact with high-level internal and external executives and VIPs. The ideal candidate is a proactive problem solver with the ability to pivot quickly when priorities shift, and prioritize and execute multiple projects under tight deadlines.
What you’ll do:
- Act as gatekeeper to protect Principal’s time
- Manage calendar and day-to-day flow of information to help expedite requests and feedback
- Reliable, with a proven capacity to maintain strict confidentiality, uphold integrity, and consistently exercise sound judgment
- Maintain and nurture relationships with VIP contacts
- For example, keep a list of VIP contacts Principal needs to meet with when traveling to various locations
- Manage travel arrangements including flights, ground transportation, accommodations, etc.
- Record meeting notes, create summaries and reports, and delegate deliverables
- Organize Principal’s business and personal affairs
- Make Principal’s life easier and more efficient by implementing best practices and routines
- Anticipate and proactively address needs
- Reconcile and verify expense reports
What you’ll bring:
- 7+ years experience supporting a C-level employer
- Excellent time management and prioritization skills
- Highest degree of confidentiality, tact and diplomacy
- Superior communication skills – both written and verbal
- Passionate, entrepreneurial and committed to success
- Maintains workflow under pressure and works well in a fast-paced high-profile environment
MNTN Perks:
- 100% remote
- Open-ended vacation policy with an annual vacation allowance
- Three-day weekend every month of the year
- Competitive compensation
- 100% healthcare coverage
- 401k plan
- Flexible Spending Account (FSA) for dependent, medical, and dental care
- Access to coaching, therapy, and professional development
About MNTN:
Our recruiters will always reach out using an email address ending with @mountain.com. If you’re contacted by someone without that address and they mention a Reference Code (which we never use), then that ain’t us folks. Tell those trolls to take a hike–you’re waiting to climb a MNTN.
MNTN provides advertising software for brands to reach their audience across Connected TV, web, and mobile. MNTN Performance TV has redefined what it means to advertise on television, transforming Connected TV into a direct-response, performance marketing channel. Our web retargeting has been leveraged by thousands of top brands for over a decade, driving billions of dollars in revenue.
Our solutions give advertisers total transparency and complete control over their campaigns – all with the fastest go-live in the industry. As a result, thousands of top brands have partnered with MNTN, including Petsmart, Build with Ferguson Master, Simplisafe, Yieldstreet and National University.
#Li-Remote
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- Cast & Crew
- Executive Assistant – Product & Technology
- USA OnlyFulltime
43d
POSTED Feb 6
Executive Assistant – Product & Technology at Cast & Crew
Job Description
Executive Assistant – Product & Technology
Remote (United States)
At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades.
Together with our family of brands – Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.
The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way.
About Cast & Crew
We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry.
Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.
Executive Assistant
Regular Full-Time
Position Overview
The Executive Assistant serves as a partner to the Chief Product Officer and Chief Technology Officer as well as their respective departments. The ideal candidate thrives in a fast-paced, demanding role which requires the ability to prioritize and multi-task in a timely and efficient manner while maintaining the utmost accuracy, professionalism and confidentiality. T
his role requires excellent organizational and communication skills. Previous experience supporting C-Level Executives or similar experience is required.
Core Responsibilities
- Provide support to the CPrO and CTO as directed to ensure that company goals and objectives are accomplished, and departmental operations run efficiently
- Support the CPrO and CTO in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration
- Manage, proof, and draft communications between upper management, employees, clients and third parties, which entail liaising with internal and external executives on various projects and tasks
- Embrace the culture, values, and goals of the CPrO and CTO when engaging with internal and external stakeholders
- Understand the business preferences and priorities of the CPrO and CTO in order to best support their time
- Imperative calendar management with strong attention to precision & detail
- Manage the CPrO and CTO calendars, providing reminders, resolving conflicts, and communicating changes.
- Lead and coordinate logistics for internal and external meetings
- Manage inquiries quickly, proactively, and follow through on tasks to successful completion
- Assist with special projects as needed
- Provide support in preparing Excel-based reports and effectively organizing data for analysis
- Provide support in creating PowerPoint presentations
- Recognize operational weaknesses and help sharpen processes or develop new ones
- Perform specific substantive tasks for the legal department, including subpoena responses, assistance with responses to customer reporting requests and submission of invoices
- Perform specific substantive tasks for the Product and Technology departments, including projects, invoices, and department meeting scheduling
- Collaborate with other members of the admin team to provide seamless support for the company
- Prepare expense reports and purchase requisitions
- Coordinate both domestic and international travel arrangements
- General office duties, administrative support, and projects or special assignments as needed
Key Qualifications
- Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly
- Have exceptional attention to detail and commit to faultless execution on tasks
- Excellent communication skills – verbal and written – with ability to interact with people of all levels
- Excellent organizational and time management skills with proven experience efficiently managing and prioritizing time-sensitive tasks in a fast-paced environment
- Capacity to navigate, digest, and make decisions amidst uncertainty
- Ability to anticipate and execute on needs
- Technologically savvy with the ability to quickly accommodate to new applications and tools – e.g. Microsoft PowerPoint, Excel, Word, Outlook and Visio
- A self-starter who can manage priorities and make trade-offs when needs change
- Possess discretion and sensitivity towards confidential information
- Proactive and motivated to emphasize on current processes and build efficient systems
- Professionally polished in both internal and external interactions and the ability to display finesse and stability under pressure
- Understand the highly adaptable nature of support work and are comfortable with being available as needed
- Experience in supporting technology or product executives is a plus
Preferred Qualifications
- Have 5+ years of Executive Assistant or Administrative Business Partner supporting C-Level Executives, Chief of Staff or similar experience highly preferred
- High school graduate or equivalent required; Bachelor’s degree or equivalent work experience preferred
Special Work Conditions
- Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.
Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location.
The compensation range for this position is: $35—$40 USD
Benefits
Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.
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- Rasmussen University
- Senior Executive Assistant
- Anywhere (100% Remote) OnlyFulltime
43d
POSTED Feb 6
Senior Executive Assistant at Rasmussen University
Job Description
Senior Executive Assistant
Job Category: Central Services
Requisition Number: SENIO005630
Posting Details
- Full-Time
- Locations: Online / Remote
Job Details
Description
Senior Executive Assistant
Rasmussen University
Online/Remote
The Senior Executive Assistant will work closely with the university’s Academic senior leadership team to provide top-tier administrative support. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The successful candidate will be a proactive and resourceful professional who can manage complex calendars, coordinate meetings and events, and handle a variety of tasks with professionalism and efficiency.
Responsibilities:
Calendar Management:
- Skillfully manage and organize the schedules of senior executives, ensuring optimal time utilization.
- Arrange and coordinate meetings, appointments, and travel arrangements, taking into account priorities and potential conflicts.
Administrative Support:
- Exhibit proficiency in document preparation, including drafting and editing correspondence, reports, and presentations.
- Prepare agendas, notices, and meeting materials for weekly meetings and conference calls
- Maintain meticulous digital and physical file systems to streamline information retrieval.
- Prepare expense reports through Concur in a timely manner.
Meeting and Event Coordination:
- Demonstrate adeptness in planning and executing board meetings, executive council meetings, conferences, and special events.
- Handle all aspects of logistics, from scheduling and agenda preparation to catering arrangements.
Communication Liaison:
- Serve as a central point of contact between senior executives and various university departments, staff, faculty, students, and external stakeholders.
- Manage incoming and outgoing communications, including telephone calls and emails, responding effectively and professionally.
Travel Arrangements:
- Skillfully organize travel itineraries, accommodations, and related logistics for senior executives and accompanying personnel.
Budget and Expense Management:
- Assist in the oversight and management of senior executives’ budgets, diligently tracking expenses and preparing accurate reports.
Confidentiality:
- Exhibit utmost discretion when handling sensitive information, ensuring its protection and safeguarding confidentiality.
Special Projects:
- Assist executive with development of orientation materials for any senior level/direct report new hires.
- Collaborate on various ad-hoc projects and tasks, contributing to the overall effectiveness of the senior leadership team.
- Coordinate special or recurring projects as needed.
Reporting Relationship:
The Senior Executive Assistant reports to the VP & Assoc Chief Academic Officer with a dotted line to the Assoc Chief Academic Officer, Academic Quality and the Assoc Chief Academic Officer, Academic & Student Affairs.
Position Requirements:
- 5-7 years of professional executive assistant experience supporting C-suite leadership level, preferably in an academic or similar institutional setting
- Knowledge of higher education and/or nursing industry preferred.
- Strong written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Discretion and ability to handle confidential information with integrity.
- Professionalism and strong interpersonal skills.
- Flexibility to work outside regular business hours when necessary.
- Strong skills in Microsoft Office Suite
About Us:
Rasmussen University is a regionally accredited private university dedicated to changing lives and the communities it serves through high-demand and flexible educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferrable skills. Rasmussen offers undergraduate and graduate programs online and in person at 23 campuses around the country. The University is designed to lift and support its students every step of the way, from their first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved and meeting the evolving needs of diverse students, communities and economies. Rasmussen encourages its students, faculty and staff to strive for academic excellence, community enrichment and service to the public good.
At Rasmussen, we are proud to be an equal opportunity employer. We are committed supporting and encouraging diversity in the workplace. We welcome our employee’s differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran status.
Washington and NYC Pay Transparency Statement
If you are a Washington or New York City resident and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request.
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