Administrative & Marketing Assistant (Remote)

Why you?

You are an experienced professional with a positive outlook and a passion for helping others succeed. You are looking for a long-term career opportunity with a company that is committed to work-life balance, and that promotes a culture of respect, kindness and transparency. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking—and you do it all with a smile!

Why us?

As a premium remote staffing company we set the standard for remote professionals. We are proudly certified as a Great Place to Work, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America.” Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part time and on a flexible schedule is not just a ‘nice to have’. As a woman owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are long-time established experts at leading and succeeding in a remote work environment!

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning—visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an Administrative & Marketing Assistant, you will have the opportunity to choose the companies that you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries. You will join our team as a part-time employee with the opportunity to become full-time in due course, based on performance.

As an Administrative & Marketing Assistant you’ll apply your professional skills in a wide range of tasks including:

Administrative support:

• Coordinate schedules, planning meetings and travel.
• Conduct research on various topics.
• Create PowerPoint presentations.
• Invoice tracking and light bookkeeping.
• Email management.
• Customer/supplier support.
• Create excel spreadsheets.
• Other administrative responsibilities as needed.

Event and project support:

• Assist with event planning, including working with vendors and event coordinators.
• Track projects to ensure work is done on time and on budget.
• Coordinate logistics and travel plans.
• Track and communicate with various stakeholders.
• Communicate on behalf of executive/ business owner.

Marketing support:

• Distribute communications materials including press releases, blog articles, content, newsletters and marketing materials.
• Schedule social media updates and regularly monitor social media platforms, responding to mentions, comments, and direct inquiries.
• Upload blog posts on various platforms.
• Upload content to create email marketing campaigns.
• Report on, analyze, and draw insights from marketing metrics.

Your Skills and Experience:

• A minimum of 7 years of experience in a combination of administrative, project/ event management and marketing-related roles.
• An all-rounder and team player who is comfortable performing and managing a versatile workload.
• Organized and able to prioritize work and tasks.
• Excellent time management skills.
• Excellent communication skills.
• Experience supporting and working with c-level executives and business owners.
• Knowledgeable about social media platforms and third-party social management tools.
• Knowledgeable about data collection and social analytics.
• Tech savvy.

Benefits you’ll love:

• W2 employment status
• Competitive pay starting at $22 an hour (£17 in the UK)
• Opportunities for pay raises
• Generous PTO
• Paid holidays
• Paid parental leave
• Technology stipend

Show me the Perks, Perks, Perks!

• Flexible work hours
• Work part-time or full-time hours
• 100% remote (work from home)
• Steady work with the same clients for years!
• Choose the clients who you want to work with
• Join a team of like minded professionals
• Paid onboarding
• Work with a dedicated Team Leader to help you succeed with ongoing mentorship
• In house technical support
• Opportunities for collaboration with other members of the Boldly team
• Camaraderie and all around support with our Team Slack
• Learning and development opportunities in different industries
• A positive and thriving company culture that understands work/life balance
• An opportunity to grow with a leader in the remote work space
• Company newsletters, team shares, quizzes, prizes, charity events, and celebrations
• Fun company swag!

Remote work is thriving and the future is bright! Don’t miss out on joining us!

Boldly is currently hiring in the following 22 States:

• Arizona
• California
• Colorado
• Delaware
• Florida
• Georgia
• Illinois
• Massachusetts
• Michigan
• Minnesota
• Montana
• New Hampshire
• New Jersey
• New York
• North Carolina
• Ohio
• Pennsylvania
• South Carolina
• Tennessee
• Texas
• Virginia
• Washington 

Title: Operations and HR Administrative Assistant – Remote

• Location: United States

Do you have a passion for administrative work, collaboration, and generally keeping everything around you running smoothly? Has anyone ever asked you “How do you keep it all straight?”, and you know it’s your superior organizational skills and attention to detail that set you apart? If so, you may be the perfect fit for Grant Street Group’s Operations Support Team as an Administrative Assistant.

In this role, you will split your time between supporting our HR Team and the Operations Support Team. In a single day, you may jump from looking at busy interview schedules as a puzzle to be solved, to helping improve a process for one of our product teams, and then switch back to HR to prepare for a cohort of new hires. You will constantly shift between tasks, reorder priorities, and take on new projects. Through it all, you’ll be meticulous about the quality of your work.

If this fast-paced, varied work energizes you, and you want the challenge and rewards of working for a growth-oriented organization, then this could be the job for you.

We’re not just looking for bullet points on a resume. We’re looking for the skills and qualities that will help you succeed here. You may be the perfect fit if the following describes you:

• Outstanding planning and time management capabilities
• Capable of adjusting priorities and deviating from routines
• Ability to write and communicate in a clear and concise manner
• Ability to proofread and pay attention to details
• Ability to follow a well-defined process and create excellent documentation
• Experience working collaboratively with others
• Experience with project work
• Tech-savvy, with superior ability in Google Applications and Microsoft Office
• Professionalism and integrity

Our extraordinary company culture is the foundation of our unmatched customer service — just ask our clients! We reward teamwork, professional excellence, and individual responsibility. Using the best collaboration tools available, we offer a technology-rich work environment that makes it possible for us to support the needs of our employees. If you are passionate about your work, you have entrepreneurial spirit and you want to be on a team of exceptional professionals, Grant Street is for you. 

Title: Administrative Assistant

• Location: SAN FRANCISCO OR US REMOTE
• OPERATIONS
• FULL-TIME

Build the world’s fastest Identity and Checkout products

Company Mission

Our mission is to make buying online faster, safer and easier for everyone. Fast Login and Fast Checkout enable a one-click sign-in and purchasing experience that makes it easier for people to buy and merchants to sell. The company’s products work on any browser, device or platform to deliver a consistent, stress-free purchasing experience. Fast is entirely consumer-focused and invests heavily in its users’ privacy and data security. Headquartered in San Francisco but open to a globally remote workforce, we are a founders-led, privately held company funded by Stripe, Index Ventures, Susa Ventures and other world-class investors.

We are committed to diversity and inclusion, and demonstrate our values through equitable pay, fantastic benefits, and access to all reasonable accommodations.

Fast is looking for an Administrative Assistant to support our leadership team and Administrative Manager.

Role

• Coordinate travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations
• Assists in event planning for offsite conferences and meetings
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Maintaining comprehensive and accurate records
• Building relationships with internal stakeholders

Requirements

• 1+ years experience in an administrative role
• Working knowledge of Microsoft office and G-Suite products
• Experience working at a startup or high growth tech company a plus
• Time management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills

Benefits and Perks- Because People Matter

• Comprehensive insurance (paid 99% by the company) with no deductible, and 10 dollar copays
• Globally remote with flexible work schedules to fit your needs
• Generous paid parental/family leave for all caregivers- up to 12 weeks
• 401k with match up to 4%
• Equity grant
• People-focused PTO that you determine- time off is there when you want it, when you need it
• Frequent inclusive events scheduled to allow everyone to express their voice (or dance skills)
• Monthly exercise and internet stipends—and snacks 

Senior Administrative Assistant

• San Francisco, CA, New York NY, or Remote

About Figure

Figure is transforming the trillion dollar financial services industry using blockchain technology.

In three short years, Figure has unveiled a series of fintech firsts using the Provenance blockchain for loan origination, equity management, private fund services, banking and payments sectors – bringing speed, efficiency and savings to both consumers and institutions. Today, Figure is one of less than a thousand companies considered a unicorn, globally.

Our mission requires us to have a creative, team-oriented, and supportive environment where everyone can do their absolute best. The team is composed of driven, innovative, collaborative, and curious people who love architecting ground-breaking technologies. We value individuals who bring an entrepreneurial mindset to every task and will embrace our culture of innovation.

Every day at Figure is a journey in continuous learning yet a daily focus on getting work done that makes a difference. Join a team of proven leaders who have already created billions of dollars in value in the FinTech space!

About the Role

We’re hiring a Senior Administrative Assistant to provide professional and confidential administrative support to our Executive team. The ideal candidate will be a detail-oriented self-starter who can autonomously navigate shifting priorities in a hyper-growth environment.

What You’ll Do

• Perform proactive and accurate coordination of internal and external meetings, handling reservations, setup, catering, and communication of relevant details across participants as needed
• Manage rapidly changing calendars for executive team members, effectively prioritizing requests and resolving scheduling conflicts
• Plan team events and offsites, organizing end-to-end logistics including agenda, transportation, vendor, venue and hotel details
• Coordinate business travel arrangements and detailed itineraries
• Execute on various special projects and tasks in support of executive leadership, as assigned
• Provide ad hoc administrative support to the CEO’s Executive Assistant

What We Look For

• 3-5 years of relevant administrative support experience
• Expert user of G-Suite products
• Strong organizational and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal and communication skills
• Ability to manage tasks with little to no supervision
• Flexible and adaptable to quickly changing priorities
• Fintech or startup is plus

Benefits and Perks

• Competitive salary and growth opportunities
• Company quarterly performance based bonus
• Equity stock options package
• Employer funded comprehensive health, vision, dental insurance and wellness program for employees and their dependents
• Employer funded life and disability insurance coverage
• Company HSA, FSA, Dependent Care, 401k, and commuter benefits
• Up to 12 weeks paid family leave
• In office, remote, and hybrid work location options
• Home office and technology stipend for those working outside of a traditional office more than 75% of the time
• Flexible time-off plan to empower employees to take the time off that they want and need
• Continuing education reimbursement
• Routine Team swag deliveries!

Depending on your residential location certain laws might regulate the way Figure manages applicant data. California Residents, please review our California Employee and Prospective Employee Privacy Notice for further information. By submitting your application, you are agreeing and acknowledging that you have read and understand the above notice.

Figure will not sponsor work visas for this position. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. 

Executive Assistant

• San Francisco or Remote (US)

About Mux

• Mux is video for developers. Our mission is to democratize video by solving the hard problems developers face when building video: video encoding and streaming (Mux Video), video monitoring (Mux Data), and more. Video is a huge part of people’s lives, and we want to help make it better.
• We’re committed to building a healthy team that welcomes a diverse range of backgrounds and experiences.
• We want people who care about our mission, are ready to grow, believe in our values (from Be Human to Turn Customers Into Fans), and want to make the people around them better.
• You’ll be joining a tight-knit team with experience at places like Google, YouTube, Twitch, Zencoder, Fastly, and more. Our founders previously started (and sold) Zencoder, an early leader in cloud video technology, and authored Video.js, the biggest HTML5 video player on the web.
• We organize Demuxed, the premier conference for video engineers in the world.
• We’re backed by top investors like Coatue, Accel, Andreessen Horowitz and Y Combinator.
• You’ll get to work with amazing companies: hundreds of startups, plus Reddit, Vimeo, Robinhood, CBSi, Discovery, PBS, and TED. Customers large and small love working with us and love our team.
• We’re growing quickly and are building something big together. We’d love to hear from you!

About the role

• This position will be partnering with our Sales and Business Operations & Finance Leadership.
• As an Executive Assistant at Mux, you will own a critical piece of our operations organization for the sales and business operations orgs.
• We’re growing quickly and we need a team player who loves the details and cares obsessively about making things work seamlessly.

What you’ll do:

• Manage executives’ calendars, travel arrangements, and expenses based on a clear understanding of their preferences and priorities
• Handle correspondence with internal and external teams
• Manage org specific meetings based on changing needs
• Own meeting agendas, follow-ups & action items
• Coordinate team events and offsites
• Help execute on company-wide PeopleOps initiatives
• Manage special projects on an ad hoc basis

Who you are:

• 4+ years of executive administrative support
• Experience with Greenhouse, Notion, Expensify, Gsuite is a plus
• Able to work on-site in our San Francisco office (once we’re back at the office).

Benefits

You’ll be joining an amazing team from places like Google/YouTube, Amazon/Twitch, Facebook/Oculus, and Brightcove. We have a supportive culture that cares about both excellent work and work-life balance. We’re working in a beautiful office space located above historic Orpheum Theatre, just steps from Civic Center BART station, with catered lunches and a kitchen that’s fully stocked with drinks, snacks, and good coffee.

• Flexible PTO
• Healthy work-life balance encouraged
• Competitive health, dental, and vision insurance (99% employee and 50% dependent premium coverage)
• Employee Assistance Program (EAP)
• Short-term and long-term disability insurance
• Group life insurance
• 401(k)
• Paid parental leave
• Investment in career growth and training
• Thought leadership and peer recognition program
• “Day of Learning” events
• Reimbursements for headphones, cell phones, device upgrades, and SVOD services of Mux customers
• Catered meals and snacks
• Remote lunch reimbursement 3x/week

Mux is an Equal Opportunity employer committed to building a diverse company. We believe diversity makes us better, and we strive to be inclusive and equitable. That’s why we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. 

Administrative Assistant

• UNITED STATES

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Administrative Assistant to partner with leaders of our Operations organization. As operators and marketers, we partner with all of your favorite restaurants and local merchants to make DoorDash the #1 local delivery app.

You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers, using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our VP, Marketing and Senior Director, New Business Verticals. You will be their “go-to” person for calendar management, team building activities, and project management. You will report to the President’s Executive Business Partner on our Administrative Team.

You’re excited about this opportunity because you will…

• Help get our Marketing and New Business Verticals teams and keep them working by moving conflicts and enabling them to make an impact.
• Help promote team culture and cohesion
• Be an integral part of our team

What We’re Looking For…

• You have 2+ years of experience in an administrative support role
• Strong written/verbal communications
• Project management and operational management skills
• You enjoy diagnosing issues and developing creative approaches to solve challenges.

Why You’ll Love Working at DoorDash…

• We are leaders – Leadership is not limited to our management team. It’s something everyone at DoorDash embraces and embodies.
• We are doers – We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do — on every project, every day.
• We are learners – Everyone here is learning on the job, no matter if we’ve been in a role for one year or one minute.
• We are customer-obsessed – Our mission is to grow and empower local economies. We are committed to our customers, merchants, and dashers and believe in connecting people with possibility.
• We are all DoorDash – The magic of DoorDash is our people, together making our inspiring goals attainable and driving us to greater heights.

About DoorDash

At DoorDash, our mission to empower local economies shapes how our team members move quickly and always learn and reiterate to support merchants, Dashers and the communities we serve. We are a technology and logistics company that started with door-to-door delivery, and we are looking for team members who can help us go from a company that is known for delivering food to a company that people turn to for all goods. Read more on the DoorDash website, the DoorDash blog, the DoorDash Engineering blog, and the DoorDash Careers page.

DoorDash is growing and changing constantly, which gives our team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. Our leaders seek the truth and welcome big, hairy, audacious questions. We are grounded in our values, and we make intentional decisions that are both logical and display empathy for our range of users—from Dashers to Merchants to Customers.

We’re committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more.

Our Commitment to Diversity and Inclusion

We’re committed to growing and empowering a more inclusive community within our company, industry, and cities. That’s why we hire and cultivate diverse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel.

Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on “protected categories,” we also aim to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at DoorDash. We value a diverse workforce – people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are encouraged to apply. Thank you to the Level Playing Field Institute for this statement of non-discrimination.

If you need any accommodations, please inform your recruiting contact upon initial connection. 

Office Assistant

• Job Locations US
• Requisition ID 2021-11027
• Position Category Administrative/Office Support
• Position Type Temporary Part-Time
• Job Type AFSCME union represented
• Department Dermatology
• Salary Range $15.05-$17.54 (hiring range)
• FTE 0.50
• Schedule M-F, varies (15-20 hrs/wk)
• Hours To be determined
• HR Mission School of Medicine
• Drug Testable No

Function/Duties of Position

This position supports the Department of Dermatology Education team by providing exceptional customer service through prompt and professional communication skills, data entry and excellent problem solving skills. Supports the Education team manger and faculty by performing duties such as:

• Processing email requests for information about the Dermatopathology fellowship program
• Receiving and processing application materials from applicants and coordinators for Dermatopathology fellowship program, performing data entry and organization of the applications
• Communicating via email to applicants regarding Dermatopathology Fellowship program and application process

Required Qualifications

• Three (3) months of general office experience or equivalent combination of experience and training
• Data entry, word processing, and email communication experience
• Demonstrated effective interpersonal skills to promote cooperation and teamwork
• This is a 2-3 month temporary position (15-20 hrs/wk). Must be able to telework – equipment will be provided

Preferred Qualifications

• High school diploma
• 3 months of customer service experience and ability to multi-task effectively

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. 

Executive Assistant

• Req #: 9047

Ceridian. Makes Work Life Better™

This is our promise. Not only for our customers, but our employees as well.

Do you thrive in an innovative and exciting environment that’s continuously evolving? Ceridian is looking for fun, intelligent, team oriented people who believe in our values: Customer Focus, Shared Ambition, Agility, Transparency, Equity, and Optimism. Our workplace culture provides empowering programs for career growth and offers diversity and inclusion groups to support every person’s career journey. Ceridian employees have declared Ceridian a Great Place to Work® in 2019, a Glassdoor Best Places to Work in 2019, and one of Canada’s Top 100 Employers for the 16th consecutive year!

Find out why Ceridian is such a great place to work.

This is a virtual position, can be located anywhere in the US – Central Time zone is preferred.

The Ceridian Sales team is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly for the Chief Revenue Officer and should expect interactions with C-level executives across the board. This role will be responsible for performing several administrative duties.

The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

Key Responsibilities:

• Strategically manage and plan the CRO’s day to day activities, meetings, guests, calendaring, commitments, appointments, etc. to facilitate the most efficient use of time.
• Oversee all travel arrangements and logistics which may include booking flights, car rentals and hotel accommodations.
• Coordinate all meetings as well as provide needed background information as well as detailed travel itineraries and schedules.
• Proactively bring ideas and best practices forward to optimize schedule and overall ways of working, encouraged to be active in team meetings.
• Arrange logistics for visitors, coordinate conference calls, manage expense reports for the CRO.
• Coordinate and manage special projects, team meetings or events with focused attention to detail including issuance agendas and targeted outcomes for meetings and partnering to send follow up minutes and action items as appropriate
• Perform advanced administrative duties to support the CRO such as but not limited to:
• Schedule meetings and appointments and manage travel itineraries
• Arrange staff appreciation events
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

Preferred Skills & Capabilities

• Highly motivated and able to work independently
• Excellent time management, thoughtful decision-making, organizational and problem-solving skills
• Organized with a focus on attention to detail
• Ability to work in a rapidly changing, fast-paced environment
• Professional maturity
• Strong business-to-business communication and writing skills
• Ability to manage multiple projects and tight deadlines
• Ability to work with cross-functional groups, of varying levels of seniority, within and outside the organization
• Cool and calm under pressure

Ceridian is fueled by the diversity of our talented employees. We are an equal opportunity employer and consider and embrace ALL individuals and what makes them unique. We believe our employees should be happy and healthy, with peace of mind and a sense of fulfillment. We provide our employees with comprehensive benefits for various life circumstances and needs, great opportunities for career development, and a balanced lifestyle to achieve personal and professional success. We encourage all individuals to apply for positions that fit their passions.

We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. If you are selected for an interview, you will be contacted by a Ceridian Recruiter with a @ceridian.com email directly from our organization. 

Executive Assistant

• REMOTE
• DOUBLE WC
• CONTRACT

Our community of entrepreneurial, best-in-class Executive Assistants are productivity experts. They partner with leaders from a spectrum of industries, using cutting-edge technology, developed with their direct input.

Double Executive Assistants decide how many leaders they wish to support, and we work with them to find partnerships to suit their work styles and experience. We also promote collaboration. Our community of Executive Assistants is in close communication, networking, and sharing tips, new tools, and best practices.

If you are a detail-oriented, tech-savvy Executive Assistant, and our community sounds like a place to thrive and do your best work, we’d love to hear from you.

About Double

At Double, we believe that having a great Executive Assistant shouldn’t be a luxury for the lucky few.

Our mission is to help leaders save at least 2 hours per day by matching them with the perfect remote Executive Assistant to fit their needs. We also create the best tools for clients and Executive Assistants to communicate and collaborate efficiently together.

About The Position

As a double, you will be the sole Executive Assistant of several clients ideally based in your timezone. Our clients are mainly entrepreneurs, C-levels, or investors looking for real business partners to help them achieve their best work and win back time in their day.

• Their requests vary from inbox management to scheduling, travel planning, research projects, and other administrative tasks.
• This is a 1099 Independent Contractor position and does not include benefits
• Hourly compensation starts at $21.00 per hour and increases based on your years of relevant experience and your geographical location
• All work is fully remote, assistants need to be based in the United States
• Executive Assistants are available from Monday to Friday, at least 15 hours per week and up to 35 hours per week
• Executive Assistants are available to respond to new messages and requests from their executives within 2 hours of receiving them during business hours

About You

• You are an exceptional Executive or Administrative Assistant who:
• Has a college degree and at least 2 years of experience in Executive Assistance (freelance + remote experience preferred) or at least 5 years of Experience in Executive Assistance without a college degree
• Is passionate about helping executives perform at their best
• Is fully proficient with the Google Apps, Microsoft Office Suite, and can quickly pick up new software tools
• Has impeccable time-management and communication skills (written + spoken)
• Thrives in dynamic environments and focus on continuous improvement
• Wants to join the Double movement and engage with the community

Benefits & Perks

• A community of experienced EAs to get coaching and support in achieving your professional goals
• Hourly compensation starts at $21.00 per hour and increases based on your years of relevant experience and your geographical location
• Autonomy to determine which executives you support, and the flexibility to determine your own work schedule
• Performance incentives
• Paid training & tools from our team of experts
• Opportunities to evolve in the organization

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

Executive Assistant to President

• Organization: After School All-Stars
• Location: Remote

ORGANIZATION BACKGROUND: Founded in 1992, After-School All-Stars provides free, daily afterschool programs to middle school aged youth in school sites all across the U.S. Our vision is for our All Stars to be safe and healthy, to graduate high school and go on to college, to find a career they love, and to give back to their communities.

A UNIQUE OPPORTUNITY: After-School All-Stars is currently seeking a driven, proactive Executive Assistant (EA) to support the President. This position will report to the President with a dotted line to the Chief of Staff (COS). This position will be crucial to the Executive team’s success in achieving its strategic goals through robust administrative support, working closely with a team that is headquartered in Los Angeles and Washington DC, with chapters across the US. This is an exciting new role, that will evolve and grow as the organization’s new role of President evolves and grows in tandem. This position is remote and will involve some travel.

SPECIFIC RESPONSIBILITES:

EXECUTIVE ASSISTANT (60%)

• Manage President’s calendar and coordinate high level meetings with internal and external stakeholders
• Draft written correspondence on behalf of the President, including org- wide communications and daily email correspondence with a variety of internal and external stakeholders
• Support the President by creating wide range of materials, including PowerPoint presentations, briefings, and support with editing collateral items produced by various departments
• Handle all travel for the President
• Cultivate and maintain relationships between the ASAS national office and the broader ASAS network

SPECIAL PROJECTS AND EVENTS (25%)

• Support the President and COS on planning and executing special projects including Board Meetings, site visits, PR/ Media branding opportunities, and org-wide gatherings and activities
• Support the President and COS with administrative support, logistics management, and other miscellaneous tasks to ensure the success of major fundraising events

GENERAL EXECUTIVE TEAM ADMINISTRATIVE SUPPORT (15%)

• Collaborate with the COS on Executive Team meeting logistics, preparation, follow through and other action items as assigned
• Support the CEO and Executive team members as needed with scheduling and other tasks
• Handle credit card reconciliations for the President and other Executive Team members

WHO SHOULD APPLY?

• The Executive Assistant will embody ASAS’s core values: entrepreneurial, collaborative, transparent, accountable, and proactive.
• An undergraduate degree is required.
• The successful candidate will be extremely organized and detail oriented, have strong communication skills, tech-savvy, excellent writing skills, and be capable of multi-tasking and juggling multiple priorities and deadlines.
• A minimum of 6-8 years in a similar role is required (nonprofit, university or an entrepreneurial organization.)
• The Executive Assistant must demonstrate a high level of professionalism and discretion, as the EA has access to sensitive organizational information.
• Candidates should have a desire to demonstrate exceptional skills in a high level, high profile position.
• Ideally the candidate is comfortable with CRMs ( such as Salesforce) or open to learning.

SALARY AND BENEFITS: This is a full-time, non-exempt position (40 hours/week); The salary for this position is commensurate with qualifications and experience of the individual candidate. ASAS promotes a healthy work/life blend and offers a competitive benefits package, including medical, dental, vision, a 403b match, 18 days of paid time off, flex time, and 17 paid holidays. ASAS is an equal opportunity employer and candidates of diverse backgrounds are encouraged to apply.

HOW TO APPLY FOR THE DEVELOPMENT ASSISTANT ROLE: Please submit a resume and cover letter via e-mail to: asasjobs@afterschoolallstars.org. Your cover letter should be in PDF format, addressed to the Recruiting Manager and indicate how your experience is relevant to this role with After-School All-Stars. Please put “Executive Assistant” and your last name in the subject heading. LEARN MORE ABOUT AFTER SCHOOL ALL-STARS: To learn more about ASAS, please visit our website: www.afterschoolallstars.org 

TECH SAVVY VIRTUAL ROCK STAR W/ SUPERIOR COMMUNICATION SKILLS!

A national speaker/best-selling author/coach is seeking a tech-savvy, bright, take-charge individual to join her expanding team as she grows her internet business. This will initially be a part-time position starting at 5-10 hours a week, but with the right individual and desire, this position can grow into almost anything including full time. We are looking for the right chemistry and skillset and will co-create this position together. This is a work-from-home position with a very flexible schedule.

ABOUT THE POSITION

Here are some sample core duties that may be included in this role:

• Business Support & Customer Relations
• Establish a rapport and connect with clients using creativity, warmth, and light humor
• Light Sales Support
• Manage inbox and respond to inquiries about classes, events, and event booking
• Manage back-end of customer records, mailing lists, program campaigns (Ontraport)
• Project management (Facilitate projects to goal completion.)
• Social Media Engagement
• Trouble-shoot technical issues and provide tech support for online classes
• Update website content and creating landing pages using WordPress via Elementor
• Update & manage product content for online shop via WooCommerce

POSITION REQUIREMENTS:

(Please do not apply if qualifications are not met)

• Applicants must be over 18 and already eligible to work in the USA
• Able to respond to all communications/requests within a 3-hour response window
• Ability to sit at a computer for extended periods of time
• Comfortable with: Google Suite, Microsoft Office, WordPress, Asana (or similar task management system), and CRM (Ontraport and/or WP Fusion experience is a big plus!)
• Enjoys working in a professional team environment and the energy of creative collaboration
• Strong written and verbal communication skills
• Meticulous attention to detail
• Self-starter with high energy and initiative to take projects through to completion

Unsure if you should apply? This may be the job for you if you….

• Are often seen as a “go to” person
• Are naturally tech savvy, with the ability to learn and master new software quickly.
• Are upbeat, smart, and fast-paced, with an “I’ve got this!” attitude.
• Are the type of person who tries to find answers and solutions before asking questions
• Are a nurturing presence who supports and encourages growth.
• Are looking for a flexible schedule, and are comfortable working from home
• Are willing to start part-time hours (with room to grow for the right fit)
• Are capable of owning tasks & deadlines from a proactive mindset vs. reactive mindset.
• Consider yourself to be intuitive with logical sensibilities
• Can easily prioritize and adapt to changing priorities.
• Don’t mind stepping in to help with tasks that fall “outside” of your job description
• Enjoy connecting and working with a team beyond the “job” mentality
• Have clear “cut to the chase” written/verbal communication skills
• Have received ooodles of kudos for awesome customer service
• Have the strong desire to serve in an inspired environment that supports inner/spiritual growth
• Have been described as being “centered” or “level-headed” in times of stress
• Have a strong work-ethic
• Have a knack for organizing, streamlining, economizing, and creating process improvements.
• Have outstanding communication skills, authenticity, and warmth conveyed through writing.
• Love to take charge and are able to spearhead direction with minimal training.
• Show meticulous attention to detail. Are an excellence freak who nails the details

Have other skills? Tell us! We are growing our team in many directions! Here are some other possible duties, if it happens to be a fit for you:

• Blog Writing
• Craft clear and compelling merchandising/benefit copy for sales pages using SE best practices to enhance conversion of sales
• Graphic design
• Internet marketing strategy and execution to include following/analyzing industry trends to recommend new tactics
• Lead Generation
• Networking, promotion, outreach for booking speaking engagements
• Product creation and repurposing existing content
• Social media strategy and Ad creation
• Video Editing
• YouTube channel strategy & Marketing

HOURS

5-10hrs/week with potential growth for the right candidate.
Flexible, but fairly consistent. Mid-day to early evening availability (Mountain time) is a plus

COMPENSATION

You will be compensated as a 1099 independent contractor bi-weekly via direct deposit and responsible for tracking/submitting tasks/hours.

PAY RANGE

$18-$30/hour with growth potential. Know this position is YOU? Try us out or pitch us your rates.

ABOUT THE COMPANY

At the core of our company’s mission is helping others become inspired and unstoppable in expressing their true gifts in the world. This work is based on living from love instead of fear. Since you will be interacting with clients and customers, your alignment and commitment to this mission is critical. The speaker and owner is a Harvard-trained attorney turned spiritual teacher/creative catalyst. With that unique combination comes both great communication, inspired leadership, fluid decision making processes as well as high expectations of performance. We are creating a small team of smart and energetic individuals who want to be part of helping to create a positive influence in the world. 

Executive Assistant

• UNITED STATES
• ADMINISTRATION
• FULL TIME EXEMPT

Dave is a banking app on a mission to create financial opportunity that advances America’s collective potential. Dave’s financial tools, including its debit card and spending account, help its more than eight million customers bank, budget, avoid overdraft fees, find work and build credit.

Dave is a virtual-first company, which means there is no preference on where team members get their work done. Employees are able to live anywhere in the United States, with the only exception of Hawaii for now. For those who want to work in an office setting on a more regular basis, we will eventually open offices in Los Angeles and San Francisco.

Dave is backed by Mark Cuban, Norwest Venture Partners, Section 32, and Financial Venture Studios, among many others.

As the Executive Assistant, you’ll play a critical role in supporting Dave’s VP, Design, Head of Product Management, and Chief Commercial Officer. You will be the go-to person who holds everything together – from calendaring and travel, to executive team support. We’re looking for a passionate individual who wants to grow with the company, excels at being mindful of strong communication, and thrives in a hyper growth environment.

What You’ll Do:

• Provide administrative management to the VP, Design, Head of Product Management and Chief Commercial Officer by managing sensitive and complex calendars, ensuring smooth routines and communication
• Serve as a knowledgeable resource and “first line of defense” for each executive’s calendar
• Take ownership of agendas for meetings, coordinating logistics and makes modifications to ensure effectiveness
• Be the executive’s right hand by attending important meetings, sending recaps and prioritizing actions
• Complete monthly expense reports and manage each executive’s travel arrangements, as needed
• Demonstrate strict level of complete confidentiality with a high volume of confidential information and appropriately make decisions on sensitivity levels
• Demonstrate composure and flexibility, regardless of competing priorities
• Highly organized and able to prioritize under pressure
• Ability to multi-task in a fast-paced environment and anticipate last minute change

What You’ll Need:

• Minimum of 3+ years of working experience in a cross-functional, dynamic, hyper-growth business
• Previous success supporting C-suite executives
• Track record of partnering effectively with colleagues at all levels in an organization
• Excellent problem solving, critical thinking, and organization skills
• Excellent verbal and written communication
• Ability to adapt to quick changing scheduling and last minute requests
• Flexibility working independently or partnering with a variety of teams
• Experience with the setting up and management of virtual meetings and tools e.g., Zoom, Google Meets and conference calls.
• Bachelor’s degree or equivalent practical experience in a support role

Benefits & Perks

• Premium Medical, Dental, and Vision Insurance plans
• Insurance premiums 100% covered for you and 80% for your dependents
• Company provided Basic Life and Short-Term Disability plans
• Competitive salary and equity compensation packages
• Voluntary Life Insurance and Long-Term Disability plans
• 401(k) savings plan with matching contributions
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Generous and flexible PTO
• Flexible work hours
• Generous paid parental leave
• A collaborative environment with opportunities for learning and growth
• Virtual social events 

Title: Executive Administrative Assistant

• Location: United States

Are you an experienced Executive Assistant?

Do you thrive working with C-Suite Executives?

Would you describe yourself as someone that is detail oriented, organized and has a strong ability to anticipate needs?

If so, this could a great opportunity for you!

Job Overview

As an Executive Assistant, you will provide executive administrative support, with primary responsibilities including managing heavy travel, phones, scheduling meetings, maintaining calendars and files, generating and mailing correspondence, and other duties as assigned.

What will you do?

• Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering multiple phone lines, scheduling and coordinating meetings and other general administrative functions.
• Calendar all meetings and keep executives current with any changes; provide materials and order food/beverages where applicable.
• Heavy Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department
• Management of expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule.
• Prepare and review all documents for meetings as well as any department communications.
• Serve as a go-to resource for executive and other staff members
• Create solid working relationships with other administrative staff and others within the department
• Work professionally with senior executives and clients, think and work independently, be proactive, handle confidential information and work effectively and efficiently.
• Other ad hoc projects as assigned.

What are we looking for?

We want strong collaborators who can deliver a world-class client experience. We are looking for people who thrive in a fast-paced environment, are client focused, team oriented, and are able to execute in a way that encourages creativity and continuous improvement.

What skills, experiences, and education are required?

• Associate’s or Bachelor’s degree preferred
• Minimum of 6 years’ experience in an executive assistant role
• Extensive experience and comfort working with high level executives; this is a high visibility position
• Exceptional travel arrangement experience with proven success working across multiple time zones
• Financial Services industry experience or supporting a sales organization is a plus
• Exceptional knowledge of all Microsoft applications – Excel, PowerPoint, Outlook, Word (MS Office Certification or equivalent operating knowledge preferred)
• Ability to prioritize and work efficiently in a fast-paced environment
• Interact well with peers, senior managers, and other staff in the department
• Excellent organizational and customer service skills
• Superior writing and editing ability
• Excellent oral and written communication skills
• Must be proactive in meeting and exceeding needs of leader and handle confidential information
• Ability to meet deadlines and multi-task in a fast paced environment
• Previous project management experience preferred, but not required.

Why LPL?

At LPL, we believe that objective financial guidance is a fundamental need for everyone. As the nation’s leading independent broker-dealer, we offer an integrated platform of proprietary technology, brokerage, and investment advisor services. We provide you with a work environment that encourages your creativity and growth, a leadership team that is supportive and responsive, and the opportunity to create a career that has no limits, only amazing potential.

We are one team on one mission. We take care of our advisors, so they can take care of their clients.

Because our company is not too big and not too small, you can seize the opportunity to make a real impact. We are committed to supporting workplace equality, and we embrace the different perspectives and backgrounds of our employees. We also care for our communities, and we encourage our employees to do the same. This creates an environment in which you can do your best work. 

Location: US Only, preference for residents of California, Colorado, Georgia, Iowa, North Carolina, Tennessee, Texas, and Virginia; Part-time 115p to 515p Pacific Time; 100% Remote

Background:

Since we launched in 2009, Cranky Concierge has helped thousands of travelers with their flights. We’ve booked their travels, monitored for issues, and stepped in when things went wrong. We’ve grown steadily and continuously since then, and now we need more help. This is where you come in.

We’re looking for an Office Assistant to help our staff best serve our clients. Keep reading to learn more.

The Role

• Answer phones and either direct to staff or provide assistance on simple issues (e.g. asking about our pricing, collecting client-provided information)
• Monitor incoming emails and assign tasks to staff; answer simple questions directly
• Perform accounting duties – prepare invoices, run credit cards, etc
• Assist staff with various tasks as needed

How does that sound? If it’s the kind of thing you’d like to do, then here’s what we’re looking for.

You

• Reliable – You’ll be working remotely, and we don’t like to micro-manage. Things move quickly here and we need everyone to be on duty when expected. If you say you’ll do something, we need to trust you’ll follow through.
• Quick Learner – We don’t require that you know a ton about the airline industry for this job. We’ll train you on what you need to know. We just need you to be able to pick things up quickly.
• Detail Oriented – Dealing with air travel is not easy since there are a million important details and all have to be conveyed correctly. Even little things matter. For example, does it bother you that there’s no hyphen between “Detail” and “Oriented”? If so, we like you already.
• Common Sense – You should have it. Clients don’t always tell us exactly what we need, so you need to know when to put the pieces together and when to ask for more information.
• Pleasant – There will be a fair bit of client interaction this role, and they won’t always be happy. We need you to keep composure and remain pleasant at all times when dealing with clients.
• Clean – You’ll need to have a clean background. Since you’ll be handling sensitive data, a background check will be required.
• Business Casual – Our interactions with clients are always professional, but that doesn’t mean they’re rigid or stilted. It’s always a conversation, and it should sound like one. (As for the dress code, well, we’re home-based so that’s up to you.)

The Details

If you still think you’d be a great fit, here’s where we get into the weeds.

• You must have the right to work in the US and have a US address for tax purposes. Preference is given to those who have permanent residency (for tax purposes) in California, Colorado, Georgia, Iowa, North Carolina, Tennessee, Texas, and Virginia since that’s where we already have employees.
• You’ll work from home (or wherever you want, really), so make sure you have a place that’s quiet and comfortable.
• You’ll need to have a reliable computer and phone. We’re a cloud-based company, so a quality internet connection is required.
• Be comfortable with online chat for internal needs. We use both Google Chat and Slack.
• To start, we’re looking to fill one part-time role that would be about 20 hours per week, 4 per day Monday through Friday from 115p to 515p PT.
• Pay is $15 per hour.
• We’re hoping to have someone start as quickly as possible.

If this sounds like something you’d like to do, then we want to hear from you. 

Administrative & Human Resources Assistant (Remote)

Lullabot is seeking an organized and tech-savvy administrative professional who can thrive as part of a friendly, collaborative, service-oriented, remote team. Under the supervision of the Director of Human Resources & Administration, you would be responsible for supporting the efforts and work of many team members and departments at Lullabot. This includes self-managing multiple tasks within a distributed working environment, prioritizing your workload as needed, and communicating project status and personal availability on a consistent basis. The successful candidate will be self-motivated, flexible, detail-oriented, and enjoy working collaboratively with a small admin team. They will also aspire to embody our core values:

• Inspire & Empower – share what you know and attempt to make those around you better than yourself.
• Be Human – strive to be honest, humane, friendly, caring, and humble.
• Kick Ass – be awesome and do work that you can be proud of.
• Invent & Innovate – seek out new possibilities and solutions to create success.
• Collaborate Openly – work as a team with sharing and trust to accomplish more.
• Have Fun – focus on the positive and downplay competition and negativism.

Lullabot is committed to diversity, equity, and inclusion. We strive to be a place where everyone, from any background, can do their best work and feel safe while doing so. We believe this is a central part of our Be Human core value. In recruiting for our team, we welcome the unique contributions that you can bring!

Responsibilities Include

• Assisting the Staff Accountant with processing expense reports, tracking employee budgets and purchases, and addressing team member questions.
• Assisting the Administrative Manager with software account administration, corporate paperwork, and certificates of insurance.
• Assisting the Director of Human Resources with the onboarding of new hires, organizing welcome kits, handbook writing and maintenance, and coordinating benefits.
• Assisting Managers and the HR team with the hiring process by setting up documents, advertising job openings, scheduling interviews, and communicating with applicants.
• Assisting the Sales and Accounting teams with invoicing by ensuring team members’ hours are recorded in our time tracking software and all reimbursable expenses reported timely.
• Supporting and contributing to company culture and morale, organizing celebrations, gifts, company events, and team building activities.
• Addressing the needs of employees and helping communicate company policies and procedures as point person on the admin “Bot Support” team.
• Other duties as assigned.

We’re Looking For

• Professional aptitude, presentation, and demeanor.
• Integrity and confidentiality: it’s an absolute requirement that you are honest, ethical, and take the confidentiality of company and employee data seriously.
• Consistency and inclusion: ability to think ahead, think of others, and make sure all team members are included equitably.
• Excellent attention to detail, organization, and thorough record-keeping.
• Self-direction: able to work independently and within a team, and consistently manage your own tasks and follow them through to completion.
• Team player: we expect that you collaborate well with others and have a positive attitude toward your work. We love our jobs and you should too!
• Excellent listening, verbal, and written communication skills, and the ability to use them with tact and diplomacy.
• A desire to work hard but have fun doing it, and to learn and apply new knowledge to the job.

Bonus Points

• Familiarity with general business financial tasks and basic spreadsheet formulas.
• Experience reviewing and issuing contracts and managing renewals.
• Training in human resources, or an interest in completing training.

Requirements

• Must have a reliable internet connection and a willingness to work from home (or anywhere) in a distributed fashion.
• Must be able to use a computer for up to 8 hours per day
• Must have experience using web-based computer systems.
• This position will use Google Drive applications, BambooHR, Dropbox, Paper, Expensify, Noko, and Slack on a regular basis.
• As a remote worker, you need to have a good understanding of the technology you use and the ability to troubleshoot many of your own problems with phone or web assistance.
• Must be able to travel 2-3 times per year in the United States for retreats, meetings, conferences, etc. Travel will be limited initially due to Covid-19 considerations.
• Associates degree and at least 2 years of experience coordinating projects or supporting the administrative function is preferred.
• Some related experience working remotely is required.
• We are looking for a full-time (40 hours per week), U.S.- or Canada-based employee. Must be legally eligible to work in one of these locations and overlap 4 hours of your schedule to typical US work time zones (8 am ET to 6 pm PT). Specific hours may vary based on team needs.

Starting Salary Range: $40,000-$55,000 annually, pay will be commensurate with experience.

About Lullabot

Chances are good that working for Lullabot will be like nothing you’ve ever done before. Lullabot has been a leader in Drupal web development since our founding in 2006. We’re a distributed company without a central office, and our team is spread out across the U.S., Canada, South America, and Europe. We are masters of communication and our tightly-knit team works very closely despite geographical separation. In fact, most new employees say they feel more connected to their co-workers at Lullabot than they ever did at a conventional co-located company.

Lullabot is a 100% employee-owned ESOP, and the majority of our team are full-time employee-owners. We provide a great benefits package including health, vision, dental, and life insurance; a retirement plan; a generous tech stipend for employees to purchase computers, cell phones, or other work-related expenses; and an annual professional development budget. We offer new employees 15 paid-days-off per year, 20 paid-days-off per year after your two-year anniversary, and 25 paid-days-off after your seven-year anniversary. In addition, we offer a four-week paid Sabbatical once an employee hits 10 years with Lullabot. (Plus holidays!) And did we mention there’s no commute? Your time is flexible as well, so if you need to take a break to pick the kids up from school, it’s not a problem.

We have flexible hours, but we tend to schedule meetings during the North American workday and expect employees to be online and available during most of this time. Self-direction, an approachable and confident attitude, and a focus on quality over quantity are some of the things we look for. We work from both the head and the heart and guide our decisions by our Core Values.

Lullabot, Inc. is an equal opportunity employer committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Our EEO policy applies to all aspects of employment, including recruitment, hiring, promotions, discipline, terminations, wage and salary administration, benefits, and training.
 

Executive Assistant to Chief Product and Experience Officer

• Remote

Upwork ($UPWK) is the world’s work marketplace. We help connect companies large and small with top independent talent from around the world. Simply put, our mission is to create economic opportunities so people have better lives.

Every year, more than $2 billion of work is done through Upwork by skilled independent professionals who want the freedom of working anytime, anywhere.

Our Chief Product and Experience Officer is looking for a trusted partner to lead the logistical aspects of his world and drive collaboration and innovation with the Product and Experience leadership team, including a to be hired Chief of Staff. This role is not for the faint hearted — you will be in the thick of it with our team to drive people processes and programs as we create meaningful business impact for Upwork.

It goes without saying that this person must have ultimate discretion — we are often the first to know the good, the hard, the sad, and the joyful for our team. It’s a privilege to hold these roles, and we must treat it as such. The successful candidate will also have outstanding business acumen, a drive for process improvement, and be an extraordinary self starter.

Your Responsibilities:

• Provide support to our CPEX Officer through extensive calendar management, including multi-channeled workstreams.
• Handle sophisticated scheduling and dependencies and deliverables for programs across the business
• Build briefing packages, agendas, meeting minutes, and follow-up plans -be a strong partner cross-functionally with comms, legal, and other core teams.
• Be a visible leader and have comfort being responsible for building and maintaining a great culture in a distributed diverse environment

What it takes to catch our eye:

• Passion for our mission of creating economic opportunities so people have better lives.
• Proven experience in an Executive Assistant role supporting C-level executives, ideally Heads of Product or Engineering
• To create an atmosphere of trust, and collaboration with all of the people with whom you interact, both internally and externally
• Experience with Google Calendar and Gmail
• To be comfortable interacting with all levels within the organization
• Excellent written and oral communication skills
• Dedication to push things forward throughout the organization —- anticipating needs, troubleshooting issues and responding proactively and calmly under pressure
• Utmost attention to detail and timely follow up
• Demonstrated ability to balance workload under short deadlines and pivot to changing priorities in a fast-paced environment

Come change how the world works.

At Upwork, you’ll shape talent solutions for how the world works today. We are a remote-first organization working together to create exciting remote work opportunities for a global community of professionals. While we have physical offices in San Francisco and Chicago, currently we also support hiring of corporate full-time employees in 15 states in the United States. Please speak with a member of our recruitment team to determine whether you are located in a state in which we are hiring corporate full-time employees.

Our vibrant culture is built on shared values and our mission to create economic opportunities so that people have better lives. We foster amazing teams, put our community first, and have a bias toward action. We encourage everyone to bring their whole selves to work and grow together through development opportunities, mentorship, and employee resource groups. Oh yeah, we’ve also got amazing benefits.

Upwork is proudly committed to recruiting and retaining a diverse and inclusive workforce. As an Equal Opportunity Employer, we never discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. 

Executive Assistant

• US REMOTE /
• ADMINISTRATION /
• US REMOTE

Thycotic and Centrify, both leaders in privileged access management, are now merging to create the most extensive platform in the identity security market, bringing together complementary product capabilities, best-in-class technology, and unmatched expertise to better enable, and protect the modern, hybrid enterprise. ThycoticCentrify will benefit from a shared commitment to innovation, strengthening of clients’ cyber defense, and to assemble leading cybersecurity talent.

Privileged access management, one of the fastest-growing areas in cybersecurity today, is expected to double from $2.2B to $5.4B by 2025 according to KuppingerCole. Organizations struggle to keep up with the complexity of protecting the ever-growing number of privileged accounts created by the business requirements to move more infrastructure and services into the cloud. This cloud-centric business transformation has created more opportunities for cyber-attackers and driven a greater need for better control and compliance around these types of accounts. Backed by the financial strength of TPG Capital, the combined company brings together complementary product capabilities, best-in-class technology, and unmatched expertise to better enable and protect the modern, hybrid enterprise in an environment defined by ever-increasing, identity-based cyber-attacks.

Position Summary

We are seeking an experienced, personable and service-oriented Executive Assistant to join our ThycoticCentrify team. This role will report directly into the SVP, Engineering and will provide daily support. Individuals applying for this position must be self-starters, action driven, flexible, thrive in a fast-paced environment, excel at managing multiple priorities, and are successful in communicating with all levels within the organization.

This is a remote based position.

Key Responsibilities

• Responsible for a broad variety of administrative tasks including managing an active calendar of appointments; planning and scheduling meetings, appointments and conferences; completing expense reports; and arranging travel plans, itineraries, and agendas
• Provide administrative support to other executives as needed
• Coordinate travel and guest arrangements if requested
• Manage regular preparation of relevant management reports, including monthly, quarterly and year-end reports
• Facilitate internal communications (e.g., distribute information and schedule presentations)
• Resolve any problems with travel or accommodations by communicating with all relevant parties
• Perform other duties as assigned

Skills and Requirements

• Minimum of 4 – 6 years’ experience as either an Executive or Administrative Assistant
• Ability to interact with other C-level executives, board members, employees and customers
• Handle sensitive and confidential information in strict confidence and demonstrate professional discretion at all times
• Ability to work in a fast-paced environment with multiple projects and deadlines; experience working for a late-stage start-up company or technology company is a plus
• Strong verbal and written communication skills

Why Work at ThycoticCentrify?

We’re passionate problem-solvers doing our part to make the world a safer place. We invest in people who are smart, self-motivated and collaborative.

What we offer in return is meaningful work, a culture of innovation and great career progression!

We take care of our employees. We offer competitive salaries and excellent benefits, including top-notch medical, dental, and vision insurance, as well as 401K, comprehensive life, short-term and long-term disability insurance, an employee assistance program and generous time off, are just some of the many benefits we offer.

Thycotic Software, LLC (Thycotic) and Centrify are Equal Opportunity and Affirmative Action employers and prohibit discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Upon conditional offer of employment, candidates are required to complete a criminal background check and drug screen per employment policy. In addition, all publicly posted social media sites may be reviewed. 

Title: Executive Assistant

• Location: New York, New York; Remote, United States
• REMOTE / PEOPLE HR / CONTRACT

Resident is an industry-leader in the Direct-to-Consumer mattress and home furnishings category. Since our founding of the award-winning Nectar Sleep in 2016 (with over 1 million happy sleepers and counting), we have also launched the Dreamcloud, Awara and Level Sleep brands to cater to a variety of sleep preferences. Our mission is simple, we strive to make inspiring products people love coming home to (and to help everyone afford a great night’s sleep)!

Our company is built around continuously improving our ability to introduce new customers to our products, and wow them with exceptional experiences through the shopping and post purchase journey. We love to use data and metrics to drive our decisions, while keeping in mind that customers don’t speak in numbers, and that each one should be treated as a member of our family.

Oh, and by the way – we’ve been doing the remote work thing since the day we started. So you can expect a hard working team of people that understands how to create meaningful connections and get great work done virtually – it’s in our nature!

Resident is seeking an Executive Assistant for our Co-CEOs and Executive Team. The ideal candidate in this role must be an idea person who is highly-organized, can anticipate needs (thinking ten steps ahead), is super detail-oriented, a smart communicator and savvy gatekeeper who thrives in a fast-paced and remote environment. You should be a resourceful problem-solver and relationship builder, with a can-do attitude and a strong desire to learn and grow. Being a trusted professional who can act as an extension of the leadership team in terms of voice, judgment and decision making are imperative. This person will be responsible for minimizing conflict and maximizing productivity, allowing our team to do their best work.

This is a Remote, Work From Home position. This position will begin as a 90 Day Contract (subject to contract to hire). To be eligible for this position you must reside and be authorized to work in the United States. Preference to candidates in the New York City Metro area.

Responsibilities

• Full calendar management for our Co-CEOs as primary responsibility and secondary responsibility to the Executive Team including organizing all aspects of calendar management including ad hoc scheduling (booking zoom calls internally and externally, resolving scheduling conflicts, and ensuring the availability of attendees)
• Will report to the Chief People Officer and will also help the People Team with employee engagement initiatives
• Assist with logistics associated with team meetings, off-sites, events and activities
• Coordinate both domestic and international business travel arrangements ensuring tight schedules and well-articulated itineraries that adhere to the company T&E policy
• Help with expense reports, vendor contracts and invoicing paperwork, purchase requisitions which includes monthly expense reconciliation and on-demand expense reports
• Ability to maintain confidentiality when dealing with sensitive information
• Ability to pivot quickly and efficiently as meetings and schedules change
• General office duties and team support as needed

Qualifications

• 5+ years of work experience in a fast-paced, EA role (startup experience a plus) for C-level executives.
• Ecommerce or DTC experience a plus
• Highly organized and thoughtful with strong customer service skills
• Experience prioritizing multiple projects
• Ability to be proactive and problem-solve in a fast-paced, dynamic environment
• Must be highly competent with a range of modern communication tools
• Deep experience with Google’s G Suite tools (Gmail, Docs, Sheets, Slides, etc.)
• Experience with Slack and naturally curious to learn new tech systems- experience with workflow automation is a plus
• Relationship-builder with experience supporting multiple executives across global time zones and creating connections across remote teams
• Efficiency expert who leverages creative problem-solving skills
• Strong organizational skills and heavy attention to detail and polished oral and written communication skills
• Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
• Collaborative teammate who partners with other Executive Assistants to support day-to-day team initiatives and drive results
• Ability to achieve results under tight deadlines
• Experience comfortably interacting with everyone in the company, regardless of experience or title 

Administrative (Senior)

• Job Locations: US
• ID: 2021-3235
• Category: Business Operations
• Type: Full Time

Overview

Amyx is seeking to hire a Senior Administrative Assistant to support our ERP Cloud Contract which is 100% remote.

Responsibilities

Compiles, types and edits periodic reports, letters, memos, proposals, and manuals from copy or rough draft; integrates text and graphics to format cohesive presentations; uses word processing application programs to produce reports, briefings and graphical enhancements; prepares spread sheets, PowerPoint presentations, reviews material prepared for supervisor’s approval for typographical accuracy, grammar, spelling, punctuation, composition and format; prepares special reports, summaries or replies to inquiries, using relevant data from other reports, documents. Provide general meeting support to include scheduling, attending, and recording meeting minutes. Provide Program calendar support to include scheduling new meetings and updating existing meeting occurrences.

Qualifications

Minimum Experience:

• Five (5) years relevant experience
• Word
• Excel
• Power Point
• Teams
• Outlook Calendar
• Ability to work both individually and as a team player on a challenging, fast-paced, and highly-visible project.
• Strong communication, spelling/grammar, organizational, and multi-tasking skills.

Amyx is an Equal Opportunity employer.

Amyx is committed to providing equal employment opportunity to all job seekers. Every qualified applicant receives focused consideration for employment and no one is discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. In addition to federal law requirements, Amyx complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Equal Opportunity Employer- Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity. Amyx is an E-Verify employer.

Amyx proudly and proactively takes affirmative action to advance employment of individuals who are minorities, women, protected veterans and individuals with disabilities.

Physical Demands

Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential. 

Title: Executive Assistant

• Location: United States – Remote
• Full-Time

At Density, we build the infrastructure necessary to measure how people use space. The result of distributing this platform is lower emissions, less waste, better access, safer buildings, and better designed cities. It is a long term pursuit and one we could use your help achieving.

Density is growing rapidly. We have offices in San Francisco, New York City, Syracuse, and cross-functional team members in 14 states and 4 countries. We run a mixed model — co-located in some geos and distributed in others. The ability to work on a team with this structure is imperative. This role will support our execs in all business functions to ensure they are running smoothly and our employees have the resources they need to be successful. Work that is critical as we strive to build efficiencies and a sense of calm to the team’s chaotic calendars.

We believe:

• Great teams can create virtuous cycles
• Diverse teams build better products
• Exceptional work comes from sweating the details
• Seeking feedback is necessary to improve
• Self-awareness and awareness of others can be a superpower
• You can’t shortcut or clone culture
• “Culture fit” can create homogeneity so, better to measure candidates against values

In this role, you will:

• Maintain execs schedules, including booking and confirming meetings with internal and external partners globally while balancing business priorities
• Coordinate domestic and international travel (when we can travel again!), keeping schedules, time, and cost in mind
• Juggle tight deadlines and competing priorities
• Hold us accountable to our commitments and help us deliver on them
• Always demonstrate a cool, calm, and collected demeanor
• Think 10 steps ahead

The ideal candidate will have:

• 5+ years of experience successfully supporting multiple senior executives
• Extraordinary organizational skills and attention to detail
• The flexibility to pivot focus between organizations quickly
• A clear, approachable, and friendly communication style
• Strong customer service orientation
• The desire to work in a fast-paced environment
• A sense of humor and a knack for common sense
• A ceaseless desire to learn and solve problems
• Experience in communicating with senior/high-level executives at outside firms
• A no task is too small or too big attitude
• Comfort in saying no and pushing back
• Curiosity when it comes to learning new tools and ways of working

We are looking for candidates who are strong in several areas and have exposure to or interest in the others. Most of all, we are looking for candidates who see themselves as a meaningful addition to Density’s team and culture.