Title: Administrative Assistant

Location: US Remote

Hiring Ranges:

US Tier 1 Locations: $89,000.00 USD – $131,000.00 USD

US Tier 2 Locations: $82,000.00 USD – $121,000.00 USD

US Tier 3 Locations: $76,000.00 USD – $111,000.00 USD

An Administrative Assistant at Mozilla provides support to another individual or group of individuals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support tasks to extend the effectiveness and efficiency of the team.

The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, and utilize the Lead EA for development.

Duties and Responsibilities:

• Understands the business priorities of your leaders to best leverage their time.
• Will manage a dynamic senior leader calendar and can anticipate issues to ensure successful meeting coordination.
• Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders.
• Supports special projects which may include team offsites, events, onboarding, and culture/ team building programs.
• Handles distribution lists and organization charts.
• Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
• Partners with Marketing Sr. Executive Assistant to coordinate and align on strategic initiatives across marketing leaders.
• Crafts and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions.
• Builds and reinforces open partnerships with leaders to help lead an effective and efficient working team keeping all members organized, informed, and on task.
• Maintains confidential information and proprietary reports.
• As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leaders’ behalf.
• Ad hoc duties as assigned based on the needs of the business.

Specific Skills and Experience Required:

• 3+ yrs of demonstrated ability providing administrative support to multiple leaders (Director or VP level), preferably in fast-paced, remote, global environments.
• Proven ability to set and manage expectations.
• Excellent communication and interpersonal skills.
• Receptive to learning and adapting to new experiences.
• Ability to apply thoughtful judgment to complex situations; you make sure you understand the why behind and beyond tactical instructions and directives.
• Dedication to confidentiality and discretion.
• Excellent relationship management skills with the ability to maintain composure under pressure.
• Teammate mentality; ability to establish and maintain effective relationships across the organization.
• Ability to work extensively on Google applications such as Gmail, Google Calendar, etc.
• You have an eye for details and a skill for planning and organizing multiple schedules across different time zones.
• Ability to take initiative, think clearly, creatively problem solve, and make decisions under pressure.
• Crafting and improving processes.
• Experience supporting a marketing leadership team is a bonus.

We will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at hiringaccommodation@mozilla.com to request accommodation.

#LI-REMOTE 

Executive Assistant

Reports to: a member of the Executive Team
Location: Remote
Hours: Full-time
Salary: $70,000-$75,000

About Trevor

The Trevor Project is the world’s largest suicide prevention and crisis intervention organization for LGBTQ young people. We are a non-profit that provides 24/7 life-saving support via phone, text, and chat. We also operate the world’s largest safe space social networking site for LGBTQ youth and run innovative research, education, and advocacy programs. We’ve been saving lives every day for over 20 years.

Overview of the role

The Executive Assistant is responsible for supporting multiple executives and making sure their days run smoothly and efficiently so their best positioned to contribute to the life saving work of The Trevor Project. You will be a second brain for executives, able to anticipate and plan ahead, making sure that meetings are scheduled promptly, that correspondence is responded to in a timely way and that executives are spending their time on the highest leverage items. You will work collaboratively with all verticals at The Trevor Project and acts as a representative for the executives they support both with internal and external stakeholders.

Who you are

• Organized. You can keep track of 100 different things at once. It’s NBD for you to manage multiple busy calendars while responding to tons of emails and answering calls
• People person. As one of the main partners for multiple executives, you are always friendly, kind and professional. You love working with people, including your amazing colleagues, and are a collaborative team player
• Attentive to detail. You sweat the small stuff. You always double-check spellings of names, exact addresses and times of meetings
• Clear communicator. You are direct and concise. You speak and write eloquently, whether over the phone, in person, via e-mail and snail mail
• Trustworthy. You handle confidential and sensitive information with discretion
• Innovative. You look at the way things are and then imagine 20 ways they can be improved. You’re always thinking about ways things can be run more effectively
• Results-focused. You set clear timelines and drive processes to completion. You move with a sense of urgency and know how to get things done
• Flexible. You are comfortable navigating ambiguity and working through competing priorities.
• Passionate. You care about LGBTQ youth. You care about saving lives. You want to come to work and feel inspired every day. You want to change the world.
• Fun. The work we do is very serious, but that doesn’t mean we don’t have fun. We know how to have a good time and you should too.

What You’ll Do

• Own and manage multiple executives’ calendars, scheduling (and potentially rescheduling) internal and external meetings and appointments. This includes thinking proactively about competing priorities, travel times between meetings, and blocking enough time to process emails and complete tasks
• Book and manage travel for multiple executives and ensure they get from one place to another safely and on time
• Ensure that executives’ time is being spent effectively and efficiently
• Complete expense reports, data entry, and other administrative tasks
• Lead the preparation and editing of agendas, briefings, talking points, draft emails, presentations, memos, and other important documents
• Research and organize information for projects or initiatives
• Manage and complete special projects that support the needs of the executives’
• Other tasks, duties or special projects as assigned

Benefits

• Generous vacation and holidays (like a full day off to celebrate Harvey Milk Day!), including three half-day Fridays during the summer
• Comprehensive health insurance, including coverage for various gender affirmation surgeries (and we pay 100% of your premiums for medical, dental, and life)
• Flexibility to work from the continental US, Alaska, or Hawaii (we provide the technology, a monthly internet reimbursement, and a reimbursement to outfit your work-from-home space!)
• Fun virtual office environment and passionate team
• Online Subscription to Headspace, a digital meditation platform
• Meaningful work at an organization that is saving the lives of LGBTQ young people globally every day

The Trevor Project provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. The Trevor Project complies with all applicable laws. 

Title: Executive Administrative Assistant

Remote

Full Time

Community Care Center

Entry Level

At U.S. LawShield, you ll have an opportunity to help educate and empower our communities through knowledge and education, and by promoting a self-defense mindset. Our company challenges the status quo regarding the affordability of legal defense, and we protect our member’s fundamental legal rights. Our higher purpose is to encourage people to take responsible measures to improve their safety and self-defense and to serve those that do. If this resonates with you, apply today to join our team!

The Role

The Executive Administrative Assistant will contribute to the efficiency of the business by providing personalized and timely support to the Senior Vice President of Community Care while liaising with senior leadership across the company to ensure that we are executing projects and deliverables on time.

Key Responsibilities

• Successfully manage multiple projects simultaneously while meeting tight deadlines
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Being prompt with time and commitments, responding to both team members, partners, and vendors on time
• Attend meetings (on-site, and virtual) take notes, and track deliverables
• Prepares agendas, notices, minutes, and resolutions for corporate meetings

Why U.S. Lawshield?

• Salary $55,000 – $65,000 commensurate with experience
• PTO beginning at 15 days per year and accruing with additional tenure
• 10 paid holidays
• Medical, dental, vision and additional supplemental coverage options
• EAP with travel protection, counseling and medical bill saver program
• 401k
• Company-provided computer equipment
• Quarterly travel opportunities for our company-wide meetings
• U.S. LawShield membership included with employment
• Fully remote-eligible role

Qualifications

• 1-3 years of experience in project management, communications, or as an Executive Assistant to senior-level leadership, or similar
• Ability to work in an extremely fast-paced environment
• Excellent problem-solving and analytical skills
• Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing effortsExcellent verbal and written communication skills
• Strong computer skills including MS Word, Excel, PowerPoint, and Project Management software a plus
• Ability to rapidly adapt and respond to changes in environment and priorities
• Ability to work collaboratively as a member of a team 

EXECUTIVE ASSISTANT TO FOUNDERS

Remote

OUR STORY

We are a fast-moving international health food company with the mission to improve people’s lives with the power of (super) plants. Our founders are in search of a rockstar executive assistant that wants to build a career with unlimited growth potential. Working hours are consistent (3-4 hours daily, potentially more), long term, Monday through Friday in either Eastern Time or GMT (depending on Travel schedule of founders).

If you are looking for a career in which you are rewarded for your results and want to make a difference in the lives of millions of people, we have an incredible position for you. Excellent salary with a great opportunity for upward mobility.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Scheduling appointments, professional meetings, booking travel arrangements
• Calendar management and coordinating meetings (via zoom)
• Organization of email inbox (business and personal)
• Report activity and results on a daily basis
• Proactively improve performance through coaching and feedback provided
• Organization and administration of weekly / monthly invoices for vendors across different countries
• Social media management for business and private accounts (posting, editing, scheduling)
• Correspondence with (prospective) business partners, vendors, customers
• Administrational support and organization of invoices and light bookkeeping across different countries

TRAITS SKILLS AND ATTITUDES

• Unstoppable mindset, coachable, exceptionally driven, resourceful, results-oriented, very passionate about health & wellness, passionate about helping businesses grow, persuasive, assertive, honest, quality follow-up, attention to detail, gregarious, outstanding verbal communicator over the telephone and ability to work from your home.
• Performance coaching is provided. Travel may be earned.

Job Types: Remote, Part-time, Contract

Start: Immediately 

Title: Senior Administrative Assistant Marketing Creative

Location: Minneapolis, Minnesota; US National

Remote or Hybrid

Full time

About us:

As a Fortune 50 company with more than 350,000 team members worldwide, Target is an iconic brand and one of America’s leading retailers.

Working at Target means the opportunity to help all families discover the joy of everyday life. Caring for our communities is woven into who we are, and we invest in the places we collectively live, work and play. We prioritize relationships, fuel and develop talent by creating growth opportunities, and succeed as one Target team. At our core, our purpose is ingrained in who we are, what we value, and how we work. It’s how we care, grow, and win together.

Keeping one of the most loved and recognized brands at the top of its game is no small task. It takes the talent and vision of a world class Administrative Support organization. We are strategic partners who balance the goals of the business with the needs of individuals and teams. We embody the very best of Target: new ideas, resourcefulness, quick and precise execution, creativity, professionalism and a fun and positive team culture. Do you pride yourself on building deep and broad relationships? Can you learn the nuances of a large, multifaceted business? Are you skilled at anticipating challenges and proposing solutions for your leader and team? Have you mastered the arts of organization, communication and collaboration? If so, you will be a key player in an organization that positively impact thousands of people who love to shop and work at Target.

As a Senior Administrative Assistant, you’ll support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Target’s values and demonstrating the utmost poise, professionalism and leadership. You’ll offer a level of service that goes above and beyond the basics. You’ll successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly.

Core responsibilities of this job are described within this job description. Job duties may change at any time due to business need.

About you:
High School diploma or equivalent experience
2+ years of administrative experience or similar experience
Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
Flexible, resilient and nimble; comfortable working in grey areas that are constantly changing
Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks
Exceptional ability to prioritize, problem-solve and make decisions
High attention to detail
Experience using Microsoft Office preferred
Four-year degree preferred

This position may be considered for a Remote or Hybrid work arrangement based on Target’s needs. A Hybrid work arrangement means the team members core role will be a blend of virtual and onsite at a Target location. A Remote work arrangement means the team member worksfull-time from home oran alternatelocation that’s not a Target location, does not have a desk at their primary HQ work location and may travel to HQ up to 4 times a year.Work duties cannot be performed outside of the country of the primary work location, unless otherwise prescribed by Target. The salary range is :$22.45 USD – $40.43 USD. Pay is based on several factors which may include, but are not limited to education, work experience, certifications, labor markets, etc. In addition to your salary, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits.

Americans with Disabilities Act (ADA)

Target will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Distribution Center or reach out to Guest Services at 1-800-440-0680 for additional information. 

Executive Assistant

• US – Remote
• General
• 586851

About Monetate

Monetate is shaping the future of digital customer experiences. Powered by patented machine learning, Monetate empowers organizations to use relevant data to make the most intelligent and personalized decisions across touchpoints. Capabilities such as testing and experimentation, recommendations, and automated 1-to-1 experiences give brands the ability to deliver the right experience at the right time to their customers. Monetate has incorporated powerful capabilities from Certona to provide the most comprehensive personalization solution, all within a single platform.

Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.

About This Role

As an Executive Assistant, you will help support our Executive Leadership Team (ELT). You will help our ELT be successful and organized in their calendars, workflow, travel and overall administrative support. A great candidate for this role is someone who is highly organized, can juggle many tasks at once, is not easily overwhelmed, and is comfortable interfacing with all levels of internal management/staff and external partners/third parties.

Come Work for Monetate

Welcome to Monetate! Come join our fully remote work environment and be part of an exciting, innovative team that is shaping the future of personalized digital customer experiences.

Powered by patented machine learning, Monetate empowers organizations to use their relevant data to make the most intelligent and personalized decisions across all touchpoints through testing and experimentation, recommendations, and automated 1-to-1 experiences within one single platform.

Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.

What You’ll Do

• Manage and organize the scheduling of meetings, events, and travel for executive-level leadership across multiple time zones
• Oversee general vendor management and coordinate vendors for events including but not limited to catering and service companies
• Manage expense reporting for the ELT members you’re supporting
• Generate reports in Excel, create PowerPoints, and compile materials for reports as needed
• Manage incoming/outgoing company mailings and packages
• Support additional company projects and objectives from administrative end as needed

What You’ll Need

• 3+ years’ experience providing high-level administrative support for executives/leadership
• Ability to treat sensitive/confidential information with appropriate discretion
• Proven competencies in software applications and programs, particularly Microsoft Office, (including Excel, Word, Power Point, Outlook), Zoom, Slack, and Concur
• Strong sense of urgency, adaptability, and resourcefulness
• Needs strong attention to detail, task-oriented follow-through, and organizational skills

Bonus

• BA or BS degree preferred

Monetate Perks

• Flexible schedule and time away programs
• Paid company holidays and global volunteer day
• Generous health, wellness, and benefit programs, including 401(k) match and pet insurance
• Opportunity for impact, rapid career growth, and intellectual stimulation
• Passionate, high-achieving teammates excited to help you succeed and learn
• Company events and other activities (Holiday parties, Happy hours, Volunteering) 

Executive Assistant

United States

Job Identification

182795

Job Category

General Administration/Secretarial

Locations

• United States

Job Type

Regular Employee

Years of Experience

0 to 2+ years

Does this position require a security clearance?

No

Applicants are required to read, write, and speak the following languages

English

Additional Info

Visa / work permit sponsorship is not available for this position

Job Description

Provides clerical support within any of a variety of departments. Supports an SVP or below.

Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 – 2 years of related experience.

Responsibilities

Provide administrative support to senior executives. You will be responsible for assisting with administrative tasks on behalf of executives, including calendar management, timesheet and expense submission and travel arrangements. You will also be responsible for preparing a range of routine and non-routine materials for executives in alignment with brand standard and proof reading for consistency, grammar and spelling. You will coordinate events on behalf of executives and/or within the organization supported. This also includes collaborating effectively with internal partners to accomplish various tasks and projects on behalf of executives by communicating goals and objectives to others and ensuring that solutions and outcomes address the needs of the executive and organization. This role also supports office sites and our associate base. You will perform office administrative tasks such as supply ordering, tracking maintenance requests, on-site availability to support associate needs, receive orders, welcome guests. You may also own administrative processes like onboarding, offboarding, timesheet compliance, and purchase requests. In addition, you will be responsible for managing occasional project work and data analysis for internal clients, support organizational meeting planning, logistics planning, event planning and note taking. You will represent executive leadership to internal and external clients with professionalism and approachability. Finally, you will act as an early adopter of new technologies and processes and can assist other associates in learning and utilizing new tools.

Qualifications

Range and benefit information provided in this posting are specific to the stated location(s)

California Pay Range: from $21.15 to $41.15 per hour; from $44,000 to $85,600 per annum.
Colorado Pay Range: from $19.95 to $37.07 per hour; from $41,500 to $77,100 per annum.
New York City Pay Range: from $19.95 to $39.13 per hour; from $41,500 to $81,400 per annum.
Washington Pay Range: from $22.31 to $39.13 per hour; from $46,400 to $81,400 per annum.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, as well as reflect Oracle’s differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Flexible paid time off (unlimited or accrued vacation and sick leave)
9. Paid parental leave
10. Employee Stock Purchase Plan
11. Adoption assistance
12. Financial planning and group legal
13. Voluntary benefits including auto, homeowner and pet insurance

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with diverse perspectives and various abilities and backgrounds.

When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes diverse insights and perspectives.

We’ve partnered with industry-leaders in almost every sectorand continue to thrive after 40+ years of change by operating with integrity.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you would like accessibility assistance or accommodation for a disability at any point, let us know at +1.888.404.2494, Option 1.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

* Which includes being a United States Affirmative Action Employer 

Title: Executive Assistant – Media Relations

Location: US National – Fully Remote

Job Type

Full-time

Description

Position Objective:

To provide high-level support to the director and senior vice president of the Media Relations Department

To initiate and manage a variety of projects for the Media Relations Department

Primary Responsibilities and Duties:

Represent the director and senior vice president in all forms of communication regarding campaigns, advertisements, and media inquiries

Develop, manage, and execute a variety of projects in consultation with senior staff, and make sound, independent decisions in their absence

Conduct research, prepare written analyses, make phone calls, schedule and lead meetings, and draft correspondence on behalf of senior staff and/or to support the department’s special projects

Draft and update detailed reports, SOPs, speeches, and letters covering a variety of issues

Identify outreach opportunities through media monitoring

Oversee and track the need for urgent weather media alerts

Organize mailings to media industry contacts, coordinate media tours, and help execute other media and/or advertising-related initiatives

Use WordPress to manage Media Center projects

Professionally represent PETA’s campaigns to the media and the general public

Exercise sound judgment and confidentiality at all times

Perform any other duties assigned by supervisors

Requirements

Degree in a related field or equivalent experience

Two years of high-level administrative support experience

Thorough knowledge of animal rights issues and PETA campaigns

Demonstrated exceptional written and verbal communication skills

Exceptional writing abilities, especially in composing and editing letters

Proven ability to make sound judgments and work independently

Demonstrated ability to deal with a wide range of people in a professional manner

Must be at least 21 years of age and have a valid U.S. driver’s license, a minimum of three years of driving experience, and a satisfactory driving record

Proven ability to take initiative and follow through

Proven strong organizational skills and meticulous attention to detail

Proven ability to work well under pressure and meet tight deadlines

Professional appearance and adherence to a healthy vegan lifestyle

Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues

This position requires proof of the COVID-19 full vaccination and booster

Commitment to the objectives of the organization

The hourly pay range for this position is $20.29 to $24.92 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work. 

Title: Administrative Assistant- Editorial Director

Location: United States

Are you super organized but also laid back? Do you enjoy making sure all the moving parts of a project go smoothly? Do you have amazing project management and research skills and feel passionate about women’s health?

HealthyWomen is a nonprofit organization dedicated to educating women about health topics so they can make informed decisions about their healthcare and feel supported as they navigate their health. We are a fast-paced organization, seeking a highly organized Administrative Assistant to support the Editorial Director in producing a high volume of high-quality content. Key aspects of the role are finding subjects and sources for stories as well as helping keep the editorial department organized. If this sounds like a good fit, tell us why.

THIS IS A FULLY REMOTE ROLE. CANDIDATE MUST BE U.S.-BASED AND ABLE TO WORK ON EAST COAST HOURS.

Administrative Assistant Responsibilities

• Use the internet and social media to find subjects and sources for stories
• Organize and update multiple content calendars
• Keep track of freelancer due dates and assignments
• Handle multiple projects at one time
• Write letters and emails on behalf of editorial director
• Provide polite and professional communication
• Perform additional tasks as needed by the editorial team

About You

• Strong research skills and deep familiarity with using the internet, FB, Twitter and Instagram to find sources
• Strong organizational skills
• Strong attention to detail
• Excellent writing skills
• Analytical ability
• Expertise in Google Suite
• Healthy sense of humor

Details

• This position is a 30-hour/week position, 3-month contract to start
• 100% remote, candidates must be able to work on an ET (New York) time zone schedule in order to attend virtual meetings. 

Title: Administrative Assistant

Location: US National – Remote

Code for America reached a voluntary recognition agreement with Code for America Workers United, affiliated with OPEIU (Office Professional Employees International Union, Local 1010), effective on October 22, 2021. We are currently engaged in negotiations towards our first collective bargaining agreement.

Code for America believes government can work for the people, by the people, in the digital age, and that government at all levels can and should work well for all people. For more than a decade, we’ve worked to show that with the mindful use of technology, we can break down barriers, meet community needs, and find real solutions.

Our employees and active community of volunteers build and transform government and community tools and services, making them so good they inspire change. We merge the best parts of technology, nonprofit, and government to help support the people who need it most. With a focus on diversity, equity, inclusion, and deep empathy for partners in government and community organizations and the people that our partners serve, we’re building a movement of motivated change agents driven by meaningful results and lasting impact. At Code for America, you contribute to exciting work while learning and developing in a supportive and flexible environment. Our compensation and benefits are holistic and thoughtfully curated to represent our employees and our mission. Help us drive real generational change that lasts.

Code for America is looking for a talented Administrative Assistant who will be the go-to resource, keeping our teams operating smoothly and efficiently, with thoughtful, effective communication.

About the Role:

As the Administrative Assistant you’ll support our Code for America team with all of their administrative needs, from booking travel to scheduling meetings internally and externally.

This role is a great opportunity for someone looking to contribute to an organization making a real impact. We’re looking for someone who excels in a fast paced environment, has top notch organizational skills, and is excited by the opportunity to help the team thrive.

This role will be remote, and reports to CfA’s Manager of Executive Administration.

In this position you will support:

• Scheduling Administration (75%):
• Scheduling/Rescheduling for Code for America staff (internal/external)
• Maintaining calendars
• Arranging meetings
• Coordinating schedules across teams
• Preparing documents and spaces for meetings
• Administrative Alignment (15%):
• Working with other admin to create/update everyday documents
• Data entry in support of leaders and teams
• Subbing as needed for other admin
• Staff Travel (5%):
• Booking staff travel if/when needed
• Other duties as assigned (5%)

About you:

• Strong organizational skills
• Thoughtful communication
• Great calendar management skills
• Able to exercise discretion and tact

It’s a bonus points if you/have:

• Knowledge of Google Suite
• Knowledge of booking travel for others

What you’ll get:

Salary:

Code for America’s salary bands are transparent internally as a part of our commitment to diversity, equity, and inclusion. We are happy to extend this transparency during the recruitment process. As a part of our equitable hiring practices, we aim to target the midpoint of the 2nd quartile of the range for all new hires.

The targets for this role are dependent on your market/geographic location. The targets for this role range from $54,251 to $66,413.

Benefits and perks:

• Values:
• Leadership and teammates who value Equity, Inclusion, and Diversity (DE&I)
• A collaborative, cross-functional, hardworking and fun environment
• Medical & Retirement:
• Full benefits package with 100% coverage towards select medical, dental and vision plans and contributes 80% of the cost towards dependent and family coverage
• 401k plan with matching funds up to 3%
• Professional development:
• Bi annual 360 review process alongside compensation reviews
• $1000 annual (per calendar year) stipend towards professional development
• A manager and org-wide structure that supports and enables professional development
• Flexible Time:
• Unlimited Paid Time Off policy
• Flexible working hours- we aim to hold all internal meetings between 10 AM – 3 PM PT
• Employee enablement support:
• $200 stipend in first paycheck for remote environment setup
• Additional equipment reimbursement of up to $500 for remote enablement
• Cell phone and/or internet reimbursement of up to $50 per month 

Administrative Assistant #7470

Bellevue, WA

ALTERNATE LOCATIONS

Telecommuter – United States

AREA OF INTEREST

Administrative and Support Services

Job Description

Symetra has an exciting opportunity to join our Retirement Sales team as an Administrative Assistant!

About the role

The Administrative Assistant will support the Retirement Sales leadership team and function as Reception/Office Manager. Provides a range of clerical/administrative support tasks. Responsibilities include the organization, prioritization, and coordination of work including confidential information. Duties include providing service to customers, staff and visitors; typing/editing and proofreading various department documents, creating and maintaining filing systems, scheduling meetings and general calendar management. Duties will vary by department.

Responsibilities

• Schedule meetings for department managers and staff, resolve meeting conflicts or communicate scheduling changes to meeting owners.
• Schedule virtual meetings and physical conference rooms, communicate with internal and external attendees, order and set up equipment as needed. Order and set up catering for meetings as applicable/needed.
• Compose/edit/proofread a variety of correspondence, reports, policies, forms, and other printed or electronic materials.
• Support team with event organization as needed.
• Create and maintain organizational filing systems, paper and electronic.
• Order office supplies, maintain inventory of department equipment and supplies.
• Coordinate gifts/purchasing, expense reporting and invoice reconciliation.
• Handle any mail, shipping or special delivery services as needed.
• Answer incoming calls and e-mails, take messages, prioritize, screen and route as appropriate.

What we offer you

If you want to invest in yourself and build a career, this is a great place to work. If you don’t want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work. Cris H. – AVP Internal Sales, Training and Development

Symetra is inclusive of all employees regardless of their personal differences. Darrell J. – Actuary III

Symetra values learning. Symetra has so many resources – whether that is the Student of the Business courses, sponsorship of professional certifications, or just individual employees being so willing to teach and answer questions. Felicia D. – Financial Reporting Lead Senior Analyst

Benefits and Perks

We don’t take a one-size-fits-all approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.

• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days and ten paid holidays
• Give back to your community and double your impact through our company matching

Compensation

$28.85/hourly

Requirements

Your education, experience and skills

• High School Diploma
• At least 2 years of related experience
• Operate at a high level of integrity with the ability to handle confidential information appropriately.
• Detail oriented, self motivated, and able to multi-task and problem solve with minimal direction.
• Strong customer service orientation.
• Excellent communication and interpersonal skills.
• High level of follow up and responsiveness.
• Proficient in using Microsoft Office Suite.

We empower inclusion

At Symetra, we’re building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspectives, and removing barriers.

We accept and celebrate diverse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here.

In a complex industry, we strive for clarity.

Symetra is a dynamic and growing financial services company with 60 years of experience and customers nationwide. In our daily work delivering retirement, employee benefits, and life insurance products, we’re guided by the principles of VALUE, TRANSPARENCY AND SUSTAINABILITY. That means we provide products and services people need at a competitive price, we communicate clearly and honestly so people understand what they’re getting, and we build products that stand the test of time. We work hard and do what’s right for our customers, communities, and employees. Join our team and share in our success as we work toward becoming the next national player in our industry.

Work Authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company. 

Executive Assistant to Chief Operating Officer (U.S.)

at SaaS Academy

Remote – US/Canada

Central, Eastern, or Atlantic time zone required

Salary: $70000 – $75000 USD
Unlimited PTO | Fully Remote | Generous Benefits

About SaaS Academy
The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell, is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

About the Role
We are looking for a smart, hungry, and highly organized person to join our team as the Executive Assistant to the Chief Operating Officer (COO). In this role, you will be responsible for administrative tasks, creating and documenting Standard Operating Procedures (SOPs), and managing various projects across all business operations. Additionally, excellent spoken and written English skills are a must, as you will be responsible for communicating with team members and stakeholders. It is essential that you possess strong interpersonal skills and the ability to make everyone you interact with feel seen, heard, and respected. If you are a project management and productivity nerd with a passion for excellent communication, we encourage you to apply for this exciting opportunity.

Here are the three primary components of the Executive Assistant to the Chief Operating Officer role:

1. World-Class Administrative Professional: We are seeking a highly organized and proactive individual that is highly experienced in inbox management, action item tracking, calendar management, and note-taking.
2. Excellent Documentation and Communication Skills: Follow established procedures and identify when new processes need to be documented and have the ability to create standard operating procedures (SOPs) autonomously. In addition, this person will have strong communication skills, both verbal and written, as their role involves interacting with colleagues, clients, and stakeholders.
3. Outstanding Operational Support: Provide exceptional project management support to the COO, collaborating with multiple departments (People, Revenue Operations, Program Design, Events, Finance) to ensure the successful execution of projects and initiatives. Strong organizational and multitasking skills, as well as the ability to prioritize and manage multiple tasks effectively, are essential for this role.

Ideal Candidate

1. World-Class Administrative Professional: The thought of a perfectly-organized calendar and email filing system excites you, and you’ve built this for busy executives before. You’re comfortable building a meeting agenda and holding people to it, and have run the types of meetings that make everyone around you feel more productive. Your written communication skills are top-notch, and you’ve built the type of trust with executives in the past where they’ve allowed you to communicate directly on their behalf.
2. Excellent Documentation and Communication Skills: You’ve built SOPs/business playbooks before, and enjoy seeing the end result – a beautifully organized set of documents that helps people perform at a high level. Ideally, you’ve used modern software to do this (we use Notion), and feel at home teaching others how to use software like that if they’re less familiar than you are. When it comes to meeting notes, you’re highly capable of tracking dates, commitments, and action items, and summarizing them in a way that helps everyone stay on track. You’re a very candid communicator, and are comfortable with uncomfortable conversations. At SaaS Academy, we push each other to be 1% better every day, but we also know a high-feedback culture isn’t for everyone. In this role, it’s gotta be something that you embrace – not shy away from.
3. Outstanding Operational Support: You’ve supported busy executives before, and have helped them manage a literal mountain of to-dos, meeting requests, and demands on their time. You’ve got an innate ability to see around the corner – reading the play, knowing what needs to be done before being asked to do it, and showing up three steps ahead whenever possible. You’ve been told by previous team members and executives that you bring solutions, not problems – and are excited to bring that talent to SaaS Academy.

Experience and Qualifications

Required:

• Applicants who live in the US or Canada: Central, Eastern, or Atlantic time zone required
• Experience working remote-first
• Excellent written and verbal communication skills
• Candid Communicator
• Strong administrative foundation
• Experience with the following tech stack: Google Workspace, Slack, Notion, Voxer

Preferred:

• Interest and experience in personal knowledge management (PKM) tools/productivity strategies (GTD, OKRs, etc). Bonus if you’ve used tools such as Roam, Obsidian, Tana, etc to manage your own notes and tasks
• Strong organizational skills and attention to detail, with the ability to efficiently document and manage processes and outcomes
• A keen interest in learning and understanding the operational aspects of SaaS Academy

Benefits and Hiring Process

• Salary: $70,000 – $75,000 USD
  Generous Benefits: We offer Unlimited PTO, health benefits, development training, and a robust and nourishing culture & team that is world-class
• Please check out the How We Hire section on our website to see what the steps are for our hiring processtaking the time to apply means a lot to us! If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process. 

Admissions Assistant

Global | Admissions | Full-time | Fully remote

Title: Admissions Assistant

Department: Admissions

Compensation: $43.5K; uncapped variable comp (bonus)

Hours: Full Time, 40 hours per week, 7am-3:30pm CET, 10am-6:30pm India

Location: Global (Singapore, India, UK preferred)

Employment Status: W2, Non-Exempt or 1099 Independent Contractor

Let’s start by telling you why we are in business together:

Our iPEC global mission is to raise the consciousness of the world one person at a time. We are determined to do just that, by bringing great coaching and Energy Leadership to the world and our Admissions Team. In our team, we are aiming for a high collective energy (i.e. level 6/5 energy). We are looking for someone who wants to support our team, will manage a diverse collection of tasks and is also energized by supporting our team’s cohesion and happiness. We have a strong belief that our organization and the people within should reflect both our mission and our foundational principles, and therefore we are looking for YOU; An iPEC graduate with high levels of anabolic energy to join our team as an Admissions Assistant.

What is the role of the Admissions Assistant?

In this role, you will be the first voice people hear when they have shown interest in our coaching course and start building a relationship of a lifetime. You will use the phone, live-chat, text and email in response to inquiries from prospective students. You will also work with incoming prospective students to provide educational materials and follow-up support during the enrollment process. A key function of this role is to make outgoing calls and set appointments for Admissions Coaches (in multiple time-zones), including the processing of back-end enrollment documentation.

We ask you in your role of Admissions Assistant to:

• Be dedicated to this position for 40 hours a week, spread over 5 days, in a schedule coordinated between the members of the Admissions Assistants team to ensure consistent coverage around the globe
• Maintain and route communication, via phone, live-chat, text and email
• Make outgoing calls according to goal per week to engage prospective students
• Set Appointments for the Admissions Coaches according to goals
• Use our CRM accurately and follow our processes
• Connect with the prospective student to understand where they are in their journey right now, whilst acknowledging and validating.
• Contribute to the customization of current processes to meet our diverse audience
• Function within the policies and procedures of iPEC Coaching
• Accept other responsibilities as assigned

We offer you in your role of Admissions Assistant to:

• Work in a small team that is dedicated to maintaining our team energy at level 6/5
• Opportunity to develop yourself as our team continues to grow globally
• Contribute to the mission of raising the consciousness of the world and increasing our impact
• Work from your preferred location (suitable for the admissions process)

We are looking for the following certifications, accreditations and experience in our AA-role:

• iPEC Certified Professional Coach
• ACC certification or higher preferred
• ELI- MP Certified preferred
• Fluent in English (other languages are a plus)
• Relevant customer service or Call Center sales experience preferred
• Understanding and ability to connect with different cultures

We are looking for the following technical requirements:

• Proficiency in relevant computer applications (Google Suite and Hubspot)
• Knowledge of Call Center telephony and technology
• Excellent data entry/keyboard skills
• Strong aptitude for time zones
• Tech-savvy – able to learn systems, data and workflows
• Internet speed minimum 50 Mbps download and 10 Mbps upload

We are looking for the following core competencies:

• Coaching (that is who we are!)
• Customer Service
• Excellent Phone skills
• Willing to work flexibly, including evenings and weekends as and when required
• Consultative communication skills (both verbal and written)
• Relationship Building
• Ability to organize work and prioritize
• Self-motivated
• Thrives in a fast-paced, high volume environment
• Willing to learn and grow
• Attention to Detail
• Time management
• Confidence
• Integrity

If you would like to be considered, please submit the following:

• Current resume/CV (including your CPC dates and languages)
• Written response to the question: Why do you want to be an Admissions Assistant for iPEC?
• ACC/PCC/MCC certificate from ICF (if applicable)
• Website address (if applicable)

Commitment to Diversity & Inclusion

It is iPEC’s mission to raise the consciousness of the world, one person at a time. Through our talent, we believe that diversity and inclusion make us a more innovative and vibrant place to work with our mission in mind. To learn more about iPEC’s commitment, please click here: https://www.ipeccoaching.com/diversity-equity-inclusion 

EXECUTIVE ASSISTANT & CAMPAIGN SUPPORT (CONTRACT OR FULL TIME)

Founded in 2011, Fight for the Future is a digital rights nonprofit known for organizing the largest online protests in history. Our mission: to ensure that technology is a force for empowerment, free expression, and liberation rather than tyranny, corruption, and structural inequality.

Our small team of artists, strategists, and technologists is known for moving at lightning speed, using our organizing and communications expertise to generate more public attention around an issue in just a few weeks than much larger organizations may have in years. We then channel that awareness into action and score victories others may have written off as unwinnable. Our many accomplishments include: coordinating the largest online protest in history, in which over 24 million people and hundreds of websites were able to defeat the 2012 SOPA/PIPA bills, spearheading the campaigns that won the strongest net neutrality rules in the world; and stopping the use of facial recognition surveillance at at more than 40 of the country’s largest music festivals.

JOB DESCRIPTION:

Fight for the Future is currently seeking an Executive Assistant to support the day-to-day work of their Executive Director and Director, as well as the campaigns that they lead. We’re at a critical juncture in our org’s 10-year history, where we are seeing huge growth in the need for our activism and advocacy, and this role will help to keep us at the peak of our organizing skill and capacity. As you collaborate with Fight’s leaders, you’ll touch major tech policy fights that will have direct and lasting impact on issues like abortion access, voting rights, racial justice, and LGBTQ+ protections.

Learn more about our priorities for 2023 here: https://www.fightforthefuture.org/2023

This multidisciplinary role will include traditional EA responsibilities like scheduling, managing donor relationships, and streamlining internal processes. But it will also include direct support on the campaigns led by our Director, with a specific focus on fighting censorship and defending freedom of expression online. You could be tasked with drafting/editing press releases, communicating with coalitions, or doing outreach to lawmaker’s offices. We’re looking for someone with both excellent organizational skills and strong writing abilities, with a high ceiling for growth in both areas.

This is a unique opportunity for a highly organized person to experience the inner workings of a small, tech-focused activist team and work with veterans of the progressive political space. You will develop expertise in tech policy, get direct experience with contributing to and managing campaigns, and have the opportunity to advance and evolve your role on the team.

If this sounds exciting and you feel you could be a fit, we’d like to hear from you. We are a 100% remote team.

Responsibilities:

• Support the day-to-day work of the Executive Director and Director in the following ways. (30%)
• Assist with calendar management including scheduling and rescheduling of calls, tech coordination (zoom, jitsi etc.), meeting prep, and a weekly schedule look-ahead email. This will require professionally engaging with external stakeholders.
• Make travel arrangements, submit reimbursements and complete other misc admin tasks.
• Help with board meeting prep and logistics, organize team socials, support retreat planning.
• Provide campaign support for our Director. This work is more writing-focused and could include drafting a petition and social media copy, emailing and coordinating with coalition members, or reaching out to Congressional offices. In collaboration with the ED and Director, you will be assessing what is most needed on a day-to-day basis, and triaging your time between other responsibilities. Depending on capacity, you may take on other writing and copy editing projects for the campaigns team. (40%)
• Assist with fundraising efforts. Our ED and Director lead our fundraising efforts, but the whole team chips in, so you will be a critical part of keeping it focused and organized. This work will include managing donor lists, preparing slide decks, sending thank you notes, drafting regular communications to our donors, and managing our store and periodic merch drops. (20%)
• Pick up special projects as needed in order to take things off of the ED and Director’s plates, and to support the overall team. (10%)

Requirements:

• 1-2 years experience in a setting where tasks were relevant to the job description and qualifications; this could include internships, sustained volunteer work on campaigns or advocacy efforts, or customer service roles.
• Customer service mindset; displays courtesy and sensitivity to all. Able to navigate high level relationships and sensitive situations with grace and thoughtfulness.
• Extreme sensitivity to detail; you’re a reliable typo-catcher and a stickler for protocol but you can still move quickly. The perfect won’t be the enemy of the good.
• Responsiveness; you attentively monitor your inbox during work hours and respond quickly to internal and external requests.
• Management skillsboth managing up and across the team. You can get your boss to do what is needed and communicate with your peers to ensure you have what you need. You’re not afraid to ask for help or remind people of what you need.
• Comfort with (and maybe you even enjoy) a fast-paced work environment. You can confidently manage switching topics and contexts. The news cycle is a factor in our campaigns and we sometimes pivot quickly to take advantage of the biggest opportunities.
• Strong and adaptable writing skills.
• Systems thinking. You can help to streamline our processes across the organization as needed. You see the opportunities to increase efficiency and relish the opportunity to fix and improve.
• Deep and critical thinking on politics and technology. You’re committed to Fight’s values in the work we do including a relentless focus on impact; a commitment to fighting for justice for those most impacted; a need to get the substance right and back everything up; a desire to not let partisan politics get in the way of victory; and a hunger for the biggest moon shot wins.
• Cool with working remotely but place value on getting to know the rest of the team through digital channels. You are fluent in G-suite and obsessed with project management software (we use Asana). You’re a quick learner on new software and tools.
• Demonstrated ability to work in and contribute to a diverse, equitable, and inclusive environment.

Awesome but not totally required:

• Previous EA experience
• Experience in activism and/or organizing in political movements
• Fundraising experience
• Based in Boston or New England for ease of in-person time with leadership

Reports to Executive Director

Compensation: This is a full-time position but we would be open to a contract, at least to start. The salary range for the full time position is $55,000 to $65,000, depending on experience. You don’t need to be based in the U.S. but language fluency and knowledge of the U.S. political system is a must.

Benefits for full time US-based employees at FFTF include:

• Four Day Work Week
• Uncapped Paid Time Off policy
• Platinum Medical Insurance (100% of premium covered for employees and dependents)
• Dental Insurance (100% of premium covered for employees and dependents)
• Professional Development Reimbursement
• Office Equipment Reimbursement
• Matching 401k
• 10 weeks paid family leave after the first year of employment

Fight for the Future is an equal opportunity and inclusive employer. FFTF does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We believe that a diverse staff enables us to better understand and serve our members, audience and community. Women, people of color, and members of low-income, disadvantaged, and LGBTQ communities are strongly encouraged to apply. 

Part-time Executive Virtual Assistant

Remote

Contracted

Team Delegate, LLC

Experienced

Team Delegate, LLC is a virtual assistant company. We’ve been providing virtual assistant services for over 17 years. Our goal at Team Delegate is to provide quality services to our clients and to be a trusted partner in the growth of our client’s businesses. We strive to maintain a solid reputation in the virtual assistant industry. We’re seeking to add members to our team who also have strong values in quality, trustworthiness, accuracy, and dependability. If you fit these qualifications, then read on…

This is a remote position.

Below are some of the responsibilities that you will handle as a team member:

• Calendar management
• Travel arrangements
• Social media management
• PowerPoint Presentation Creation
• Invoicing
• Expense reporting
• Client care
• Light event planning
• E-mail management
• Assist with creating procedural documents
• Newsletter management

The following skill sets are preferred:

• This is a virtual position; therefore, you will need to have the ability to work independently and manage and meet deadlines
• A proactive work ethic
• Strong attention to detail
• Take pride in your work products by producing quality results
• Strong written communication skills
• A strong ability to follow directions both written and verbal
• Strong customer service skills
• The ability to be able to multi-task
• Strong organization skills to be able to manage multiple clients
• The ability to maintain a level of confidentiality

Requirements:

• At least three (3) years of experience as an administrative assistant or executive assistant
• A full home office set-up consisting of the following: computer, full-version of MS Office 365, high-speed Internet access
• Smartphone with e-mail capability
• Computer with webcam

Note:

• Please note that this is a 1099 contractor position.
• This is a REMOTE position
• You will also need to complete a background check prior to contracting with us.
• We’re seeking applicants who have availability during normal business hours, which are 8 a.m. – 5 p.m. This is not a position that you can do on the side of a full-time job – the work is not project-based.
• Team Delegate, LLC participates in E-Verify
• Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time. 

Senior Administrative Assistant

• Washington, DC, USA
• Employees can work remotely
• Full-time

Company Description

EDUCATION DEVELOPMENT CENTER (EDC)

EDC is one of the world’s leading nonprofit research and development firms. EDC designs, implements, and evaluates programs to improve education, health, and economic opportunity worldwide. Collaborating with both public and private partners, we strive for a world where all people are empowered to live healthy, productive lives.

EDC’s approach to equity, diversity, and inclusion is grounded in EDC’s commitment to respect the dignity of each individual. EDC has a commitment to promoting equity and access to high quality education and health services that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. EDC expresses its commitment to increasing equity through its strategies, services and products, which contribute to building capacity and transforming lives.

Job Description

The National Action Alliance for Suicide Prevention (Action Alliance) is the nation’s public-private partnership for suicide prevention, based at EDC. The Action Alliance brings together senior executives from government, business, and the non-profit sector to champion suicide prevention as a national priority and advance implementation of the National Strategy for Suicide Prevention through collaboration and innovation.

You will be a central player in organizing and facilitating Action Alliance functioning and promoting the effective execution of dynamic programs supported by influential private and public sector organizations. You will have a demonstrable role in delivering national and systemic impact.

You will:

• Provide essential administrative support in organizing and supporting high tempo Action Alliance activities and projects
• Manage calendaring and coordination of schedules for Action Alliance team leadership.
• Develop and own the file management plan for shared team workspaces.
• Schedule meetings with executive level administrative staff in influential public and private sector organizations.
• Develop and maintain relationships with Executive Committee and other senior external partner administrative and scheduling contacts.
• Proactively work with team members to track deliverables and other due outs to ensure timeliness of deliverables.
• Support administrative processes in support of external partner meetings.
• Create high quality record of external partner meetings in the form of minutes/notes and other summary documentation.
• Provide administrative organizational support to key project management processes.

Qualifications

Education:

• HS diploma or GED plus 1-3 years advanced training

Other skills/experience:

• 3–5 years related clerical, secretarial or administrative support experience, including advanced mastery of 3 or more computer applications (for example Microsoft Office, Box, SharePoint)
• Experience working with executive level offices and/or support staffs
• Excellent writing and organizational skills
• Superior communications skills

Additional Information

EDC is an Affirmative Action/Equal Opportunity Employer and is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.

Total Rewards:

EDC offers the following comprehensive benefits package for all eligible employees:

• This position is eligible for full-time telework for US-based candidates.
• A mission-driven work environment
• Health, dental, and vision insurance
• 12 paid holidays
• Generous vacation benefits for full- and part-time employees
• Dependent Care Flexible Spending Accounts
• Tuition and transportation reimbursement
• Robust retirement plan with TIAA/CREF (Teachers Insurance and Annuity Association/College Retirement Equities Fund)
• Paid sick time and up to 16 hours of personal time annually
• Parental leave
• Employee assistance program

This position offers an anticipated full-time equivalent annual base salary range of approximately $40,000 to $70,000. Salary offers are made based on market analysis and internal equity. 

Executive Assistant – US

US – Remote

NEW JOB

JOB DESCRIPTION

As an executive assistant with ResultsCX you will support our CEO by handling clerical tasks.

In this role you will:

• Manage the Executive’s calendar: ensuring that he has space for the most important meetings regarding his people, the business, stakeholders, customers, and investors.
• Organize and manage travel and expenses.
• Plan various activities including client meetings, business reviews, and office visits.
• Simultaneously execute a wide range of activities/ requests, and self-directed follow ups.
• Maintain confidentiality and discretion in all aspects of the role.

We are looking for someone who:

• Has a minimum of 5 years working in an executive administrative support role in a professional office environment.
• Can demonstrate initiative, flexibility, and a willingness to pitch-in as needed.
• Has strong knowledge of Excel, MS Word and PowerPoint.
• Can work a flexible schedule in order to complete off hour requests.
• Has excellent verbal and written communication skills.
• Is a Notary. 

Executive Assistant

Position Announcement, December 2022 — accepting applications through January 16, 2023 at 11pm EST.

Meridian Institute has an immediate opening for a full-time Executive Assistant. This position may work in a hybrid fashion based in either our Washington, DC or Dillon, CO office, or fully remote. This is an ideal position for an experienced professional who thrives in high energy work environments, has extremely strong organizational skills, and wants to use these attributes to support the leaders of a mission driven organization.

Meridian is a nonprofit consultancy that engages in dynamic problem solving with global leaders in business, government, civil society, philanthropy, and beyond. We bring people together, helping them navigate the dynamic variables that shape any collaborative search for solutions—from individual relationships to geopolitical considerations. Our work spans industries and sectors and includes projects focused on agriculture and food systems, climate change, forests, oceans and coasts, resilience, and science and technology, among others. Across these areas, we build and support partnerships that address our world’s complex challenges.

As a member of the Operations Team, the Executive Assistant is responsible for performing administrative tasks in support of the Executive Leadership Team, including working directly with the Chief Executive Officer to schedule meetings and track responsibilities, as well as managing correspondence in addition to a variety of other duties. Successful candidates will be self-starters and strong communicators with proven administrative experience in support of executive level staff. It is important that candidates are comfortable with completing complex tasks and responding to requests with the appropriate level of urgency.

The starting pay range for this position is $31.73 – $35.10 per hour ($66,000 – $73,000 per year), based on the level of education and relevant experience. This is an hourly, non-exempt position eligible for overtime. In following our commitment to principles of justice, equity, diversity, and inclusion, maintaining pay equity when hiring is extremely important to us. For this reason, salary offers with Meridian are non-negotiable.

Meridian is dedicated to advancing our employees’ professional growth, supporting employee wellbeing, and helping them meet their healthcare and retirement needs. Meridian provides competitive benefits including:

• A dynamic and inclusive work environment
• Flexible work schedules and locations for proven high performers
• Structured professional development opportunities
• Medical, dental, and a variety of voluntary insurance coverages for employees, partners, and families
• Generous paid time off, including vacation, sick leave, and 12 holidays (fixed and floating)
• Employee Assistance Program
• DC Office Employees Only – Metro expense reimbursement for commuting to work
• Remote Workers Only – home office internet allowance

About the Position:

The Executive Assistant provides high-level administrative support and assistance to the Executive Leadership Team and other assigned leadership staff. Regular responsibilities include executive level scheduling, coordinating international and domestic travel arrangements, capturing meeting notes and minutes, and providing general administrative support. This role will work closely with the Executive Leadership Team and Partners within the organization in supporting Board of Directors engagement, internal communications, and special administrative projects, as needed.

Eligibility Requirements

• At least 5 years of experience in executive level administrative roles (experience with complex scheduling across time zones and/or for high demand participants preferred)
• Bachelor’s degree, preferably in business, finance, marketing or equivalent experience in relevant sectors
• Experience working for a professional services organization (e.g., legal, consulting, etc.)
• Extremely strong organizational skills, including time management and ability to track and meet multiple deadlines
• Strong written and verbal communication skills, including but not limited to the ability to be clear and effective in communicating across vendors, project participants, and high-level stakeholders
• Ability to complete complex tasks quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround
• High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
• Ability to work with people from diverse backgrounds with humility, ease, and enthusiasm; and to develop positive relationships both within the organization as well as with external parties
• Fluency in English; professional fluency in a foreign language is highly valued, particularly Spanish or French
• A high degree of proficiency with Microsoft 365 tools, including but not limited to Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint; experience administering and using Airtable for workflow management preferred

Primary Objective of Position

The Executive Assistant provides high-level administrative support and assistance to the Executive Leadership Team and other assigned leadership staff. Regular responsibilities include executive level scheduling, coordinating international and domestic travel arrangements, capturing meeting notes and minutes, and providing general administrative support. This role will work closely with the Executive Leadership Team and Partners within the organization in supporting Board of Directors engagement, internal communications, and special administrative projects, as needed. All Meridian positions require individuals to be self-starters with exceptionally strong written and verbal communication skills, a high level of organization, and attention to detail. Working at Meridian requires the ability to excel in a team environment while also juggling multiple deadlines and project teams.

Essential Areas of Accountability

• Schedules meetings and manages the calendar of the Chief Executive Officer
• Works closely and effectively with the Chief Executive Officer to capture key action items and keep them well informed of upcoming commitments and responsibilities, tracking and ensuring appropriate follow-through
• Provides support to the Chief Operating Officer in tracking organizational deliverables and key performance indicators Manages correspondence for senior staff, determining importance and summarizing and/or distributing contents to recipients
• Drafts internal communications, policies and procedures at the direction of the Chief Operating Officer
• Schedules and coordinates meetings and events for the management team, partner group, and the Board of Directors; assemble meeting materials, attend meetings, record notes and minutes, and provide administrative support
• Coordinates travel arrangements for Partners and Senior Leadership staff, supporting travelers in all areas of logistics from preparation to completion
• Processes expense reports for Partners and Senior Leadership staff
• Completes special projects and additional administrative duties as assigned

Knowledge and Skills Required

• At least 5 years of experience in executive level administrative roles (experience with complex scheduling across time zones and/or for high demand participants preferred)
• Bachelor’s degree, preferably in business, finance, marketing or equivalent experience in relevant sectors
• Experience working for a professional services organization (e.g., legal, consulting, etc.)
• Extremely strong organizational skills, including time management and ability to track and meet multiple deadlines
• Strong written and verbal communication skills, including but not limited to the ability to be clear and effective in communicating across vendors, project participants, and high-level stakeholders
• Ability to complete complex tasks quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
• Ability to work with people from diverse backgrounds with humility, ease, and enthusiasm; and to develop positive relationships both within the organization as well as with external parties
• Passion and curiosity about the issues and areas of Meridian’s work
• Fluency in English; professional fluency in a foreign language is highly valued, particularly Spanish or French
• A high degree of proficiency with Microsoft 365 tools, including but not limited to: Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint; experience administering and using Airtable for workflow management preferred Additional Requirements
• Required to conduct oneself in a courteous and professional manner at all times 

Administrative Assistant II, Artificial Intelligence

US Remote

We’re Cruise, a self-driving service designed for the cities we love.

We’re building the world’s most advanced, self-driving vehicles to safely connect people to the places, things, and experiences they care about. We believe self-driving vehicles will help save lives, reshape cities, give back time in transit, and restore freedom of movement for many.

Cruisers have the opportunity to grow and develop while learning from leaders at the forefront of their fields. With a culture of internal mobility, there’s an opportunity to thrive in a variety of disciplines. This is a place for dreamers and doers to succeed.

If you are looking to play a part in making a positive impact in the world by advancing the revolutionary work of self-driving cars, join us.

About the Role

We are looking for an Administrative Assistant II to support 4 Principal Engineers on our Artificial Intelligence team. We are looking for someone who can thrive in our innovative, fast-paced, and growing organization. We want someone who is excited about growing their skills and abilities while helping our company grow. We find the strongest candidates are those that can help develop connectivity across the department, improving the efficiency and productivity of the engineering teams.

What you’ll be doing:

• Manage ever-evolving calendars and schedules for Principal Engineers
• Prioritize multiple requests for Engineers’ time, using judgment in balancing priority of requests
• Arrange travel, schedule transit, and make reservations
• Handle expense reimbursements
• Partner with other Executive Assistants on the AI team to complete special projects as needed
• Be a culture carrier within Cruise AI team
• Represent Principal Engineers and Cruise AI when working with other partner teams across Cruise

What you must have:

• BA/BS or equivalent experience
• 2+ years of related work experience
• Strong communication and interpersonal skills
• Self-starter and creative problem solver
• Acute attention to detail and impeccable organizational skills
• Ability to process high volumes of requests across multiple communication channels
• Ability to maintain high levels of confidentiality
• Excellent calendar management skills, including the coordination of complicated meetings
• Prior experience using Google Suite and Slack
• Availability to perform job duties outside of normal business hours when vital
• Comfortable in a fast paced working environment

Bonus points!

• Experience working with Engineering teams

Job Posting Range

The salary range for this position is $32.00 – 46.00/hour. Compensation will vary depending on location, job-related knowledge, skills, and experience. You may also be offered a bonus, restricted stock units, and benefits. These ranges are subject to change.

Why Cruise?

Our benefits are here to support the whole you:

• Medical / dental / vision, AD+D and life insurance
• Subsidized mental health benefits
• One Medical membership
• Flexible Spending Account
• Monthly wellness stipend
• 401(k) match
• Paid time off: vacation, sick, public health emergency, jury duty, bereavement and company holidays.
• Paid parental, family care and medical leave
• Family care benefits: fertility benefits, Dependent Care Flexible Spending Account (subsidized by Cruise).
• Non-remote employees: Pre-tax Commuter Benefit Plan, healthy meals and snacks
• CruiseFlex – a working policy for US-Based Cruisers that lets you and your manager find what working style is best for you, whether it’s primarily in-person, primarily at home or a combination of home and in-office time.

We’re Integrated

• Through our partnerships with General Motors and Honda, we are the only self-driving company with fully integrated manufacturing at scale.

We’re Funded

• GM, Honda, Microsoft, T. Rowe Price & Walmart have invested billions in Cruise. Their backing for our technology demonstrates their confidence in our progress, team, and vision and makes us one of the leading autonomous vehicle organizations in the industry. Our deep resources greatly accelerate our operating speed.

We’re Independent

• We have our own governance, board of directors, equity, and investors. Our independence allows us to not just work on the edge of technology, but also define it.

We’re Vested

• You won’t just own your work here, you’ll have the potential to own equity in Cruise, too. We are competing in a market that is projected to grow exponentially, which gives our company valuation room to grow.
• Recurring Liquidity Opportunity (RLO) – a unique equity program where employees, both current and former, have the option to sell any amount of their vested equity on a recurring basis, currently quarterly.

We’re Safety Conscious

• We integrate #staysafe, our top priority at Cruise, into our everyday work. Through our Safety Management System, every Cruiser is asked to do their part by reporting any potential issues or hazards they observe and making continuous improvements. You’ll be able to contribute to safety at Cruise, no matter your job function or title.

Cruise LLC is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do the best work of their lives.

We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. Cruise will consider for employment qualified applicants with arrest and conviction records, in accordance with applicable laws.

Cruise is committed to the full inclusion of all applicants. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know or email HR@getcruise.com.

We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. To help us track the effectiveness and inclusivity of our recruiting efforts, please consider answering the following demographic questions. Answering these questions is entirely voluntary. Your answers to these questions will not be shared with the hiring decision makers and will not impact the hiring decision in any way. Instead, Cruise will use this information not only to comply with any government reporting obligations but also to track our progress toward meeting our diversity, equity, inclusion, and belonging objectives.

Vaccine Mandate.

At Cruise, we’re tasked with leading in the communities we serve — and doing our part to help keep our communities and our teams safe. Our #StaySafe culture transcends and informs all we do, and because of this, as of October 31, 2021 Cruise will be mandating COVID-19 vaccinations for all US-based Cruisers who need or want to access any of our US Cruise facilities and engage in any business travel — including attending any in-person Company-sponsored event.

If you are unable to get a vaccine due to a medical condition, disability, or a strongly-held religious belief, Cruise will consider requests for an accommodation.

Note to Recruitment Agencies: Cruise does not accept unsolicited agency resumes. Furthermore, Cruise does not pay placement fees for candidates submitted by any agency other than its approved partners. 

Business Manager Assistant (remote)

Work State US-CO-Aurora

Work City

Aurora

PCN

262168

Position Type

Regular Full-Time

Work Zip

80014

Overview

As an integral part of the business team, the Assistant Business Manager will provide exceptional support and expertise to external customers. In this role, you will collaborate with cross-functional teams to strengthen our services and capabilities with customer support including customer forms, data entry and reconciliation.

This is a remote position, work from home anywhere in the United States.

#remote

Responsibilities

As the Assistant Business Manager, you will:

• Entering customer forms including contract generation via customer portals, Acosta Sprint, Acosta Relay, and Excel
• Maintaining client financial tools to create customer events and maintenance as required
• Overseeing trade reconciliation such as responding to claims alerts, maintaining fund balances within client’s metrics
• Reviewing order alerts and verifying accurate pricing and promotions on customer orders
• Providing data support like submissions of price changes, item setup requests and customer-facing information in customer portals

Qualifications

You’ll be a great fit if:

• You have professional communication skills to represent internal and external partners
• You take pride in your work, are very detail-oriented, and are motivated by completing tasks on deadline.
• You have 3 -5 years of prior experience with data entry and utilizing Word, Excel and Outlook.

Acosta and its companies strive to create an inclusive culture and we are proud to be an Equal Opportunity Employer.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Acosta reserves the right to modify all or part of any job descriptions at its discretion to meet and or exceed the needs of the business.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.

Acosta utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov)