Senior Executive Assistant

Location Remote, United States of America

Job Id: R25983

Job Description

We are looking for a full-time, experienced Senior Executive Assistant who can provide high-level administrative support to our CEO. This role is pivotal in ensuring the CEO’s day-to-day operations run smoothly, allowing him to focus on strategic initiatives and decision-making. The Senior Executive Assistant will handle a wide range of administrative tasks, often of a confidential nature, and act as a key liaison between the CEO and other stakeholders within and outside the organization. This role will report directly to the Deputy Chief of Staff and is non-exempt.

What you’ll be doing:

• Have a detailed understanding of the CEO’s priorities and workload to predict, prioritize and make recommendations/offer scheduling tradeoffs.
• Collaborate closely with other EAs to align executives’ schedules to ensure a cohesive and efficient support system.
• Arrange all aspects of the CEO’s travel, including flight bookings, accommodation, transportation, and itineraries.
• Handle all expenses for the CEO in a proactive, fiscally alert manner.
• Provide project management support on special initiatives and strategic projects as assigned by the CEO.
• Maintain a positive and effective working relationship with all members of Zendesk, including our executives and EAs.

What you bring to the role:

• At least 8 years of shown success supporting a C-level executive in a fast paced, high-growth, and constantly evolving environment
• Ability to handle sensitive and confidential information
• Outstanding time management and leadership skills with demonstrated ability to handle multiple priorities
• Excellent verbal and written communication skills
• Highly proficient with all Google Suite applications
• Reasonable commuting distance to the Bay Area is required to support local events

Preferred:

• Experience in a tech/SaaS environment
• Experience supporting a CEO

#LI-SM12

The US annualized base salary range for this position is $51.44-$77.40. This position may also be eligible for bonus, benefits, or related incentives. While this range reflects the minimum and maximum value for new hire salaries for the position across all US locations, the offer for the successful candidate for this position will be based on job related capabilities, applicable experience, and other factors such as work location. Please note that the compensation details listed in US role postings reflect the base salary only (or OTE for commissions based roles), and do not include bonus, benefits, or related incentives.

The intelligent heart of customer experience
Zendesk software was built to bring a sense of calm to the chaotic world of customer service. Today we power billions of conversations with brands you know and love. We advocate for digital first customer experiencesand we stick with it in our workplace. Over 5,000 employees worldwide are collaborating from kitchen tables, home offices, coworking spaces, and Zendesk workspaces to make one team.

Zendesk is an equal opportunity employer, and we’re proud of our ongoing efforts to foster global diversity, equity, & inclusion in the workplace. Individuals seeking employment and employees at Zendesk are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status, or any other characteristic protected by applicable law. We are an AA/EEO/Veterans/Disabled employer. If you are based in the United States and would like more information about your EEO rights under the law, please click here.

Zendesk endeavors to make reasonable accommodations for applicants with disabilities and disabled veterans pursuant to applicable federal and state law. If you are an individual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please send an e-mail to peopleandplaces@zendesk.com with your specific accommodation request.

Sales Assistant

at FranklinCovey

United States

Title: Sales Assistant

Division & Department: Education

Status: Full-Time Hourly

Reports to: Project Manager

Location: Remote Anywhere in the US

Compensation: $20-22/hour

Job Summary

The primary role of the Sales Assistant is to provide operational and administrative support for the Managing Director, Managing Client Partners, and a team of Client Partners to aid in the efficient operation of the group. Administrative duties include data entry, email correspondence, document preparation, and calendar coordination as needed. Position will assist assigned team members using SalesForce.com to provide revenue forecasting reports, order, and ship materials, reconcile monthly revenue, and complete internal forms as needed required for business. The ideal candidate will display a high level of collaboration, communication, efficiency, and attention to detail. They will be highly organized and very adaptable to pivot between various responsibilities effortlessly.

Essential Job Functions

• Provide administrative support for the assigned team and its members.
• Data entry including logging meetings and creating tasks, opportunities, and quotes in Salesforce.
• Maintain team data and resources.
• Manage appointment requests and assist in weekly, monthly, and quarterly planning.
• Professionally respond to clients by monitoring and fielding requests.
• Create reports to help Client Partners and Managing Director track revenue and progress toward goals.
• Reconcile Managing Director and Client Partner revenue.
• Utilize PowerPoint and Excel for team communication and tracking purposes.
• Work closely with the sales and operations team to ensure project success.
• Communicate with the team and clients, providing timely and accurate information.
• Act as the point person for team meeting logistics.
• Assist with ad-hoc administrative assistance to the team and complete special projects as assigned.

Basic Qualifications

• 2+ years of administrative/sales support experience.

Preferred Skills & Experience

• Organization and customer service/sales skills working with corporate clients in a B2B environment.
• Organization skills with high attention to detail and proficiency with Microsoft Office products.
• Exceptional interpersonal and verbal communication skills.
• Experience with Salesforce.com.

Desired Skills:

• Knowledge of FranklinCovey Education programs and content.

#LI-Remote

#LI-HD1

Company Information

Franklin Covey Co. (NYSE: FC) is a global, public company, specializing in organizational performance improvement. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in individuals, teams and organizations and are accessible through the FranklinCovey All Access Pass available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. FranklinCovey executes over 15,000 client engagements each year reaching into 160 countries and territories. Our mission statement is We enable greatness in people and organizations everywhere. We fulfill this mission by hiring Achievers with Heart.

Visit our website at franklincovey.com for more information regarding our organization.

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits. Please visit https://franklincoveybenefits.com/enroll/ to best determine eligibility.

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. 

EXECUTIVE ASSISTANT

at BOLD

United States (Remote)

We are seeking a proactive, self-motivated individual to offer executive support to a SVP-level leader running a global Product Organization. Join a vibrant, cooperative work environment driving company growth. The ideal candidate is highly organized, takes initiative to get things done and excels at handling multiple projects at the same time and delivering high quality work in a timely fashion. You are also a creative problem-solver, adept at managing complex schedules and planning and executing offsite meetings smoothly. You are skilled at building relationships across the organization and can help the leadership team by executing on required administrative duties. If you thrive in a purposeful, dynamic setting with a direct impact on organizational efficiency, this role is an excellent match.

ABOUT THIS TEAM

Reporting to the SVP of Product, as the Executive Assistant, you will play a pivotal role in enabling the efficient operation of the Product division. Your responsibilities will encompass a wide range of tasks, from managing complex schedules and overseeing communication to facilitating and sometimes executing aspects of critical projects.

WHAT YOU’LL DO

• Providing high-level administrative support to the SVP, including managing schedules, arranging meetings, handling correspondence and creating PPT or Google slides.
• Creating pivot tables in excel as needed
• Creating presentations within PPT and/or Google Slides as requested
• Assisting in the execution of key projects and initiatives, often involving cross-functional teams.
• Managing domestic and international travel arrangements, itineraries, social gatherings, and expense reports.
• Acting as a gatekeeper for the SVP, filtering and prioritizing emails and inquiries as well as handling requests from internal and external stakeholders.
• Coordinating meetings, preparing materials, and ensuring the SVP’s time aligns with their priorities.
• Handling sensitive information and maintaining the confidentiality of executive-level data.
• Demonstrating exceptional oral and written communication skills, both in interactions with colleagues and external contacts.
• Navigating a fast-paced work environment, adapting to changing schedules, and addressing impromptu tasks with poise and effectiveness.

WHAT YOU’LL NEED

• 8 or more years in administrative assistance, with 5 years preferably supporting senior executives, with a strong understanding of product-oriented work.
• Proficiency with software tools such as Microsoft Office, Google Suite, and calendar management.
• Advanced knowledge of creating pivot tables in excel.
• Advanced knowledge of creating presentations within PPT and/or Google Slides
• Experience taking meeting notes and create action items/plans for senior executives.
• Experience booking travel accommodations for senior executives & planning on/offsite meetings.
• Exceptional organizational skills, with a keen ability to prioritize tasks and pay meticulous attention to detail.
• High integrity and a proven record of maintaining the confidentiality of sensitive information.
• Self-directed, proactive, and able to take initiative while being receptive to direction.
• Flexibility to collaborate with teams and adapt to ever-changing schedules and last-minute requests.

WHAT’S GOOD TO HAVE

• BA/BS degree preferred but not required.

Under San Francisco’s Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for the position.

#LI-Remote

Individual pay is based on location, transferable skills, experience, and other relevant factors. This estimated range is based on the best available market data and factors, all of which are subject to change. This position may also be eligible for a bonus and medical, dental, vision, life, short and long-term disability insurance, 401(k), paid time off, sick leave, and paid holidays, all subject to applicable plan terms.

Starting Pay Range

$75,000$104,000 USD

ABOUT BOLD
As an established global organization (17 years and counting), BOLD helps people find jobs. Our story is one of growth, success, and professional fulfillment.
We create digital products that have empowered over three million people in 180 countries to build stronger resumes, cover letters, and CVs. The result of our work helps people interview confidently, finding the right job in less time.
Our employees are experts, learners, contributors, and creatives.

BOLD VALUES OUR POSITION AS AN EQUAL OPPORTUNITY EMPLOYER
WE VALUE, CELEBRATE, AND PROMOTE DIVERSITY AND INCLUSION.
We hire based on qualifications, merit, and our business needs. We don’t discriminate regarding race, color, religion, gender, pregnancy, national origin or citizenship, ancestry, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other applicable characteristic protected by law. 

Executive Assistant

United States of America

About Boomi and What Makes Us Special

Are you ready to work at a fast-growing company where you can make a difference? Boomi aims to make the world a better place by connecting everyone to everything, anywhere. Our award-winning, intelligent integration and automation platform helps organizations power the future of business. At Boomi, you’ll work with world-class people and industry-leading technology. We hire trailblazers with an entrepreneurial spirit who can solve challenging problems, make a real impact, and want to be part of building something big. If this sounds like a good fit for you, check out boomi.com or visit our Boomi Careers page to learn more.

Delivering solutions for customers around the globe takes huge vision but it’s our eye for detail that drives us forward. Professionals in our Administrative Support team take care of the vital details that keep our business running smoothly, worldwide. Diverse departments rely on our team for all kinds of administrative assistance and secretarial duties from preparing correspondence, presentations and reports, to maintaining confidential, business-critical records and information.

Join us as a Executive Assistant on our Administrative Support team to do the best work of your career and make a profound social impact.

What you’ll achieve
As an Executive Assistant, you will contribute to the efficiency of our business by providing personalized and timely support to our executive leadership. You will provide support to the Chief Customer Officer, including calendar management, organizing meetings, coordinating travel arrangements and preparing expense reports.

You will:
Coordinate scheduling and calendar management, as well as management of content and flow of information to senior executives
Manage and coordinate senior executives’ travel and travel-related activities, including expense reports
Organize staff and business meetings and prepare supporting materials
Act as the point of contact among executives, employees, clients and other external partners

Essential Requirements
4 to 6 years supporting senior executives in an Executive Assistant or similar role
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Proactive problem solver with exceptional communication and interpersonal skills
Should be well-organized, have great time management skills and ability to multi-task
Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Aren’t sure if you’re a match? We know that impostor syndrome and the confidence gap can prevent us from meeting spectacular candidates so don’t hesitate to apply; you could be the perfect fit or considered for another role!

Be Bold. Be You. Be Boomi. We take pride in our culture and core values and are committed to being a place where everyone can be their true, authentic self. Our team members are our most valuable resources, and we look for and encourage diversity in backgrounds, thoughts, life experiences, knowledge, and capabilities.

Compensation :

Boomi is committed to fair and equitable compensation practices. Base compensation begins at $48,000 and is determined by various factors including geographic location and the candidate’s knowledge, skills, and experience. An overview of our benefits can be found here.

Be Bold. Be You. Be Boomi. We take pride in our culture and core values and are committed to being a place where everyone can be their true, authentic self. Our team members are our most valuable resources, and we look for and encourage diversity in backgrounds, thoughts, life experiences, knowledge, and capabilities.

All employment decisions are based on business needs, job requirements, and individual qualifications.

Boomi strives to create an inclusive and accessible environment for candidates and employees. If you need accommodation during the application or interview process, please submit a request to talent@boomi.com. This inbox is strictly for accommodations, please do not send resumes or general inquiries. 

Title: Administrative Assistant-Admissions Office

Location: Ithaca, New York; United States

Hybrid Remote

Full time

About Cornell Law School

Founded in 1887, Cornell Law School is a top-tier law school, currently ranked 12th by U.S. News & World Report. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for over 100 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has approximately 40 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields. Our school is committed to being recognized as the leader among law schools at combining inspiring theoretical, doctrinal, and experiential teaching with cutting-edge scholarship in a supportive, intellectually rich community, so that our graduates can achieve excellence in all facets of the legal profession.

About the Admissions Office

The Office of Admissions & Student Financial Services serves as the front line of customer service for J.D. candidates at Cornell Law School. Our office handles all customer service, application management, visits, tours, and recruitment events for the J.D. program. A fast-paced environment, the Office of Admissions works with students from all over the globe to learn about Cornell Law School and the law admissions process.

The Opportunity

Cornell Law School’s Admission Office is seeking a customer service oriented professional to serve as our Administrative Assistant. In this role, you will provide high-level, confidential administrative assistance to the Associate Dean for Admissions & Financial Aid, as well as general support for the Admissions Office. You will also:

• Perform a wide variety of administrative activities including, event coordination, travel planning, scheduling meetings and maintaining calendars, and processing invoices and reimbursements.
• Assist the JD Coordinator with various admissions processes.
• Serve as the first point of contact for the Admissions Office, interfacing with multiple constituencies including applicants, alumni, faculty, pre-law advisers, administration, and current students.
• Coordinate Law School tours and classroom visits for prospective students and visitors.

This is a full time (39 hours/week) endowed position that is based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work schedule after an orientation period mutually agreed upon. Work hours are Monday through Friday from 8am-4:30pm.

What We Need

We are looking for an administrative professional that is collaborative, has excellent communication skills and can prioritize multiple tasks/projects successfully. Additionally, you will:

• Hold an Associate’s Degree and 2-4 years of experience or equivalent.
• Utilize Microsoft Office Suite, Zoom, database management, presentation, website editing and electronic communications.
• Work successfully under pressure in a rapidly evolving, team-oriented setting, handling multiple tasks with differing timelines, and to prioritize work on projects happening simultaneously.
• Leverage your written and oral communication techniques, along with organizational, planning, time management, people skills.
• Demonstrate strong service orientation and attention to detail.
• Have experience in supporting diversity, equity, access, inclusion, and wellbeing.
• Demonstrate the aptitude to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Handle high-volumes of work during peak periods.
• Exercise discretion, resolve problems using sound judgment, and maintain confidentiality.

If you possess these experiences this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:

• Bachelor‘s degree.
• Experience with Cornell procurement and accounting systems and Common Spot.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York, however, the successful applicant may perform this role remotely anywhere within the United States. Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.

Pay Rate Type:

Hourly

Pay Range:

$23.50 – $27.67 

Legal Administrative Assistant

Location: US National

Category Legal

Job Location US – Remote

Full-Time/Regular

Thursday – Sunday, 1:30p to Midnight (Mountain Time)

We are currently seeking a Legal Administrative Assistant to support time sensitive project requests by working with a team across multiple shifts. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using a variety of legal software, tools, Microsoft Office suite is an added advantage.

Responsibilities

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Required Skills

Skills:

• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Minimum typing speed of 60 wpm with 95% accuracy
• Intermediate to advanced knowledge of MS Office programs including Word, Outlook, Excel, and PowerPoint required
• Excellent verbal and written communication skills
• Knowledge of legal terminology and legal citations preferred

Required Experience

Experience:

• Bachelor’s degree or 1-2 years of legal experience preferred
• Experience and exposure in any of the legal word processing tasks, including creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using various software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Experience with California litigation strongly preferred
• Transcription experience a plus

At RRD, our people make a difference every day – in production, working with customers, or behind the scenes in a support role. They know how to manage the job and exceed expectations. Founded in 1846, RRD is a global company that employs over 25,000 people in 40 countries across the globe. For a challenging and rewarding career opportunity with an innovative industry leader, consider starting or continuing your career with RRD!

The national pay range for this role is $43,900 to $77,200 annually. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts. 

Senior Calendar Assistant (West Coast)

REMOTE CUSTOMER SUCCESS

West Coast Senior Calendar Assistant

Full-Time, Remote / Hourly, Non-Exempt / Includes Benefits, PTO, Flexible Schedule, Equity

Steno is growing! We’re looking for a Senior Calendar Assistant to join our winning team, which is revolutionizing the court reporting industry every single day. We’re a diverse team from all over the country (and beyond) and we’re crazy about redefining the boundaries of an outdated industry.

Who are you?

We are looking for individuals who enjoy developing and fostering relationships with court reporters, making them feel like they are an extension of the team. Having prior experience scheduling at a court reporting agency (with a focus on the Southern California market) is a huge plus.

If you’re looking for a company that offers support, guidance, an abundance of killer giphys, and unlimited potential to grow into your best self, you can bet we’d love to have you too.

On a regular basis you will

• Develop and maintain deep relationships with court reporters, but also know how to have difficult conversations when needed
• Use Steno’s scheduling tools to book court reporters for depositions and ensure accurate information and timely follow-up; go out of your way to assist and remove any friction
• Deeply understand the nuances of court reporter functions and be able to discern and manage conversations related to rates or invoices reasonably and professionally
• Analyze Steno’s job pipeline to recruit and vet new court reporters to keep pace with demand
• Partner with the Marketing team on campaigns to build Steno court reporter groups and talent pools; help to develop programs that build awareness and trust in Steno within the court reporter community
• Proactively track assignment deadlines and follow-up with court reporters to ensure timely delivery of transcripts to clients; use tools and reports to guide this work.
• Understand Steno’s processes and tools; use this knowledge to train court reporters and promote best practices.
• Collaborate with Steno’s operational leaders to advocate for the court reporter’s experience, provide feedback, and come up with innovative ideas to help improve processes
• Design programs that ensure a high standard on the delivery of services for Steno’s clients
• Help the team by training or answering questions from new hires

You’re gonna crush it if

• You have 2+ years of prior experience at a Court Reporting agency. Experience working with Court Reporters in the Southern California market is not required but is a huge plus
• You’re proficient on Mac and PC and have the ability to pick up new systems quickly (Google Drive experience is a plus!)
• You provide amazing customer service and operate with a hospitality mindset
• You effectively prioritize among competing tasks and possess overall good time management skills
• You have worked through highly detailed processes at an efficient pace, staying organized
• You have you demonstrated flexibility and deal with ambiguity from time to time comfortably
• You have and employ excellent listening skills and exceptional verbal and written communications skills
• You have shown strong integrity and are trusted to maintain confidentiality and handle sensitive information
• You have the ability to use time management and complete task by deadlines set

Compensation & Benefits

• Salary – $23-$25/hour
• Health, Vision, & Dental Benefits – generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental
• Wellness/Mental Health – shared benefits to be used among employees and families
• Flexible Paid Time Off – allowing employees to find balance in their lives
• Options of Equity – we know our success is nothing without our team
• Access to a 401k through Guideline
• A home office setup and a monthly stipend to offset internet and phone costs

Our Team

The Customer Success Team is laser-focused on our overall client experience, consisting of both Scheduling and Account Management groups. Our Schedulers deliver a reliable, timely, and hospitable experience for our clients day-by-day, deposition-by-deposition. Our Account Managers deepen relationships with our clients to drive business goals, promoting satisfaction, revenue, growth, and retention.

Our Customer Success team serves as the front line of the business to ensure clients and providers are well taken care of, with the ultimate goal of ensuring Steno continues to be a top court reporting and litigation support services agency for our law firm clients.

About Steno

• Founded in 2018; grown from 9 to a fully remote team of about 200 in 5 years
• Values: be highly reliable, constantly innovate, operate with a hospitality mindset
• Diverse backgrounds welcome! Steno employees have a unique blend of legal, technology, operations and finance experience
• We are revolutionizing the litigation and court reporting industry
• Flexible litigation financing (e.g., DelayPay)
• Cutting-edge technology – unique products and integrations to maximize the output of legal professionals
• White glove, concierge customer service that our clients rave about

Steno is an equal opportunity employer and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental ability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business needs. Applicants needing special assistance or accommodation for interviews or website access may contact us by sending an email to hr@steno.com.

Note: Steno personnel will always have either a steno.com email address or will contact you via Rippling Applicant Tracking. Act with caution if asked for personal information. Background checks, for example, are only conducted after an offer has been extended. 

Executive Assistant, Products

ID: 2023-1327

# of Openings: 1

Job Locations: US

Function: Products

Your Challenge:

The Executive Assistant, Products is responsible for providing advanced and dedicated executive support for the Chief Products Officer and Chief of Staff. The ideal candidate is a proactive problem solver with exceptional communication skills, and meticulous attention to details. The Executive Assistant, Products is responsible for managing calendars, making travel arrangements, preparing communications, coordinating meeting logistics and materials, managing information flow in a timely manner.

Essential Functions:

• Managing the calendars (CPO primary) including making appointments and prioritizing the most sensitive matters.
• Coordinates air travel, accommodations, and logistics for complex domestic and international travel, as well as completes and tracks expense reports.
• Communicates with CPO, Chief of Staff, partners, members, customers, and others on a variety of matters; resolves many issues on own initiative and communicates timely issues of importance requiring executive attention.
• Manage Product Function Town Hall meetings including speakers, planning logistics, communication, etc.
• Coordinate onsite and offsite meetings for the team on a regular basis.
• Prepares detailed and accurate expense reports.
• Maintains confidentiality at all times. Performs other administrative and support duties as required.
• Support Product Function operational activities including program planning coordination, data collection, meeting development, and special projects as assigned.

What you will need to be successful:

• A Bachelor’s degree in a Business-related field, or equivalent work experience.
• A minimum of five (5) years of experience as a C-level executive assistant
• Expert proficiency in Microsoft Office Suite Tools, online collaboration tools, global/cross-time zone scheduling and virtual meeting software.
• Demonstrated ability to take initiative and anticipate needs; Ability to problem solve and to work effectively when parameters are not well defined.
• Ability to occasionally travel to industry events & conferences including HIMSS Global Conference (annually) in support of CEO.

Why we love HIMSS, and why you will, too:

• Diverse, collaborative, and winning team environment.
• Flexible working arrangements, opportunity to work hybrid.
• Comprehensive healthcare coverage.
• Generous paid time off, including time off to volunteer!
• Wellbeing programs to support all of your emotional, physical, and financial needs
• Emphasis on continuous learning and development.

Are you a Changemaker?

Together, we’ll do amazing things for healthcare.

HIMSS is an Equal Opportunity Employer: Vets/Disabled

#LI-Remote 

Title: Senior Executive Assistant – External

Location: United States

Type: Full Time
Workplace: remote

About Us:

Live experiences help people cross today’s digital divide and focus on what truly connects us the here, the new, this once-in-a-lifetime moment that’s bringing us together. To fulfill Gametime’s mission of uniting the world through shared experiences, we make it easy for people to discover and access the live experiences that matter most.

With platforms on iOS, Android, mobile web and desktop supporting more than 25,000 events across the US and Canada, we are reimagining the event ticket industry in order to move at the speed of life.

The Role:

As Senior Executive Assistant, you will act as a partner to the CEO and Chief of Staff. You will ensure seamless operation of the CEO’s daily activities, act as a point-person for Executive Team operations and logistics, and promote effective communication between the CEO and the rest of the organization

What you’ll do and own:

• CEO Support: Manage the CEO’s daily activities including email, calendar, travel, expenses, social media presence, and occasional personal tasks. Ensure smooth and efficient operations that enable the CEO to focus on the most critical company matters.
• Scheduling Excellence: Navigate complex calendars and competing initiatives to prioritize, manage and schedule meetings, events and interviews for the CEO, Executive Team, Leadership Team. Collaborate with the Board, People Team and other stakeholders to align schedules and coordinate logistics.
• Meeting Support: Deliver logistical, operational, tactical, and project management support to the CEO for meetings and events. Participate in meetings, synthesize relevant information including summaries and retrospectives, and help ensure executive follow-through on key post-meeting action items, deliverables, and decisions.
• Event Planning: Plan offsites and events for the Executive Team and Leadership Team and manage all related logistics from reservations to on-site setup. Assist with planning of company-wide events (in partnership with the People team) and manage executive schedules during events.
• Relationship Building and Communication: Foster productive relationships with the CEO’s key stakeholders and act as a liaison to help move initiatives forward. Communicate logistical, operational, and tactical information to the Executive Team and Leadership Team in a clear, professional, and effective manner.
• Culture Carrier: Liaise with the People team on projects and initiatives to promote Gametime’s culture and values.
• Special Projects: Help the CEO and Chief of Staff complete priority tasks and projects with a high level of quality.

Our Ideal Candidate Has:

• Significant experience in an executive support role.
• Available during West Coast working hours and flexible to accommodate seasonal, ad-hoc, and priority-based exceptions to work hours.
• A track record of building and maintaining strong collaborative relationships with prior CEOs, executives, colleagues, and key stakeholders.
• Prior experience or proven ability to prioritize work in a fast-paced tech environment.
• Exceptional organizational, planning, and time-management skills with meticulous attention to detail.
• Aptitude for planning team offsites and events with acute attention to detail and a cost-effective approach.
• Flexible and adaptable with a positive attitude towards change.
• Professional, clear, and concise communication skills, both written and verbal.
• High level of personal integrity with the ability to handle confidential information with discretion and diplomacy.
• Aligned with GT’s Core Values of One Team One Dream, Always Be Curious, and Above & Beyond.
• Proficient with Google Workspace, Slack, and quick to learn new systems.
• Echo and amplify the CEO and Executive Team when working with staff and stakeholders.

What we can offer:

• Flexible PTO
• Equity
• Medical, dental, & vision insurance
• Life insurance and disability benefits
• 401K, HSA, pre-tax savings programs
• New equipment setup provided
• Diverse Family-forming benefits through Carrot Fertility
• Wellness programs
• Tenure recognition

Gametime is committed to bringing together individuals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, sex, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company. 

Virtual Assistant

• This is a 1099 contractor role.
• We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
• You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
• Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
• The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
• All applicants may be subject to a background check prior to an offer of employment or contract being issued.
• BELAY Participates in E-Verify.
• Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?
• Are you looking for a position where you can genuinely own the flexibility of the role?
• Do you have a knack for being resourceful, helpful, and proactive?
• Do organization, planning, and problem-solving make you giddier than most people can understand?
• Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space. 

Legal Team Administrative Assistant

Remote

At Beyond Finance, we’ve made it our mission to help everyday Americans escape the endless cycle of crippling debt and step into a brighter financial future. Through compassionate, individualized care, supportive user-centric technology, and customized financial solutions, we’ve helped over 300,000 clients on their path to a debt-free life.

While we’re proud of what we’ve already accomplished (over $2 billion in resolved debt), we’re searching for new collaborators to help us get to the next level! If you’re looking to join a forward-thinking, rapidly growing organization with helping people as its number one goal, we want to hear from you.

About the Role

The legal assistant will handle the day-to-day administrative tasks that are necessary for the successful functioning of our team.This person will be responsible for a variety of responsibilities including organizing data, gathering information, interacting with outside vendors, and drafting important legal documents. A key element in performing this role will be to manage your time efficiently to ensure tight deadlines are met. Success in this role will be demonstrated by finishing all tasks punctually.

What You’ll Do

• Assists lawyers and paralegals in administrative tasks
• Prepares legal documents
• Investigates legal cases
• Files and maintains legal documents

Qualifications/Experience

• Bachelor’s degree
• Prior experience in a legal environment
• Proven success in an administrative role
• Proficient in Microsoft Office
• Excellent verbal and written communication skills
• Great multi-tasking and time-management skills
• Outstanding research skills
• Detail-oriented and organized
• Performs well under pressure

Why Join Us?

While you make a difference for others, we’ll work to make a difference for you, providing an uplifting, collaborative work environment and benefits that reflect your value to us. For eligible full-time employees, we offer:

• Considerable employer contributions for health, dental, and vision programs
• Generous PTO, paid holidays, and paid parental leave
• 401(k) matching program
• Merit advancement opportunities
• Career development & training

And finally, our team spirit and culture! We cultivate an environment of community, connection, and belonging across our entire organization.

Beyond Finance does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job positions. No fee will be paid to their parties who submit unsolicited candidates directly to Beyond Finance employees or the Beyond Finance HR team. No placement fee will be paid to any third party unless such a request has been made by the Beyond HR team. 

Title: Administrative Assistant

Location: United States / Remote
Type: Remote – Full-time
Workplace: remote

The Administrative Assistant plays a crucial role in providing comprehensive administrative support to our Executive Assistants. This position requires a highly collaborative and detail-oriented individual who can adapt to a dynamic, global work environment. The ideal candidate should be responsive, discreet, and have a strong desire to grow into an Executive Assistant (EA) role with coaching and experience.

Objectives for this Role

• Collaborate with the lead EA to ensure seamless administrative support.
• Act as a backup resource during executive assistants’ out-of-office periods.
• Develop skills and capabilities to transition into an EA role in the future.
• Maintain discretion and security awareness in handling sensitive information.
• Assist in various tasks, including event planning, calendar management, research, and project tracking.

Skills & Qualifications

• Positive, team-focused mentality with a high level of collaboration.
• 24/7 mindset to support a multi-time zone/global setting.
• Can-do attitude and eagerness to learn and develop into an EA role
• Strong attention to detail and accuracy.
• Discretion and good judgment in handling sensitive information.
• Excellent verbal and written communication skills.
• Effective self-management, time management, and organizational skills.

Preferred Qualifications

• Experience in a customer-facing role.
• Event planning experience or involvement in event logistics.
• 1-2 years of experience in a role involving planning and organizing.
• Demonstrated ability to work well in a team and lead by example.

Our Principles

At Chainlink Labs, we’re committed to the key operating principles of ownership, focus, and open dialogue. We practice complete ownership, where everyone goes the extra mile to own outcomes into success. We understand that unflinching focus is a superpower and is how we channel our activity into technological achievements for the benefit of our entire ecosystem. We embrace open dialogue and critical feedback to arrive at an accurate and truthful picture of reality that promotes both personal and organizational growth.

About Chainlink Labs

Chainlink is the industry standard oracle network for connecting smart contracts to the real world. With Chainlink, developers can build hybrid smart contracts that combine on-chain code with an extensive collection of secure off-chain services powered by Decentralized Oracle Networks. Managed by a global, decentralized community of hundreds of thousands of people, Chainlink is introducing a fairer model for contracts. Its network currently secures billions of dollars in value for smart contracts across the decentralized finance (DeFi), insurance, and gaming ecosystems, among others. The full vision of the Chainlink Network can be found in the Chainlink 2.0 whitepaper. Chainlink is trusted by hundreds of organizations from global enterprises to projects at the forefront of the blockchain economy to deliver definitive truth via secure, reliable data.

This role is location agnostic anywhere in the world, but we ask that you overlap some working hours with Eastern Standard Time (EST).

We are a fully distributed team and have the tools and benefits to support you in your remote work environment.

Chainlink Labs is an Equal Opportunity Employer.

#LI-Remote 

Executive Assistant

locations

Remote

time type

Full time

job requisition id

R-107732

Job Posting:

Ferguson is North America’s leading value-added distributor across residential, non-residential, new construction and repair, maintenance, and improvement (RMI) end markets. Spanning 34,000 suppliers and more than one million customers, we deliver local expertise, value-added solutions, and the industry’s most extensive portfolio of products. From infrastructure, plumbing, and appliances, to HVAC, fire protection, fabrication, and more, we make our customers’ complex projects simple, successful, and sustainable.

Ferguson is currently seeking the right individual to fill an immediate need for an Executive Assistant.

This role requires a flexible mentality supporting a multifaceted organization. You will be handling multiple tasks and priorities, with accuracy, flexibility, and timeliness. This person must exhibit strong client service in an environment that is fast-paced, including last-minute changes. This role will comfortably take the lead on providing outstanding, administrative leadership and operational support to the leaders both directly and indirectly. Additionally, the Executive Assistant must demonstrate a dedication to protecting confidential information and sensitive materials. The ability to balance multiple priorities, make decisions independently, be detail oriented, and prioritize work, requests, and engagements for the leaders is a requirement.

Location: This is a remote opportunity and can be based anywhere in the US.

Responsibilities:

• Provides a high quality administrative support to the vice president anticipating needs and taking appropriate action to effectively manage daily responsibilities (calendar scheduling, administration, expense reports, and travel support) and be a creative problem solver
• Supports with research and follow-up on incoming issues flagging what needs to be a prioritized
• Manages sensitive matters with a high level of confidentiality and discretion
• Drafts, edit, and dissemination of communications as needed
• Delivers the organization of data and creates presentations as needed
• Represents the assigned executive at all times with poised and highly professional written and verbal communication, both internally and externally
• Adhere to Company compliance and Health Safety and Environment (HSE) polices, procedures and requirements
• Regular and reliable attendance
• Supports up to the VP level
• Other duties as assigned

Qualifications:

• Bachelor’s degree or equivalent education plus experience is preferred
• 3+ years of relevant work experience is highly preferred
• Outstanding written and verbal communication skills
• Exceptional skills using Microsoft such as PowerPoint and Excel
• Ability to use discretion, possess good judgment, and able to independently problem solve

Ferguson is dedicated to providing meaningful benefits programs and products to our associates and their families geared toward benefits, wellness, financial protection, and retirement savings. Ferguson offers a competitive benefits package that includes medical, dental, vision, retirement savings with company match, paid leave (vacation, sick, personal, holiday, and parental), employee assistance programs, associate discounts, community involvement opportunities, and much more!

Pay Range:

Actual pay rate may vary depending upon location. The estimated pay range for this position is below. The specific rate will depend on a candidate’s qualifications and prior experience.

$20.76 – $33.26

Estimated Ranges displayed are Monthly for Salaried roles OR Hourly for all other roles.

This role is Bonus or Incentive Plan eligible.

The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.

Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity. 

Senior Executive Assistant, UAGC

Remote

Full time

R23-0313

The Senior Executive Assistant for the University of Arizona Global Campus (UAGC) is a full-time employment position reporting to the Chief of Staff of UAGC. The Senior Executive Assistant will provide administrative support to the Senior Vice President and will be the point person supporting the work of the Chief of Staff in the Executive Office.

The job entails a high level support professional in a fast-paced institutional executive environment including, but not limited to, providing high level administrative support to the Senior Vice President and occasionally other members of the Executive Leadership Team including heavy complex calendaring; travel and expense management; handling external and internal requests; creating and preparing meeting materials including presentations, charts, and documentations; meeting and webinar support; recording minutes; record retention management; and coordinating VIP meetings, leadership retreats, and university events.

The Senior Executive Assistant will play a pivotal role in providing backing to the Chief of Staff including, but not limited to, managing the day-to-day operations of the physical office(s); working collaboratively with the Executive Administrative team on Executive Leadership Team initiatives and projects as directed by the Chief of Staff or Senior Vice President; and acting as the point of contact for the Executive Office.

The Senior Executive Assistant must hold the utmost integrity and confidentiality in this position and will require regular interaction with the Executive Leadership Team, University of Arizona partners and peers, internal and external partners and agencies, vendors, the administrative and facilities team, and other senior leaders.

Essential Job Duties:

Strategy & Vision

• Support the Executive Office to ensure alignment with the Senior Vice President’s goals and the university’s critical student goals as well as the mission, vision, and purpose.
• Support a wide variety of special projects and strategic initiatives as directed by the Chief of Staff.

Leadership & Decision-Making Responsibilities

• Act as the administrative point of contact for the Senior Vice President, manage a wide variety of complex and confidential requests.
• Support the Chief of Staff with administrative matters in relation to human resources, legal and regulatory, communications, IT, marketing, finance, academics, and operations.
• Under the direction of the Chief of Staff help ensure the physical and remote office(s) are functional for the day-to-day operations and overseeing the work of the facilities team including problem solving issues as they arise, vendor management and regular facility scheduled services, office project planning, office operational support, coordinate office requirements for space planning, security, onboarding new hires, and other cross-functional projects.
• Monitor spending and keep projects within budget as directed by the Chief of Staff.

Key Tasks

• Manage, coordinate and work independently to handle the schedule of the Senior Vice President including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.)
• Arrange travel and reconcile monthly expenses for the Senior Vice President and Chief of Staff.
• Draft, proofread and edit reports, documents, presentations, and correspondences on behalf of Senior Vice President.
• Provide back up support to the Chief of Staff with various administrative tasks for the Senior Vice President, administration and facilities operations management, and special projects.
• Under the direction of the Chief of Staff meet with Executive Assistant team regularly to ensure substantial support is provided to the Executive Leadership Team and the university including, but not limited to, being the SME in facilitating travel and expense procedures; developing SOPs for internal processes; and supporting the team through various VIP meetings with external agencies (WASC Accreditation, Department of Defense, Department of Education, Board of Trustees, etc.).
• Work cooperatively with a wide range of staff and faculty at various levels within the organization as well as with external business partners and regulatory agencies.
• Act as a key point-of-contact for the Executive Office including managing the inbox and calendar.
• Independently field questions and concerns from individuals within the university and outside companies/agencies/entities and if necessary, direct the questions or concerns to the appropriate individual at the university.
• Meet with the Facilities team regularly with the Chief of Staff to ensure upkeep of the facilities are well maintained and safe.
• Identify efficiencies to administrative or facilities services and suggest and implement improvements.
• Under the direction of the Chief of Staff help with managing and providing administrative support for special projects, events, as well as special assignments as they arise for the Executive Leadership Team.
• Perform job duties with a high level of integrity and confidentiality on a day-to-day basis regarding all matters of the company including matters involving executives and high-level partners inside and outside the company.
• Appropriately organize time, manage diverse projects, and meet critical deadlines.
• Available to be on call for urgent matters, travel 1-2 times a quarter, and work extended hours and weekends when required.
• Represent the Executive Office with a high level of professionalism in-person and remotely.

Specialty Knowledge & Subject Area Expertise

• Under the direction of the Chief of Staff plan and coordinate VIP meetings, retreats, and events initiated by the Senior Vice President or the Executive Leadership Team.
• Handle highly sensitive and/or critical information, files, records and reports with the utmost professionalism, discretion, and confidentiality
• Critical thinking paired with strong skills in teamwork and use of judgment in determining priorities.
• Ensure all necessary materials from staff and other sources are completed and submitted completely and timely.
• Take minutes as required, prepare agendas and supporting documents, and complete tasks as assigned for various meetings, such as developing memos, communication, and correspondence; identifying meeting participants; collect, prepare, and distribute appropriate briefing materials; initiate subsequent follow-up meetings and communication for key stakeholders as directed.
• Undertake research projects and collect and analyze data as background for meetings and special initiatives.
• Assist in onboarding of new executives.
• Exercise discretion in handling sensitive information.
• Work independently and have the ability to complete a high volume of tasks and projects.
• Work as a team player in a responsive and helpful manner.
• Effectively resolve problems.
• Some database management and ability to produce reports and use advanced functions.

Minimum Qualifications:

• Bachelor’s degree required.
• Five (5) years administrative support experience for a C-level Executive.
• Experience managing and coordinating the schedule, travel and project support for an executive or senior management level employee.
• Highly skilled in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Aptitude to keep cool under pressure.
• Must use sound judgment and tact when dealing with leadership and public.
• Ability to work under pressure in a fast-paced environment and deal with transitions.
• Excellent communication, interpersonal and organizational skills.
• Exceptional written and oral skills.
• Exhibit emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture.
• Effective critical thinking, independent judgment and decision-making skills.
• Proven ability to multi-task and support on various levels.
• Proven organizational and administrative skills with a high level of attention to detail.
• Must be professional and discreet with sensitive and highly confidential information.
• Possess integrity, trust, common sense, and problem-solving abilities.
• Self-starter, independent and meticulous with strong follow up skills.
• Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results.
• Ability to be on call for urgent matters, travel every 1-2 times per quarter, and work after hours and on the weekends as needed.
• Ability to work in various time zones as needed.
• Maintain a professional setting in-person or remotely as pointed out in the remote work policy.

Preferred Qualifications:

• Masters degree preferred.
• Experience in a college setting is preferred.
• Previous professional, consistent interaction with members of the Board of Directors preferred.
• Working knowledge of Concur and Workday is a bonus.
• Proven ability in leading and supervising a team of administrative professionals.
• Office manager or facilities management experience.
• Project management skills is a bonus.
• Working onsite at the headquarters office in Phoenix, Arizona is preferred but not required.

RATE OF PAY: $33.66 – $40.87 per hour 

Location:  US Locations; 100% Remote

Looking for a motivated, enthusiastic and inquisitive Executive Assistant

Applicants should have the following attributes:

You must be confident enough to speak with people from all over the world, curious enough to recognize opportunities, and courageous enough to voice your concerns when you find a problem and suggest a potential solution.

Because our owner has a very busy schedule and is often in a hurry AND because the businesses and people you will be calling often require patience and determination to get a positive result, we need someone who is very tenacious and doesn’t take no for an answer.

Prioritizing your work according to the 80/20 rule and understanding or being willing to learn about checklists, procedures, and systemization is also crucial to success at this job.

Skills and Requirements:

• US resident
• At least 1 year previous personal or virtual assistant experience
• Availability between the hours of 8 am to 5 pm Central time Monday through Friday.
• Windows laptop or PC
• Reliable internet
• Alternate means for availability during power/internet outages, such as hotspot and computer battery backup
• Cell phone with unlimited calling plan
• Organized self-starter able to work with little hand-holding
• Ability to communicate effectively both verbally and in writing

Duties:

• Managing Google calendar
• Business administration
• Financial administration
• Booking occasional travel
• Getting repetitive tasks off of owner’s plate so he can get on with running a successful marketing company
• Various tasks as assigned

Compensation:

$18 per hour to start. After 90 days and a successful performance review, compensation will increase to $19 per hour. After an additional 90 days and a successful performance review compensation will increase to $20 per hour.

To apply:

Please apply by performing the following 10 to 15-minute task:

Research and provide examples of at least 2 veteran job boards or sites including URLs and their requirements for posting positions on their sites.

Include your name, contact information, and time zone with your submission and email it along with a copy of your resume to: va@speakeasymarketinginc.com, using the subject line: “Sam’s assistant”.

**Applicants who fail to follow all instructions will not be considered **

Location: US Locations Only 

Administrative Assistant

United States – Remote OK

Full-Time

Administration

$16.00 – $18.00 / hr

Founded in 1985, SelectQuote provides solutions that help consumers protect their most valuable assets: their families, health and property. The company pioneered the model of providing unbiased comparisons from multiple, highly rated insurance companies allowing consumers to choose the policy and terms that best meet their unique needs.

Two foundational pillars underpin SelectQuote’s success: a strong force of highly trained and skilled agents, who provide consultative needs analysis for every consumer, and proprietary technology that sources and routes high quality leads.

The company has three core business lines: SelectQuote Senior, SelectQuote Life and SelectQuote Auto and Home. SelectQuote Senior, the largest and fastest-growing business, serves the needs of a demographic that sees 10,000 people turn 65 each day with a range of Medicare Advantage and Medicare Supplement plans.

Job Summary:

The Administrative Assistant position will work closely with the SelectRX leadership team to help with reporting, data entry, team organization and attendance. The main tracking responsibilities in this position will be to ensure that all timesheets are complete and missing time is accounted for.

This will include filling in missing time codes, approve/deny PTO requests based on timing and adequate PTO is available. The Administrative Assistant will work closely with SelectRX employees to improve and maintain their experience and ensure that all timecards are correct for processing at the payroll deadlines each month.

During workdays, the administrator will continue to send out daily production reports, missing or incomplete time entries, and complete data entry.

The administrator will be the one responsible for working closely with the SelectRX leaders on upcoming projects and progression of projects including identifying areas of improvement in the department, tracking systems and scheduling/headcount updates. There may be some overtime during SelectRX busy seasons.

Essential Functions:

• Track UKG and Pioneer metric data
• Create, administer, and assess reports and other employee evaluation criteria
• Ensure all company policies and procedures are consistently adhered to
• Develop and encourage company culture, team building and employee career development
• Generate & analyze production & attendance reports
• Compare, match, and update data feeds
• Attend departmental and company meetings as needed
• Meet department revenue goals and objectives

Knowledge, Skills, and Abilities:

• Ability to multitask and prioritize effectively
• Demonstrated oral and written communication skills
• Demonstrated interpersonal skills
• Strong organizational and time management skills
• Team player
• Results driven
• Attention to detail
• Demonstrate initiative, discretion, and integrity
• Strong work ethic with a high energy level
• Works well under pressure; has an even-keeled temperament

Training and Experience:

• High school diploma or GED is required, Bachelor’s degree preferred

Benefits:

It’s an exciting time to join SelectQuote. We became a publicly traded company in 2020 with the first 100% virtual IPO (non-biotech) in American history. We have also been recognized nationally on the 2021 Top Workplaces USA list and by the Kansas City Business Journal as a 2020 Best Places to Work honoree.

Full-time employees are eligible for medical, dental, vision, voluntary short-term disability, company-paid long term disability, company-paid life insurance and accidental death & dismemberment (AD&D), 401(k) + company match and 100% vesting after 4 years, discretionary profit sharing, employee stock purchase program (espp), paid time off, floating holidays, paid maternity leave, paid parental bonding leave, tuition reimbursement, jury duty pay, and other paid leaves vary based on work location 

Administrative Assistant

Job Title

Administrative Assistant

Duration

Open Until Filled

Work From Home Yes

Work Hybrid Yes

Description

Let’s do great things, together

Founded in Oregon in 1955, ODS, now Moda, is proud to be a company of real people committed to quality. Today, like then, we’re focused on building a better future for healthcare. That starts by offering outstanding coverage to our members, compassionate support to our community and comprehensive benefits to our employees. It keeps going by connecting with neighbors to create healthy spaces and places, together.

Job Summary:
Provides internal administrative assistance to team. Provides administrative support necessary to meet department’s goals and objectives.

This a full-time hybrid position.

Please fill out an application on our company page, linked below, to be considered for this position:

• https://j.brt.mv/jb.do?reqGK=27714769&refresh=true

Benefits:

• Medical, Dental, Vision, Pharmacy, Life, & Disability
• 401K- Matching
• FSA
• Employee Assistance Program
• PTO and Company Paid Holidays

Schedule:

• Full time minimum 7.5 work days with 37.5 work weeks

Requirements:

1. High School diploma or equivalent.
2. 1-2 years of experience in an administrative support function.
3. Typing ability of 50 wpm net.
4. Computer proficiency with Microsoft Office applications.
5. Working knowledge of insurance field, desired.
6. Strong analytical, problem solving, and decision-making skills.
7. Strong organizational and detail orientation skills.
8. Strong verbal, written, and interpersonal communication skills.
9. Ability to work well under pressure with frequent interruptions and shifting priorities.
10. Ability to come into work on time and on a daily basis.
11. Maintain confidentiality and project a professional business image.

Primary Functions:

1. Provide department support functions, including distributing incoming mail, ordering supplies, preparing daily phone schedule, monthly activity reports of trainers’ work in and out of the office, and weekly sales reports.
2. Conference planning and coordination, including arranging for dates, speaker/presentations, facilities, publications/advertising, conference materials, and registration procedures.
3. Report completion, including data gathering, review, analysis, and providing recommendation.
4. Author initial or revised manuals related to department programs or services, including writing, editing, proofing, and completing final drafts.
5. Create and design electronic and/or hard copy materials.
6. Performs other duties as assigned.

Moda Health seeks to allow equal employment opportunities for all qualified persons without regard to race, religion, color, age, sex, sexual orientation, national origin, marital status, disability, veteran status or any other status protected by law.

For more information regarding accommodations please direct your questions to HRAdmin@modahealth.com.

Pay Range

$17.00 Hourly to $19.79 Hourly 

Location:  US Locations Only; 100% Remote

Looking for a motivated, enthusiastic and inquisitive Executive Assistant

Applicants should have the following attributes:

You must be confident enough to speak with people from all over the world, curious enough to recognize opportunities, and courageous enough to voice your concerns when you find a problem and suggest a potential solution.

Because our owner has a very busy schedule and is often in a hurry AND because the businesses and people you will be calling often require patience and determination to get a positive result, we need someone who is very tenacious and doesn’t take no for an answer.

Prioritizing your work according to the 80/20 rule and understanding or being willing to learn about checklists, procedures, and systemization is also crucial to success at this job.

Skills and Requirements:

• US resident
• At least 1 year previous personal or virtual assistant experience
• Availability between the hours of 8 am to 5 pm Central time Monday through Friday.
• Windows laptop or PC
• Reliable internet
• Alternate means for availability during power/internet outages, such as hotspot and computer battery backup
• Cell phone with unlimited calling plan
• Organized self-starter able to work with little hand-holding
• Ability to communicate effectively both verbally and in writing

Duties:

• Managing Google calendar
• Business administration
• Financial administration
• Booking occasional travel
• Getting repetitive tasks off of owner’s plate so he can get on with running a successful marketing company
• Various tasks as assigned

Compensation:

$18 per hour to start. After 90 days and a successful performance review, compensation will increase to $19 per hour. After an additional 90 days and a successful performance review compensation will increase to $20 per hour.

To apply:

Please apply by performing the following 10 to 15-minute task:

Research and provide examples of at least 2 veteran job boards or sites including URLs and their requirements for posting positions on their sites.

Include your name, contact information, and time zone with your submission and email it to: va@speakeasymarketinginc.com, using the subject line: Sam’s assistant.

**Applicants who fail to follow all instructions will not be considered ** 

Part-Time EFAST Project Assistant (Remote Eligible)

• Job ID #: 2055
• Functional Area: Data Collection
• Position Type: Oncall
• Experience Required: 1 – 3 Years
• Location: Remote
• Department: Survey Operations
• Education Required: High School Diploma or GED
• Relocation Provided:

Position Description:

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public-and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development.

We are looking to a hire a part-time project assistant in support of the EFAST project. As a subcontractor to Softrams, Mathematica provides program management support services to the Department of Labor (DOL) on the EFAST information technology project. Specifically, Mathematica provides expertise in two key areas: program and requirements management support and system testing and operations analysis.

Functional Responsibilities:

• Tracks due dates for deliverables and status reports
• Reviews deliverables to ensure adherence to applicable standards and best practices
• Verifies database/system conformance with data element requirements as part of system testing efforts
• Creates/populates templates used for comparison/analysis of costs, applications, performance, etc.
• Receives input from a variety of stakeholders and consolidates that input into a single document
• Supports senior team members in documentation and research
• Prepares and formats memos as requested

Position Requirements:

• Bachelor’s Degree
• Experience in a professional environment
• Knowledge of basic research methods and techniques
• Proficient in Microsoft Excel, Word, and Project
• Demonstrated ability to organize concurrent tasks
• Demonstrated ability to collect and evaluate data using a variety of software
• Demonstrated ability to communicate effectively
• Demonstrated ability to write clear documents using correct grammar, punctuation, and spelling
• Ability to work a minimum 24 hours a week (Monday Friday)

This position offers an hourly rate of $18.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. 

Title: Executive Assistant

Location: Remote – Nationwide

Full time

Thank you for considering a career at Ensemble Health Partners!

Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference

The Opportunity:

The Executive Assistant to an Ensemble Health Partners Sr. Level Executive is responsible for providing comprehensive administrative and coordination support. This dynamic position requires the ability to anticipate needs, think critically, manage projects, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities:

• Provide sophisticated calendar management for Sr. Level Executives
• Act as a liaison and provide support for the Executives department.
• Complete a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead their departments including but not limited to; project planning, presentation production, minute taking during meetings, action tracking.
• Serve as a primary point of contact for internal and external constituencies on all matters pertaining to the Sr. Level Executives
• Work closely with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintain open communications with the entire executive team as well as the associates that support them.
• Coordinate team related activities including but not limited to, Weekly & Monthly Team Meetings, Outings, Retreats, etc.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the executive, their staff, and peers.
• Manage the Sr. Level Expenses travel and reimbursable expenses.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Build long-lasting relationships with both external and internal stakeholders.
• Perform other projects/duties as assigned for the overall benefit of the organization.

Qualifications/Experience:

• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting Sr. Level Executives
• Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall.
• Effective problem-solving skills.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, clients, investors, etc.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.
• Ability to travel if requested by the executive leader you support.
• Thrive in an intense, do-it-yourself, start-up minded environment.
• Ability to work well within a cross-functional team environment.

LI-REMOTE

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:

Associate Benefits We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.

• Our Culture Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
• Growth We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.
• Recognition We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.

Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact TA@ensemblehp.com.