Location:  US Locations Only; 100% Remote; Part-Time

Why you?

You are an experienced executive assistant with a positive outlook and a passion for helping others succeed. You are looking for either a part-time or full-time, long-term career opportunity with a company that is committed to work-life balance, and that promotes a culture of respect, kindness and transparency. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking – and you do it all with a smile! 

Why us?

As a premium executive assistant company we set the standard for remote professionals. We are proudly certified as a Great Place to Work, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America”. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of business support specialists includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time and on a flexible schedule is not just a ‘nice to have’. As a woman owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment! 

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an executive assistant, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries. 

We are seeking part-time and full-time employees to serve as Executive Assistants supporting clients throughout the United States. Working hours will quickly ramp up to your desired availability as you choose the clients you’ll work with and get started with them. Ideally, you have experience working in a fast-paced environment.

As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks including: 

• Maintaining appointment schedules and calendars.
• Planning and scheduling meetings, conferences, and travel.
• Making travel arrangements including flight and hotel bookings.
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
• Email management.
• Creating PowerPoint presentations.
• Managing expenses.
• Conducting research on various topics.
• Providing customer/supplier support.
• Other executive admin responsibilities as needed.

Your Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives. 
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives. 
• Ability to multitask and prioritize work as needed.
• Excellent time management skills.
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools.
• Ability to learn new tools quickly.
• Excellent interpersonal communication.
• Strong writing skills.
• Highly organized.
• A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
• Ability to work independently and under the pressure of deadlines.

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• Starting pay of $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time.)
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly.

Show me the Perks, Perks, Perks!

• Flexible work hours
• Work part-time (starting at 25 hours) or full-time
• 100% remote (work from home)
• Steady work with the same clients for years!
• Choose the clients who you want to work with
• Join a team of like-minded professionals
• Paid onboarding 
• In-house Technical Support 
• Opportunities for collaboration with other members of the Boldly team
• Vibrant online community of support and camaraderie
• Learning and development opportunities in different industries
• A positive and thriving company culture that understands work/life balance
• Paid wellness events
• An opportunity to grow with a leader in the remote work space 
• Company newsletters, team shares, quizzes, prizes, charity events, and celebrations
• Fun company swag!

Remote work is thriving and the future is bright! Don’t miss out on joining us!

Boldly is currently hiring in ALL of the 48 states within the contiguous United States!! (Excluding Washington D.C., Alaska, and Hawaii.)

Please note that Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

Location: US Locations Only 

Administrative Assistant – Genetic Counseling

Remote

Schedule: Monday – Friday Standard Business Hours (Fulltime Position)

The Genetic Counseling Assistant (GCA) provides administrative support for patient counseling activities.

Essential Job Functions:

Assists patients and providers with questions regarding patient counseling services.
Completes patient intake and schedules genetic counseling appointments by phone and by responding to electronic appointment requests.
Manages incoming documents such as referrals and medical records, and outgoing documents such as genetic counseling notes, pedigrees, insurance forms and test requisitions.
Assists with case management by communicating with patients, providers and laboratories to facilitate genetic testing.
Obtains insurance information from patients and providers and assists with prior authorization requirements for genetic testing.
Provides appropriate follow up when additional information is required for case completion.
Assists genetic counseling staff with duties related to patient counseling, including administrative tasks and monitoring cases.
Maintains knowledge of systems involved in patient counseling and laboratory testing
Appropriately identifies complex cases that require escalation to a supervisor or genetic counselor
Performs other related duties as assigned

Education and Experience:

• Bachelor’s degree from an accredited university. Preferred degree in healthcare-related field.
• Excellent verbal and written communication skills.
• Prior experience in a clinical laboratory, hospital or doctor’s office preferred.

Purpose

We operate with conviction that what is best for our customers (patients, their families and the clinicians, payers and partners who serve them) must be embedded in every aspect of our work. We believe:

• genomic information has broad utility and every person should have access to their genome — delivered expertly, ethically and responsibly — to guide health decisions throughout life;
• the transition from hypothesis-based to genome-guided healthcare will improve outcomes for patients and the healthcare system that benefit society as a whole;
• genomics will radically transform therapeutic development, bringing better therapies to patients, faster; and
• patients should control and have the ability to direct the use of their genomic information to benefit both themselves and advance scientific understanding that helps others.

In support of these beliefs, we value:

• Equitability: the right of all to have access to information that can improve their health and are committed to closing gaps in health disparities;
• Simplicity: Healthcare is complicated. Genetic information is complex. Our job is to make it as simple as possible to access an answer that improves health outcomes. We value the understanding simplicity creates;
• Transparency: paramount to our success is transparency and accountability for ourselves and our partners to safeguard the confidence and trust of our patients, customers, partners and shareholders.

Through this value system we aim to revolutionize healthcare and change lives by unlocking the answers from within; bringing better health from genomics to patients around the world.

Essential on-site and customer facing employees may be required to provide proof of COVID-19 vaccinations. Medical or religious exemptions considered.

Benefits include:

• Paid Time Off (PTO)
• Health, Dental, Vision and Life insurance
• 401k Retirement Savings Plan
• Employee Discounts
• Voluntary benefits

GeneDx is an Equal Opportunity Employer.
All privacy policy information can be found here. 

Executive Assistant

COMPANY

JOB TYPE

Full Time

REQUISITION

253927

DEPARTMENT

Corporate – Pharmacy Services

JOB LOCATION

Store #23554

Remote – United States

JOB DESCRIPTION

The primary purpose of this position is to provide administrative support to designated executives and/or directors, including other division members if applicable. The incumbent is also required to perform all tasks in observance of Rite Aid’s brand and strategy and adhere to our core values and service attributes.

• H.S. Diploma or General Education Degree (GED) required.
• Administrative position required.
• Or equivalent combination of education and experience
• Answer telephone and screen incoming calls.
• Handle customer questions and complaints as needed.
• Maintain executive or director’s schedule; arrange meetings and set up conference calls.
• Make travel arrangements, including transportation, lodging, and expense monies and create travel expense reports.
• Coordinate various projects and keep executive or director abreast of status.
• Produce, update, summarize and circulate routine and budgetary reports as needed.
• Compose letters, memos, bulletins, and electronic messages to be sent out on a regular basis.
• Create PowerPoint presentations and other materials or handouts.
• Open, sort, prioritize, and slot mail.
• Maintain filing system and order office supplies.
• Provide assistance or guidance to other administrative support staff regarding project assignments or workflow, if applicable.

Budget $26.50 

Virtual Assistant HR at payever (m/f/x), Remote

HR Remote

• Investors and partners include Santander and Microsoft.
• 5.000 businesses in 8 countries.
• Founded in 2013, headquartered in Hamburg, Germany

Established marketplaces dominate today’s e-commerce landscape: How and where we buy products but also where we can sell them. Their market power widens the gap between the market shares and makes it hard for people to make a living selling online.

Founded in 2013, payever’s mission is to challenge this status quo on behalf of small and medium sized businesses against the commerce giants. We do so by providing the right tools for sellers of any size to start, run and grow a successful business: We offer online shop as well as point of sale systems and highly flexible and customized payment, marketing, shipping and communication solutions. We start where others stop with the ultimate goal to free commerce.

We already convinced Santander and Microsoft to join our mission and help us to empower over 5.000 businesses in Germany, Sweden, Denmark and Norway to compete against existing marketplaces.

Let’s make commerce easier for everyone and have small businesses enriching our shopping experience, lives and our local communities.

Job Description

We’re looking for an enthusiastic young professional Virtual Assistant for our Human Resources department (m/f/x) to helps us to manage the quality of our leads that we use for recruitment or our business department.

In this role, your day will look something like this

• You will run a team of up to 20 part time specialists
• You aim to ensure that the tasks inside hr are fulfilled
• You will help with talent acquisition process by writing people
• Over time you can grow into a management role

Your skill set, capabilities and previous experience

• Bachelor/Master degree in a relevant area
• Fluency in English, spoken and written
• Cultural sensitivity, we are an international team
• Strong attention to detail and follow-through
• Excellent networking and communication skills
• Performance oriented nature

Who you are

• You’re fluent in English, and a good communicator.
• You’re a problem solver, and approach obstacles with a logical, pragmatic approach.
• You have the enthusiasm and empathy for people
• You possess a collaborative, open-minded and helpful approach to teamwork
• You’re motivated and a self-starter, someone who’s always looking for ways to improve things.
• You’re a hunter mentality and able to find the right candidates in time

What you can expect from us

• The rare opportunity to change the world around you with a unique product
• Projects which keep your mind fit and soul happy
• Direct influence of your work on consumers and partners
• Intuitive – trial and error – mentality
• Being part of a fast-growing company
• Ground floor opportunity to shape the strategic direction of the company
• Fast execution on good ideas
• Sharp, motivated co-workers

We’re 8 years old now, but we’re hungry and ambitious like it’s Day One – we still have the same vision and are looking for you supporting us to achieve our goals!

Sounds exciting? We think so too, and can’t wait to hear from you!

Please note that all applications must be completed using the online form – we do not accept applications via e-mail. By applying for this position, you agree that your full application will be forwarded to payever GmbH for the purpose of the application management. Please be aware that your data will be transferred to the service provider Bamboo HR LLC with data centers in the EU. Further information about the handling of your data can be found here: https://getpayever.com/about/privacy 

Executive Assistant

• REMOTE
• Cape Town, Western Cape, South Africa
• Full time

Description

Carry1st is Africa’s leading publisher of mobile games and digital content. Operating at the intersection of games, fintech, and web3, we scale awesome content in frontier markets by solving hard problems. We develop, license, and publish games and monetize them effectively with our proprietary platform. We are backed by blue-chip investors like: Andreessen Horowitz, Google, Riot Games, and Nas.

As Executive Assistant, you will be responsible for providing comprehensive support to the Chief Executive officer and Chief Operating Officer. This dynamic position requires very good organizational skills, the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. More specifically, in this role you will

• Organize and maintain the calendars and communications for the CEO and COO
• Coordinate and attend select meetings, tracking action items, and ensuring follow-up
• Manage travel, including domestic and international flights, visa requirements, accommodation, and ground travel
• Assist with ad hoc admin requests and project work, as needed
• Support the planning and execution of company events, conferences, and other meetings
• Manage expense reporting

Requirements

What makes you a great candidate?

• 2+ years experience as an Executive Assistant in a corporate or professional environment, working for senior-level management
• Outstanding organizational, communication and time management skills
• Experience booking domestic and international travel, including arranging international visas
• Proactiveness and attention to detail
• Flexibility to deal with emergent needs as and when they arise

Benefits

Carry1st is a fast-paced and dynamic place to work. Our team is diverse and global as we operate fully-remotely across 25+ countries. At Carry1st, you will have the opportunity to

• Work directly with the C-suite and get visibility of company-wide operations
• Get an immense amount of trust, support, and learning opportunities
• Be part of an open minded and flat company structure where taking lead is encouraged
• Own shares in the company, enabling you to benefit from the value you help create
• Work from anywhere in the world (time zone permitting) with immense personal flexibility

We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. Join us! 

Executive Assistant

Full-time at TCX corporate

Finance Team

Tucows (NASDAQ:TCX, TSX:TC) is possibly the biggest Internet company you’ve never heard of. We started as a simple shareware site in 1993 and have since grown into a stable of businesses: Tucows Domains, Ting Internet and Wavelo.

What’s next at Tucows

We embrace a people-first philosophy that is rooted in respect, trust, and flexibility. We believe that whatever works for our employees is what works best for us. It’s also why the majority of our roles are remote-first, meaning you can work from anywhere you can connect to the Internet!

Today, over one thousand people work in over 20 countries to help us make the Internet better. If this sounds exciting to you, join the herd!

About the opportunity

Our Executive Assistant will have an integral role in supporting our CEO, CFO and other executives through administrative and operational support to the business. You will be heavily involved in board cycles and annual compliance processes for the success of the Tucows family of businesses.

Key Responsibilities:

• Supporting CEO with travel and logistics, including flights, accommodations, conference coordination.
• Supporting the broader executive team with ad hoc events, travel and other support.
• Lead planner for corporate in-person events, including coordination of global travel and accommodations.
• Process monthly expense reports.
• Meeting management including attendance tracking, agendas, and backup support for Secretary for meeting minutes
• Organize and coordinate quarterly Board meetings including the preparation and distribution of meeting materials, record meeting discussions and prepare minutes, track action items, arrange catered meals for onsite meetings and assist board members with hotel accommodations when necessary.
• Plan and coordinate Annual General Meeting.
• Assisting with drafting annual proxy.
• Assisting with coordination of registered agents and annual filing fees.
• Prepare and post various form documents to EDGAR and SEDAR filing systems particularly reports reflecting changes in stockholder ownership.
• Prepare corporate stock option grants for distribution to employees and directors.

About you:

• Minimum 5 years experience in legal or administrative support, preferably at executive level
• Familiarity with internet / technology industry considered an asset
• Excellent organizational and planning abilities
• Strong technical skills, including Adobe, Gsuite, MicroSoft Suite (Word, Excel, PowerPoint)
• Strong analytical, problem solving abilities

Want to know more about what we stand for? At Tucows we care about protecting the open Internet, narrowing the digital divide, and supporting fairness and equality.

We also know that diversity drives innovation. We are committed to inclusion across race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. We celebrate multiple approaches and diverse points of view.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation. 

Executive Assistant

United States, Remote

Over the past 15 years, we have seen a shift in the focus of business models across every industry from selling physical products via one-time transactions to monetizing services via ongoing customer (aka subscriber) relationships. This is the Subscription Economy a phrase coined by our CEO, Tien Tzuo, he even wrote the book on it: Subscribed.

Companies have realized that the path to growth going forward is to establish direct, digital relationships with their customers, and monetize these relationships through an ever growing set of digital services.

Our vision is simple: we call it The World Subscribed. It’s the idea that one day every company will join the Subscription Economy a $1.5 Trillion opportunity by 2025 according to UBS.

Our mission: to power the world’s best companies to win in the Subscription Economy.

The Product & Engineering team is looking for an Executive Assistant with the highest level of professionalism to support three Senior Vice Presidents. The ideal candidate will have experience in a fast-paced environment supporting multiple leaders in a highly collaborative, technically advanced environment. This candidate is a creative problem solver who possesses a strong desire to work as a team with a can do attitude and will do what it takes to get the job done. If this sounds like you, let’s talk!

In this role you’ll get to

• Heavy day-to-day calendar management of multiple executive’s ever-changing schedules.
• Prioritize and manage conflicting appointments using keen judgment to streamline daily, weekly and monthly recurring calendar events
• Prepare executive for upcoming meetings and customer events by providing briefs and supporting materials in an organized and timely manner
• Plan, execute and manage leaders team events including, but not limited to: quarterly offsite and outings, office hour group meetings, hackathons and combined global and domestic All Hands meetings, spanning multiple international time zones. Includes working with IT to ensure proper equipment set up, that slides are complete and meal catering.
• Work closely with other executive assistants and /or executive team members in R&D and other departments including but not limited to Zuora events.
• Arrange domestic and international travel arrangements, as required. Arrangements may include booking flights and ground travel, confirming hotel, dinner reservations and preparing itineraries.
• Communicate with internal and external customers, prospects, partners and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
• Manage executive expenses using Concur expense tracking system
• Creation and tracking of PO’s and contract negotiations for department activities and vendors
• Proactively anticipate the needs of the executive and take action accordingly
• Willing to help out with special projects such as office logistics, R&D awards and recognition programs, and other department related projects

Who we’re looking for

• Google suite experience including calendar, docs, presentations and worksheets
• Communicates in a clear, concise and effective manner, both verbally and written
• Extremely organized and works with a sense of urgency
• Identifies and accesses resources (people, funding materials) to get the job done and uses resources efficiently
• Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities for self and others
• Adaptable and flexible to multiple demands
• Interacts professionally and positively with clients and team members at all times
• Dependable team player who shows empathy and respect for others
• Projects a positive demeanor in fast-paced environment

Benefits*

• Competitive compensation, company equity, and retirement programs
• Medical, dental and vision insurance
• Paid holidays and wellness days and company wide winter break
• Generous, flexible time off
• 6 months fully paid parental leave
• Learning & Development stipend
• Opportunities to volunteer and give back, including charitable donation match
• Free resources and support for your mental wellbeing

*Specific benefits offerings may vary by country

About Zuora

As the Subscription Economy leader, Zuora empowers today’s innovative companies to nurture and monetize direct, digital relationships. Our award-winning multi-product portfolio now includes Zuora Revenue, Zuora Collect and Zuora Central Platform. More recently, we’ve added subscription experience platform Zephr to our family, further expanding our capabilities to serve as an intelligent hub that monetizes the complete quote to cash and revenue recognition process at scale.

Through our combination of technology and expertise, Zuora (NYSE: ZUO) helps more than 1,000 companies around the world, including BMC Software, Box, Caterpillar, General Motors, Penske Media Corporation, Schneider Electric, Siemens and Zoom nurture and monetize direct, digital customer relationships. Headquartered in Silicon Valley, Zuora operates offices around the world in the U.S., EMEA, APAC and LATAM.

ZEO Culture

At Zuora, we’re building an inclusive, high-performance culture that every ZEO wants to subscribe to. We want ZEOs at every level to feel valued, included, and inspired to innovate, connect and collaborate authentically as we pioneer the Subscription Economy. You’ll be empowered to think like an owner, take initiative and together, with the support of your team you’ll push each other to the next level and help transform business models everywhere. 

Part-Time Administrative Assistant – Remote within United States

• Virtual
• Req #1971

Since the year 2000, OEC has grown globally to more than 1,000 employees with a double-digit revenue increase nearly every year. We provide a lively culture, employee rewards and recognition, and the opportunity to develop and implement innovative technology solutions.

Job Summary/Objective

Performs a broad range of administrative duties to support the Collision Repair Network (CRN) line of business.

This is a Part-Time position with weekly hours totaling 30 or less. Location in Eastern Time Zone of the United States is strongly preferred.

Key Responsibilities & Duties

• Provides daily administrative support for the CRN Leadership Team and department staff.
• Plans, schedules and coordinates logistics for meetings and events including creating and distributing agendas, presentations, meeting materials, making food arrangements, and other related tasks.
• Prepare Certification sign orders and work collaboratively with the Customer Success Specialist and sign manufacturer to ensure sign orders are accurate and timely for Canada and the US.
• Manage renewal sticker production and distribution for Canada
• Database Management includes but is not limited to de-duping files, keeping Body Shop Groups updated, managing and updating the dealer network location files, managing database of insurer locations and DRP files, creating new files.
• Completion of Dealer Input forms to capture useful purchasing information
• Prepares, undertakes and assumes responsibility for special projects as requested to support CRN team needs.
• Creates, edits and maintains a variety of department documents and reports.

Education

A High School diploma or GED is required.

Experience, Skills and Key Competencies

At least 1 year of administrative support experience is required. Must also be able to demonstrate the following skills and abilities:

• Excellent verbal and written communication skills, and can apply appropriate rules of grammar, usage and style when preparing correspondence.
• Strong interpersonal skills with the ability to establish collaborative working relationships within and across teams.
• Proficient with using Microsoft Outlook, Word, PowerPoint, and Excel.
• Knowledge of Concur Solutions would be helpful but not required
• Organized and detailed oriented, with the ability to effectively suspend and resume work activities as priorities shift.
• Comfortable working in a remote-based environment, and in a self-managed manner under moderate supervision.
• Process-oriented, with the ability to think and work independently and creatively.

Special Position Requirements

· Able to adjust and flex hours on occasion, to accommodate working across time zones.

OEConnection is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite applicants and employees to voluntarily self-identify their gender, race and ethnicity. Submission of this information is strictly voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provision of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual. This information will be maintained separately from your application for employment. If you do not wish to self-identify at this time, you may do so in the future by submitting this form. Failure to provide the following information will not subject you to any adverse action or treatment. OEConnection is an Equal Opportunity/ Affirmative Action employer. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, veteran status, disability or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.

Other details

• Job Family Exec Admin
• Pay Type Hourly
• Travel Required No 

Title: Administrative Assistant

Location: US Remote

Hiring Ranges:

US Tier 1 Locations: $89,000.00 USD – $131,000.00 USD

US Tier 2 Locations: $82,000.00 USD – $121,000.00 USD

US Tier 3 Locations: $76,000.00 USD – $111,000.00 USD

An Administrative Assistant at Mozilla provides support to another individual or group of individuals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support tasks to extend the effectiveness and efficiency of the team.

The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, and utilize the Lead EA for development.

Duties and Responsibilities:

• Understands the business priorities of your leaders to best leverage their time.
• Will manage a dynamic senior leader calendar and can anticipate issues to ensure successful meeting coordination.
• Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders.
• Supports special projects which may include team offsites, events, onboarding, and culture/ team building programs.
• Handles distribution lists and organization charts.
• Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
• Partners with Marketing Sr. Executive Assistant to coordinate and align on strategic initiatives across marketing leaders.
• Crafts and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions.
• Builds and reinforces open partnerships with leaders to help lead an effective and efficient working team keeping all members organized, informed, and on task.
• Maintains confidential information and proprietary reports.
• As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leaders’ behalf.
• Ad hoc duties as assigned based on the needs of the business.

Specific Skills and Experience Required:

• 3+ yrs of demonstrated ability providing administrative support to multiple leaders (Director or VP level), preferably in fast-paced, remote, global environments.
• Proven ability to set and manage expectations.
• Excellent communication and interpersonal skills.
• Receptive to learning and adapting to new experiences.
• Ability to apply thoughtful judgment to complex situations; you make sure you understand the why behind and beyond tactical instructions and directives.
• Dedication to confidentiality and discretion.
• Excellent relationship management skills with the ability to maintain composure under pressure.
• Teammate mentality; ability to establish and maintain effective relationships across the organization.
• Ability to work extensively on Google applications such as Gmail, Google Calendar, etc.
• You have an eye for details and a skill for planning and organizing multiple schedules across different time zones.
• Ability to take initiative, think clearly, creatively problem solve, and make decisions under pressure.
• Crafting and improving processes.
• Experience supporting a marketing leadership team is a bonus.

We will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at hiringaccommodation@mozilla.com to request accommodation.

#LI-REMOTE 

Executive Assistant

Reports to: a member of the Executive Team
Location: Remote
Hours: Full-time
Salary: $70,000-$75,000

About Trevor

The Trevor Project is the world’s largest suicide prevention and crisis intervention organization for LGBTQ young people. We are a non-profit that provides 24/7 life-saving support via phone, text, and chat. We also operate the world’s largest safe space social networking site for LGBTQ youth and run innovative research, education, and advocacy programs. We’ve been saving lives every day for over 20 years.

Overview of the role

The Executive Assistant is responsible for supporting multiple executives and making sure their days run smoothly and efficiently so their best positioned to contribute to the life saving work of The Trevor Project. You will be a second brain for executives, able to anticipate and plan ahead, making sure that meetings are scheduled promptly, that correspondence is responded to in a timely way and that executives are spending their time on the highest leverage items. You will work collaboratively with all verticals at The Trevor Project and acts as a representative for the executives they support both with internal and external stakeholders.

Who you are

• Organized. You can keep track of 100 different things at once. It’s NBD for you to manage multiple busy calendars while responding to tons of emails and answering calls
• People person. As one of the main partners for multiple executives, you are always friendly, kind and professional. You love working with people, including your amazing colleagues, and are a collaborative team player
• Attentive to detail. You sweat the small stuff. You always double-check spellings of names, exact addresses and times of meetings
• Clear communicator. You are direct and concise. You speak and write eloquently, whether over the phone, in person, via e-mail and snail mail
• Trustworthy. You handle confidential and sensitive information with discretion
• Innovative. You look at the way things are and then imagine 20 ways they can be improved. You’re always thinking about ways things can be run more effectively
• Results-focused. You set clear timelines and drive processes to completion. You move with a sense of urgency and know how to get things done
• Flexible. You are comfortable navigating ambiguity and working through competing priorities.
• Passionate. You care about LGBTQ youth. You care about saving lives. You want to come to work and feel inspired every day. You want to change the world.
• Fun. The work we do is very serious, but that doesn’t mean we don’t have fun. We know how to have a good time and you should too.

What You’ll Do

• Own and manage multiple executives’ calendars, scheduling (and potentially rescheduling) internal and external meetings and appointments. This includes thinking proactively about competing priorities, travel times between meetings, and blocking enough time to process emails and complete tasks
• Book and manage travel for multiple executives and ensure they get from one place to another safely and on time
• Ensure that executives’ time is being spent effectively and efficiently
• Complete expense reports, data entry, and other administrative tasks
• Lead the preparation and editing of agendas, briefings, talking points, draft emails, presentations, memos, and other important documents
• Research and organize information for projects or initiatives
• Manage and complete special projects that support the needs of the executives’
• Other tasks, duties or special projects as assigned

Benefits

• Generous vacation and holidays (like a full day off to celebrate Harvey Milk Day!), including three half-day Fridays during the summer
• Comprehensive health insurance, including coverage for various gender affirmation surgeries (and we pay 100% of your premiums for medical, dental, and life)
• Flexibility to work from the continental US, Alaska, or Hawaii (we provide the technology, a monthly internet reimbursement, and a reimbursement to outfit your work-from-home space!)
• Fun virtual office environment and passionate team
• Online Subscription to Headspace, a digital meditation platform
• Meaningful work at an organization that is saving the lives of LGBTQ young people globally every day

The Trevor Project provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. The Trevor Project complies with all applicable laws. 

Title: Executive Administrative Assistant

Remote

Full Time

Community Care Center

Entry Level

At U.S. LawShield, you ll have an opportunity to help educate and empower our communities through knowledge and education, and by promoting a self-defense mindset. Our company challenges the status quo regarding the affordability of legal defense, and we protect our member’s fundamental legal rights. Our higher purpose is to encourage people to take responsible measures to improve their safety and self-defense and to serve those that do. If this resonates with you, apply today to join our team!

The Role

The Executive Administrative Assistant will contribute to the efficiency of the business by providing personalized and timely support to the Senior Vice President of Community Care while liaising with senior leadership across the company to ensure that we are executing projects and deliverables on time.

Key Responsibilities

• Successfully manage multiple projects simultaneously while meeting tight deadlines
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Being prompt with time and commitments, responding to both team members, partners, and vendors on time
• Attend meetings (on-site, and virtual) take notes, and track deliverables
• Prepares agendas, notices, minutes, and resolutions for corporate meetings

Why U.S. Lawshield?

• Salary $55,000 – $65,000 commensurate with experience
• PTO beginning at 15 days per year and accruing with additional tenure
• 10 paid holidays
• Medical, dental, vision and additional supplemental coverage options
• EAP with travel protection, counseling and medical bill saver program
• 401k
• Company-provided computer equipment
• Quarterly travel opportunities for our company-wide meetings
• U.S. LawShield membership included with employment
• Fully remote-eligible role

Qualifications

• 1-3 years of experience in project management, communications, or as an Executive Assistant to senior-level leadership, or similar
• Ability to work in an extremely fast-paced environment
• Excellent problem-solving and analytical skills
• Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing effortsExcellent verbal and written communication skills
• Strong computer skills including MS Word, Excel, PowerPoint, and Project Management software a plus
• Ability to rapidly adapt and respond to changes in environment and priorities
• Ability to work collaboratively as a member of a team 

EXECUTIVE ASSISTANT TO FOUNDERS

Remote

OUR STORY

We are a fast-moving international health food company with the mission to improve people’s lives with the power of (super) plants. Our founders are in search of a rockstar executive assistant that wants to build a career with unlimited growth potential. Working hours are consistent (3-4 hours daily, potentially more), long term, Monday through Friday in either Eastern Time or GMT (depending on Travel schedule of founders).

If you are looking for a career in which you are rewarded for your results and want to make a difference in the lives of millions of people, we have an incredible position for you. Excellent salary with a great opportunity for upward mobility.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Scheduling appointments, professional meetings, booking travel arrangements
• Calendar management and coordinating meetings (via zoom)
• Organization of email inbox (business and personal)
• Report activity and results on a daily basis
• Proactively improve performance through coaching and feedback provided
• Organization and administration of weekly / monthly invoices for vendors across different countries
• Social media management for business and private accounts (posting, editing, scheduling)
• Correspondence with (prospective) business partners, vendors, customers
• Administrational support and organization of invoices and light bookkeeping across different countries

TRAITS SKILLS AND ATTITUDES

• Unstoppable mindset, coachable, exceptionally driven, resourceful, results-oriented, very passionate about health & wellness, passionate about helping businesses grow, persuasive, assertive, honest, quality follow-up, attention to detail, gregarious, outstanding verbal communicator over the telephone and ability to work from your home.
• Performance coaching is provided. Travel may be earned.

Job Types: Remote, Part-time, Contract

Start: Immediately 

Title: Senior Administrative Assistant Marketing Creative

Location: Minneapolis, Minnesota; US National

Remote or Hybrid

Full time

About us:

As a Fortune 50 company with more than 350,000 team members worldwide, Target is an iconic brand and one of America’s leading retailers.

Working at Target means the opportunity to help all families discover the joy of everyday life. Caring for our communities is woven into who we are, and we invest in the places we collectively live, work and play. We prioritize relationships, fuel and develop talent by creating growth opportunities, and succeed as one Target team. At our core, our purpose is ingrained in who we are, what we value, and how we work. It’s how we care, grow, and win together.

Keeping one of the most loved and recognized brands at the top of its game is no small task. It takes the talent and vision of a world class Administrative Support organization. We are strategic partners who balance the goals of the business with the needs of individuals and teams. We embody the very best of Target: new ideas, resourcefulness, quick and precise execution, creativity, professionalism and a fun and positive team culture. Do you pride yourself on building deep and broad relationships? Can you learn the nuances of a large, multifaceted business? Are you skilled at anticipating challenges and proposing solutions for your leader and team? Have you mastered the arts of organization, communication and collaboration? If so, you will be a key player in an organization that positively impact thousands of people who love to shop and work at Target.

As a Senior Administrative Assistant, you’ll support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Target’s values and demonstrating the utmost poise, professionalism and leadership. You’ll offer a level of service that goes above and beyond the basics. You’ll successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly.

Core responsibilities of this job are described within this job description. Job duties may change at any time due to business need.

About you:
High School diploma or equivalent experience
2+ years of administrative experience or similar experience
Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
Flexible, resilient and nimble; comfortable working in grey areas that are constantly changing
Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks
Exceptional ability to prioritize, problem-solve and make decisions
High attention to detail
Experience using Microsoft Office preferred
Four-year degree preferred

This position may be considered for a Remote or Hybrid work arrangement based on Target’s needs. A Hybrid work arrangement means the team members core role will be a blend of virtual and onsite at a Target location. A Remote work arrangement means the team member worksfull-time from home oran alternatelocation that’s not a Target location, does not have a desk at their primary HQ work location and may travel to HQ up to 4 times a year.Work duties cannot be performed outside of the country of the primary work location, unless otherwise prescribed by Target. The salary range is :$22.45 USD – $40.43 USD. Pay is based on several factors which may include, but are not limited to education, work experience, certifications, labor markets, etc. In addition to your salary, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits.

Americans with Disabilities Act (ADA)

Target will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Distribution Center or reach out to Guest Services at 1-800-440-0680 for additional information. 

Executive Assistant

• US – Remote
• General
• 586851

About Monetate

Monetate is shaping the future of digital customer experiences. Powered by patented machine learning, Monetate empowers organizations to use relevant data to make the most intelligent and personalized decisions across touchpoints. Capabilities such as testing and experimentation, recommendations, and automated 1-to-1 experiences give brands the ability to deliver the right experience at the right time to their customers. Monetate has incorporated powerful capabilities from Certona to provide the most comprehensive personalization solution, all within a single platform.

Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.

About This Role

As an Executive Assistant, you will help support our Executive Leadership Team (ELT). You will help our ELT be successful and organized in their calendars, workflow, travel and overall administrative support. A great candidate for this role is someone who is highly organized, can juggle many tasks at once, is not easily overwhelmed, and is comfortable interfacing with all levels of internal management/staff and external partners/third parties.

Come Work for Monetate

Welcome to Monetate! Come join our fully remote work environment and be part of an exciting, innovative team that is shaping the future of personalized digital customer experiences.

Powered by patented machine learning, Monetate empowers organizations to use their relevant data to make the most intelligent and personalized decisions across all touchpoints through testing and experimentation, recommendations, and automated 1-to-1 experiences within one single platform.

Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.

What You’ll Do

• Manage and organize the scheduling of meetings, events, and travel for executive-level leadership across multiple time zones
• Oversee general vendor management and coordinate vendors for events including but not limited to catering and service companies
• Manage expense reporting for the ELT members you’re supporting
• Generate reports in Excel, create PowerPoints, and compile materials for reports as needed
• Manage incoming/outgoing company mailings and packages
• Support additional company projects and objectives from administrative end as needed

What You’ll Need

• 3+ years’ experience providing high-level administrative support for executives/leadership
• Ability to treat sensitive/confidential information with appropriate discretion
• Proven competencies in software applications and programs, particularly Microsoft Office, (including Excel, Word, Power Point, Outlook), Zoom, Slack, and Concur
• Strong sense of urgency, adaptability, and resourcefulness
• Needs strong attention to detail, task-oriented follow-through, and organizational skills

Bonus

• BA or BS degree preferred

Monetate Perks

• Flexible schedule and time away programs
• Paid company holidays and global volunteer day
• Generous health, wellness, and benefit programs, including 401(k) match and pet insurance
• Opportunity for impact, rapid career growth, and intellectual stimulation
• Passionate, high-achieving teammates excited to help you succeed and learn
• Company events and other activities (Holiday parties, Happy hours, Volunteering) 

Executive Assistant

United States

Job Identification

182795

Job Category

General Administration/Secretarial

Locations

• United States

Job Type

Regular Employee

Years of Experience

0 to 2+ years

Does this position require a security clearance?

No

Applicants are required to read, write, and speak the following languages

English

Additional Info

Visa / work permit sponsorship is not available for this position

Job Description

Provides clerical support within any of a variety of departments. Supports an SVP or below.

Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 – 2 years of related experience.

Responsibilities

Provide administrative support to senior executives. You will be responsible for assisting with administrative tasks on behalf of executives, including calendar management, timesheet and expense submission and travel arrangements. You will also be responsible for preparing a range of routine and non-routine materials for executives in alignment with brand standard and proof reading for consistency, grammar and spelling. You will coordinate events on behalf of executives and/or within the organization supported. This also includes collaborating effectively with internal partners to accomplish various tasks and projects on behalf of executives by communicating goals and objectives to others and ensuring that solutions and outcomes address the needs of the executive and organization. This role also supports office sites and our associate base. You will perform office administrative tasks such as supply ordering, tracking maintenance requests, on-site availability to support associate needs, receive orders, welcome guests. You may also own administrative processes like onboarding, offboarding, timesheet compliance, and purchase requests. In addition, you will be responsible for managing occasional project work and data analysis for internal clients, support organizational meeting planning, logistics planning, event planning and note taking. You will represent executive leadership to internal and external clients with professionalism and approachability. Finally, you will act as an early adopter of new technologies and processes and can assist other associates in learning and utilizing new tools.

Qualifications

Range and benefit information provided in this posting are specific to the stated location(s)

California Pay Range: from $21.15 to $41.15 per hour; from $44,000 to $85,600 per annum.
Colorado Pay Range: from $19.95 to $37.07 per hour; from $41,500 to $77,100 per annum.
New York City Pay Range: from $19.95 to $39.13 per hour; from $41,500 to $81,400 per annum.
Washington Pay Range: from $22.31 to $39.13 per hour; from $46,400 to $81,400 per annum.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, as well as reflect Oracle’s differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Flexible paid time off (unlimited or accrued vacation and sick leave)
9. Paid parental leave
10. Employee Stock Purchase Plan
11. Adoption assistance
12. Financial planning and group legal
13. Voluntary benefits including auto, homeowner and pet insurance

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with diverse perspectives and various abilities and backgrounds.

When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes diverse insights and perspectives.

We’ve partnered with industry-leaders in almost every sectorand continue to thrive after 40+ years of change by operating with integrity.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you would like accessibility assistance or accommodation for a disability at any point, let us know at +1.888.404.2494, Option 1.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

* Which includes being a United States Affirmative Action Employer 

Title: Executive Assistant – Media Relations

Location: US National – Fully Remote

Job Type

Full-time

Description

Position Objective:

To provide high-level support to the director and senior vice president of the Media Relations Department

To initiate and manage a variety of projects for the Media Relations Department

Primary Responsibilities and Duties:

Represent the director and senior vice president in all forms of communication regarding campaigns, advertisements, and media inquiries

Develop, manage, and execute a variety of projects in consultation with senior staff, and make sound, independent decisions in their absence

Conduct research, prepare written analyses, make phone calls, schedule and lead meetings, and draft correspondence on behalf of senior staff and/or to support the department’s special projects

Draft and update detailed reports, SOPs, speeches, and letters covering a variety of issues

Identify outreach opportunities through media monitoring

Oversee and track the need for urgent weather media alerts

Organize mailings to media industry contacts, coordinate media tours, and help execute other media and/or advertising-related initiatives

Use WordPress to manage Media Center projects

Professionally represent PETA’s campaigns to the media and the general public

Exercise sound judgment and confidentiality at all times

Perform any other duties assigned by supervisors

Requirements

Degree in a related field or equivalent experience

Two years of high-level administrative support experience

Thorough knowledge of animal rights issues and PETA campaigns

Demonstrated exceptional written and verbal communication skills

Exceptional writing abilities, especially in composing and editing letters

Proven ability to make sound judgments and work independently

Demonstrated ability to deal with a wide range of people in a professional manner

Must be at least 21 years of age and have a valid U.S. driver’s license, a minimum of three years of driving experience, and a satisfactory driving record

Proven ability to take initiative and follow through

Proven strong organizational skills and meticulous attention to detail

Proven ability to work well under pressure and meet tight deadlines

Professional appearance and adherence to a healthy vegan lifestyle

Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues

This position requires proof of the COVID-19 full vaccination and booster

Commitment to the objectives of the organization

The hourly pay range for this position is $20.29 to $24.92 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work. 

Title: Administrative Assistant- Editorial Director

Location: United States

Are you super organized but also laid back? Do you enjoy making sure all the moving parts of a project go smoothly? Do you have amazing project management and research skills and feel passionate about women’s health?

HealthyWomen is a nonprofit organization dedicated to educating women about health topics so they can make informed decisions about their healthcare and feel supported as they navigate their health. We are a fast-paced organization, seeking a highly organized Administrative Assistant to support the Editorial Director in producing a high volume of high-quality content. Key aspects of the role are finding subjects and sources for stories as well as helping keep the editorial department organized. If this sounds like a good fit, tell us why.

THIS IS A FULLY REMOTE ROLE. CANDIDATE MUST BE U.S.-BASED AND ABLE TO WORK ON EAST COAST HOURS.

Administrative Assistant Responsibilities

• Use the internet and social media to find subjects and sources for stories
• Organize and update multiple content calendars
• Keep track of freelancer due dates and assignments
• Handle multiple projects at one time
• Write letters and emails on behalf of editorial director
• Provide polite and professional communication
• Perform additional tasks as needed by the editorial team

About You

• Strong research skills and deep familiarity with using the internet, FB, Twitter and Instagram to find sources
• Strong organizational skills
• Strong attention to detail
• Excellent writing skills
• Analytical ability
• Expertise in Google Suite
• Healthy sense of humor

Details

• This position is a 30-hour/week position, 3-month contract to start
• 100% remote, candidates must be able to work on an ET (New York) time zone schedule in order to attend virtual meetings. 

Title: Administrative Assistant

Location: US National – Remote

Code for America reached a voluntary recognition agreement with Code for America Workers United, affiliated with OPEIU (Office Professional Employees International Union, Local 1010), effective on October 22, 2021. We are currently engaged in negotiations towards our first collective bargaining agreement.

Code for America believes government can work for the people, by the people, in the digital age, and that government at all levels can and should work well for all people. For more than a decade, we’ve worked to show that with the mindful use of technology, we can break down barriers, meet community needs, and find real solutions.

Our employees and active community of volunteers build and transform government and community tools and services, making them so good they inspire change. We merge the best parts of technology, nonprofit, and government to help support the people who need it most. With a focus on diversity, equity, inclusion, and deep empathy for partners in government and community organizations and the people that our partners serve, we’re building a movement of motivated change agents driven by meaningful results and lasting impact. At Code for America, you contribute to exciting work while learning and developing in a supportive and flexible environment. Our compensation and benefits are holistic and thoughtfully curated to represent our employees and our mission. Help us drive real generational change that lasts.

Code for America is looking for a talented Administrative Assistant who will be the go-to resource, keeping our teams operating smoothly and efficiently, with thoughtful, effective communication.

About the Role:

As the Administrative Assistant you’ll support our Code for America team with all of their administrative needs, from booking travel to scheduling meetings internally and externally.

This role is a great opportunity for someone looking to contribute to an organization making a real impact. We’re looking for someone who excels in a fast paced environment, has top notch organizational skills, and is excited by the opportunity to help the team thrive.

This role will be remote, and reports to CfA’s Manager of Executive Administration.

In this position you will support:

• Scheduling Administration (75%):
• Scheduling/Rescheduling for Code for America staff (internal/external)
• Maintaining calendars
• Arranging meetings
• Coordinating schedules across teams
• Preparing documents and spaces for meetings
• Administrative Alignment (15%):
• Working with other admin to create/update everyday documents
• Data entry in support of leaders and teams
• Subbing as needed for other admin
• Staff Travel (5%):
• Booking staff travel if/when needed
• Other duties as assigned (5%)

About you:

• Strong organizational skills
• Thoughtful communication
• Great calendar management skills
• Able to exercise discretion and tact

It’s a bonus points if you/have:

• Knowledge of Google Suite
• Knowledge of booking travel for others

What you’ll get:

Salary:

Code for America’s salary bands are transparent internally as a part of our commitment to diversity, equity, and inclusion. We are happy to extend this transparency during the recruitment process. As a part of our equitable hiring practices, we aim to target the midpoint of the 2nd quartile of the range for all new hires.

The targets for this role are dependent on your market/geographic location. The targets for this role range from $54,251 to $66,413.

Benefits and perks:

• Values:
• Leadership and teammates who value Equity, Inclusion, and Diversity (DE&I)
• A collaborative, cross-functional, hardworking and fun environment
• Medical & Retirement:
• Full benefits package with 100% coverage towards select medical, dental and vision plans and contributes 80% of the cost towards dependent and family coverage
• 401k plan with matching funds up to 3%
• Professional development:
• Bi annual 360 review process alongside compensation reviews
• $1000 annual (per calendar year) stipend towards professional development
• A manager and org-wide structure that supports and enables professional development
• Flexible Time:
• Unlimited Paid Time Off policy
• Flexible working hours- we aim to hold all internal meetings between 10 AM – 3 PM PT
• Employee enablement support:
• $200 stipend in first paycheck for remote environment setup
• Additional equipment reimbursement of up to $500 for remote enablement
• Cell phone and/or internet reimbursement of up to $50 per month 

Administrative Assistant #7470

Bellevue, WA

ALTERNATE LOCATIONS

Telecommuter – United States

AREA OF INTEREST

Administrative and Support Services

Job Description

Symetra has an exciting opportunity to join our Retirement Sales team as an Administrative Assistant!

About the role

The Administrative Assistant will support the Retirement Sales leadership team and function as Reception/Office Manager. Provides a range of clerical/administrative support tasks. Responsibilities include the organization, prioritization, and coordination of work including confidential information. Duties include providing service to customers, staff and visitors; typing/editing and proofreading various department documents, creating and maintaining filing systems, scheduling meetings and general calendar management. Duties will vary by department.

Responsibilities

• Schedule meetings for department managers and staff, resolve meeting conflicts or communicate scheduling changes to meeting owners.
• Schedule virtual meetings and physical conference rooms, communicate with internal and external attendees, order and set up equipment as needed. Order and set up catering for meetings as applicable/needed.
• Compose/edit/proofread a variety of correspondence, reports, policies, forms, and other printed or electronic materials.
• Support team with event organization as needed.
• Create and maintain organizational filing systems, paper and electronic.
• Order office supplies, maintain inventory of department equipment and supplies.
• Coordinate gifts/purchasing, expense reporting and invoice reconciliation.
• Handle any mail, shipping or special delivery services as needed.
• Answer incoming calls and e-mails, take messages, prioritize, screen and route as appropriate.

What we offer you

If you want to invest in yourself and build a career, this is a great place to work. If you don’t want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work. Cris H. – AVP Internal Sales, Training and Development

Symetra is inclusive of all employees regardless of their personal differences. Darrell J. – Actuary III

Symetra values learning. Symetra has so many resources – whether that is the Student of the Business courses, sponsorship of professional certifications, or just individual employees being so willing to teach and answer questions. Felicia D. – Financial Reporting Lead Senior Analyst

Benefits and Perks

We don’t take a one-size-fits-all approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.

• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days and ten paid holidays
• Give back to your community and double your impact through our company matching

Compensation

$28.85/hourly

Requirements

Your education, experience and skills

• High School Diploma
• At least 2 years of related experience
• Operate at a high level of integrity with the ability to handle confidential information appropriately.
• Detail oriented, self motivated, and able to multi-task and problem solve with minimal direction.
• Strong customer service orientation.
• Excellent communication and interpersonal skills.
• High level of follow up and responsiveness.
• Proficient in using Microsoft Office Suite.

We empower inclusion

At Symetra, we’re building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspectives, and removing barriers.

We accept and celebrate diverse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here.

In a complex industry, we strive for clarity.

Symetra is a dynamic and growing financial services company with 60 years of experience and customers nationwide. In our daily work delivering retirement, employee benefits, and life insurance products, we’re guided by the principles of VALUE, TRANSPARENCY AND SUSTAINABILITY. That means we provide products and services people need at a competitive price, we communicate clearly and honestly so people understand what they’re getting, and we build products that stand the test of time. We work hard and do what’s right for our customers, communities, and employees. Join our team and share in our success as we work toward becoming the next national player in our industry.

Work Authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company. 

Executive Assistant to Chief Operating Officer (U.S.)

at SaaS Academy

Remote – US/Canada

Central, Eastern, or Atlantic time zone required

Salary: $70000 – $75000 USD
Unlimited PTO | Fully Remote | Generous Benefits

About SaaS Academy
The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell, is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

About the Role
We are looking for a smart, hungry, and highly organized person to join our team as the Executive Assistant to the Chief Operating Officer (COO). In this role, you will be responsible for administrative tasks, creating and documenting Standard Operating Procedures (SOPs), and managing various projects across all business operations. Additionally, excellent spoken and written English skills are a must, as you will be responsible for communicating with team members and stakeholders. It is essential that you possess strong interpersonal skills and the ability to make everyone you interact with feel seen, heard, and respected. If you are a project management and productivity nerd with a passion for excellent communication, we encourage you to apply for this exciting opportunity.

Here are the three primary components of the Executive Assistant to the Chief Operating Officer role:

1. World-Class Administrative Professional: We are seeking a highly organized and proactive individual that is highly experienced in inbox management, action item tracking, calendar management, and note-taking.
2. Excellent Documentation and Communication Skills: Follow established procedures and identify when new processes need to be documented and have the ability to create standard operating procedures (SOPs) autonomously. In addition, this person will have strong communication skills, both verbal and written, as their role involves interacting with colleagues, clients, and stakeholders.
3. Outstanding Operational Support: Provide exceptional project management support to the COO, collaborating with multiple departments (People, Revenue Operations, Program Design, Events, Finance) to ensure the successful execution of projects and initiatives. Strong organizational and multitasking skills, as well as the ability to prioritize and manage multiple tasks effectively, are essential for this role.

Ideal Candidate

1. World-Class Administrative Professional: The thought of a perfectly-organized calendar and email filing system excites you, and you’ve built this for busy executives before. You’re comfortable building a meeting agenda and holding people to it, and have run the types of meetings that make everyone around you feel more productive. Your written communication skills are top-notch, and you’ve built the type of trust with executives in the past where they’ve allowed you to communicate directly on their behalf.
2. Excellent Documentation and Communication Skills: You’ve built SOPs/business playbooks before, and enjoy seeing the end result – a beautifully organized set of documents that helps people perform at a high level. Ideally, you’ve used modern software to do this (we use Notion), and feel at home teaching others how to use software like that if they’re less familiar than you are. When it comes to meeting notes, you’re highly capable of tracking dates, commitments, and action items, and summarizing them in a way that helps everyone stay on track. You’re a very candid communicator, and are comfortable with uncomfortable conversations. At SaaS Academy, we push each other to be 1% better every day, but we also know a high-feedback culture isn’t for everyone. In this role, it’s gotta be something that you embrace – not shy away from.
3. Outstanding Operational Support: You’ve supported busy executives before, and have helped them manage a literal mountain of to-dos, meeting requests, and demands on their time. You’ve got an innate ability to see around the corner – reading the play, knowing what needs to be done before being asked to do it, and showing up three steps ahead whenever possible. You’ve been told by previous team members and executives that you bring solutions, not problems – and are excited to bring that talent to SaaS Academy.

Experience and Qualifications

Required:

• Applicants who live in the US or Canada: Central, Eastern, or Atlantic time zone required
• Experience working remote-first
• Excellent written and verbal communication skills
• Candid Communicator
• Strong administrative foundation
• Experience with the following tech stack: Google Workspace, Slack, Notion, Voxer

Preferred:

• Interest and experience in personal knowledge management (PKM) tools/productivity strategies (GTD, OKRs, etc). Bonus if you’ve used tools such as Roam, Obsidian, Tana, etc to manage your own notes and tasks
• Strong organizational skills and attention to detail, with the ability to efficiently document and manage processes and outcomes
• A keen interest in learning and understanding the operational aspects of SaaS Academy

Benefits and Hiring Process

• Salary: $70,000 – $75,000 USD
  Generous Benefits: We offer Unlimited PTO, health benefits, development training, and a robust and nourishing culture & team that is world-class
• Please check out the How We Hire section on our website to see what the steps are for our hiring processtaking the time to apply means a lot to us! If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.