POSTED July 29

Billing and Data Assistant at scensus

  • Data Entry
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Full Job Description

JOB SUMMARY: Provides administrative and clerical support to site leadership, working within the limits of standard or accepted practice.

Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Prepares, composes, and types correspondence to support site leadership as directed.
  • Reviews incoming correspondence, responds or distributes as determined.
  • Organizes and maintains files and records, both hard copy and computerized database.
  • Maintains site and management’s calendars. Tracks meetings and appointment schedules for site leadership.
  • Coordinates, confirms arrangements with other parties, and reminds participants as required of schedules.
  • Takes minutes at meetings when requested.
  • Collects, opens, sorts and distributes incoming mail. Posts outgoing departmental mail, prepares courier packages and transmits faxes.
  • Answers telephones, takes and relays messages, arranges conference calls, and personally responds to routine matters.
  • Coordinates travel arrangements as requested.
  • Researches and collects information and material as required from various sources and follows up to ensure that all data is provided. Updates records, files or computer databases as needed.
  • Provides assistance to site leadership for projects as needed.
  • Prepares presentations, correspondence, and related materials. Obtains, assembles, coordinates and redrafts material from required sources. Customizes presentation into appropriate format. Produces final presentation materials, makes copies and distributes as needed.
  • Compiles documentation, files appropriate paperwork and maintains records related to a variety of company and client information, questionnaires, policies, licenses, notifications, reports, expenses, investigations and various other documents or activities, as required.
  • Tracks and records departmental expenses, billings, and deposits for accounting purposes if requested.

Supervisory Responsibilities (none)

Required Education, Experience and Certificates, Licenses, Registrations

  • Bachelor’s degree or equivalent combination of education and experience.
  • Strong MS Office skills to include Excel, Word, Outlook, and PowerPoint

Preferred (but not required) education or skills for this role are


  • Detail Oriented
  • Information Seeker
  • Integrity
  • Personable
  • Avid Learner
  • Flexibility
  • Thoroughness
  • Resourceful
  • Team Player
  • Time Management
  • Excellent Written and Verbal Skills

TRAVEL: Less than 5%.


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At Ascensus, we aspire to make a difference for others. We are a technology-enabled services company that helps people save for retirement, education, and healthcare through our network of institutional, financial advisor, and state partners. Our culture is guided by sound principles, is committed to high standards, operates with transparency, and welcomes diversity—housed within our Core Values: People Matter. Quality First. Integrity Always.®

As a leading independent recordkeeping services partner, retirement plan third-party administrator, and government savings facilitator, we aim to hire associates who find pride in going to work every day knowing that they help more than 12 million people save for what matters.

Ascensus provides equal employment opportunities to all associates and applicants for employment without regard to ancestry, race, color, religion, sex, (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, national origin, age, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, military or veteran status, genetic information, sexual orientation, criminal conviction record or any other protected category in accordance with applicable federal, state, or local laws (“Protected Status”). 

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