Executive Assistant and Sales Operations Coordinator at STN Digital

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Executive Assistant and Sales Operations Coordinator

FullyRemoteRemote– US


*This position is handled directly by STN Digitals Hiring Team who will always e-mail from an official e-mail address. STN Recruiters will be in touch if they decide to continue with your application and will NEVER ask you upfront to send personal information or payment.*

STN is looking to hire an Executive Assistant and Sales Ops Coordinator based on culture fit and the ability to adhere to the following Company Core Values:

  • Be Resilient:Not letting things out of your control hold power over you
  • Be Radically Candid:Never hold resentment, always communicate
  • Deliver Solutions:Bring Solutions, Not Problems
  • Bring Positive Energy:Bring good vibes and joy to every interaction
  • Team First:What is best for the ultimate success of the STN?

Position Overview:

As the Executive Assistant & Sales Operations Coordinator, you will be a trusted partner to the Director of Partnerships, and provide exceptional sales administrative support. You will be responsible for managing the Executives daily schedule, coordinating meetings, handling confidential information, and assisting with a variety of special projects for our sales department.

Job Type:Full-Time (Remote)

  • 40 hours/week

Compensation Range:$48K-60k

  • Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls.
  • The actual compensation offer will consider a wide range of factors, including location.

Duties & Responsibilities include, but are not limited to:

Director of Partnerships Support:

Administrative Support

  • Maintaining an organized inbox for Exec ensuring all messages are responded to on time
  • Managing the Execs calendar, scheduling appointments, coordinating meetings to optimize time management, and anticipating calendar conflicts
  • Optimizing the Execs project management system by monitoring progress and ensuring deadlines are met
  • Anticipating sales department needs and ensuring all work materials are prepared for a successful work day (ex. agendas for meetings/calls approved, pre-work for meetings completed, etc.)
  • Reconciling and tracking expense reports through Certify

Team and Client Communications

  • Sending comprehensive meeting follow-ups with action items and deadlines to internal and external parties
  • Draft, review, and send communications on behalf of the Exec and sales team to the internal team and prospective clients
  • Preparing and organizing documents, presentations, and reports with precision and attention to detail
  • Collaborating cross-functionally between the STN Digital internal team and sales team

Sales Team Support

  • Entering accurate sales data in HubSpot, as needed
  • Owning logistics for sales teamtravel
  • Coordinating sales-related events, meetings, and conferences by handling logistics, event budgets, and sending post-event follow-ups
  • Purchasing client gifts
  • Proactively creating systems and processes that help to streamline the day-to-day operations in the sales department, as needed


  • Minimum of 2+ years experience supporting senior-level management in an administrative capacity. Experience supporting VPs or C-Level Sales Executives is desirable.
  • High level of discretion and confidentiality and proven experience handling confidential and sensitive information with the utmost professionalism
  • Strong written and verbal communication and interpersonal skills, with the ability to foster relationships with individuals at all levels of the organization
  • Proactive and resourceful mindset, with the ability to anticipate needs and take initiative
  • Very strong attention to detail and accuracy, with excellent proofreading and editing skills
  • Excellent organizational skills and the ability to multitask effectively in a fast-paced environment
  • Strong project management skills, with the ability to manage multiple projects simultaneously, meet tight deadlines, and follow up with stakeholders effectively and professionally.
  • Flexiblefor occasional time-sensitive work outside of normal business hours
  • Advanced proficiency in Google Suite and ability to quicklymasterother software tools 

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