Administrative Assistant at Trident University International

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Administrative Assistant – Trident University International (Job Number: 44722)

Primary Location: United States-Home


The Administrative Assistant will provide a wide variety of administrative support. To be successful in this position, the Administrative Assistant will need the ability to exercise good judgment in a variety of situations, have strong written and verbal communication skills, be highly organized, and have a strong ability to manage multiple priorities at a given time.

  • Provide administrative support to the TUI leadership
  • Organize and coordinate meetings, including but not limited to travel arrangements, catering, transportation, accommodations, meeting participants.
  • Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing
  • Creates and modifies various documents using Microsoft Office
  • Maintains Outlook calendar(s) in current and accurate status
  • Creates / prepares meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
  • Schedules, coordinates, and/or set up resources and technology needed for meetings / events
  • Coordinates travel arrangements as needed
  • Prepares and submits expenses reports as needed
  • Records minutes at various meetings and archives them accordingly
  • Collects data and synthesizes presentations from various sources and departments for meetings
  • Ability to handle sensitive and confidential information.
  • Performs all other related duties as assigned


Knowledge, Skills and Abilities, Competencies

  • Demonstrate the ability to handle multiple projects/processes simultaneously in order to successfully meet guidelines and deadlines
  • High level degree of integrity, professionalism, confidentiality and ability to multi-task a must
  • Excellent communication, interpersonal, and organizational skills are essential
  • Knowledge of operation of equipment such as PC, computer software, calculators, etc.
  • Excellent understanding and application of proper punctuation, spelling and grammar
  • Ability to compose correspondence, research and prepare documents
  • Must be able to clearly communicate internally as well as externally
  • Excellent proofreading skills

Education and Experience: Minimum

  • High School Diploma or its equivalent
  • 3 or more years of experience supporting executive level leaders

Education and Experience: Preferred

  • Bachelor’s Degree from an institution accredited by an agency recognized by the U.S. Department of Education (or international equivalent) 
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Trident University International

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