Title: Executive Administrative Assistant – Sales (Government & Healthcare/National Contracts & Federal)

Location: Remote, US, N/A

ABOUT GRAINGER

Grainger is a leading broad line distributor with operations primarily in North America, Japan, and the United Kingdom. We achieve our purpose, We Keep the World Working, by serving more than 4.5 million customers with a wide range of products that keep their operations running and their people safe. Grainger also delivers services and solutions, such as technical support and inventory management, to save customers time and money.

We’re looking for passionate people who can move our company forward. As one of the 100 Best Companies to Work For, we have a welcoming workplace where you can build a career for yourself while fulfilling our purpose to keep the world working. We embrace new ways of thinking and recognize everyone is an individual. Find your way with Grainger today.

PRIMARY FUNCTION

As the Executive Administrative Assistant for the Director of Ops. Government and Healthcare, and the RSVP of National Contracts and Federal, and indirect support for the Director of Federal Sales; you will be a valued partner, and first contact for general department inquiries, ensuring all incoming requests are prioritized and handled in a timely and professional manner, being one step ahead of the leaders.

The ideal candidate will enjoy managing multiple priorities and problem solving to ensure the Director and RSVP successfully meet the needs of the business.

This position is hourly, and the target rate starts at $27.44.

The range provided is a guideline and not a guarantee of compensation. Other factors that are involved in offer decisions include, and are not limited to: candidate’s experience, qualifications, geographical area, and internal equity of the team.

YOU WILL

• Works under minimal direction, performing most duties following a broad framework of policy, procedure, and the executive’s needs.
• Schedule meetings, conference rooms and make travel arrangements as needed. This includes overseeing the executive’s calendar and scheduling appointments by balancing priorities and effectively negotiating with internal resources. Anticipate and prepare materials needed by executive for meetings and telephone calls.
• Respond to requests (phone, e-mail, in-person requests, etc.) by gathering and providing information, referring non-routine calls to appropriate staff.
• Locate and gather highly confidential and sensitive information from the appropriate source to assist in resolving business issues.
• Compose, modify, and proofread correspondence, reports or presentations/newsletters from general instruction or based on special knowledge of the area and Company.
• Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource.
• Coach, lead and assist other assistants on the team, as needed, to provide support to the executive team.
• Help with project plans for small project teams, in local and virtual team settings
• Effectively manage conflicting priorities. This involves organizing workflow and teaming with colleagues to accomplish tasks and balance workloads
• Develop and demonstrate a solid working knowledge of the business’s structure, tools, policies and procedures and key personnel.
• Deal with a diverse group of internal and external contacts to relay executive’s instructions, gather information, or handle non-routine situations. Follow up with executive staff on items/issues to ensure executive is aware of status.

YOU HAVE

• High School diploma or equivalent experience. Bachelor’s degree preferred.
• 10% travel is required.
• Previous experience supporting a Sales Executive is preferred.
• Possess a detailed knowledge of business operations, organizations and relationships involved at top management levels. Demonstrate a thorough understanding of department and appropriate Company policies, procedures, and operations.
• Ability to type 50 WPM and proficiently use Microsoft Office: Word, Excel, PowerPoint. Learn and use other software as needed.
• Convey essential information clearly and concisely, both in writing and verbally.
• Attention to detail, accuracy and active listening skills while showing leadership and collaboration.
• Understand audience and ensures content and method of communication is relevant.
• Demonstrate ability to handle multiple projects and priorities yet be responsive to changes in those priorities.
• Demonstrate tenacity and effective analytical skills to handle complex administrative details and to determine best approach/action to use in non-routine situations.

REWARDS & BENEFITS

With benefits starting day one, Grainger is committed to your safety, health, and wellbeing. Our programs provide choice and flexibility to meet our team members’ individual needs. Check out some of the rewards available to you at Grainger:

• Medical, dental, vision, and life insurance plans.
• Paid time off (PTO) and 6 company holidays per year.
• Automatic 6% 401(k) company contribution each pay period.
• Employee discounts, parental leave, 3:1 match on donations and tuition reimbursement.
• A comprehensive set of emotional, financial, physical, and social wellbeing programs.

DE&I STATEMENT

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
 

HR Executive Assistant

• Remote – United States
• Full time
• JR-202309064

Job Description

This position is remote – it does not require the employee to be on-site full-time to perform most effectively. The employee’s role enables them to work off-site on a permanent basis.

This executive administrative assistant provides administrative support to the Global HR Organization. Work includes various tasks such as presentation creation, travel arrangements, calendaring, and scheduling. Position requires a high degree of discretion, accuracy and coordination.

Responsibilities:

• Assignments are broad, complex and varied in nature
• May include responsibilities that extend to external customers – degree of internal vs external impact
• Provide solutions to non-routine problems of a more moderate scope and complexity
• Conserve manager’s time by assuming administrative details
• Coordinate a system for managing office routine
• Expedite handling of correspondence, global mail requests and phone calls
• Prepare written reports, correspondence etc.
• Gather and analyze routine data
• Maintain regular contact with others outside the work group
• Complete various assignments as requested with minimal supervision
• Maintain records, confidential files and GM specific reports
• Schedule complex meetings and maintain multiple calendars
• Continuously look for ways to improve efficiencies of day-to-day tasks
• Support travel arrangements, Visa, Passport and associated expenses
• Invoicing for department related purchases
• Knowledge of and ability to assist with IT / Cell phone / Phone / MML / Webex / Microsoft Teams and other Telepresence systems
• Manage all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
• Make discriminating decisions regarding the distribution/flow of information and work
• Manage office using common systems and advanced technology when appropriate (e.g. electronic mail, internet, ergonomically designed tools, software packages, paperless systems)
• Provide floor coordination support as needed
• Various project work

Additional Job Description

Qualifications & Skills:

• Minimum 3 – 5 years executive administration experience
• Positivity
• Independent thinking, adaptability, judgment and problem solving
• Calendaring
• Experience dealing with Senior Management or Executives in an administrative capacity
• Demonstrated planning and organizational skills
• Demonstrated analytical skills
• High level of interpersonal skills
• Problem-solving ability including independent judgment and decision-making skills
• Meeting set up and facilitation
• Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, internet, Outlook, and knowledge of Sharepoint
• Appropriate use of grammar, spelling and punctuation
• Highly proficient oral and written communication skills
• Confidence to take initiative and work independently

Compensation:

• The expected base compensation for this role is $65,646 – $100,546. Actual base compensation within the identified range will vary based on the factors relevant to the position.
• Bonus potential: an incentive pay program offers payouts based on company performance, job level and individual performance.

Benefits:

• GM offers a variety of health and wellbeing benefit programs. Benefit options include medical, dental, vision, Health Savings Account, Flexible Spending Accounts, retirement savings plan, sickness and accident benefits, life insurance, paid vacation & holidays, tuition assistance programs, employee assistance program, GM vehicle discounts and more.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

The goal of the General Motors total rewards program is to support the health and well-being of you and your family. Our comprehensive compensation plan incudes, the following benefits, in addition to many others:

• Paid time off including vacation days, holidays, and parental leave for mothers, fathers and adoptive parents;
• Healthcare (including a triple tax advantaged health savings account and wellness incentive), dental, vision and life insurance plans to cover you and your family;
• Company and matching contributions to 401K savings plan to help you save for retirement;
• Global recognition program for peers and leaders to recognize and be recognized for results and behaviors that reflect our company values;
• Tuition assistance and student loan refinancing;
• Discount on GM vehicles for you, your family and friends.

Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities. 

Executive Assistant

Remote within US

We are looking for a highly motivated and organized Executive Assistant to support the Marketing Senior Leadership team. You will provide calendar support, lead logistics for travel and meetings, own team building activities, and be flexible to assist with all matters that require attention of these leaders.

This role will offer an opportunity to work cross-departmentally within the company, as well as gain a stronger understanding of how the Engineering, Sales, Marketing, and Support teams function as part of a growing business! As you demonstrate creative approaches to problem-solving and strong decision-making capabilities, you will gain opportunities to pursue growing levels of program management, exposure to many aspects of our business, and opportunities to take on special projects as needed.

Please note that the leadership team has global responsibilities and are based in various US regions. Coordination across time zones will be required.

WHAT YOU’LL DO:

• Managing VP’s/ Director’s calendars, actively prioritizing meetings, and resolving scheduling conflicts, while proactively communicating changes and upcoming commitments
• Organizing meetings, physically and virtually, and looking after all meeting logistics and technology needs
• Travel planning and coordination for international and domestic events and trips, handling sophisticated travel arrangements and submitting expenses
• Acting as proxy for communications and approvals as authorized and following policies and guidelines
• Event planning for team events, including team building activities and coordinating all logistics
• Maintaining confidentially and dealing professionally and responsibly with sensitive matters and materials

WHO YOU ARE:

• 5+ years of relevant experience in an Administrative role, ideally in a large corporate environment
• Experience providing executive level support in complex organizations, including heavy calendaring
• Professional and approachable demeanor with outstanding track record of performance
• Excellent communication skills with all levels of staff, executives, and customers
• Ability to multi-task, handle a full desk with ease and thrive in a busy environment
• Detail oriented with maturity to handle confidential information
• Solid work ethic
• Self-directed and proactive
• Proficient in MS Office Suite

At Cisco Meraki, we’re challenging the status quo with the power of diversity, inclusion, and collaboration. When we connect different perspectives, we can imagine new possibilities, inspire innovation, and release the full potential of our people. We’re building an employee experience that includes appreciation, belonging, growth, and purpose for everyone.

Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.

Compensation Range: $71,000—$122,700 USD

Message to applicants applying to work in the U.S.:

When available, the salary range posted for this position reflects the projected hiring range for new hire, full-time salaries in U.S. locations, not including equity or benefits. For non-sales roles the hiring ranges reflect base salary only; employees are also eligible to receive annual bonuses. Hiring ranges for sales positions include base and incentive compensation target. Individual pay is determined by the candidate’s hiring location and additional factors, including but not limited to skillset, experience, and relevant education, certifications, or training. Applicants may not be eligible for the full salary range based on their U.S. hiring location. The recruiter can share more details about compensation for the role in your location during the hiring process.

U.S. employees have access to quality medical, dental and vision insurance, a 401(k) plan with a Cisco matching contribution, short and long-term disability coverage, basic life insurance and numerous wellbeing offerings. Employees receive up to twelve paid holidays per calendar year, which includes one floating holiday, plus a day off for their birthday. Employees accrue up to 20 days of Paid Time Off (PTO) each year and have access to paid time away to deal with critical or emergency issues without tapping into their PTO. We offer additional paid time to volunteer and give back to the community. Employees are also able to purchase company stock through our Employee Stock Purchase Program.

Employees on sales plans earn performance-based incentive pay on top of their base salary, which is split between quota and non-quota components. For quota-based incentive pay, Cisco pays at the standard rate of 1% of incentive target for each 1% revenue attainment against the quota up to 100%. Once performance exceeds 100% quota attainment, incentive rates may increase up to five times the standard rate with no cap on incentive compensation. For non-quota-based sales performance elements such as strategic sales objectives, Cisco may pay up to 125% of target. Cisco sales plans do not have a minimum threshold of performance for sales incentive compensation to be paid. 

Remote Administrative Assistant – Controller Group

• Accounting
• Remote, United States

Description

Awarded Inc. Magazine’s Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses – and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you’re someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It’s been an exciting 19 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

AccountingDepartment.com’s Administrative Assistant is responsible for ensuring the coordination of Controller Group operations, procedures and resources to facilitate organizational effectiveness. This support role works with the Controller team within the organization to ensure efficient workflow within the group. The position requires the ability to communicate professionally and clearly with all internal and external clients. The Administrative Assistant must be comfortable working with different personality types and ability to take direction from multiple managers. Excellent organizational, prioritizing and attention to detail skills are essential in this position. The ideal candidate will have a passion for helping others, juggling multiple priorities simultaneously within a fast paced environment, is extremely organized and is technology savvy.

How You Will Contribute:

• Track client calls, verify call notes are documented properly, and take call notes when necessary
• Conduct staff time sheet reviews and approvals
• Assist with resource planning related to staffing assignments
• Run and analyze various reports, such as productivity reports
• Verify all completed financial reports are sent and filed
• Monitor status of tasks for Accounting Team to ensure all deliverables are completed in a timely manner
• Keep track and renew all training and license requirements for Controllers
• Updated policies and procedures as directed
• Ensure all staff performance reviews are scheduled and completed in a timely manner
• New Client Setup within project management software
• Maintain closing schedules for clients
• Keep Controllers informed of important information and any significant issues that arise
• Anticipate the needs of others in order to ensure a seamless and positive experience
• Look for efficiencies where possible to enhance current processes

Essential Skills and Experience:

• Excellent verbal and written communication are essential
• Self-motivation and independent thinking. Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
• Proficiency in Microsoft Office including Excel, Word, and Outlook. Must have experience operating within VLOOKUP and Pivot Tables.
• Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly.
• Ability to maintain confidentiality
• Ability to work independently in a virtual environment
• Comfortable interacting on webcam
• Strong technical skills
• Keen attention to detail and high level of accuracy
• Knowledge of Microsoft Office (Outlook, Word, Excel)
• Strong customer service skills with both internal and external customers
• Ability to work in a fast paced, ever changing environment

Minimum Education and Training Required:

• High school diploma
• Minimum two years administrative experience
• Previous experience in a CPA firm, or related field is preferable, but not required

Must be a US Citizen residing in the US – Candidates outside of the US will not be considered.
Applications submitted via job posting from California, Colorado, New Jersey, and New York will not be considered as we are not actively recruiting in those states.

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC

The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:

• Work from home, W-2 position
• Summer Hours from Memorial Day through Labor Day – opt into working 9-hour days Monday through Thursday so you can leave at noon on Fridays to kick start the weekend early!
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress 

Executive Assistant

Location: Remote

Varsity Tutors, a Nerdy company, is seeking a talented and passionate full-time Executive Assistant to join our team and provide full executive and administrative support to our executive team. This role is responsible for increasing the efficiency of our executives by reviewing, prioritizing and delegating a wide variety of complex and confidential requests. The ideal candidate will be able to self-manage and work professionally across all levels of the business

The person in this role will have high levels of responsibility and access and serve as a sounding board to our executives and those who work closely with them. Above all else, organization, work ethic, exemplary oral and written communication skills, ability to multi-task and judgment are key. An executive assistant is a quick study, a fast thinker, a strong writer, a self-starter, and a problem-solver who thrives in a dynamic environment and is always thinking five steps ahead.

This role requires a high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives and investors. The individual in this role will coordinate meeting times, arrange travel and accommodations, and proactively anticipate needs in order to maximize our executive team’s productivity and ability to lead the company and fulfill its mission of helping people learn. The ideal candidate will be highly organized and a creative problem solver that identifies solutions to increase productivity and provide a high amount of leverage to the executive team.

Responsibilities:

• Enables the executive team to focus on the company mission of helping people learn by proactive engagement and management of business and personal administrative responsibilities ensuring maximum productivity.
• Evaluates non-standard problems and uses judgment to develop appropriate solutions or procedures. Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed toward the assigned office, executive(s) and/or team. Operates effectively with a significant degree of time management and work method/approach latitude. Exercises autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.
• Maintains a broad knowledge and understanding of the company’s operations, business objectives and enterprise relationships.
• Handle confidential information discreetly
• Monitor critical issues for the executive and escalate as appropriate
• Manage calendars and schedules and coordinate all meetings and appointments
• Assist with administrative and research projects
• Book travel and lodging arrangements
• Organize corporate functions and off-site events
• Assorted other activities related to providing support to other executives

Qualifications:

• 5+ years of executive assistant, project management, travel coordination, or similar experience required
• Extremely proactive and self-driven, with the ability to anticipate needs and find solutions
• Excellent written and verbal communication skills
• Exceptional level of attention to detail and accuracy in a fast-paced environment
• Strong interpersonal skills and sound judgment capabilities
• Technically savvy and capable of being productive using a variety of different software programs including Microsoft products, Google products, Apple products, and other systems used by the company
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines
• Strong organizational and problem solving skills with a team oriented philosophy
• A no task too big or small attitude
• Ability to embrace change at a moment’s notice, shifting priorities instantly and easily and can manage multiple tasks simultaneously in a fast-paced, high-pressure environment
• Bachelor’s degree required

Benefits:

• Competitive Salary plus Equity in the company
• Healthcare Plans (Medical, Dental, Vision, Life)
• 401k Company Matching Plan
• FlexPTO and Company Holidays
• Maternity, Paternal, and Adoption Leave
• Free Learning Membership for you and your household (1-1 tutoring hours, unlimited use of on-demand services, and access to our online classes)
• Once-in-a-lifetime opportunity to help transform how the world learns
• Fun, collaborative, and team-oriented work environment with plenty of training and a feedback-rich culture

Executive Administrative Assistant II – Remote

irvine, california(remote)

$22 – $23 per hour

contract

high school

work hours: 8am to 5pm

category computer and mathematical occupations

reference 1009966

Job summary:

Location: 100% remote that can work in CENTRAL time zone

Duration: Open ended w2 contract/full time hours

Shift: M-F 9-6 CST

Are you an organized, detail-oriented individual with exceptional communication skills? Are you passionate about helping others and thrive in a fast-paced environment? We are seeking an administrative assistant to join our team and support by creating, managing, and maintaining meetings and calendar.

As an administrative assistant, you will be responsible for coordinating meetings, responding to requests, resolving scheduling conflicts, and providing exceptional customer service to our managers and clients. If you have a proven track record of exceeding expectations, are an excellent problem-solver, and enjoy multitasking, we want you to apply for this exciting opportunity today!

Responsibilities:

• Respond to meeting requests
• Sending/Responding to meeting polls
• Coordinate Reserving rooms, on-site food and beverages or other in person requests.
• Handle and resolve scheduling conflicts with meeting participants
• Processing external visitor requests
• Providing visitors with Guest Wi-Fi connectivity procedures/information
• Coordinate visitor arrival with local Client Admin
• Maintain exceptional interpersonal, written, and verbal communication with managers and client admin
• Conduct all business in a professional and ethical manner
• And any other additional ad-hoc scheduling support as needed and when required

Job Requirements

• Must have reliable internet connection
• Quiet room to work from
• USC

Desired Skills & Experience

• strong customer service skills and ability to interact with all levels of management and staff.
• strong organizational skills and attention to detail
• Experience with Outlook 365 and calendar management
• Experience with Concur or similar expense management software
• Knowledge of travel booking and itinerary management
• Excellent verbal and written communication skills
• Ability to multitask and prioritize effectively
• strong time management skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience in a corporate environment supporting senior level managers
• strong work ethic and ability to maintain confidentiality
• Ability to work independently and as part of a team
• strong customer service skills and ability to interact with all levels of management and staff.

Qualifications:

• Experience level: Experienced
• Minimum 3 years of experience
• Education: High School

Skills:

• Administrative (2 years of experience is required)
• Administrative

Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility). 

Executive Assistant

Remote- US 

Corporate

Full Time

Remote

Our Mission

We exist to power better care.

We are on a mission to power better care by optimizing every patient journey. We help payers, providers, and life sciences companies deliver better care, therapies, and outcomes by delivering the most actionable patient journey insights and value-based payments platform. With Clarify, healthcare organizations benefit from big data efficiencies and self-service, on-demand enterprise insights that light the path to higher-value care.

The Executive Assistant role focuses on supporting executives (e.g., CEO, President, or EVP level) at Clarify Health with professional-related logistics and coordination, with a goal of enabling these leaders to work as effectively and efficiently as possible. These are Clarify’s most senior team members, and therefore require an additional level of service and proactive support in complex and often ambiguous situations. This role will also require partnering closely with the Chief of Staff to understand corporate and executive priorities, support broader corporate calendar planning, and manage high-stakes meetings and communications with customers, investors, and the Board. This role will require a self-motivated, professional and creative problem-solver with strong logistical and organizational skills. Must have experience working with executive level management. Ability to self-manage with limited oversight and guidance, provide mentorship to other administrative staff, and prioritize various high-level client interactions. Strong work ethic, drive, leadership ability, and sensitivity to confidential information. Light after hour email usage expected.

*Must be willing to work Mountain Time or Eastern Time zone business hours.

The role:

• Organize and schedule meetings and appointments involving multiple, complex calendars in a timely manner and with limited guidance and input
• Proactively identify potential conflicts with the calendar and resolve independently
• Book and manage travel arrangements/ logistics with no issues, anticipating the likely needs of the business traveler.
• Schedule and handle logistics for both company-wide and external meetings & events (e.g., advisor events, Clarify conference) both onsite and remote
• Organize, plan, and take minutes for meetings on behalf of your respective executive(s)/team
• Independently produce and distribute complex, high-quality correspondence
• Handle sensitive information in a confidential manner
• Act as a professional point of contact for senior internal and external stakeholders, including Board Members and Senior Advisors
• Liaise with internal executive assistants to handle requests and queries from other senior managers
• Build strong relationships with executive customer EAs to facilitate efficient scheduling
• Track and monitor pending business issues for follow-up and execution
• Partner closely with the Chief of Staff to design and update the annual corporate calendar and distribute company-wide and investor communications
• Maintain ongoing reports, databases, trackers, files, update and organize shared drives/files, update organizational charts, etc as needed
• Train, onboard, and mentor other Administrative Assistant team members
• Design and roll out standard processes and best practices for the administrative team
• Review and summarize reports and documents
• Process expense reports
• Maintain contact lists
• Draft, review and send communications on behalf of company executive(s)
• Create high-level slide decks and spreadsheets when needed

What we are looking for:

• Strong senior executive-level written and verbal communication skills
• Strong organizational, planning, and prioritization skills with the ability to make high-level decisions independently when necessary and ability to collaborate closely with other internal stakeholders for input
• Ability to anticipate executive’s needs, self-manage, and upward manage
• Ability to manage a complex, rapidly changing executive calendar
• Ability to prioritize and meet deadlines
• Ability to speak and make decisions on behalf of your executive when needed
• Detailed knowledge and understanding of external stakeholders (e.g., current and potential customers), with the ability to prioritize appropriately
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines
• High emotional intelligence and the ability to work with varying personality types
• Ability to interact with different personality types in an authentic and friendly manner
• Ability to work well as a part of the broader team (e.g., provide backup when colleague is OOO)
• Passion for making a difference in healthcare
• Enthusiastic about building a young startup and willing to jump into various projects as needed
• Desire to reach beyond your skill set and take on more complex level tasks when needed
• Proficient in MS Office, with expertise in MS Outlook, Word, Excel and PowerPoint

What we offer you:

• Competitive compensation ($90k – $120k base + bonus + equity)
• Quality health insurance
• Traditional 401K plan
• Vision, dental, disability and life insurance
• Flexible Spending Accounts and Commuter Benefits
• Generous PTO
• Flexibility
• Monthly wellness stipend
• Remote friendly
• A collaborative workplace, which will challenge you and celebrate your work
• A chance to learn with and from interesting and enthusiastic colleagues

$90,000 – $120,000 a year

Don’t meet every single requirement? At Clarify we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

We believe that a happy, diverse, and impact-driven team is critical to our mission of transforming healthcare. Having a diverse team allows us to bring more ideas to the table when working on lighting the path to higher-value care. We embrace employees and applicants of all backgrounds, including those of traditionally underrepresented groups. With this in mind, we do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, the basis of disability, homelessness, or any other federal, state or local protected class. 

Executive Assistant

Location: Home based – Americas, EMEA

The role of an Executive Assistant at Canonical

We are a remote-first British tech company and are growing our team of Executive Assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The Executive Assistant team run significant business operations and processes, supporting their respective leads but also taking central responsibility for logistics, expenses, travel and recruitment interview scheduling.

We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates can show that they are natural forward planners, are reliable and determined, and keen to assume responsibility for projects and processes. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop new skills and strive for continuous improvement.

Location: this is a Globally remote role based in EMEA and AMER regions

What your day will look like

• Support one or more leads and their team(s)
• Schedule meetings and coordinate monthly reports
• Organise and run international team events including logistics
• Manage quarterly and annual executive meetings
• Work with HR, Finance, and Legal as needed
• Collaborate on cross team activities
• Manage suppliers and stakeholders
• Establish workflows and processes

What we are looking for in you

• Experience in operations and executive support
• Excellent communication skills
• Project and event management
• Willingness to travel up to 4 times a year for internal events
• IT skills including the entire G-suite (Gmail, Google docs and sheets etc.), ability to pick up new technology and software quickly.

What we offer you

Your base pay will depend on various factors including your geographical location, level of experience, knowledge and skills. In addition to the benefits above, certain roles are also eligible for additional benefits and rewards including annual bonuses and sales incentives based on revenue or utilisation. Our compensation philosophy is to ensure equity right across our global workforce.

In addition to a competitive base pay, we provide all team members with additional benefits, which reflect our values and ideals. Please note that additional benefits may apply depending on the work location and, for more information on these, please ask your Talent Partner.

• Fully remote working environment – we’ve been working remotely since 2004!
• Personal learning and development budget of 2,000USD per annum
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Parental Leave
• Employee Assistance Programme
• Opportunity to travel to new locations to meet colleagues at sprints’
• Priority Pass for travel and travel upgrades for long haul company events

About Canonical

Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence – in order to succeed, we need to be the best at what we do.

Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.

Canonical is an equal opportunity employer

We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.

#LI-remote 

Title: Executive Assistant

Location: US National (except Alaska)

• Employees can work remotely
• Full-time

Company Description

Block is one company built from many blocks, all united by the same purpose of economic empowerment. The blocks that form our foundational teams People, Finance, Counsel, Hardware, Information Security, Platform Infrastructure Engineering, and more provide support and guidance at the corporate level. They work across business groups and around the globe, spanning time zones and disciplines to develop inclusive People policies, forecast finances, give legal counsel, safeguard systems, nurture new initiatives, and more. Every challenge creates possibilities, and we need different perspectives to see them all. Bring yours to Block.

Job Description

At Block, the Executive Operations team’s Mission is to amplify the impact of our executives and their teams. We aim to extend our executive’s reach by strengthening connections within and beyond their teams. You will have a strong focus on team building, transparency, and cultivating a happy and healthy workplace. This allows us to be strategic partners, ensuring your critical path is always clear and illuminated. We are a center of excellence for Block, inspiring our teams as operational experts.

You will take on a much-needed body of work balancing critical responsibilities required to support three leaders within our Bitcoin Hardware team. This position can sit in any US Block office or be 100% remote from any US state with the exception of Alaska. Performing the responsibilities of this role will be primarily within Pacific Time hours.

You Will:

• Performing the responsibilities of this role will be primarily within Pacific Time hours.
• Provide administrative support to three executives within Block’s Bitcoin Hardware team,
• Maintain sensitive and complex calendars, and coordinate globally with executives, cross functional partners, and EAs.
• Be an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness
• Proactively identify gaps, take ownership of projects, and foster streamlined execution
• Help compile and prepare materials and agendas for team meetings, such as all-hands presentations and team gatherings
• Find new and efficient ways to create processes to help maximize your executives’ time, including weekly reporting, goal-tracking, and team meetings
• Work within our centralized Executive Operations team to provide support, mentorship, and guidance to enhance the team as a whole.

Qualifications

You Have:

• 4+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role
• Strong communication skills and ability to connect distributed teams in a remote environment
• Proficient using Google Suite and Apple products
• A collaborative mindset and an appreciation for the challenges of supporting a growing team of diverse personalities and programs

Additional Information

Block takes a market-based approach to pay, and pay may vary depending on your location. U.S. locations are categorized into one of four zones based on a cost of labor index for that geographic area. The successful candidate’s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future.

Zone A: USD $49.95 – USD $61.01
Zone B: USD $46.44 – USD $56.73
Zone C: USD $42.45 – USD $51.88
Zone D: USD $37.45 – USD $45.82

To find a location’s zone designation, please refer to this resource. If a location of interest is not listed, please speak with a recruiter for additional information.

Benefits include the following:

• Healthcare coverage
• Retirement Plans including company match
• Employee Stock Purchase Program
• Wellness programs, including access to mental health, 1:1 financial planners, and a monthly wellness allowance
• Paid parental and caregiving leave
• Paid time off
• Learning and Development resources
• Paid Life insurance, AD&D. and disability benefits
• Perks such as WFH reimbursements and free access to caregiving, legal, and discounted resources 

Program Assistant, Product

Remote

Washington, District of Columbia, United States

Product Management

Job details

Job description

Great Minds, a rapidly growing, mission driven Public Benefits Corporation (PBC) that develops high quality knowledge building curricula for grades PK-12, seeks a Program Assistant, Product to join our growing team.

Company Profile

Great Minds brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our curricula, Wit & Wisdom®; Geodes; Eureka Math™; and PhD Science™ all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and sciences. Founded in 2007, Great Minds now employs more than 1100 people.

For additional information please visit:

Our Market Position

Great Minds’ Eureka Math™ is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka Math™ and its sister products, Wit & Wisdom® and PhD Science™, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.

Position Summary

The Program Assistant reports to the Senior Director, Academics, but supports the Product team at large, including the Chief Product Officer, the Chief Academic Officer and the Chief Knowledge Officers across three content areas – Math, Science, and Humanities. The Program Assistant manages schedules, organizes logistical information, executes team processes, writes support materials, coordinates travel, and ensures effective communication. The Program Assistant represents the Great Minds’ team philosophy and culture both externally and throughout the organization.

This role is an exciting opportunity for a highly organized, detailed oriented, and motivated individual with a passion for high-quality, knowledge-building curriculum and the belief that every child is capable of greatness. The position requires competence with technology and the willingness and ability to learn new applications as needed. While the work is remote and the ideal candidate will work well independently, this will also be a highly collaborative position, necessitating a strong sense of teamwork and cooperation.

Reports to: Senior Director, Academics

Responsibilities

• Provide administrative assistance to the Chief Product Officer, Chief Academic Officer and Chief Knowledge Officers for Humanities, Math, and Science
• Coordinate meetings, decision trackers, resources, and information to keep workflow on track
• Direct departmental correspondence by preparing notes, meeting agendas, minutes, emails, etc. as directed by leaders
• Support the creation of presentation materials for senior leaders using sharp visuals, animations with a strong eye for design
• Organize and manage team calendars, meeting schedules, and Zoom logistics
• Coordinate with the Corporate Services and Marketing teams to plan travel, calendars, agendas, materials, and meals for each leader and in-person team meetings
• Plan, manage, and execute planning for special events and in-person meetings conducted by each Academic team
• Draft, develop, and edit writing support materials, such as newsletters, team emails, and materials supporting team meetings and events
• Support the development, monitoring, and managing of team communications and processes
• Manage and organize team logistical information including consultant invoices, tasks and time records, and contact information

Job requirements

Requirements

• Strong organizational habits necessary for successful goal setting, project management, collective decision making, deadline execution, and record keeping
• Highly organized and detail oriented with a track record of meeting responsibilities in a fast-paced, deadline-driven, high-volume organization
• Ability to balance a variety of tasks, responsibilities, and projects with multiple deadlines
• Strong communication skills needed to incorporate different points of view to produce high quality work
• Capacity to receive and then apply feedback from managers, team leaders, and colleagues
• Clear and succinct writing skills, with the ability to produce content aligned to the organizational vision
• Facility working with tools required within digital spaces (e.g. Microsoft Office Suite, Google Suite, Sharepoint)
• Possess intimate knowledge of PowerPoint and other presentation applications
• Proficiency with technology and comfortable learning new application
• Capacity to navigate the Great Minds climate, where leadership often drives vision and content decisions

Attributes

• Ability to remain flexible in an ambiguous, fast-paced entrepreneurial environment
• Passion for and commitment to the importance of high-quality, knowledge-rich curriculum
• Receptivity to feedback with a focus on reflective practice
• Willingness to embrace a mindset that is receptive to the perspectives of others
• Commitment to high standards and continuous improvement
• Proficiency at both working independently and collaborating as part of a team
• Highly collaborative with the ability to consistently exhibit diplomacy, tact, and integrity
• Willingness to bring a proactive problem-solving orientation to every task
• Appreciation for the challenges and victories faced everyday by classroom teachers
• Commitment to collective authorship
• Deep belief that every child is capable of greatness

Required Education

• Bachelor’s degree

Status

• Full-time

Location

• Remote
• Future travel (5%) may be required 

Sales Administrative Assistant Centralized MHS

Job Description

Additional Information Remote position Supporting Sales Team. Must be available Nights + Weekends in PST & MST and reside in United States.
Job Number 23076932
Job Category Administrative
Location Sales Support East, 7750 Wisconsin Avenue, Bethesda, Maryland, United States VIEW ON MAP
Schedule Full-Time
Located Remotely? Y
Relocation? N
Position Type Non-Management

JOB SUMMARY

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

California Applicants Only: The pay range for this position is $18.00 to $26.91 per hour.

Colorado Applicants Only: The pay rate for this position is $18.00 per hour.

New York City & Westchester County, NY Applicants Only: The pay range for this position is $18.00 to $26.91 per hour.

Washington Applicants Only: The pay range for this position is $18.00 to $26.91 per hour. Employees will accrue 0.4616 PTO balance for every hour worked and are eligible to receive minimum of 7 holidays annually.

All locations offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, educational assistance, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you? 

Executive Assistant

REMOTE

United States

Internal Team

Full time

Description

Education First is seeking a talented, passionate and experienced Executive Assistant to join our mission-driven education policy consultancy. Reporting to the Senior Executive Assistant, the Executive Assistant will support multiple executives, managing their time and priorities to best support and ensure success. You will provide senior leaders with strategic counsel, technical expertise and critical analysis to ensure senior team members can focus fully on managing the firm and client engagement. Education First relies on organized, analytical, strategic and resourceful Executive Assistants who thrive in a fast-paced environment to not only help us deliver our work, but also to stay connected for strong collaboration both internally and externally.

What You’ll Do

• Skillfully manage complex calendars for multiple senior leaders
• Field/triage requests from internal and external stakeholders
• Proactively prioritize and strategically manage conflicting appointments
• Scan for opportunities to support work time
• Strategic project team and client meeting management
• Manage complex travel and itinerary management (e.g., lodging, flight tracking, travel hiccups etc.)
• Coordinate meeting event logistics with clients for project meetings (e.g., catering, supplies, reservations, meeting room setup and A/V etc,)
• Provide operational support for senior leaders
• Support financial functions for expense reconciliation and reimbursement
• Create meeting agendas, materials and note transcriptions
• Give design support and copy edit proposal drafts and deliverables to ensure they are client-ready
• Help build culture enriching team activities for your senior leaders’ teams (e.g., facilitate team meetings, provide team performance and evaluation support, manage life event gifts, etc.)

Requirements

• You are an experienced executive-level administrative support professional with experience supporting multiple executives at the same time
• You thrive working in a matrix organization managing several projects with conflicting tasks and complex strategic scheduling across multiple time zones
• You enjoy scheduling complex travel arrangements, compiling expenses and other operational tasks that lead to a successful event
• You are highly proficient in Google Suite and Microsoft Office Suite (Outlook, PowerPoint and Excel)
• You are highly organized and detail oriented person who enjoys using these skills to help others
• You possess excellent verbal and written communication skills
• You lean into being solutions-focused with a customer service orientation that allows you to be adaptable and flexible
• You love learning new technologies, programs and applications (SharePoint, Concur, Salesforce) and enjoy teaching others
• You are able to lead by influence and have strong interpersonal skills and emotional intelligence
• You enjoy taking initiative and being a resourceful problem solver who anticipates barriers to success
• You identify and act upon the critical tasks when faced with multiple competing priorities

Benefits

• 100% remote, U.S. based team
• Firmwide in-person engagements a few times a year
• Telework subsidy
• Professional development stipend
• 20 PTO days and 11 holidays
• Medical, dental, vision and life insurance
• 401(k) match
• Sales bonus eligibility

Compensation

The salary range for this position is $70,000 – $73,600. We typically set initial starting salaries between the market minimum and the 25th percentile of the pay range to ensure there is room for growth over time.

In addition, location-based supplements are provided for the following metro cities: San Francisco, New York City, Boston, Washington DC, Los Angeles, Seattle, Chicago, Denver, Philadelphia, Portland, Miami, New Orleans, Atlanta, Austin, Baltimore, Dallas, Houston, Phoenix, Madison, WI and Salt Lake City.

Travel & Covid-19 Vaccine Policy

Education First requires all employees to be fully vaccinated against COVID-19 unless they have an approved medical/religious exemption. Proof of vaccination will be required upon acceptance of any offer of employment. You should be able to travel for in-person firmwide meetings about twice a year.

About Education First

Education First is a mission-driven education policy consultancy dedicated to ensuring that all students and particularly students in poverty and students of color are prepared for success in college, careers and life. We work with organizations that are shaping the future of P-16 education across the nation, including school networks and districts, state departments of education, policy and advocacy organizations, youth empowerment organizations, talent organizations and foundations.

We help these system leaders catalyze change through our services:

• Conduct research and analysis on policies and provide contextual recommendations and strategic support to translate findings into concrete, sustainable action
• Develop and implement visionary, coherent strategies and strategic plans by prioritizing inclusive voices, focusing on the right problems, and providing space to explore
• Plan and facilitate meaningful convenings for organizations and individuals to learn, problem solve, collaborate, and advance their work
• Design actionable and equitable solutions that meet client needs, achieve program goals, and implement initiatives with clarity and quality
• Support grantmakers, funders, and foundations to develop thoughtful, high-impact investment strategies that align with their goals, interests, and resources

We are a team of more than 75 former teachers, district and state education leaders, policy advisors, and grant makers who live and work virtually in more than 20 states. Because of our experience, we approach the challenges our clients face with humility, realistic solutions, and a commitment to follow-through. Our culture is built on genuine care for our clients and for each other. We celebrate original thinking, collaboration, entrepreneurialism, authenticity and fun.

Our Equity Commitment

We recognize that in order to pursue our own organizational mission at Education First, we must approach our work by studying gaps and inequities, asking tough questions about structural racism and more deliberately engaging diverse voices in problem-solving. We’ve been building our own skills to deliver solutions that center racial equity, with particular attention to equitable ways of thinking and working, and we are committed to helping our clients do the same in projects that have a goal of increasing equity at their core. Within Education First, we have committed to building a race equity culture creating the conditions to adopt antiracist mindsets and actions.

We believe:

• Black lives matter. We are collectively responsible to amplify and support Black students, families and leaders.
• People are experts in their own experience. We cannot effectively support our clients to problem solve and innovate without centering the people they aim to serve.
• Racism and inequity were designed, and can be redesigned. People make up the systems, policies and processes that govern our experience, and we must support our clients to explore their role in reimagining what could be possible.

For greater detail about our Equity Commitment, please visit our website.

Education First actively engages our team with a robust Race, Inclusion, Diversity and Equity (RIDE) strategy to build our staff and organizational capacity to lead on issues of equity and to increase diversity, equity and inclusion at all levels of the firm. As a proud equal opportunity employer, we strongly encourage applications from candidates of all races, national origins, ages, religions, creeds, veteran or disabled statuses, sexual orientations, gender identities or gender expressions. 

Sales and Executive Assistant

Location: US National

Remote

Full-Time

Who We Are

The Campaign Workshop is a fun and quirky bunch of political and advocacy professionals. We help progressive nonprofits, campaigns, labor unions, and advocacy groups to develop new strategies, create digital ads, design direct mail, deliver training, and develop content.

We build award-winning, strategically driven campaigns for clients like AFSCME, UFCW, Giffords, NRDC, American Cancer Society Cancer Action Network, American Federation of Teachers, Mayor Muriel Bowser, LGBTQ Victory Institute, and California Federation of Teachers. For samples of our work, please visit our website. Also, we have done an extensive amount of writing on our blog and in our e-books.

We are a fully remote company offering a welcoming and relaxed (for as much as politics is relaxing), flexible work environment and believe in intentional leadership development of all our staff.

We are committed to racial justice, and we’re working to build an actively anti-racist company. Internally, we’re working to create a company where everyone can show up fully as themselves, where we engage directly with our identities and biases, and where we work together to dismantle systems of oppression. Externally, we hope to show up for our clients in their work towards racial justice, to help build a stronger and more diverse pipeline of talent into political consulting, and to grow partnerships with vendors of diverse backgrounds.

What You’ll Do:

The Sales and Executive Assistant is a full-time, remote position. You will be responsible for managing the President’s schedule, assisting with tracking leads, drafting proposals, and providing administrative support to TCW. You’ll report to a Vice President (VP), working closely with the President, and other members of staff on assigned projects. As a sales and executive assistant, you will:

Sales

• Utilize our CRM to prospect new business, track emails, manage contacts, and set up automated email sequences and workflows
• Keep a running list of prospects and manage follow up process with President
• Research contact information for executives at prospective client companies
• Help to proactively funnel prospects through the sales funnel
• Edit and proofread a variety of documents, including client deliverables
• Conduct issue research and draft research-based documents
• Draft proposals for potential clients

Administrative

• Manage the President’s daily schedule
• Drive internal scheduling for meetings and events
• Provide administrative support to TCW
• Book travel for the President and team leads, as needed
• Manage the company’s tech needs, including managing inventory, managing passwords and accounts, and ordering new tech as needed
• Field phone calls into the main office phone number and manage the company phone system
• Oversee employee onboarding and offboarding to facilitate a smooth transition

Who You Are:

This is an entry-level role at the Campaign Workshop, and we’re excited to work with candidates who are new to the industry. The ideal candidate will be:

• An adept organizer and problem-solver. You can juggle multiple complex projects simultaneously and meet deadlines in a fast-paced environment. You can predict roadblocks before you reach them, and plan ahead to make sure that we deliver results for our clients.
• A clear communicator. You are willing to engage with all team members to determine priorities and ensure that everyone has the information they need to maintain internal and external workflows so deliverables remain on schedule.
• A quick and eager learner. We don’t require past professional experience for this role, but are looking for folks who can learn how to do our work quickly. We’re a small team, and we all wear lots of hats, and you’ll help us fill gaps. You can pick up on new ideas, ask questions to fill in knowledge gaps, and find solutions to problems that you don’t already know the answer to.
• Deeply committed to racial justice and all forms of equity. You understand how your identities impact the way you show up at work, and you’ll use your platform at The Campaign Workshop to help us build an inclusive and equitable workplace.

This role is open to candidates with a range of backgrounds and experience, including candidates that have just graduated from college or who haven’t worked in politics or advocacy before. We’re primarily interested in folks who are eager to learn more about our work and interested in launching careers in politics and advocacy.

What You’ll Gain

• You’ll make an impact. You’ll be at the frontlines of our work to champion progressive causes and you’ll gain firsthand experience in political consulting, client management, and the creation, production and management of campaigns.
• We’re committed to learning and growth. We really invest in our people, through training, feedback, and mentorship. Some folks stay at TCW for decades, while others use this as a launchpad into careers across the progressive ecosystem. We create space for mistakes and take dedicated time for learning and professional development.
• We show up for each other. We’re a diverse team with a wide range of experiences –– some of us have been at TCW through 13 years and 4 promotions, and others are just starting out here as their first job out of college –– but we share a commitment to building a workplace where we can all thrive. We respect each others’ boundaries, recognize that we all have commitments beyond work, and trust each other to get work done.
• You’ll love working here. We’re a small, collaborative team of people who really care about doing good work and who treat each other with compassion and respect. We offer great benefits and real opportunities for growth.

Additional Information

The salary range for this role is $50,000-$60,000 annually along with great benefits, including:

• Generous paid time off.
• Blue Cross PPO platinum plan with the premium fully covered
• 401K with a dollar-for-dollar match up to 4% after 6 months of employment
• Cell phone stipend and internet stipend
• Wellness benefit
• Full remote office set up 

Title: Administrative Assistant IV

Location: Work From Home – USA

Full-Time

Regular

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

SUMMARY:

As a Center of the Public Health Institute, the mission of PHI’s Center for Health Leadership and Impact (CHLI) is to advance health by increasing leaders’ capacity to transcend boundaries and transform their communities. Through the use of blended learning modalities, CHLI leads programs for teams, coalitions and networks to advance leadership skills and reduce health inequities.

The Administrative Assistant IV position is responsible for assisting in operational and programmatic functions of the Center. The position will provide a full range of administrative and program support to the CHLI including complex program calendaring, communications, travel planning and management.

Employment Type: Full Time

Full salary range for this position: is $26.88 to $38.31 per hour. The typical hiring range for this position is $26.88 to $32.59 per hour. The starting wage is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Calendaring: Schedule support for CHLI including complex meeting planning with multiple partners, virtual training series, and technical assistance sessions. Provide additional support for leadership team calendars.
• Travel (as relevant): Coordinates staff travel arrangements and registration for meetings providing the CHLI leadership with agendas, travel itineraries, directions, and pertinent meeting information.
• Communications:
• Composes complex & sometimes confidential letters and memoranda in response to incoming mail or calls (writes on behalf of CHLP leadership).
• Edits emails, documents and other CHLP collateral for staff.
• Conference registration and session support: submit abstracts on conference portals, manage conference speaker details, support staff conference registration process.

Performs other duties as needed in support of the Center.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• 5 years of related clerical, administrative and accounting experience, including experience in public health and/or program administration and experience in arranging travel and meetings.
• Associate’s degree or substitute with two additional years of related experience.

Other Qualifications

• Good attention to detail skills.
• Strong oral communication skills, including translating technical material for a lay audience.
• Strong interpersonal skills – ability to communicate and establish effective working relationships with all levels within the organizations, and interact effectively with co-workers, customers, and other stakeholders.
• Ability to make independent decisions following standard policies and procedures and to work independently with limited supervision.
• Teamwork skills: ability to balance team and individual responsibilities and support others’ efforts to succeed.
• Ability to function in a fast-paced environment, make simultaneous progress on multiple tasks, and meet deadlines.
• Good computer skills including Microsoft Word, Excel, PowerPoint, and internet searches.
• Ability to exercise initiative, be creative, and be resourceful.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded. 

Title: Executive Assistant – Remote

Location: United States

About Us:

JUICE is a digital growth & marketing agency founded by two entrepreneurs with successful previous exits. Our strict focus on maximizing ROI has helped our clients see enormous revenue driving success across user acquisition, eCommerce, and lead generation campaigns. JUICE is an Inc. 5000 award-winning industry leader in results-driven growth strategy development, social advertising, search engine marketing, organic search ranking, and lead generation. JUICE focuses on building scalable, efficient campaigns that drive results.

Overview:

• We’re looking for someone who is smart, organized, and trustworthy to work as an executive virtual assistant for two executives. Bluntly, we’re looking for a perfectionist who is extraordinarily detail-oriented.
• PLEASE NOTE: This is not an entry-level assistant position. You MUST have at least 3+ years of experience as an Executive Assistant for an executive or a business owner.
• This is a fast-paced, extremely detail-oriented, and high-pressure role. Expect to get 100+ emails/day from us, many of which include tasks that must be done that day. You’ll handle the executive team’s business and personal details, including travel, scheduling, and coordination with my team.
• We are extremely demanding and we’re looking for someone with extreme attention to detail who enjoys negotiating deals, finding the best travel arrangements, and is fun to work with. If you’re looking for a slower role, this is NOT the role for you.
• If you have extensive experience managing an executive or business owner’s calendar, travel, and personal affairs, this position will be very challenging and extremely rewarding.
• This is a full-time role. It’s also remote, so you can work anywhere in the United States. We communicate via email, chat, and phone.

What do you need to succeed:

• At least 3+ years experience as an Executive Assistant for a C-level executive or business owner in a start-up environment
• Ability to handle 200+ emails/day, including rapid tasks and long-term projects
• Exceptional ability to communicate progress on multiple projects
• Must be highly organized and efficient
• Trustworthy with strong personal integrity
• Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
• Experience managing an executive calendar
• Killer ability to multi-task
• Must be flexible with schedule
• Top-notch communication via email and phone, external and internal
• Proven ability to prioritize tasks
• Perfectionist, super attention to detail
• Since this is a virtual position, must be a self-starter, self-motivated and able to work independently with minimal oversight
• Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time

Knowledge and skills required:

• Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
• High level of experience with Google Apps
• Knowledge of project management tools/programs
• Ability to quickly learn new software application
• Capability to set up new systems and processes in order to streamline business and personal functions
• Ability to solve tasks with minimal or no guidance
• Ability to work under pressure and quickly and efficiently problem solve, all while managing frequent interruptions
• Able to handle constructive criticism and work well within a fast-paced environment

Salary Range:

• 65-80k

What you’ll find here:

• Competitive salary based on experience level
• Matching 401k plan
• Health benefits
• Unlimited PTO
• Annual company offsite
• Fully remote work
• Discretionary bonuses are available
• Happy and motivated team

Locations

New York City, Miami, Remote

Remote status

Fully Remote

Employment type

Full-time

Seniority Level

Mid Level 

Title: Administrative Assistant – Human Resources – Fully Remote

Location: United States

Job Type

Full-time

Description

Position Objective:

The Administrative Assistant in Human Resources (HR) is a remote entry-level role ideal for anyone seeking to learn and grow their skills and join the world’s largest animal rights organization. This full-time work-from-home role offers benefits, paid holidays, sick time, vacation time and more!

The best candidate will be a “people person” who applies their positive attitude to enthusiastically help staff members and support our HR Department with projects and assignments. The administrative assistant will take charge of various behind-the-scenes administrative tasks and will shine their creativity in the HR department by working with PETA Animal Rights Interns, applicants for employment, and staff members.

What your day will look like:

You will be responsible for a number of administrative tasks, such as surveying staff members, organizing meetings, processing invoices and company forms, and maintaining files and databases. So, you’ll get the chance to experience a little bit of everything that we do.

Interns with PETA and the PETA Foundation are accepted on a rolling basis, you will collaborate with the intern program manager to recruit interns, help coordinate one-of-a-kind learning opportunities throughout the internship, and serve as a mentor for interns.

Welcoming aboard new staff members and helping to set them up for success will be a primary responsibility! This includes hosting New Hire Orientations, requesting and collecting new hire forms, and ensuring that New Hires are ready to begin. From I-9’s to offer letters, and entering a New Hire into our HR platform, you will be responsible for creating a solid first day.

Around here, animal rights training and professional development are a top priority. You’ll work on assignments creating helpful a knowledge base for staff members and interns.

Putting to work your writing and problem-solving skills to correspond with staff members, interns, and applicants to assist with routine queries, provide valuable training, and throughout troubleshooting because Happy, Helpful, HR’ is our motto.

We’ll come to you for help with the PETA Life Instagram Twitter accounts, and you will help to run the PETA LinkedIn account. Come ready with some ideas to highlight our organization’s culture and staff.

You’ll handle a large amount of confidential information, while assisting with personnel matters, supporting department functions, and more.

The above doesn’t cover everything but gives the gist of the position. There will be more that comes up, so expect to help with other miscellaneous projects assigned by the supervisor.

Requirements

The strongest candidate will be one who has demonstrated thorough knowledge of animal rights issues and PETA campaigns. You should support PETA’s philosophy, be able to advocate PETA’s positions on issues professionally and be committed to the objectives of the organization.

Having at least one year of experience with public speaking, correspondence and/or representing a company publicly is helpful, but as long as you are willing to learn, we’re happy to teach!

Working in an environment with quick timeframes isn’t for everybody, and the pressure will be heavy most of the time, so candidates must have great time-management and organizational skills.

You’ll need solid writing skills, including excellent grammar and sentence structure in order to best serve the needs of applicants, interns and staff members!

To make big things happen for animals, we work in a variety of software programs including Office 365, Zoom, our HR Information system, an invoice payment website, and a task management platform. We’re looking for someone willing to learn how to use new software applications and apply newly acquired skills to successfully complete assignments.

Naturally, you’d need to be committed to the objectives of the organization, and living a vegan lifestyle would be part of this. Because of our public-facing role as the HR department, we also strive to maintain a professional appearance.

Most of all, you must have the drive to help animals and support a team working for their liberation around the world.

The hourly pay range for this position is $15.00 – $19.06 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work. 

Administrative Assistant / Sales Coordinator (IB)

Remote Latam 

External – Sales & Marketing

Full-time/ Remote

Do you want to earn a salary in USD?

Would you like to work from wherever you want?

Hi, You finally found us!

Why work at Blue Coding?

At Blue Coding we specialize in hiring excellent developers and amazing people from all over Latin America and other parts of the world. For the past 9 years, we’ve helped cutting-edge companies in the United States and Canada -both large and small, build great development teams and develop great products. Online shops, digital agencies, SaaS providers, and software consulting firms are a few of our clients. Our team of over 100 engineers is distributed in more than 10 countries across the Americas. We are a fully remote company working with a wide array of technologies and have expertise in every stage of the software development process.

Our team is highly connected, united, and culturally diverse, and our collaborators are involved in many initiatives around the world, from wildlife preservation to volunteering at local charities. We also participate in group activities like movie nights, trivia, and meme competitions. We stand for honesty, fairness, respect, efficiency, hard work, and cooperation.

What are we looking for?

In this opportunity, we are looking for an Administrative Assistant / Sales Coordinator to work with one of our American clients and help them make it easier for physicians and healthcare professionals to access clinical reference sources, stay on top of the latest clinical information, learn about new treatments, continuing medical education credits and communicate with peers. We’re seeking a collaborative, proactive team player, with a high level of technical competency & leadership, strong analytical and problem-solving skills, and great attention to detail, this fully remote job is for you. So if you have the skills and can get the job done, come to join us and work from anywhere you want!

What’s unique about this job?

Our client is an online media and technology company that serves businesses and consumers in Automotive, Health, Legal, and Home/Travel. Their fully integrated approach combines leading web solutions for businesses with media websites for consumers. Their award-winning consumer websites serve more than 250 million monthly visitors. They employ more than 5,000 people in over 20 office locations around the world. They are proud to foster a unique culture that combines the innovation of a start-up with the stability and profitability of an established corporation. The role will assist where needed in day-to-day admin tasks such as the monitoring of support ticket queues, conducting testing, and maintaining the platform while providing expertise and best practices when implementing new functionality. You will be working with a Salesforce Developer to ensure the client’s organization utilizes different tools and capabilities offered by Salesforce effectively and efficiently. Our client is looking for someone with migration experience between separate Salesforce instances.

Here are some of the exciting day-to-day challenges you will face in this role:

• Build and maintain strong internal relationships – working closely with Global Sales Team and surrounding supporting teams (Contracting, Account Management, Media Planning, Finance, etc.)
• Manage contracting process with clients and internal stakeholders to ensure contracts are processed in a timely manner
• Collaborate closely with Finance to ensure accurate billings/payment/PO processing
• Meet regularly with Sales Planners and prepare summary status reports for Sales
• Coordinate with the reporting team to ensure they have the details/materials required to build monthly operational metric reports
• Review monthly reports for accuracy
• Respond to external and internal client requests in a timely manner with exceptional follow-through
• Provide support in Salesforce; pulling weekly pipeline reports, trend analysis etc for Sales Team and VP

You will shine if you have these:

• An administrative or sales support background
• Excellent documentation skills (MS Word, Excel, PowerPoint a minimum)
• Knowledge of Internet technologies (CRM systems)
• Ability to multi-task in a fast-paced environment, results-driven, and great communication skills both written and verbal
• Strong interpersonal skills with the ability to work effectively with a wide variety of professional staff from varied disciplines and backgrounds
• High organizational skills and ability to manage a number of projects at the same time
• Ability to prioritize own workload
• Passion for customer service and for ensuring clients have the best experience possible
• Demonstrates drive, being a self-starting independent worker
• A team player with a high level of dedication
• Must be detail-oriented, proactive, and flexible
• Fluency in English 

Title: Executive Assistant – Information Technology

Location: US National

REMOTE – UNITED STATES

Vir Biotechnology is a commercial-stage immunology company focused on combining immunologic insights with cutting-edge technologies to treat and prevent serious infectious diseases. Vir has assembled four technology platforms that are designed to stimulate and enhance the immune system by exploiting critical observations of natural immune processes. Its current development pipeline consists of product candidates targeting COVID-19, hepatitis B and hepatitis D viruses, influenza A and human immunodeficiency virus.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company passionate about equality, inclusion, and respect. When everyone feels supported and encouraged to give their best, we will collectively deliver outstanding results. We are proud to have been ranked the fastest-growing company in North America on the 2022 Deloitte Technology Fast 500™.

Vir Biotechnology (Vir), a San Francisco company with a bold mission to end infectious disease, is looking for an experienced Executive Assistant for our amazing team! The most incredible opportunity awaits you if you have C-level support experience in Information Technology! You will report to the SVP, CIO. This role is open to remote employees.

RESPONSIBILITIES AND LEARNING OPPORTUNITIES:

• You are a logistical expert and master of calendar Tetris who will schedule meetings and get our leaders to activities on time
• Provide administrative support for IT purchasing and tracking activities including procurement and legal processes, license tracking and renewals, asset tracking, and access management
• Provide administrative support to the CIO and IT leadership team members; keep them well informed and well prepared for upcoming commitments and responsibilities
• Prioritize conflicting needs and competing demands, to include the management of several very active calendars
• Coordinate both domestic and worldwide travel plans including expense reporting and reimbursement and reviewing and obtaining travel visas
• Collaborate with other parties including IT vendors to coordinate calendars, requests, and events
• Represent IT as a function within the Executive Administrator community including evaluating IT related issues from other Admins and working with the helpdesk team to resolve
• Be an ambassador for using information technology and best practices within the Executive Administrator community
• Create impactful relationships with peers and positively influence their productivity through use of information technology
• As part of the IT Leadership Team, play a role in the high performance of the team through management of agenda, meetings and events that support IT Strategy
• Support employee engagement and promote a positive workplace culture
• Uphold a strict level of confidentiality

QUALIFICATIONS AND EXPERIENCE:

• 8+ years of experience supporting a large team and C Suite Executives
• B.S. / B.A. degree
• Previous pharma/biotech industry experience
• Ability to work under pressure to meet deadlines
• Committed to job and team; available after hours and on weekends by e-mail and phone, as needed.
• Analytical and problem-solving skills
• Proficiency with MS Office Suite
• Able to travel occasionally to support team events

#LI-225024411_AA1

#LI-Remote

Vir’s compensation and benefits are aligned with the current market and commensurate with the person’s experience and qualifications. All full-time employees receive a package that includes: compensation, bonus and equity as well as many other Vir benefits and perks such as: health, dental, vision, life and disability insurance benefits, non-accrual paid time off, company shut down for holidays, commuter benefits, child care reimbursement, education reimbursement, 401K match and lunch for all lab essential personnel! 

Executive Assistant

United States

req8353

We’re looking for a

Executive Assistant

This role is Remote

We are seeking a dynamic, remote Executive Assistant to support two of our C-Suite Leaders. The ideal candidate will have a strong administrative background, the ability to coordinate multiple competing priorities, and a polished, professional and positive attitude. This role will also lead the organization and coordination of related projects with our other Executive Assistants across the business.

Objectives of this Role

• With a primary responsibility of supporting the C-Suite Leaders, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Manage professional and personal scheduling for the C-Suite Leaders, including agendas, mail, email, calls, travel arrangements, customer management, and other company logistics
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

In this role you will

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Preparing detailed travel and expense reports, reconcile corporate card accounts, and follow through/follow-up on report
• Partner with Communication teams to support company messaging while liaising with internal and external executives on various projects and tasks creating ad-hoc reports and presentations on an as-needed basis
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Interface with employees, vendors and clientele of all levels for Executive-led meetings and, as requested, for board meetings and team offsites
• Prepare and distribute agenda in advance
• Arrange staff meeting including facilities, connection tools, and action minutes

You have what it takes if you have

• 5 + years executive level administrative support experience, C-level preferred
• A bachelor’s degree from an accredited university/college or equivalent work experience
• Experience overseeing budgets and expenses
• Experience developing internal processes and organizational systems
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Exceptional writing and grammar skills
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
• Consideration for privacy and security obligations

Extra dose of awesome if you have

• Experience supporting C-level
• Advanced PowerPoint skills and Media/production know-how

Total Rewards:

At Cornerstone, our transparent total rewards program is based on three core tenets: equitable pay, market dynamic research, and skill-based appraisal.
The base salary range for this position is: $62200 – $99500 USD
In addition to competitive base pay, the compensation package for this role may include other incentives like bonus or commission, along with a generous benefits package. Additional base pay may be available if you reside in a high-cost metro area (New York City or San Francisco Bay Area).
This range reflects the minimum and maximum salary for this position. Where an individual’s pay falls within the range is determined by factors including, but not limited to, job-related skills, experience, and relevant education or training.

Our Culture:

Our mission is to empower people, businesses and communities. A culture created less by what we do and more by who we are. When people ask what our team is about, we point to our core values: champion customer success, bring our best, achieve together, get stuff done, and innovate every day. We’re always on the lookout for new, curious and capable people who can help us achieve our goal and we are seeking diversity in the people who join our team. We want to make sure that our company reflects the demographic of our customers, clients, and the communities in which we operate. So if you want to work for a friendly, global, inclusive and innovative company, we’d love to meet you!

What We Do:

Cornerstone is a premier people development company. We believe people can achieve anything when they have the right development and growth opportunities. We offer organizations the technology, content, expertise and specialized focus to help them realize the potential of their people. Featuring comprehensive recruiting, personalized learning, modern training content, development-driven performance management and holistic employee data management and insights, Cornerstone’s people development solutions are successfully used by more than 100 million+ people in 180+ countries and in nearly 50 languages.

Cornerstone takes special care to ensure the security and privacy of the data of its users.

Equal Employment Opportunity has been, and will continue to be, a fundamental commitment at Cornerstone OnDemand. All qualified applicants are given consideration regardless of race, religion, color, gender, sex, age, sexual orientation, gender identity, national origin, marital status, citizenship status, disability, veteran status, or any other protected class as provided in applicable Federal, State, or Local fair employment laws. If you have a disability or special need that requires accommodation, please contact us at careers@csod.com.

#LI-KS1 

Executive Assistant, People & Culture

Remote

Full Time

Experienced

This is a full-time 100% remote position with a flexible location within the United States.

What You’ll Do

The Executive Assistant, People and Culture will be tasked with supporting the Chief People, Culture, and Equity Officer (CPO) who leads the HR, Talent, Culture, and Antiracism Teams. This role will enable the CPO to advance company initiatives and goals by supporting administrative and operational needs.

The dynamic nature of this role requires that the ideal candidate have exemplary organization and time management skills and the ability to identify and anticipate the CPO’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Executive Leadership Team, senior leaders in the organization as well as all other team members. To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion. This role will report to the Chief People, Culture, and Equity Officer.

Responsibilities:

• Work directly with the CPO to support all aspects of their daily work routine.
• Provide confidential and high-level administrative support for the CPO
• Maintain the CPO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Determine priority of matters of attention for the CPO; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Draft, review, and send communications on behalf of the CPO
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, and developing agendas
• Attend meetings and communicate all necessary follow-up after meetings with action items and due dates
• Answer and respond to communication on behalf of the CPO
• Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Develop, organize, and implement a system for paper and electronic filing.
• Maintain confidential and sensitive information.
• Maintain project plans for the People and Culture Team using Asana
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Provide additional support for the People and Culture team when possible
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
• Supporting the Chief People Officer for in-person meetings
• Working with the Coordinator, People and Culture to schedule and coordinate large in-person or virtual training sessions and events
• Providing in-person event support (site setup, registration, materials printing, notes, and summaries) and online logistics support (i.e. tech support, break out rooms, etc.)
• Support materials development (editing, formatting, printing)
• Coordinate with relevant parties to develop and analyze meeting survey data

Required Candidate Qualifications:

• 3+ years’ prior experience in supporting a senior executive or team
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Excellent organization and attention to detail
• Self-starter with strong reasoning and communication skills and comfort with ambiguity
• Strong orientation to customer service
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills

Candidate Qualifications and Traits:

• Professional maturity and judgment
• Desire and ability to work in a fast-paced, collaborative environment
• Able to keep many projects moving forward concurrently
• Experience with Asana is a plus
• Experience with Adobe is a plus
• Proven ability to create and sustain productive relationships with internal and external stakeholders at all levels
• Poised demeanor when dealing with other executives, leaders, and stakeholders
• Flexible and able to multitask, and switch priorities as needed within a collaborative environment
• Ability to listen to the needs of others, respond and adapt, and build relationships of trust across diverse teams
• Previous experience supporting the HR Function, CPO, or c-suite executive is strongly desired

Our Commitment to Diversity, Equity, and Inclusion in Hiring

At Instruction Partners, we know that difference enhances, transforms and strengthens our ability to serve students and schools. We invite and celebrate diversity of all perspectives, and we are deeply committed to ensuring equitable access and voice throughout our organization. Instruction Partners is proudly an equal opportunity workplace, and we value the inclusion of persons who have experienced poverty and/or for whom English is not their first language, and every race, gender identity, sexual orientation, disability, culture, ancestry, religion, national orientation, age, marital status or Veteran status. Join us, and let’s work together to support great teaching and accelerate learning for every student.

Compensation:

The salary for this role is $60,000.00. Detailed information about the organizational compensation philosophy can be found here. Competitive benefits and private retirement investment options are available, as well as a generous vacation policy. See our detailed benefits package here: 2023 Benefits in Brief Overview

Other Considerations:

Be willing to travel as needed < 25%

Timeline:

Anticipated Start Date of July 10, 2023

Our Vision

All students experience an excellent education that prepares them to contribute to their community, achieve economic security, and pursue their dreams.

Our Mission

We work shoulder to shoulder with educators to support great teaching and accelerate student learning. We focus on small systems, both districts and charters, and we work to ensure equitable access to great instruction for students in poverty, students of color, students learning English, and students with disabilities.

Our Core Values

Live Big-Hearted

We care deeply about ourselves, each other, our work, our partners, and the students we serve. We value the differences each other brings to the table because we know diversity of voice, thought, and experience makes us better. We operate joyfully and without ego, collectively focused on the broader good.

Choose Optimism

We believe that, with the right support, every student can succeed. We have the courage to lean into challenges and believe in the possibility of overcoming obstacles while holding a high bar for ourselves, partners, educators, and students. As we advance antiracist actions, our path may not be smooth, but we will walk it anyway because we have faith that the journey will make our team and our education system better.

Advance Antiracism

We create and uphold space for all team members, partners, and students so they are seen, valued, and heard. We lift the voices and experiences of Black, Latinx, Native, and Asian American and Pacific Islander people. We actively look for and confront patterns and systems that cause inequitable harm in order to create more equitable outcomes within our organization and with partners. We embrace diverse expressions of excellence that make our team more inclusive and effective.

Be Honest

We are open, authentic, and truthful with ourselves, teammates, and partners. Our trust in each other and our work gives us the courage to lean into difficult conversations, put forth new ideas, and give and receive feedback through the lens of equity of voice and experience. We understand the intense and gripping nature of our work, so we name our needs to ensure we are practicing self-care and love within our beloved community.

Get Practical

We believe support should be thoughtful by meeting people, schools, and systems where they are. We leverage the voices, strengths and stories of families, educators, partners and teammates to find answers, because we know there isn’t a one size fits all solution to the challenges of our education system. We always look for ways to work smart, focus on the most relevant impact, and reduce friction to make it easier to take action while grounding our progress in equity.

Keep Learning

We know and love that we don’t yet have all the answers because we are nerds for learning, even when it’s hard or ambiguous. We actively pursue new knowledge, research, and evidence so that we can leverage the latest insights and best practices in our work, then we put that knowledge to work in partnership with our team, our partners, and the students and communities we serve. We respect the learning that springs from our own anti racist journeys, and vow to activate our knowledge in pursuit of equity and excellence.

How We Work

Instruction Partners is a nonprofit organization dedicated to excellent instruction for all students, with a focus on students in poverty, students with disabilities, students learning English, and students of color. We keep one foot in practicality and the other in evidence-based best practices, because we believe that leveraging high-quality, grade-level content and providing just-in-time supports will accelerate learning for all students.

Instruction Partners spends time getting to know the needs of the educators, leaders, and systems it serves, allowing the team to custom-build service plans to support partner goals. Partnerships include on-the-ground support, and partnership team members serve as thought partners to the school systems they serve, a team educators can reach out to and feel supported by.

Instruction Partners provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Instruction Partners complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.