Virtual Assistant at Profit Factory

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Virtual Assistant

40+ hours/week

Please Note: This job is being posted on behalf of Tiffany Zhong ( by Profit Factory ( Profit Factory is a company that works with entrepreneurs to match them to assistants.

Tiffany Zhong is the founder and CEO of Islands XYZ, Inc., a technology company that builds economic infrastructure for the creator economy. Communities of all sizes can use our software to manage digital assets and pay people and projects globally. Our vision is to create a new community platform that is open and accessible. We are funded by major VC funds and individuals such as founders and executives from Reddit, Twitch, Shopify, Notion, Coinbase, and more.

If you’re excited to be part of a creative, cutting-edge, fast-moving startup environment then we look forward to hearing from you!

We’re looking for a confident, resourceful, highly organized assistant who has exceptional attention to detail and can run multiple tasks seamlessly. Some of your responsibilities will include managing Tiffany’s calendar and prepping her for meetings, handling travel arrangements (both domestic and international), setting priorities while triaging emails and meetings, event planning, communicating and providing updates throughout the day to ensure that everyone is on the same page, creating and maintaining processes and procedures and helping to keep Tiffany on-track and organized while handling a variety of different tasks seamlessly and efficiently. Having experience in a startup environment and a creative “thinks outside the box” mindset is ideal!

In addition to the above, a successful assistant would possess the following qualities:

  • has the ability to see the tiniest detail, and thrives on making sure those details are in order
  • exceptional written and verbal communication skills
  • motivated, self-starter, who takes initiative, is always one step ahead of their boss’s needs
  • confident & assertive – speaks up when necessary and is not afraid to ask for help when needed
  • reliable & transparent – is upfront, honest, and learns from their mistakes
  • a trusted gatekeeper who can maintain and protect confidential information
  • committed to excellence – with a strong, loyal and dedicated work ethic
  • creative problem solver who comes up with ideas and solutions
  • super responsive, knows how to prioritize, and has good decision-making skills
  • outstanding follow-through skills – always communicates and keeps your boss in the loop
  • someone who honors their commitments, doesn’t overpromise or underdeliver and can be counted on to get the job done
  • has a knack for technology and is quick to pick up on new tools and systems

You’ll need experience with or come ready to use the following tools:

  • Google Suite

Knowing these tools are not required but is a huge plus!

  • Notion
  • Telegram
  • Slack
  • iMessage
  • 1Password
  • Owning a MAC Computer or an iPhone is a must as we use Apple communication tools

Position Details

  • This is a contractor position with the possibility of moving to a W2 position in the future.
  • You must have at least two years of administrative assistant experience.
  • This is a full-time 40+ hours per week position.
  • Hours are flexible, however, you must be available to answer client inquiries/emails during normal business hours (9-6 pm PST).
  • Some tasks can be done during flexible hours as long as expectations are communicated and met. Off hours and weekends may be needed at times and can be discussed between you and our founder.
  • The starting pay rate for this position is $24/hr.
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: (Please do not contact Tiffany Zhong of Islands directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Islands Virtual Assistant position.

In the body of the message, please write me a 14 sentence email including:

  • One sentence opening salutation that says: “Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience, number of years as an administrative assistant, and the type of tasks you handled. Let us know if you have experience working in a startup environment. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell about your self-sufficient, organizational and multitasking skills, and what having “outstanding follow-up skills” means to you. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us if you own a Mac or iPhone and if you have access to iMessage. Tell us your level of proficiency (beginner, intermediate, proficient) with Google Suite and Notion. If you have an interest or understanding of Web3 let us know here. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please let us know when you will be able to start this position), the hours you are available to work, where you see yourself in three years, and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile please include the link.

Be sure to attach a resume in a pdf format. Thanks! 

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