Executive Assistant, GBO

San Francisco, CA • New York, NY • United States

Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, design and build better products — from start to finish. Whether it’s consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone—come make with us!

As an Executive Assistant to the Global Business Operations organization, you’ll be responsible for keeping the leadership team organized and helping them focus on scaling their teams and processes. In this role, you’ll be directly supporting multiple Senior Directors and VP’s to strategically manage day-to-day administrative and operational needs. Their functions include Accounting, Business Development, Business Operations, Corporate Development and Strategic Finance. You’ll work closely with our broader administrative team and cross-functionally with stakeholders across Figma. The role requires someone who is a great communicator, highly organized, and adaptable.

This is a full time role that can be held from one of our US hubs or remotely in the United States.

What you’ll do at Figma:

• Manage leadership calendars, meetings, business travel arrangements and expenses
• Organize in-person team offsites, including working with external venues and internal stakeholders
• Identify opportunities for process optimization throughout team and company processes
• Ad hoc project management

We’d love to hear from you if you have:

• 3+ years of experience in an administrative or support role
• Supported multiple executives and teams of 50+ people
• Experience working in a fast-paced environment and can adapt quickly to changing demands
• Demonstrated ability in prioritization and seeing around corners
• Demonstrated ability of being trustworthy, reliable and will maintain strictest confidentiality
• Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
• Demonstrated ability in fostering inclusivity

While not required, it’s an added plus if you also have:

• An affinity for Figma and an interest in becoming an expert in our product
• Previous experience supporting finance or operational teams

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

If based in Figma’s San Francisco or New York hub offices, this role has the annual base salary range stated below.

Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information.

Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles. Figma’s compensation and benefits are subject to change and may be modified in the future. You may view our Pay Transparency Policy by clicking on the corresponding link.

Annual Base Salary Range (SF/NY Hub):

$122,000 – $215,000 USD

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace – we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with the applicable candidate section of Figma’s Privacy Policy. 

Executive Administrative Assistant, UAGC (Remote)

locations

Remote

Full time

The Executive Administrative Assistant position is a full-time employment opportunity. Reporting to the President’s Office Manager and supporting multiple executives at the University of Arizona Global Campus, the Executive Assistant will have regular interaction with multiple departments and or outside agencies for the University of Arizona Global Campus and its subsidiaries. The job will work with a team of Executive Assistants to provide day to day support of the executive(s) and the Office of the President in a fast-paced corporate environment including, but not limited to, drafting and developing communications; creation and preparation of meeting materials including agendas and meeting minutes, among others; creating and preparing meeting materials for committee meetings and transmitting to team members; administering heavy calendaring and travel; assisting in preparing communication within the company as well as among other entities and individuals; coordinating and managing events such as large department meetings, board of directors meetings and team retreats; and working on delegated matters requiring discretion and independent judgment.

Duties & Responsibilities:

• Work independently and have the ability to complete a high volume of tasks and projects.
• Customarily and regularly exercise discretion and independent judgment in performing job duties as they relate to outside entities or agencies.
• Work as a team player in a responsive and helpful manner.
• Make decisions and take effective action to resolve problems that affect people within the organization.
• Perform job duties with a high level of integrity and confidentiality on a day to day basis regarding all matters of the company including matters involving executives, agencies/entities and board members inside and outside the company.
• Ability to organize time, manage diverse projects and meet critical deadlines.
• Independently field questions and concerns from individuals within the company and outside companies/agencies/entities and if necessary, direct the questions or concerns to the appropriate individual at the company.
• Independently drafting and developing communications for use internally and externally.
• Creating and preparing meeting materials for committee meetings and transmitting to team members.
• Administering heavy calendaring, travel, and expense submissions for the executive(s) assigned to support.
• Perform job duties with a high level of integrity and confidentiality on a day to day basis regarding all matters of the company including matters inside and outside the company.
• Take minutes as required, prepares agendas and supporting documents, and completes tasks assigned related to various meetings, such as developing memos, communication and correspondence; identifying meeting participants; collect, prepare, and distribute appropriate briefing materials for all meetings chaired by executive(s) assigned to support.
• Work collaboratively with the team of Executive Assistants to ensure day to day operations of the Office of the President is met and provide backup when needed.
• Strong organizational and administrative skills with a high level of attention to detail.
• Database management and ability to produce reports and use advanced functions.
• Work nights and weekends as needed.

Knowledge, Skills, and Abilities:

• Experience managing and coordinating the schedule and travel for an executive or senior management level employee.
• Possess strong written and oral communication skills.
• Expert working knowledge of MS Office: Office 365, Outlook, Word, Excel, and PowerPoint.
• Must be able to use sound judgment and tact when dealing with board members and public.
• Ability to work under pressure in a fast-paced environment and deal with transitions.
• Excellent communication, interpersonal and organizational skills.
• Possess emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture.
• Demonstrated effective critical thinking, independent judgment and decision-making skills.
• Proven ability to multi-task and support on various levels.
• Must be professional with the ability to be discreet with sensitive and highly confidential information.
• Possess integrity, trust, common sense, and problem-solving abilities.
• Self-starter, independent and meticulous with strong follow up skills.
• Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results.

Minimum Qualifications:

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience required.

Preferred Qualifications:

• 5 years related work experience in an administrative support role in the corporate setting preferred.
• Working knowledge of Concur, Workday, Serengeti Tracker, and ADP a bonus.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

Rate of Pay: $28.56 – $35.70

Compensation Type: Hourly at 1.0 full-time equivalence (FTE)

Grade: 8

Compensation Guidance:

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum: $28.56

Grade Range Midpoint: $35.70

Grade Range Maximum: $42.83

Career Stream and Level: PC2

Job Family: Administrative Support

Job Function: Organizational Administration 

Title: Administrative Assistant

Location: Fort Wayne United States

Job Description:

Maximus is excited to offer an excellent opportunity for an Administrative Assistant to join our Indiana Fatherhood Project team. This role is essential to supporting our mission of empowering fathers and strengthening families across Indiana.

This is a full-time fully remote position. The ideal candidate must live in the state of Indiana.

Why Join Maximus?

– Competitive Compensation – Quarterly bonuses based on performance included!

– Comprehensive Insurance Coverage – Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter’s, and Pet insurance.

– Future Planning – Prepare for retirement with our 401K Retirement Savings plan and Company Matching.

– Paid Time Off Package – Enjoy PTO, Holidays, and sick leave,

– Holistic Wellness Support – Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).

– Recognition Platform – Acknowledge and appreciate outstanding employee contributions.

– Diversity, Equity, and Inclusion Initiatives – Join a workplace committed to fostering diversity and inclusion.

– Tuition Reimbursement – Invest in your ongoing education and development.

– Employee Perks and Discounts – Additional benefits and discounts exclusively for employees.

– Maximus Wellness Program and Resources – Access a range of wellness programs and resources tailored to your needs.

– Professional Development Opportunities- Participate in training programs, workshops, and conferences.

Essential Duties and Responsibilities

– Answer phones at front desk in a professional manner.

– Greet guests and visitors ensuring each visitor has proper ID/badge and signs visitor log.

– Adhere to security policy for guests and visitors entering the building and maintain visitor log.

– Assist as backup when needed in mailroom.

– Assist other business units/departments on special projects as requested.

Minimum Requirements

– High School diploma, GED, or equivalent.

– 0-2 years of experience required.

– Strong organizational skills with the ability to manage multiple tasks efficiently

– Excellent communication and interpersonal skills

– Ability to work independently and as part of a team

– Residency in the state of Indiana, is required

Home office requirements:

– Reliable high-speed internet service

– Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity

– Minimum 5 Mpbs upload speeds

#HumanServices #LI-Remote

EEO Statement

Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Hourly Base Pay Minimum for this Position

$ 16.35

Hourly Base Pay Maximum for this Position

$ 16.35 

Title: Executive Assistant

Location: United States

Job Description:

The primary responsibility of this role will be to ensure the smooth and efficient administrative support to the CEO of GE Healthcare’s Women’s Health and Xray Business. Responsibilities will be broad and all-encompassing while providing meaningful work and growth across a global $1.2+billion revenue WHXR business with ~800 employees spanning multiple countries.

Job Description

Roles and Responsibilities:

• Support CEO of Women’s Health and Xray Business in all related administrative tasks, and the business operating mechanisms (bi-weekly, monthly and quarterly staff meetings, etc). Produce correspondence, presentations, meeting agendas, and emails. Handle highly confidential and sensitive information. Provide calendar, meeting, and conference management.
• Effective and efficient partnership with the Executive staff administrators, leading multi-faceting meeting coordination & planning, and other support as needed.
• Coordinate complex travel arrangements. Process monthly corporate card and cash expenses
• Support teams by training or supporting others on technology, tools, or systems used in their everyday working practices.
• Support key projects/initiatives roll outs within WHXR as well as broader Imaging segment
• Provide general office administrative services and support. This includes, but is not limited to, processing of invoices, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes, and e-tools, assisting with international and domestic shipping, initiating IT support requests and liaising with facilities management.
• Proactively resolve scheduling conflicts as they arise
• Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements.
• Assist with organizing team building activities and help make the office place a positive/enjoyable experience.

Required Qualifications

• Associate degree or equivalent and 3 years of executive administrative experience working in a corporate environment or 5 years or more of administrative experience working in a corporate environment at a senior executive level.
• Strong demonstrated writing skills, articulating complex ideas in an easy-to-understand manner.
• Positive personality that enjoys their position, is a good cultural fit for the team, and quickly seen as a “go-to” person that knows how to get things done…and has fun doing it.
• Experience at an advanced level using Microsoft Office applications as well as use of the internet and web applications (i.e. ability to draft correspondence and create PowerPoint presentations for leadership team); basic level of Excel application to create charts, diagrams and tables of data; Concur; Oracle/SAP (a plus).
• Strong attention to detail with a keen eye to anticipate concerns/make recommendations while delivering to deadlines.
• Strong independent critical thinking skills with the ability to be resourceful and propose solutions and connect with others in the business proactively to achieve optimal results.
• Excellent interpersonal, verbal and written communications skills including strong grammatical skills. Ability to effectively interface with senior management and high-profile customers.
• Extremely well organized, with high attention to detail, yet able to multi-task and remain calm in a fast-paced environment of changing priorities.
• Self-Starter, proactive, able to exercise independent judgment with minimal direction. Demonstrated ability to grasp new concepts and think quickly.
• Ability to think clearly and work through ambiguous problems. Possessing the personal drive and commitment to implement innovative solutions.
• Team player and strong relationship builder capable of working within a cross-functional and globally diverse teams across different time zones. Can do attitude and willingness to help those outside of direct clients.

GE will only employ those who are legally authorized to work in the United States for this opening.

Desired Characteristics

• Associate degree OR at least five years’ experience working in administration, office management, or related field in a corporate or professional global business environment.
• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high-profile clients.
• Professional approach, good judgment, creative problem solver. Possessing the personal drive and commitment to implement innovative solutions.
• Experience with Global travel arrangement coordination for executives. Passports, Visa requirements, etc. Personal or business global travel experience is a plus.
• A self-starter able to work on own initiative and well in a team environment.
• Professional interest to learn, grow in your role with aspirations for career advancement.
• Location: Waukesha GE Healthcare campus in person. Flexible schedule with work from home options

Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No 

Title: Executive Assistant (Remote)

Location: US

• United States – Remote (within location)
• Full-Time

Job Description:

• Executive Assistant

Our client is a dynamic, boutique wealth management firm that is looking to add an experienced Executive Assistant to support the Founder. The firm’s mission is to educate the community about all things financial and empower them to live their best lives. They design a personalized plan and help clients execute it, by safely navigating their financial journey and having meaningful adventures along the way.

The firm provides comprehensive financial planning, education funding strategies, holistic wealth management, retirement planning, and risk management and is equipped to handle fee-based financial planning, fee-based investment advisory solutions, as needed.

Responsibilities include but are not limited to:

• Calendar management for the Founder to include:
• Contact clients to schedule and confirm appointments
• Schedule & re-schedule meetings as needed
• Prioritization & ability to efficiently operate in a fast-paced environment
• Protect time as needed
• CRM management
• Input client information into the system and updating across all platforms as needed
• Manage travel arrangements as needed
• Prepare marketing lists for the Founder/team
• Update and manage master client list
• Manage special projects such as client birthdays, specific events, etc.
• Plan and execute client events when needed
• Enhance the organization of the team and find efficiencies for the Founder
• Email existing or new clients for meetings using a structured template and system
• Contact clients to confirm receipt of forms or request return of completed form and maintain current client information
• Handle case notes, process correspondence and maintain client case files
• File new statements, account forms and other insurance/investment-related materials

Requirements

• Minimum of 3 years of E.A./administrative experience in financial services
• Ability to work with a fast-paced, dynamic team
• Extremely high attention to detail
• Ability to communicate clearly and effectively
• Excellent verbal and written communication skills
• Strong time management and prioritization skills
• Accuracy and care for legal documents and confidentiality of clients
• Appreciation for a compliance-rich environment

Compensation

• $75K – $95K base salary + bonus opportunity
• Full benefits including medical insurance, dental insurance, vision insurance, life insurance, short term and long term disability insurance, 401K with 3% match, employer funded HSA, paid holidays and PTO. 

Administrative Assistant – Operations Leadership

Remote

Full Time

Corporate

Mid Level

Help at Home is the leading national provider of in-home personal care services, where our mission is to enable individuals to live with independence and dignity at home. Our team supports 66,000 clients monthly with the help of 49,000 compassionate caregivers across 12 states. We’re focused on serving people and the communities we are part of.

Job Summary:

Help at Home is seeking a detail-oriented and proactive Administrative Assistant to support five operations leaders in their day-to-day activities. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a strong sense of responsibility. The Administrative Assistant will be responsible for managing expenses, coordinating calendars, planning and organizing meetings and events, and performing other tasks as assigned.

This is a REMOTE role.

As a key member of the team:

• You are flexible and can embrace change
• You value progress over perfection
• You care about your work, the team you’re on, and the people we are helping
• You make it a priority to get to know the people around you – build relationships with your colleagues and business partners
• You say what needs to be said, while considering how it’ll affect culture and output
• Hold others to a high standard

Essential Duties and Responsibilities:

• Calendar Management: Coordinate and manage the calendars of five operations leaders, scheduling meetings, appointments, and travel arrangements to ensure efficient time management.
• Expense Management: Track and process expense reports, ensuring timely and accurate submissions in accordance with company policies.
• Meeting & Event Planning: Organize and coordinate meetings, including preparing agendas, managing logistics, and following up on action items.
• Communication & Correspondence: Draft, review, and manage communications, including emails, memos, and reports, ensuring clarity and professionalism.
• Project Support: Provide support for special projects and initiatives as directed by the operations leaders, contributing to the successful execution of company goals.
• Performs other job-related duties as assigned.

This description reflects assignment of essential functions, management may assign or reassign duties and responsibilities to this job at any time that are not listed above.

Required Skills/Abilities:

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage time effectively.

Education and Experience:

• High School Diploma or GED required.
• Prior office experience is preferred, including experience with organizing information and working with databases. 

Administrative Assistant (Remote)

Remote Job

Administrative Assistant (Remote)

We are looking for an experienced Administrative Assistant for a global B2B high tech company. This role will be responsible for providing support to two Vice Presidents VP of Global Sourcing and VP of Global Workplace Services and Real Estate.

This is a 6 month project (extensions possible), 40 hour per role. Remote in the US. Flexible to travel into San Diego office for specific events/meetings as requested by the VPs

This is a w2 role as a Stage 4 Solutions employee, health benefits and 401K offered.

Responsibilities:

• Calendar Management: Oversee complex calendars, coordinate meetings and travel arrangements for 2 VPs.
• Communication: Serve as the point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
• Meeting Coordination: Support preparing agendas and scheduling logistics for activities for quarterly team offsites (in-person or virtual events). Some travel.
• Travel Coordination: Arrange domestic and/or international travel itineraries, accommodations, and logistics.
• Expense Management: Process expense reports and ensure compliance with ServiceNow policies.
• Team Support: Collaborate with the Chief of Staff and Executive Assistant reporting to the Chief Procurement Officer to ensure seamless support across the organization.
• Ad hoc Tasks: Handle additional tasks and responsibilities as assigned by the 2 VPs.

Requirement:

• Proven experience (minimum 5 years) as an assistant supporting VP-level executives.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and Concur.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines with urgency.
• Excellent verbal and written communication skills.
• Discretion and confidentiality in handling sensitive information and activities.
• Ability to anticipate needs, think critically, and offer solutions to challenges.
• Flexibility and adaptability to changing priorities and business needs.
• Positive and personable can-do attitude.

Please submit your resume to our network at http://www.stage4solutions.com/careers

(please apply to the Administrative Assistant (Remote) role.)

Please feel free to forward this project opening to others who may be interested.

Stage 4 Solutions is an equal opportunity employer.We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information or other applicable legally protected characteristics.

Compensation: $35/hr – $40.53/hr 

Executive Assistant, Regulatory Affairs

locations

Remote (US)

time type

Full time

job requisition id

R25920

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

BeiGene is seeking an experienced Executive Assistant to support Executive Team Members and other department members. The person in this role will need to be an experienced problem-solver with exceptional flexibility to work across multiple disciplines across our clinical trials. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates resourcefulness in building relationships across the global BeiGene organization.

Essential Functions of the job:

• Provide support to Executive Team Members and other department members
• Manage complex/heavy calendaring, scheduling, expenses, and travel
• Understand business priorities and proactively look for ways to streamline the support matrix as each department head builds out their group
• Understand the need for Contracts and Confidentiality Agreements, depending on business needs, and maintain their lifespan in partnership with other departments
• Build and maintain key external relationships via the core business’s needs
• Build and maintain internal cross-functional relationships along the clinical trial and global office spectrum
• Ensure and maintain confidentiality of all appropriate communications and documentation
• Partner with the Executive Assistants to support a fast-growing office and build out the administrative group
• Have fun at work and helping others to do the same

Qualifications:

• Minimum of 7 years’ experience assisting high level leaders; multiple disciplines a plus
• Bachelors’ degree preferred
• Extensive experience in efficiently multi-tasking between business partners and priorities
• Ability to take on increased responsibility as the company grows
• Ability to independently work in an ambiguous yet fast-paced environment
• Ability to work independently in a fast-paced environment with constantly changing priorities
• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills
• Demonstrated ability to relate well with all levels of management and peers
• A positive can-do attitude; Sense of humor is highly valued

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

Salary Range: $83,100.00 – $108,100.00 annually

BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. 

Executive Assistant

• Full-Time
• Remote (Remote)

About The Role

ScaledOn is seeking a highly motivated and experienced executive assistant. This is a fully remote, full-time role that demands a proactive individual capable of managing heavy calendar schedules, arranging meetings, and handling various administrative tasks with minimal supervision. This role will be under the ScaledOn brand, but will be working directly with one of our partners as a dedicated executive assistant to the president of their company. Must be able to work EST hours (typically 8am-4pm).

Key Responsibilities

• Efficiently manage and maintain the president’s calendar, ensuring all appointments, meetings, and events are scheduled and organized.
• Coordinate and schedule internal and external meetings, including preparing agendas and related documentation.
• Perform heavy project management tasks via Asana, ensuring all projects are on track and deadlines are met.
• Systematize all emails/tasks and create a repeatable process to maintain daily team cadence.
• Keep the President organized and on track with daily updates on the status of key projects.
• Develop and maintain a professional rapport with internal teams and external partners to ensure prompt response via email.
• Create meeting materials to ensure the president is prepared. Materials to include agendas, note templates, PPT slides, and research materials.
• High attention to detail while managing confidential information with discretion.
• Self-starter who can anticipate needs and provide logical solutions with limited direction.

Qualifications

• Minimum of 4 years of executive-level administrative experience.
• Proven ability to manage a complex calendar and schedule meetings efficiently.
• Proficiency in Microsoft Teams, Google Suite, and project management tools such as Asana.
• Exceptional organizational and time-management skills.
• Excellent English and speaking skills
• Ability to work independently with minimal supervision in a fast-paced environment.
• High level of professionalism and attention to detail.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Comfortable with technology and remote work tools.
• Reliable, quiet location with good high-speed internet for remote work.
• Familiarity with Asana is highly preferred.

About Us

ScaledOn’s mission is to support the dreams, aspirations, and growth of our clients through effective eCommerce marketing. We are committed to delivering impactful results as a cohesive team, helping our clients grow their businesses profitably. By taking shared risks for shared rewards, we ensure alignment with our clients’ goals.

We are a 100% remote/work-from-home company that offers location flexibility within a global, team-oriented environment. To maintain transparency and efficiency, we utilize Hubstaff for time tracking, ensuring accountability across all projects and tasks.

As all our clients operate in the U.S., availability during Eastern Standard Time (EST) business hours, typically 8:00 AM to 4:00 PM EST, is essential.

Compensation for this role is commensurate with experience. This is an independent contractor position, and our hiring process includes several assessments and a 90-day paid trial period to ensure a good fit for both parties.

Are you up for the challenge?

This is your chance to make a significant impact and be part of a company that is continually growing. At ScaledOn, we value the contributions of individuals like you who are ready to take on new challenges. If you are up for it, we look forward to receiving your application and potentially working together.

By joining ScaledOn, you’ll not only grow your career but also enjoy perks such as sponsored certifications, annual performance bonuses, individual career growth opportunities, paid time off, summer Fridays, and more. Ready to make the career move of a lifetime?

PS…We typically get hundreds of applicants so if we don’t respond personally to you, please don’t take offense. We appreciate that you reached out and encourage you to keep at it, as other ScaledOn postings might be a better fit (meaning just because you don’t hear from us about this one, doesn’t mean you won’t hear from us about another one!). 

Senior Administrative Assistant

United States

• Job Identification 257087
• Job Category General Administration/Secretarial
• Role Individual Contributor
• Job Type Regular Employee
• Experience Level Professional
• Does this position require a security clearance? No
• Years 0 to 2+ years
• Applicants are required to read, write, and speak the following languages English
• Additional Info Visa / work permit sponsorship is not available for this position

Job Description

It is exciting to work with the brightest minds, and industry-leading solutions to help customers solve the business challenges that stand in the way of their growth and success! As a consistent Leader and Visionary in Oracle is positioned to help our clients become more agile while meeting both current and future business requirements.

At Oracle, learning is constant. We develop our workforce through training, mentoring and internal mobility opportunities to help everyone succeed and achieve their aspirations.

Who are you?

• Proactive, resourceful, and self-motivated.
• Ability to work in a dynamic fast paced environment.
• Demonstrated strong organizational skills.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
• Handles details of a highly confidential and critical nature.
• Collects and prepares sensitive information for use in discussions and meetings with the organization’s staff and external individuals.
• Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees.
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
• Analyzes problems, determines approach, compiles and analyzes data in the preparation of reports and/or recommendations. May analyze basic spreadsheet models and track projects.
• Contacts company personnel at all organizational levels to gather information and prepare reports.
• Spends time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces.
• 5+ years executive and/or office management experience required.
• Anticipating and solving problems proactively is essential.
• Provides administrative/clerical support to a function, group or customer base. Supports an SVP or below.

What you will do:

• Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details.
• Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.
• Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees.
• Ability to work in a dynamic fast paced environment.
• Knowledge of spreadsheet applications.
• Demonstrated strong organizational skills.
• Proactive and resourceful.
• Self-motivated.
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
• BA/BS degree or equivalent. 2 – 4 years of related ex

Career Level – IC1

Responsibilities

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Qualifications

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range: from $27.02 to $54.13 per hour; from $56,200 to $112,600 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with diverse perspectives and various abilities and backgrounds.

When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes diverse insights and perspectives.

We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by calling +1 888 404 2494, option one.

Disclaimer:

Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law 

Senior Executive Assistant

Remote

At DNSFilter we are making workplaces more secure through protective DNS and advanced content filtering—and we need your help! We’ve come a long way over the past few years. In 2021 we had a successful $30 million Series A funding round, in 2022 we became the fastest DNS security tool on the planet and acquired the privacy-focused VPN Guardian, and in 2023 we extended our Series A by $15M and added more global points of presence to our anycast network!

As we continue our product-fueled growth by adding new features and broadening our solution to meet the needs of the global market, it’s clear there’s a missing piece. That’s where you come in!

We are looking for a Senior Executive Assistant to support our Co-Founder and CEO as well as our Executive Team. While this role will report to the Chief of Staff, we’re looking for someone who excels in a matrix-style environment who consistently takes initiative, can operate with minimal supervision, and supports the CEO.

This is a full-time position and is open to candidates in the United States and Canada, with a very strong preference for candidates in the DC, Myrtle Beach, or Miami areas.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If you feel like this job is for you, please apply. We believe diversity of experience and skills, including transferable skills, combined with passion is a key to innovation and excellence; therefore we encourage people from all backgrounds to apply to our positions!

Requirements:

• A minimum of 8+ years of experience as an Executive Assistant providing support to a CEO/Founder/President in a SaaS tech environment
• Availability and ability to travel to support the CEO and/or Executive Team as needed, taking the initiative to be available and manage in person for meetings and events
• Advanced experience with Google Workspace
• Extensive experience with complex calendar management
• Can work in a mostly EST environment and available for urgent needs outside of normal office hours
• Demonstrated ability to independently identify and resolve issues with a solution-oriented mindset
• Successful experience scheduling and coordinating projects involving multiple groups and stakeholders
• Highly organized with the ability to manage multiple tasks effectively
• A very high degree of initiative
• Impeccable communication skills with an amiable and determined personality
• Strong discernment skills and high integrity; the ability to perceive, understand, and judge things clearly and with high integrity, especially those that are not obvious or straightforward
• An exceptional gatekeeper; experience having access to private and professional confidential information and demonstrated ability to exercise discretion
• Must be eligible to work in the US without sponsorship from an employer now and/or in the future
• Prior experience working for 100% remote, global organization with the ability to attend and flawlessly execute in-person events (i.e. Board meetings, executive offsites, etc.)

In this role You Will:

• Anticipate the needs of the CEO, providing administrative and operational support to ensure efficiency and effectiveness
• Develop and foster positive relationships with internal and external stakeholders on behalf of the CEO gaining the ability to anticipate the needs of the CEO and Executive Team
• Provide support to the Executive Team as part of secondary responsibilities
• Independently identify and resolve issues, ensuring tasks are completed efficiently
• Approach challenges with a solution-oriented mindset, demonstrating initiative in overcoming obstacles
• Assist in planning and the coordination of personal activities for the CEO
• Proactively manage and maintain the CEO’s schedule, including scheduling travel and travel arrangements, making appointments, and making changes to appointments
• Coordinate Board Meetings and communicate updates to the board
• Create and distribute meeting minutes as needed
• Monitor, screen, respond to, and distribute incoming communications to appropriate personnel in a timely and efficient manner
• Conduct research, and collect and analyze data to prepare reports and documents
• Prepare reports, collect, and analyze information, prepare presentations, communications, proposals, subcontracts, and other documents
• Prepare and edit correspondence, communications, proposals, subcontracts, presentations, and other critical documents using DNSFilter’s preferred tools: Mac OS, Google workspace, and Slack
• Plan, setup, completely prepare, execute, attend, and manage both virtual and in-person events and meetings, such as but not limited to leadership retreats, company events, and board meetings
• Seek opportunities to streamline processes and enhance efficiency in supporting the CEO and Executive Team
• Gather and submit invoices and expense reports
• Coordinate and work with the People Team on projects including but not limited to managing employee swag/gifts
• Complete other tasks as needed including urgent tasks such as schedule and travel changes during after-work hours
• Travel as needed with the CEO and/or Executive Team, likely 4-8 times per year

U.S. hiring salary range

$120,000 – $143,000 USD

We Offer:

• A 100% work-from-home position with a company that values and fosters personal and professional growth
• Pathway to promotion to additional organizational positions and responsibilities based upon results and performance – not just time in the chair. You help us grow, we will help you grow.
• Passionate and intelligent colleagues who work hard and have a good time doing it
• Rotating 4-Day work week
• Paid company-wide week off at the end of each year
• Flexible Vacation policy
• Awesome company swag
• Home office buildout allowance
• Full medical, dental, and vision benefits for US and Canada based employees
• Full short-term disability and life benefits; available long-term disability
• 401k with vested company matching for qualifying employees
• In-person annual gatherings. Last time we all spent a week on a beach in Cancun!

DNSFilter is a pay for performance organization, which means there is the opportunity to advance your compensation with performance over time. The hiring base pay is dependent upon many factors such as level, function, training, transferable skills, work experience, business needs, and/or geographic location. As a fully remote company, our compensation reflects the cost of labor across several U.S. and global geographic markets. We pay differently based on those defined markets. Our Talent Team can share more about the specific salary range for the job location during the hiring process.

At DNSFilter, we utilize sophisticated software and tools to identify and eliminate Deepfake candidates. This approach helps us maintain the integrity of our hiring process, ensuring that we select the most qualified and genuine individuals to join our team. 

Executive Assistant

Location

United States / Remote

Type

Full time

About the Role

The Executive Assistant will provide comprehensive support to our esteemed executives. In this critical role, you will be responsible for seamless calendar management, organizing department-wide meetings, and handling sensitive data discreetly. You will play an integral part in ensuring efficient operations for our team during our fast-paced, high-performance journey.

Objectives for this Role

• Act as a gatekeeper for the engineering executives time and focus – managing and prioritizing requests from across the business and the external ecosystem.
• Successfully coordinate and execute Engineering department meetings and communications, ensuring smooth collaboration and efficient information flow.
• Demonstrate the highest level of discretion when handling sensitive information, recognizing the importance of safeguarding the interests of Chainlink Labs.
• Exhibit excellent written communication skills, as you will be communicating largely in text and taking important notes for various engagements.
• Be a right-hand person to the executive team, partnering with them to help efficiently navigate their private and professional lives.
• Own and deliver on a wide variety of projects and initiatives for the exec team.

Skills & Qualifications

• Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports.
• Experience as an Executive Assistant managing sensitive data and commitment to maintaining confidentiality within a security-focused company environment.
• Experience in a multi-time-zone/global setting, with a willingness to work outside usual business hours.
• Strong self-management, time management, and organizational skills to effectively handle multiple tasks.
• Excellent written communication level, capable of articulating ideas and communicating clearly in writing.
• Experience using tact, sound business judgment, a solid understanding of our business, and impeccable time management, managing and prioritizing the C-Suite’s schedule and business obligations.
• 24/7 mindset to support a multi-time zone/global setting.

Preferred Qualifications

• Previous experience supporting executive/ C-level individuals is highly desirable
• Experience in small-medium tech startup environments, accustomed to working in agile and ownership-driven settings.
• Event planning experience, demonstrating the ability to organize successful team offsites for the executive’s department.
• Experience working on a team of highly collaborative EA’s, sharing insights, representing the executives effectively, and contributing positively to our company culture.
• Able to travel on a quarterly basis both domestic and internationally 

Virtual Assistant

ID

2024-41781

Updated Date

8/20/2024

Department

Office & Administrative Support Positions

Company/Brand

MCI

Location : Location

US-IN-

Career Level

Entry-Level

Division

Business Process Outsourcing

Employment Type

Full-Time

Reports To

Manager

POSITION OVERVIEW

Job Title: Virtual Assistant

Job Type: Full Time

Location: Remote

We are seeking a highly organized and detail-oriented Virtual Assistant to join our remote team. The virtual assistant’s primary responsibility is to be organized, prioritize tasks, complete tasks efficiently, and support the Executive Assistant.

The ideal candidate should have an excellent command of the English language, a strong work ethic, and prior administrative experience. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test.

POSITION RESPONSIBILITIES

Key Tasks and Responsibilities

The successful candidate will be enthusiastic, confident, and flexible. They should be able to demonstrate good organizational skills, including the ability to multi-task, prioritize work under pressure, and complete tasks within deadlines.

Essential Duties:

• Perform a variety of administrative duties
• Accurately and efficiently capture and input various forms of information into the company database
• Keep all filing systems up to date
• Provide support in a team-based environment
• Communicate effectively with stakeholders
• Respond to emails and phone calls
• Schedule meetings
• Book travel and accommodations
• Manage a contact list
• Prepare customer spreadsheets and keep online records
• Create presentations as assigned
• Meet team productivity and accuracy standards
• Ensure confidentiality while handling sensitive information
• Follow policies, procedures, and assigned workflows set by department leadership
• Perform other administrative tasks and duties as needed

CANDIDATE QUALIFICATIONS

WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION?

All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated.

• Proven experience as a Virtual Assistant or Office Admin Assistant (within a BPO preferred)
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Have a wired, high-speed internet connection (Download speed of 20Mbps+)
• Ability to type swiftly and accurately (20+ words a minute)

COMPENSATION DETAILS

WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION?

Standard starting compensation is commensurate with experience. Yearly reviews are conducted based on tenure and performance.

PHYSICAL REQUIREMENTS

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds.

CONDITIONS OF EMPLOYMENT

All MCI Locations

• Must be authorized to work in the country where the job is based.

Subject to the program and location of the position

• Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results.
• Must be willing to submit to drug screening. Job offers are contingent on drug screening results.

REASONABLE ACCOMMODATION

Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources.

EQUAL OPPORTUNITY EMPLOYER

At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person’s merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI’s commitment to a diverse and equal-opportunity work environment.

MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements.

MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI’s policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works.

ABOUT MCI (PARENT COMPANY)

MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services.

In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa’s Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI’s subsidiaries had previously made Inc. Magazine’s List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines.
Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum.

The purpose of the above job description is to provide potential candidates with a general overview of the role. It’s not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

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Program Assistant Remote · Full time

ISC seeks a dynamic Program Assistant who demonstrates the ability to perform responsibilities using an equity lens—understanding and working with diverse partners and stakeholders and supporting multifaceted projects. The successful candidate is motivated and energetic and enjoys working in a fast-paced environment as a member of a dynamic team of professionals. The Program Assistant provides administrative, logistical, project management, and programmatic support for the U.S. Program team, working on climate solutions through programs designed to advance equitable outcomes across the United States.

Description

Who We Are

The Institute for Sustainable Communities (ISC), founded in 1991, is a climate organization with a mission to create equitable climate change solutions worldwide. We do this by forming collaborative, people-focused partnerships that support communities disproportionately impacted by the global climate crisis. For over 30 years, ISC has utilized a unique, bottom-up approach to ensure solutions emerge from within communities rather than being imposed outside.

Through a deep understanding of and commitment to communities that are the least likely to cause global climate change yet face the highest impacts, ISC develops creative and inclusive solutions, demonstrated in our work in the US and Asia. We actively partner with frontline organizations, subnational governments, and the private sector to co-create programs that support underinvested communities, women, and people experiencing poverty who comprise the global majority. ISC remains cognizant of communities’ varying needs, and we tailor our approach to support those needs. We believe equity and inclusion are fundamental to building healthy, prosperous, and peaceful communities and are committed to furthering equitable climate action. ISC is implementing programs in the U.S. and Asia. Learn more at sustain.org.

Program Assistant:

ISC seeks a dynamic Program Assistant who demonstrates the ability to perform responsibilities using an equity lens—understanding and working with diverse partners and stakeholders and supporting multifaceted projects. The successful candidate is motivated and energetic and enjoys working in a fast-paced environment as a member of a dynamic team of professionals. The Program Assistant provides administrative, logistical, project management, and programmatic support for the U.S. Program team, working on climate solutions through programs designed to advance equitable outcomes across the United States.

What You’ll Do:

• Support developing, implementing, and maintaining project management systems and processes.
• Responsible for maintaining organized and up-to-date program files and documentation
• Support the development and implementation of project work plans, timelines, and other support materials
• Provide administrative support to the US Programs Team, such as calendaring, preparing, and developing meeting materials.
• Prepare meeting agendas, take meeting notes or minutes, share meeting summaries with stakeholders, and follow up on action items.

What You’ll Bring:

• Minimum two years of experience providing administrative or program support to a nonprofit organization, with specific experience in a climate or environmental organization
• Bachelor’s degree or equivalent experience.
• Experience administering government-funded projects
• Strong organizational and administrative skills reflect customer service focus and attention to detail.
• Strong collaboration skills.
• Experience effectively designing and maintaining project management tools.
• Excellent oral and written communication skills.
• Ability to manage multiple priorities and competing deadlines.
• Ability to work both independently and collaboratively in a remote environment.
• Proficiency in using Microsoft Office and Google Workspace.
• Experience using project management systems such as Asana.
• Demonstrated commitment to diversity, equity, and inclusion.
• Commitment to the ISC mission, values, and goals.

This position will work from a fully virtual/home office which requires prolonged periods of sitting at a desk and working on computer and video platforms Some domestic travel may be required up to10% of the time.

Benefits

• The salary range for this role is $51,064 – $60,000. We identify where the candidate falls within this range, based on many factors including experience and qualifications.
• We offer a friendly, open work environment, excellent benefits and the opportunity to make a difference in communities around the world.
• Benefits for eligible US-based staff include:
• Generous Paid Time Off and Paid Holidays
• Medical Plan with Health Reimbursement Account with company contribution
• Dental & Vision Plan, 100% paid for employee and family members
• Flexible Spending Account (FSA) with company contribution
• 403b Retirement Plan, with an automatic 2% ISC contribution and up to 4% matching contribution
• Life, AD&D, Short-Term and Long-Term Disability Insurance
• Casual and Flexible Work Environment
• Appreciation of Work-Life Balance
• Employee Assistance Program

ISC is an equal opportunity employer and is committed to a diverse workplace.

We encourage all applicants, regardless of gender, race, ethnicity, and ability, to apply.

Salary

$51,064 – $60,000 per year 

Executive Assistant, Client Operations & Finance

Location

Remote

Type

Full time

Department

Operations

Compensation

• Zone A: San Francisco, Los Angeles, Seattle, New York City, Boston, San Diego, Washington DC$88K – $119.9K
• Zone B: All Other US Locations$74K – $100.8K
• Zone C: All Locations in CanadaCA$74K – CA$100.8K

Wrapbook employs individuals across the United States and Canada, and the salary range spans multiple geographic zones based on market benchmark data. Your zone is dependent on where you live. (The compensation listed is not inclusive of any bonus, commission, benefits, or equity that might exist in your total compensation package.)

OverviewApplication

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity – (Remote – USA / CANADA)

As an Executive Assistant, you’re at the heart of your team’s business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your Executives and managers and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with where the business is going. You also use that knowledge to strategically support your team’s projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

You build strong relationships with multiple stakeholders and have your finger on the pulse of the team. You are a force multiplier to any Executive that you work with. Beyond responding well to specific directions, you’re a self-starter: accustomed to owning a process from start to finish, and especially insistent on tying up loose ends and delivering final results that sing. Above all, you are curious: about tech, operations or Finance at Wrapbook, or about supporting the production industry – or all of the above. You understand that things move at a fast pace and you are excited to be part of a team that is passionate about its mission.

What you’ll do:

• Provide administrative support, including calendar and travel management, expense management to the Executives you support
• Own team meetings, collaborate with the Executives on the agenda and contribute to the success and efficiency of the meetings
• Coordinate team projects, holding owners and contributors accountable for timely deliverables
• Own the department’s operational calendar. Keep track of key due dates and reminders and own the deliverable reminder process
• Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors.
• Providing hands-on support for the executives including creating presentation templates in Google slides and meeting content in Notion.
• Assists in the upkeep and maintenance of our centralized Notion team pages.
• Helps update and centralize Standard Operating Procedures (SOPs) used by the team.
• Helps coordinate and drive external professional development training sessions and virtual socialization events.
• Support the business operations team to coordinate our company-wide Monthly Business Review.
• Consolidates and distribute weekly and monthly reports on metrics with commentary for key leaders to review
• Work on various projects and tasks as needed

What you’ll have:

• 5+ years supporting C-Suite Executives
• Excellent verbal and written communication skills
• Extremely organized and proactive
• Sense of ownership and comfort with ambiguity—we are building something new which is an opportunity to contribute but also means we don’t have all the answers yet!
• Excellent organizational skills including time management, goal setting, and attention to detail
• Demonstrated ability to build trusting relationships across all levels of an organization

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

• Unlimited Paid Time Off
• Work from anywhere in Canada and USA
• Health and Dental benefits
• Up to $1500 towards IT set up for your home
• Up to 2% matching RRSP / 401K
• Learning and Development opportunities
• Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation. 

Title: Executive Assistant

Location: United States

Job Description:

About Panorama:
Panorama is a fast-growing national technology company focused on radically improving education. More than 2,000 school systems serving 15 million students across all 50 states have adopted our platform to understand students’ academic and social-emotional strengths and to identify those in need of additional support. School systems turn to our suite of tools to ensure that every child gets the support they need, including school climate and social-emotional learning surveys, tiered intervention planning, and professional development.

Panoramians can choose to work fully remote anywhere within the Continental United States, in-person from our Boston office, or a hybrid option.

About the Role:

As an Executive Assistant and People Operations Coordinator, you will play a critical role in supporting the Chief People Officer and the broader People team. This role combines traditional executive assistant responsibilities with strategic project management and operational support. You will be a trusted advisor, providing exceptional administrative support while also contributing to the strategic direction of the People team.

This role is remote with a preference for candidates based in Austin, TX.

Job Responsibilities:

Executive Support (20-30%)

• Provide comprehensive executive support to the Chief People Officer and two additional C-level executives, including calendar management, travel arrangements, and expense reporting.
• Manage demanding schedules, prioritizing tasks effectively to ensure optimal efficiency.
• Prepare correspondence, reports, and presentations as needed.
• Handle confidential information with the utmost discretion.
• Provide exceptional after-hours support when required to address urgent C-level requests (such as travel changes) and maintain business continuity.

People Operations and Project Management (50%)

• Serve as an embedded member of the People team, contributing to strategic initiatives and projects.
• Prepare and coordinate materials for board and executive meetings, including presentations and reports.
• Proactively identify and address potential challenges, anticipating the CPO’s needs and implementing solutions.
• Manage and oversee a variety of People Team projects and programs, including offsites, event, and internal communications.
• Build strong relationships with internal and external stakeholders to facilitate efficient operations.

Executive Support Team Collaboration (20-30%)

• As a member of Panorama’s three-person executive support team, collaborate with colleagues to ensure seamless operations.
• Provide back-up support to other executive assistants as needed.
• Contribute to the development and implementation of processes and procedures.
• Participate in cross-functional projects to support the broader organization.

Qualifications

• Minimum of 7 years of combined professional experience in any of the following: executive / senior level administrative support, HR generalist / people operations, project coordination/management, customer success preferably within a fast-paced, dynamic tech organization.
• Strong project management skills with a proven ability to manage multiple projects simultaneously.
• Exceptional organizational and time management skills with a keen attention to detail.
• Excellent written and verbal communication skills with the ability to effectively communicate at all levels of the organization.
• Exceptional interpersonal and communication skills to represent the CPO and People team with professionalism, poise, and discretion.
• Advanced level proficiency in Google Workspace (Gmail, Google Calendar, Google Docs, Google Slides). Proficiency in Google Sheets.
• Demonstrated ability to anticipate needs, problem-solve, and take initiative.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Discretion and ability to handle confidential information with the utmost professionalism.
• Bachelor’s degree preferred.
• Demonstrated ability to anticipate and address the urgent needs of C-level executives, including availability to respond to after-hours requests as necessary.
• Experience in the human resources or people operations field is a plus.
• This role is remote with a preference for candidates based in Austin, TX.
• Ability to travel domestically for in-person meetings as required.

Base Salary: $82,800 – $110,400

The “Base Salary” range represents the low and high end of the anticipated salary range for this position across all US locations. The determination of this anticipated Base Salary range involves the consideration of many factors in making compensation decisions including but not limited to: unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. Our anticipated Base Salary determination is just one component of Panorama’s competitive total rewards strategy that also includes annual bonus or commission awards, equity awards, as well as other region-specific health and welfare benefits.

Panorama Education is dedicated to building a diverse and inclusive company because we serve students, educators and families from tremendously diverse backgrounds and identities across the country; we’ve seen how our product and impact are strengthened the more we reflect that diversity. In addition, we have found (and we believe the research) that diverse teams are higher-performing, and we embrace the varied perspectives that our team members share with each other. As such, we are an Equal Opportunity Employer. Panorama also has a policy on maintaining a drug-free workplace.

#LI-Remote #BI-Remote 

Executive Assistant – LEGAL

Job Category: Administration

Requisition Number: EXECU011686

Posting Details

• Full-Time
• Remote

Locations

Showing 1 location

United States

Job Details

Description

Executive Assistant – LEGAL

Let’s be unstoppable together!

Circana (formerly IRI and NPD) is the leading advisor on the complexity of consumer behavior. Through unparalleled technology, advanced analytics, cross-industry data, and deep expertise, we provide clarity that helps almost 7,000 of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity, equity, and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities (with us you can always bring your full self to work). Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Learn more at www.circana.com.

What will you be doing?

Deliver exceptional support to the Chief Legal Officer and the Legal Team on all administrative and support matters related to meetings, calendars, expenses, suppliers, orders, inquiries regarding Circana procedures, association memberships, tracking invoice payments, working in DocuSign and Adobe, plus any other miscellaneous requests or issues that arise.

Job Responsibilities

• Develop and maintain a rapport with the senior executives, stakeholders, and vendors through strong lines of communication.
• Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
• Assist with various tasks, including, but not limited to maintaining distribution lists and the Legal Team calendar.
• Cross functional training /meeting coordination.
• Manager the calendar of the Chief Legal Officer and schedule meetings on their behalf.
• Plan meetings (physical or virtual), taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation.
• Serve as a custodian of corporate/legal documents requiring record keeping of decisions/approvals.
• Maintain and refine processes that support the organization.

Requirements

• 5+ years’ experience providing C-Level administrative support.
• Superb level of professionalism, business acumen and maturity.
• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms e.g., MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule as needed to support meetings before and after office hours.
• Experience with Concur a plus.
• Experience with DocuSign and Adobe.

Circana Behaviors

As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

• Stay Curious: Being hungry to learn and grow, always asking the big questions
• Seek Clarity: Embracing complexity to create clarity and inspire action
• Own the Outcome: Being accountable for decisions and taking ownership of our choices
• Center on the Client: Relentlessly adding value for our customers
• Be a Challenger: Never complacent, always striving for continuous improvement
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity
• Commit to each other: Contributing to making Circana a great place to work for everyone

Location

This position can be located in the following area(s): US remote – pref. Chicago for onsite support with meetings/clients.

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.

The salary range for this role is $65,000 – $95,000.

#LI-JC1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 

Executive Assistant (Part-Time)

Remote US

Location: Remote US

Reporting Into: CEO

Compensation: $25-$30/hour, depending on location and experience

About Ceros

At Ceros, we believe content is your most valuable asset. It forms the foundation of your brand, shaping first impressions and setting the stage for successful engagement with your audience throughout every stage of the buying journey. In a world where buyers are inundated with endless media, the need for your content to cut through the noise is critical to ensuring it has an impact.

Our no-code content creation platform empowers businesses to transform the buying journey with rich, interactive content that captures the attention of today’s busy buyers and drives real business outcomes. The platform makes it faster, easier, and more cost-effective to create premium content, allowing businesses to scale it across their go-to-market programs.

Today, Ceros powers some of the most engaging experiences on the web. In 2023 alone, interactive content created with Ceros — from landing pages and pitch decks to case studies and guides — was viewed more than half a billion times, with over 3 million comments added using MarkUp, our visual collaboration tool.

Working at Ceros means making an impact at scale. Our products and services are beloved by over 500,000 users and leveraged by leading brands including Workday, Colliers, Getty, McKesson, and McKinsey. Ceros is backed by top-tier investors, including Sumeru Equity Partners, Grotech Ventures, Greycroft, and Starvest Partners.

The Role

We’re on the lookout for a proactive and super organized Part-Time Executive Assistant to support our CEO. You’ll be tackling a variety of admin and executive tasks to keep things running smoothly. While this is a part-time role, we value flexibility and the ability to jump in when last-minute requests pop up.

Key Responsibilities

• Manage and prioritize CEO’s calendar, thoughtful scheduling of meetings, and resolving scheduling conflicts
• Maintaining confidential information and effectively managing competing projects
• Coordinate meetings and prep materials
• Provide ad-hoc support as needed

Practical stuff we anticipate you having

• 1-3+ years experience as an Executive Assistant to leadership roles
• Ability to work independently and as part of a team
• Ability to manage multiple projects, and overlapping priorities
• Clear, effective, engaging communication style
• Exceptional organizational abilities, problem-solving skills, and attention to detail
• Ability to manage confidential/sensitive information with discretion
• Tech-savvy; ability to learn new platforms (ex., Zoom; Slack; GSuite; Guru)

Key Things to Know

• We want you to start ASAP
• This is a non-exempt part-time position
• General working hours for this role: 9am-2pm MST, Monday – Thursday (+ flexibility to hop on for add’l support)
• Ability to work across MST and EST
• This is a remote first role

Benefits

• Flexible vacation + paid sick days
• Excellent gear (Macbook Air, external monitor, etc.)
• Unlimited access to co-working spaces around the globe

At Ceros, we are deeply committed to the recruitment, retention, and growth of diverse talent; uniting people from unique backgrounds in our shared passion for unlocking creativity through technology.

As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.

Pay range varies depending on qualifications and experience

Base Salary

$25—$30 USD
 

Executive Assistant, Markets & Transformations

Enterprise Business Services | San Francisco, United States | Remote, Remote | Full-Time

Apply for this job

Our Leadership Operations team is a global team of over 60 Executive and Administrative Assistants. Our mission is to Supercharge Atlassian leaders – unleashing their focus and productivity. Teamwork is at the core of everything we do and we work openly and collaboratively across the business. Leadership Operations operates as a centralized team, meaning you will report to a Team Manager who understands your craft as an EA and who will partner with you and your leaders.

Are you passionate about the Executive Assistant craft? Do you wish to join a TEAM of administrative professionals who are doing the best work of their lives? If so, this may be the perfect opportunity for you!

Join us. We’re hiring an Executive Assistant with a background in supporting leaders at scale. This role will partner with leaders in our Markets & Transformations org.

Compensation

At Atlassian, we strive to design equitable, explainable, and competitive compensation programs. To support this goal, the baseline of our range is higher than that of the typical market range, but in turn we expect to hire most candidates near this baseline. Base pay within the range is ultimately determined by a candidate’s skills, expertise, or experience. In the United States, we have three geographic pay zones. For this role, our current base pay ranges for new hires in each zone are:

Zone A: $99,700 – $132,900

Zone B: $89,800 – $119,700

Zone C: $82,800 – $110,400

This role may also be eligible for benefits, bonuses, commissions, and equity.

Please visit go.atlassian.com/payzones for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

What you’ll do

• Deliver excellence in all foundational EA tasks – calendar management, email management, travel, expenses, and administration.
• Partner with your leaders to manage their time and ensure they’re well-prepped for all meetings. Develop trusted relationships with leaders and internal and external partners to stay in rhythm on priorities and actions.
• Bring teams together and be a common thread and connection point within a global team.
• Participate in meetings, preparing agendas, taking notes, and leading action items.
• Run virtual and in-person events.
• Help draft communications on behalf of leaders – including presentations, blogs, emails – and review datasets (e.g. engagement surveys) to create insightful reports.
• Lead/participate in ad hoc projects.
• Participate in Leadership Ops meetings, contribute to our craft and build relationships throughout the team.

Your background

• You have 7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders.
• You play as a team. You have a great sense of TEAM and can easily report into and take direction from your EA team lead. You focus on solutions, and are comfortable navigating change and removing blockers.
• You’re a strategic partner. You have successfully supported senior leaders in high-growth technology companies, are experienced in managing conflicting priorities and prioritizing demands.
• You’re a craft expert. You have experience planning remote and in-person events and meetings at scale. You work at speed and navigate new technologies and systems that make work more efficient.
• You thrive in a distributed workplace. You can run with little direction and make decisions based on data and experience. You’re a high performer and keen to drive impact. 

Executive Assistant – Contract Role

Remote

OCEO

Contract

Remote

CrossFit, LLC is looking to hire an experienced and motivated individual to join the Administrative Team as a remote Executive Assistant for a three and a half month contract position. Reporting to the Sr. Executive Assistant to the CEO, you’ll support several CrossFit executives and partners, and work closely with the EA Team on special events and projects. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, extremely organized, proactive, and service-oriented. We are looking for someone energized by change and challenge, and motivated by streamlining the administrative operation of executives.

This is a contract position for three-months beginning on October 1, 2024 ending on Jan 31, 2025.

RESPONSIBILITIES:

Heavy calendar management: schedule and coordinate meetings across multiple time zones. Must be able to proactively anticipate sequencing of meetings.

Organize and prepare materials, agenda, and attendee list in advance of meetings.

Attend meetings as required to take meeting minutes and action items.

Coordinate complex travel arrangements and itineraries based on individual travel preferences.

Work as a key thought partner and strategic gatekeeper to help increase productivity.

Assist with task tracking, coordination, and driving follow ups.

Keep business relationships categorized, tracked, and up to date.

Exercise sound judgment and discretion in handling confidential and sensitive information.

Process and track monthly expense reports for the team members in accordance with company guidelines.

Partner with the Administration team to coordinate and execute special events.

Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.

Take initiative and offer assistance where needed; adding value whenever possible.

Help coordinate a small amount of personal matters to help maximize work day efficiency.

Comfortable working as a remote employee, and available to work flexible hours on occasion. Travel will be required a few times a year.

Support other administrative initiatives, ad hoc tasks, and special projects.

KNOWLEDGE AND SKILL:

Thrive in a fast-paced, growth oriented environment.

Strong calendar management and prioritization skills.

High attention to detail and follow through; must be resourceful, proactive, and flexible.

Strong communication and interpersonal skills. Positive, approachable, and upbeat personality. Proven team player with a can-do, will-do attitude.

Self-starter confident in decision-making and strong organizational/planning skills.

Organized individual with a track record of consistent follow-through and task management.

Experience flexing to accommodate different operating styles. Demonstrated ability to design and improve processes.

Strong proficiency in Google Suite, Microsoft Office, Slack, and Zoom.

Passion for CrossFit and our mission to be the world’s leading platform for health, happiness, and performance.

EDUCATION/EXPERIENCE:

Bachelor’s degree.

3-5 years of experience in an administrative support role, supporting multiple C-suite executives.