Administrative Assistant at SSP America

  • Virtual Assistant
  • Fulltime
  • USA Only
Job Description

Title: Administrative Assistant

Location: RNO Admin Office – US

C: 11.62
Job Category: Administration

Job Description

We are SSP The Food Travel Experts.
We are experts in creating and running food outlets in locations where people are on the move. Whether it’s jetting off somewhere more exotic, getting on a train or stopping off at a motorway service area, we will make sure the food and drink on offer is the ideal selection to meet the needs of the many different types of travelers.
Become a vital part of our SSP family!

  • $18.0 – $19.00 / hour
  • Part Time – Weekends a must
  • Hiring Immediately
  • Advancement Opportunities
  • Meal Plan
  • Free Parking
  • Medical plan options for employees and their dependents, if applicable

The Shared Services Specialist role is a hybrid position that supports on-site Airport Directors and the management team in financial, operations and people-based initiatives. The Shared Services Specialist completes basic financial tasks such as invoice receipt, entry, and tracking and cash handling duties. This role enters daily deposits and is responsible for closing the books weekly. The Shared Services Specialist may be asked to work in restaurant units occasionally. Additionally, the Shared Services Specialist will ensure all employees have proper airport credentials and parking passes, as needed.

Job Duties

  • On-site administrator of financial reporting software (i.e., My Inventory, Crunchtime, Lynx)
  • Enter deposits, reconcile vouchers, balance cash daily for all operating units
  • Setup and maintain contact information for airport vendors
  • Receive, enter and track all invoices received
  • Order office supplies and other supplies
  • Collect cash deposits and vouchers from all operating units daily
  • Prepare daily deposits for all operating units daily
  • Responsible for maintaining functionality of safe(s)
  • Distribute live paychecks, as needed
  • Verify new employee identification for new hire process
  • Signatory for SSP America at airport to setup new employee airport credentials, parking, etc. and retrieve upon termination
  • Order and distribute unit uniforms
  • Others tasks as assigned

Other Skills and Requirements

  • Minimum of three (3) years of administrative and/or financial experience
  • Experience in restaurant, retail, or hospitality industries preferred
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

Diversity and Inclusion is a priority at SSP. We are an equal opportunities employer committed to engaging all of our people, so they feel valued and motivated; we champion diversity, promote inclusion, and ensure equality. We respect and protect human rights and prevent discrimination; and we positively impact our communities. We encourage and welcome applications from a diverse range of candidates regardless of background, gender, race, religious beliefs, disability, sexual identity and orientation. 

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