Administrative Support Specialist at J.J. Keller and Associates

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Administrative Support Specialist

Location: Neenah, WI, US, 54957

Requisition #: 15513
Functional Area: Administrative Support; Consulting; Office/Clerical
Employment Type: Full-Time
Work Options: Remote / Work from Home in the US
Work Hours: 8am-430pm CST

Position Summary

J. J. Keller, the nation’s leading provider of regulatory, safety, and compliance solutions is hiring an Administrative Support Specialist! More than 90% of Fortune 1000 companies rely on J. J. Keller’s expert insights to create safe work environments and simplify compliance. With over 7 million employers in this country, the need for our solutions is always growing! We have a highly supportive, ethical, and remote-friendly culture, with 60% of our associates working from home.

The Administrative Support Specialist works closely with Sales Representatives and Consultants to write custom service agreements for our clients. The Administrative Support Specialist is also responsible for ensuring Consultants are assigned to clients for product/service training and all training materials are shipped to client locations.

Benefits and Perks

  • 100% Remote, work from anywhere in the U.S.!
  • New Hire On-the-Job Training
  • Career Growth Opportunities
  • Annual Reviews, Merit Increases & Quarterly Bonus Program
  • Medical / Dental / Vision Insurance
  • 401(k) with Employer Match & Annual Profit Sharing
  • 15 Days Paid Time Off (PTO) + 8 Paid Company Holidays

Job Responsibilities

  • Writes custom agreements for services and pricing, collaborating with Sales, Consultants, Contracts, and clients, ensuring agreements and sales are all properly aligned with client needs.
  • Establishes pricing for Consulting Services products.
  • Manages scheduling for consultants’ on-site visits, coordinating with consultants and clients, matching skill sets with appropriate customers, consultants, and services.
  • Tracks statistics related to consulting engagements, including monthly sales and revenue.
  • Manages training material needs for the consultants and coordinates shipments to client locations.
  • Monitors the sales resource pages on K-LINE to ensure Consulting information is kept updated.
  • Works closely with management on consultant capacity to ensure client needs are met.



  • 7+ years of combined administrative experience and relevant education.
  • Prior experience creating business proposals, contracts, or other written documentation for clients.


  • High School Graduate or General Education Degree (GED).

Others Skills/Knowledge:

  • A high degree of accuracy and strong attention to detail.
  • Strong verbal and written communication style.
  • Proficiency with MS Office.
  • Ability to manage multiple priorities and deadlines.
  • Ability to work independently and collaboratively.

Physical Requirements

  • Work is performed primarily in a standard office environment. Work involves the operation of personal computer equipment for extended periods of time.
  • Occasional travel to offsite offices, customer sites, and/or industry and training events may also be required, depending on the assignment. 

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