Executive Personal Assistant at Semrush

  • Virtual Assistant
  • Fulltime
  • USA Only
Job Description

Title: Executive Personal Assistant

Location: US National – Remote

Hi there!
We are Semrush, a global IT company developing our own product a platform for digital marketers. And this is our Executive Personal Assistant role for those who, through their work, are willing to support our core value people.

Tasks in the role

  • Provide full administrative support to the CMO.
  • Manage and implement various personal and professional assignments, projects, and engagements.
  • Help with managing calendars, organization of meetings across geographies – in person and virtually.
  • Book and maintain complex travel schedules, both domestic & international.
  • Docflow and archiving personal and business documentation including passports, visas, and related paperwork.
  • Handle all personal support, activities, and needs of the CMO and his family, including but not limited to traveling, paying bills, tracking expenses, organizing all aspects of work, and personal filing.
  • All other duties as assigned.

Who we are looking for

  • Bachelor’s degree.
  • 2+ years of administration/personal assistant experience to senior management or higher is required; interest in marketing and/or communications is essential.
  • Must be proficient in Google Workspace (Google Calendar, Google Docs/Sheets/Slides etc.) and Slack.
  • Must be able to juggle multiple time zones and complex calendaring.
  • Ability to juggle multiple tasks in a fast-paced and time-sensitive environment.
  • Excellent written and verbal communication skills.
  • Direct experience dealing with sensitive and conflicting situations in a diplomatic manner.
  • Stay calm under pressure and work within ambiguity with the best interest of the business in mind and a can-do attitude.
  • Passion for helping others.
  • Resourceful self-starter who can anticipate the needs of our organization and take initiative to solve problems proactively.
  • Positive and approachable personality, though diplomatic when saying no.
  • Must be responsible and self-motivated and be able to work in a fast-paced environment.
  • Consistent professional, calm and positive demeanor.
  • Ability to travel at least once quarterly domestically and internationally.
  • Proven ability to keep all matters highly confidential.
  • Strong customer service and leadership skills.
  • Current driver’s license and auto insurance.
  • Good manual dexterity is required to use common office equipment (e.g., computers, mobile devices, fax machines, copiers/monitors).

We will try to create all the right conditions for you to work and rest comfortably

  • Work format REMOTE: This offer stands for the remote work format. Digital nomadism, #wfh call it what you like 😉
  • Low-cost medical, dental, and vision plans.
  • Dependent Care Savings Accounts and Flexible Spending Accounts.
  • Employee Assistance Program.
  • 401(k) plan with flexible ways to save and fully vested employer match up to 4%.
  • Generous PTO (Vacation, Floating Holidays and Paid Sick Time).
  • Paid parental leave.
  • Employee Stock Purchase Program.
  • Short-term and Long-term Disability.
  • Accidental death and dismemberment (AD&D) insurance, Life Insurance.
  • Travel Insurance.
  • Corporate Events. 

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