Administrative Assistant at rockITdata

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description
  • rockITdata, a veteran, minority, and woman-owned small business certified by the NWBOC, is a full-service consulting provider that specializes in providing management and IT services. We help companies build efficiencies, decrease cost, and drive better outcomes. We achieve these goals by leveraging industry leading cloud based artificial intelligence and machine learning technologies. We bring four distinct offerings to Commercial; Federal; and State, Local, and Education (SLED) clients.Management Consulting: Advisory services to design, manage and execute lasting change based on trusted relationships, industry knowledge and professional experience. Our advisors bring deep industry and domain expertise to help clients empower their workforce and build improvement capable organizations.
  • Contact Center Solutions: Implementation of next generation contact center solutions, purpose built for each client. Solutions range from current state assessments, roadmap development, technology implementation and integration, rockITcx (CCaaS), and outsourced operations.
  • Operations and Support Services: rockITdata employees directly support client operations. Employees work within the client’s environment, processes, and decision-making to support desired outcomes.
  • IT Services: Delivering effective and efficient technological solutions that improve outcomes. IT services includes:
  • IT Consulting: Help clients make informed decisions about IT investments, identify improvement opportunities, and implement new capabilities.
  • Software Development: Delivering digital solutions that meet clients’ needs. Includes documenting requirements, designing prototypes, testing, implementation, integration, and sustainment.
    Job Description
    rockITdata is seeking a skilled and experienced Project Administrative Assistant to join our team. The ideal candidate will be responsible for performing various administrative tasks and provide administrative support to ensure the smooth operation of our office.

    Key Responsibilities

  • Perform general office tasks, including data entry, filing, and document preparation.
  • In collaboration with project manager and establish and maintain protocols.
  • Daily management of project calendar, meeting schedule, and project contacts.
  • Manage phone calls, emails, and correspondence.
  • Schedule appointments and maintain calendars.
  • Assist in organizing and coordinating meetings and events.
  • Provide administrative support to various departments as needed.
  • Maintain office supplies and equipment.
  • Handle confidential information with discretion.
  • May be responsible for operating office productivity software, such as MS Office (Word, Excel, Outlook), etc. to produce finished documents; supporting drafting/proofreading of documents; providing production support.
  • Collaborate with team members to ensure efficient office operations.
  • Use office software and equipment proficiently.
    Preferred Qualifications, Skills, and Experience

  • High school diploma or equivalent; 8+ years of Administrative Assistant. Additional education or certification in administrative assistance is a plus.
  • Proven experience in administrative roles.
  • Approachable, proactive, positive, and professional attitude.
  • Professional verbal communication and written business communication skills.
  • Proficient in Microsoft Office Suite.
  • Demonstrate the ability to multitask on diverse tasks and/or projects.
  • Excellent communication and interpersonal abilities.
  • Ability to handle confidential information with integrity.
    Personal Requirements and Mindset
  • Works on a major project or several projects of moderate scope with complex features.
  • You build strong partnerships with stakeholders.
  • You can bring order to chaos.
  • You work well with a primarily remote team.
  • You want to own the process and the results.
  • You can simplify complex ideas into clear and convincing communications.
  • Ability to adapt to various people and working styles under tight deadlines.
  • Editing skills; excellent knowledge of grammar and punctuation.
  • Honor and reflect rockITdata's Guiding Principles.

Here at rockITdata, we are committed to following our 10 Guiding Principles.
Our Guiding Principles define our culture. They’re who we are, how we work, and what inspires us to be the best. We empower our people to be themselves and encourage an entrepreneurial way of thinking. In our challenging, fast-paced environment, no day is the same.

Know the Why.

Value People Above All Else.

Transparency to a Fault.

Progress, Not Perfection.

Be Good by Doing Good.

Smart People Can Disagree.

Bend but Don’t Break.

Represent Your Brand.

Think Differently.

Be Amazing, Be Fearless, Smile, Have Fun!

Interested in joining something unique? Join us on our rockIT ship as we begin to blast off to the next chapter in our organization!

rockITdata is an equal opportunity/affirmative action employer and is committed to equal employment opportunities in all employment practices and decisions including recruitment, hiring, placement, promotion, training, transfer, leaves of absence, compensation, disciplinary action, and termination, with regard to the terms and conditions of employment. rockITdata does not discriminate on the basis of race (actual or perceived), ancestry, citizenship, religion, color, creed, sex (including pregnancy, lactation, childbirth and other pregnancy-related conditions), national origin, age, marital status (including parenthood), military service and veteran status, physical or mental disability, genetic information or refusal to submit to a genetic test or to make available genetic test results, arrest and conviction records, matriculation or political affiliation, sexual orientation, gender identity or expression (including transgender status), or any characteristic protected by Federal, state, or local law.

rockITdata wants all interested and qualified candidates to be able to use our career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access the application process, please contact us for assistance at

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