Executive Assistant at Shelf Engine

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Executive Assistant

at Shelf Engine

Seattle, WA or Remote

At Shelf Engine, our mission is to reduce food waste through automation. We harness the power of AI to provide real-time, intelligent forecasting and fully automated ordering to food retailers across the United States. We’re able to drastically reduce the amount of food waste generated while simultaneously maximizing sales and expanding margins for grocersa triple win for suppliers and retailers, consumers, and the environment.

Shelf Engine is searching for an Executive Assistant to join our growing team. In this role, you will provide support to the executive team (calendaring, travel, expense reports, etc.). This will include execution of the day-to-day needs of our executive team, as well as serving as a back-up for office management.

The ideal candidate is someone who thrives in a collaborative team environment and can effectively manage deadlines and priorities in a fast-paced work setting. We’re looking for a strong problem solver, someone who can confidently take the initiative to ask questions when answers aren’t clear, navigate roadblocks, and take complete ownership for the tasks they are asked to do through completion. Extraordinary discretion is paramount since you’ll be handling sensitive matters and must be uncompromisingly trustworthy with keeping information appropriately in confidence. Judgment is critical in this role, and this person should have the ability to make sound, wise appraisals when all information may not be available, and know how to think critically through complex issues.

This position is based in Seattle.

As an Executive Assistant at Shelf Engine, you will:

  • Manage calendars, liaising with internal and external stakeholders
  • Prepare confidential correspondence, reports and other complex documents
  • Handle communication between management and employees on various projects and tasks
  • Create and oversee all expense report tasks and partner with Accounting team as needed
  • Book and manage detailed travel plans and itineraries
  • Take on ad-hoc projects, impacting company and team-wide goals

What we are looking for in a candidate:

  • You embrace our company principles: make the first move, make better decisions, be furiously curious, commit and deliver, have empathy, invent solutions, be authentic
  • A minimum of 3 years of office/administration experience with at least one year of executive team support.
  • Experience using software systems including but not limited to Gmail, Zoom, Notion, Slack, G-Suite, Dropbox, LinkedIn and/or the ability to quickly learn new tools, as well as Internet research abilities
  • Project coordination experience and ability to work well with all levels of internal management, staff and outside clients and vendors.
  • Ability to think on your feet with strong problem-solving skills.
  • Exceptional verbal and written communication skills
  • Ability and willingness to manage the needs of multiple leaders.
  • You are authorized to work in the U.S. for any employer.

What Shelf Engine offers you:

  • A unique opportunity to join a fast-growing sustainability startup early on, making a meaningful impact on the team as well as the environment
  • An inclusive work environment that emphasizes each team member’s personal and professional growth
  • Pre-IPO equity with a four-year vesting schedule
  • PTO that is unlimited and self-managed for full-time employees
  • 100% employer-paid premiums for medical, dental, and vision insurance for employees, and 50% covered for eligible dependents
  • Coverage for life insurance, short- and long-term disability, and access to a robust Employee Assistance Program
  • Optional employee contribution of pre-tax dollars to medical and dependent care FSA accounts
  • 401k plan through Guideline to contribute to your financial future
  • Seattle only: Company-paid ORCA transit card

About Us:

At Shelf Engine, you will join a team of driven, passionate, and caring people hungry to make change in an untapped industry. We’re not only solving complex technical problems at scale but also tackling key initiatives with significant environmental impacts. Our team is determined to disrupt a massive industry and leave behind a positive legacy for generations to come.

Shelf Engine is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


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