Executive Assistant to the CEO

REMOTE WITHIN UNITED STATES

At HackerRank, we help over 2,500 of the most prestigious logos across industries find, hire and upskill amazing developer talent using our SaaS-based Developer Skills Platform. We pioneered and continue to lead the developer skills market with the ethos of “Skills over Pedigree”. Everyone at HackerRank is passionate about the mission and we are looking to add smiling faces to help us “Accelerate the World’s Innovation” by making skills matter more than pedigree. This position is full-time and based remotely within the United States working in the PST.

As the Executive Assistant to the CEO, you will play a pivotal part in HackerRank’s mission to “Accelerate the World’s Innovation”. You are excited to make an impact and enjoy supporting executives by providing exceptional details to your work.

What you’ll be working on:

• You will be the face of the company and love to engage with customers and all members of the organization
• Coordinate executive calendars, travel arrangements, and expense reports. Ensure the CEO is well prepared for all engagements
• Work independently on projects from start to finish, often under high pressure, with a high degree of visibility. Keep track of project timelines and deliverables
• Handle a wide variety of activities and confidential matters with the utmost discretion
• Act as the Board of Directors’ administrative point of contact with the CEO and executive team. Manage and organize all logistics for Board meetings, including securing and preparing the necessary meeting space and other details
• Support the CEO in prioritization, develop action plans, and track workstreams to ensure time and effort are focused on priority areas
• Run a cadence for weekly executive team meetings and other strategic meetings on behalf of the CEO
• Prepare presentations and project manage annual company kick-off, monthly all-hands, and other ad hoc projects as requested
• Partner with other cross-functional teams on key projects and initiatives as needed

What we’re looking for:

• You have 5+ years of experience supporting C-level and executive teams
• Must be located in the PST timezone
• Proficiency in Google Suite and Slack
• Ability to handle sensitive and confidential information with discretion
• You have worked with a Board of Directors
• You are passionate about attention to detail and ensure your work is thorough from start to finish
• You are customer-obsessed and care deeply about delighting them and their needs
• You are obsessed with efficiency and want everything to happen smoothly and on time
• You are assertive, proactive, professional, and confident. You actively seek possibilities, develop solutions, and anticipate needs
• You are tech-savvy and love incorporating new technologies for better efficiency in your daily routine

Nice to have:

• Experience working in a startup environment
• Experience supporting a global team

Benefits & Perks:

We have a full package of competitive benefits and perks which include:

• One-time home office set up stipend
• Monthly Remote Work Enablement Stipend
• Professional Development Reimbursement
• Wellbeing Benefits (Headspace, Cleo, etc)
• Generous paid time off, paid leave for new parents, and flexible work hours
• Insurance for all employees (term life, personal accident, medical) along with medical insurance for their dependents
• Employee stock options, flexible work hours, and time off

About HackerRank:

HackerRank is a Y Combinator alumnus backed by tier-one Silicon Valley VCs with total funding of over $100 million. The HackerRank Developer Skills Platform is the standard for assessing developer skills for 2,500+ companies across industries and 24M+ developers around the world. Companies like LinkedIn, Stripe, and Peloton rely on HackerRank to objectively evaluate skills against millions of developers at every step of the hiring process, allowing teams to hire the best and reduce engineering time. Developers rely on HackerRank to turn their skills into great jobs. We’re data-driven givers who take full ownership of our work and love delighting our customers!

HackerRank is a proud equal employment opportunity and affirmative action employer. We provide equal opportunity to everyone for employment on the basis of individual performance and qualification. We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines.

We offer a comprehensive total rewards package where you’ll be rewarded based on your performance and recognized for the value you bring to the business.

Total compensation and benefits consist of salary, quarterly performance incentives, equity (stock options), medical, dental, vision, life insurance, travel insurance, monthly work-from-home stipend, learning and development reimbursements, flexible remote first work culture, 401(K), flexible time off, generous parental leave and more. Under our flexible paid time off policy, you’ll decide how much time you need based on your circumstances.

Current base salary range: $130,000 to $150,000. The exact salary may vary based on skills, experience, location, market ranges, and other compensation offered. Salary range does not include other compensation components, commission (for sales-related roles), bonuses, or benefits that you may be eligible for. Salary may be adjusted based on business needs. 

Administrative Assistant 2 (75% FTE, Remote Opportunity)

School of Medicine, Stanford, California, United States

• SCHEDULE Part-time
• JOB CODE 4097
• EMPLOYEE STAT USRegular
• GRADE E
• REQUISITION ID 102946
• WORK ARRANGEMENT Remote Eligible

The Division of Child & Adolescent Psychiatry and Child Development in the Department of Psychiatry and Behavioral Sciences is an integral part of one of the preeminent child and adolescent mental health treatment consortiums in the country, which includes Lucile Packard Childrens Hospital at Stanford, Stanford Childrens Health, Stanford Hospital & Clinics, and Stanford University School of Medicine.

The Child and Adolescent Psychiatry Division of the Department of Psychiatry & Behavioral Sciences at Stanford Universitys School of Medicine is seeking a highly qualified, enthusiastic and motivated Administrative Associate 2 at 75% FTE to provide administrative support for faculty members with limited supervision. The Administrative Associate 2 will also provide backup support for senior administrative associates and their responsibilities in the department as needed as well as advising faculty and staff regarding various Stanford financial policies, processing routine financial transactions, helping organize division events and maintaining department websites.

We are searching for candidates who enjoy a friendly, collaborative work environment with diverse responsibilities and problems to solve. This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, flexibility, independence, sound judgment, and decision-making. An ideal candidate would be a dependable self-starter and exhibit excellent time management skills, communication skills (both oral and written), the ability to set priorities, extreme attention to detail with follow-through, tact, sensitivity to confidential information, positive attitude, and a passion for working with and supporting faculty.

Duties include:

• Respond to inquiries,and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• ay guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

• Proficiency in content management systems (e.g. AEM, Website management systems)
• Experience with expense requests and Stanford Fingate desirable
• Strong organizational skills and attention to detail.
• Prior experience arranging travel (flights, hotels, car reservations)
• Familiarity with RedCap
• Experience with Microsoft/Windows operating systems, familiarity with Microsoft Word, Microsoft Excel, Adobe Acrobat, and experienced in the use of either Internet Explorer or Mozilla Firefox browser. Working knowledge of email client software such as Microsoft Outlook.
• Ability to work with strict deadlines
• Ability to work independently and prioritize activities after receiving general guidance
• Accuracy in grammar and spelling very important.
• Bachelors degree preferred

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $25.00 to $29.81 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanfords extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

* – Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Executive Assistant – 100%Remote

United States

Whoweare:

Since our founding in 2011, our mission has been to improve the lives of seniors and their caregivers. We are deeply passionate about communication and committed to becoming the foremost provider of services and solutions that enable seniors to lead more meaningful and independent lives. We also understand the power of connection and the profound impact it has on the lives of individuals who are hard-of-hearing. By utilizing enhanced automatic speech recognition, human captioning, and innovative product development, we deliver easy-to-use, cutting-edge technology to our primarily senior customer base. Our near real-time phone captioning technology allows individuals with hearing loss to see what callers are saying, enabling them to regain their connection to the world.

ClearCaptions is a Federal Communications Commission (FCC)-certified telephone captioning provider, adhering to the highest industry standards of privacy, security, and professionalism. We recognize the importance of maintaining the trust and confidence of our customers, and we continually strive to exceed their expectations.

Position Summary:

The Executive Assistant plays a crucial role in supporting the efficient functioning of Vice Presidents within the organization. All tasks require high professionalism in dealings with all levels of executives, management, staff, business partners and visitors. The successful Executive Assistant will be a highly organized, detail-oriented individual with exceptional communication skills and the ability to handle a wide range of administrative and executive support tasks, capable of handling shifting priorities with short notice.

This position is based out of a home office and reports to the Executive Administration Manager.

What you will do:

• Calendar Management: Efficiently manage complex calendars, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting demands and ensuring the Vice Presidents are well-prepared for all engagements.
• Travel Arrangements: Coordinate all aspects of domestic travel, including flights, accommodations, ground transportation and dining as needed, ensuring seamless travel experiences.
• Communication Management: Handle emails and correspondence on behalf of the Vice Presidents, responding promptly when appropriate and drafting responses for review when necessary.
• Meeting Coordination: Organize and coordinate meetings, conferences, and events, including arranging venues, catering, audiovisual equipment, and necessary materials, and taking meeting minutes when required.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including executives, clients, partners, and vendors, always representing the Vice Presidents professionally.
• Expense Management: Process expense reports and invoices accurately and in a timely manner and ensuring compliance with company policies.
• Project Support: Provide administrative support for special projects and initiatives led by the Vice Presidents, including research, data analysis, and coordination with cross-functional teams.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism, always maintaining a high level of integrity.
• Other duties upon request as business needs arise.

Qualifications:

• High School Diploma or equivalent (GED). Continuing education preferred.
• 3+ years experience as an executive assistant or similar role supporting senior executives or vice presidents; experience in a remote work environment preferred.
• Familiarity with expense & travel systems; Concur preferred.
• Exceptional organizational and time management skills, ability to multitask and prioritize effectively with demanding timeframes in a fast-paced environment.
• Excellent interpersonal and communication skills, both written and verbal, with a high level of professionalism and diplomacy.
• Strong attention to detail, accuracy, problem-solving skills with a commitment to delivering high-quality work.
• Customer-centric with a sense of urgency.
• Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision.
• Flexibility and adaptability to changing priorities and deadlines.
• Positive attitude, proactive approach, and willingness to go above and beyond to support the success of the Vice Presidents and the organization.
• Ability to work collaboratively with colleagues and staff to create a high-quality, results-driven, team- oriented environment.
• Demonstrated ability to use discretion, make sound decisions, and maintain confidentiality.
• Proficient in MS Office including Excel and PowerPoint, advanced skills in Outlook (e.g., Inbox/Calendar management), familiar with modern communication tools for virtual teams (e.g., MS Teams, Slack).

Physical Demands:

Employees may experience the following physical demands for extended periods of time:

• Standing and walking (5-10%)
• Typing (70-90%)
• Viewing computer monitor, tablet, and cell phone requiring close vision (70-90%)

Work Environment:

Work environment is primarily indoors at home. Occasional travel may require overnight travel and involve exposure to all types of weather and temperature conditions and exposure to hazardous driving and traffic conditions.

Compensation:

$25 – $30/hour with consideration to experience and geographical location. Please see www.clearcaptions.com/careers for an overview of our generous benefits program 

TITLE: Administrative Assistant

BASIS: Part-time Employee

HOURS: 20 hours per week

LOCATION: Fully Remote (USA)

RATE: $21 – $25 commensurate with experience and qualifications.

BENEFITS: Health Stipend ($200/month), Phone/Internet Reimbursement ($25/month),

Unlimited PTO, Enrollment in Retirement Plan.

TIME COMMITMENT

Part Time Schedule

Description

We are seeking an organized, enthusiastic, and collaborative Administrative Assistant to join the Education and Community Building team of the Biodynamic Demeter Alliance, formerly known as the Biodynamic Association. This is a part-time, fully remote position. The applicant would ideally have their own computer, cellphone, and high-speed internet. Limited remote office setup funds are available upon request.

Duties:

Enhance the effectiveness of biodynamic education and community building by providing excellent administrative support

• Monitoring Alliance email inboxes and communicating with members and donors
• Managing general inquiry phone extensions and email addresses, responding to messages, and forwarding to other roles for response when needed
• Co-creating event postings, blogs, pages, and communications for Alliance websites and social media
• Organizing and facilitating cleanup of Cloud storage and shared documents
• Creating, updating, processing, and reporting on information in CRM database for membership services, thank you letters, and other development and fundraising tasks
• Creating and updating graphics for use in company communications on Canva and Adobe products
• Assisting with scheduling meetings and making travel arrangements
• Planning and managing logistics for events such as a staff/board retreat
• Various typical remote office management tasks

Fundraising and Development Assistant

Support fundraising and development for biodynamic education and community building

• Supporting preparation of grant proposals and grant reports
• Monitoring grant proposal deadlines and grant report due dates
• Supporting on overseeing grant-related finances, including allocation of staff hours according to grant requirements and ensuring that grant funding is spent according to budgets
• Supporting sponsorship relationships

Conference Assistant

Support planning, logistics, and implementation of the online biodynamic conference

• Support activities related to the planning and launching of the 2024 Biodynamic Online Conference
• Creating organizational documents, calendars, and lists for speakers and events for use on conference webpages
• Assisting with creation and upkeep of registration documentation, tracking, and reporting, and alerting the Registrar when changes may be needed
• Processing online, phone, and mailed registrations.
• Checking the registrar@ email box regularly, responding to inquiries as appropriate, and forwarding inquiries to other staff as needed

PREFERRED CAPACITIES AND EXPERIENCE

• Ability to self-manage and self-motivate in a fully remote work environment, working both independently and as part of a remote team spread across many time zones.
• Fluency in Zoom and Google Suite/Workspace (Gmail, Drive, Docs, Sheets, Slides)
• Excellent written and verbal communication skills.
• Emotional maturity, interpersonal skills, and warm disposition.
• Comfortable with technology and interested in engaging with and learning about different technological platforms and apps.
• Able to manage multiple projects simultaneously in an organized, efficient, and resourceful manner.
• Strong capacity for prioritization, diligence, and follow-through in completing tasks.
• Willingness to take on challenges with an interest in growing and learning; open to feedback and conversation for improvement.
• Open to and interested in a non-material, spiritual worldview.
• Flexible and adaptable to shifting needs and workflow, integrating new elements as they arise.
• Knowledge of justice, equity, diversity, and inclusion principles and willingness to continually explore new perspectives.
• Able to work collaboratively with people from diverse backgrounds in terms of race,ethnicity, gender, sexual orientation, class, religion, and spirituality.
• Knowledge of, or experience with, biodynamics and/or organic and regenerative agriculture is a plus.
• Written and/or spoken Spanish language fluency is a plus. 

Location:  US Locations; 100% Remote

At Cranky Concierge, we strive to be the most useful and worry-free travel service available. We use our superior industry knowledge to book travel, monitor for issues, and step in when things go wrong. We’ve grown steadily and continuously since our founding in 2009, and now we need more help. This is where you come in.

We’re looking for an Office Assistant to help our staff best serve our clients. Keep reading to learn more.

The​ ​Role

• Primary Duties
• Answer phones and direct clients to staff or assist with simple issues (e.g. asking about our pricing, collecting client-provided information, and manually handling client intake)
• Monitor incoming emails and assign tasks to staff or respond directly to clients
• Setting up client trip information to begin the planning process
• Secondary Duties
• Perform accounting tasks and run credit cards when needed
• Assist staff with various tasks as asked
• Call airlines to assist with client travel arrangements (e.g. book seat assignments, retrieve or modify travel details)
• Upload time-sensitive travel to our flight monitoring tools
• Add client information to our booking system

How does that sound? If it’s the kind of thing you’d like to do, then here’s what we’re looking for.

You 

• Reliable – You’ll be working remotely, and we don’t like to micro-manage. Things move quickly here and we need everyone to be on duty when expected. If you say you’ll do something, we need to trust you’ll follow through.
• Quick Learner – We don’t require that you know a ton about the travel industry for this job. We’ll train you on what you need to know. We just need you to be able to pick things up quickly.
• Detail Oriented – Dealing with air travel is not easy since there are a million important details and all have to be conveyed correctly. Even little things matter. For example, does it bother you that there’s no hyphen between “Detail” and “Oriented”? If so, we like you already.
• Common Sense – You should have it. Clients don’t always tell us exactly what we need, so you need to know when to put the pieces together and when to ask for more information.
• Pleasant – There will be a fair bit of client interaction in this role, and they won’t always be happy. We need you to keep composure and remain pleasant at all times when dealing with clients.
• Clear Background – Since you’ll be handling sensitive data, a background check will be required.
• Business Casual – Our interactions with clients are always professional, but that doesn’t mean they’re rigid or stilted. It’s always a conversation, and it should sound like one. (As for the dress code, well, we’re home-based so that’s up to you.)

The​ ​Details 

If you still think you’d be a great fit, here’s where we get into the weeds.

• You’ll work remotely, so make sure you have a quiet and comfortable workspace.
• Preference is given to those who have permanent residency in Arizona, California, Colorado, Florida, Georgia, Idaho, New York, Nevada, North Carolina, South Carolina, Tennessee, and Texas
• You’ll need to have a reliable computer and phone. We’re a cloud-based company, so a quality internet connection is required.
• Be comfortable with online chat for internal needs, sometimes with video.
• We are looking for a full-time employee to work 9a-5:30p PT Mon-Fri
• Starting pay is $15-$17 per hour.

If this sounds like something you’d like to do, we want to hear from you. 

Title: Administrative Assistant

Location: CT-Milford

Administrative Assistant

Full TimeClerical

Albuquerque, NM, US

+14 More Locations5 days agoRequisition ID: 1422

Apply

Salary Range:$45,000.00 To 50,000.00 Annually

COMPANY OVERVIEW

Does the idea of applying your talents at a company that assists people in understanding how to obtain additional health care benefits and compensates well for doing so, inspire you? We call it “Doing good while doing well” and invite you to apply to join us and begin moving forward along a beneficial career path – one built on providing solutions by helping others navigate through the complex world of health care benefits.

Here at BeneLynk, our mission is to improve lives and positively impact social determinants of health barriers by providing our healthcare partners with the information they need, and people with the advocacy they deserve. We are laser-focused on our longstanding area of expertise in the healthcare world. We fully understand barriers and surface solutions, then provide the advocacy that changes lives and improves outcomes. Everything we do, from the systems we build, to our government relations, to our outreach operations, is in service of this one central vision.

WHO WE ARE

We are big-hearted people, passionate about serving our health plan clients, their members, and each other. We are a team in every sense of the word, striving toward a common mission – that is the goal of everyone at BeneLynk. Every day, we are relentless in helping people who need essential resources to make their lives easier and healthier. The members we serve call us “miracles,” “kind,” “professional,” “human,” and “compassionate,” and all with “service that gets the job done.” We pride ourselves on creating a healthy environment for our employees to thrive in their ability to assist others.

ADMINISTRATIVE ASSISTANT

POSITION SUMMARY

We are actively seeking an Administrative Assistant in our Human Resource Department. This individual will administratively support the Learning and Development and Human Resource departments. The Administrator will handle scheduling, tracking, creation, and maintenance of Excel workbooks. The Administrator will also be responsible for ensuring employee statuses are up to date in trackers and our HRIS.

KEY RESPONSIBILITIES

• Promote a culture of excellence, working cooperatively with HR and L&D managers to enhance services and streamline tracking, reporting and scheduling. Provide solutions as new requirements become necessary.
• Handle clerical and administrative tasks such as reporting, attendance tracking, Leave of Absence tracking, return to work date tracking.
• Ensure HRIS is up to date with specific employee leave of absence statuses.
• Partner with payroll team to ensure that final pay laws are upheld by state.
• Ensure all terminations are processed in the HRIS system accurately and timely.
• Track and monitor new hire attendance.
• Provide attendance reporting for new hire classes highlighting occurrences.
• Responsible for new hire activity scheduling
• Responsible for scheduling new hire sessions and break out rooms.
• Gather and report key Human Capital Metrics on a monthly/weekly basis (i.e. Attrition rates, absence rates, benefit enrollment rates etc.)
• Maintaining and updating employee records and databases.
• Gathering and processing necessary documentation.
• Preparing and managing HR trackers pertaining to processes such as LOA, terminations, equipment ordering and return tracking.
• Scheduling onboarding tasks and arranging schedules.
• Responding to inquiries and providing clerical support
• Creating and maintaining Excel workbooks for various HR metric tracking.
• Collaborating with HR Generalists and Trainers to ensure consistent methodology and communication on various tasks.
• Other duties assigned.

QUALIFICATIONS

• Education – associate degree or equivalent experience preferred, business, experience in a related field which demonstrates the ability to perform the functions of the position.
• Experience – Must have advanced working knowledge of Microsoft Excel. Ability to create and manage workbooks and spreadsheets. Demonstrated behavior of paying attention to detail, ability to effectively prioritize work.
• Language Skills – Excellent verbal and written communication skills; Bi-lingual (English & Spanish) not required but a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successful perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Activities – Remote
• Weight Lifted/ Force Exerted – The employee’s job does not require weight to be lifted or force exerted.

WORK ENVIRONMENT

This role is a remote position.

POSITION TYPE/ EXPECTED HOURS OF WORK

Full-time /Exempt (Salaried)

SALARY

Based on Experience

$50,000 Annually

EMPLOYEE BENEFITS

We offer competitive salaries and benefits here at BeneLynk, as we truly value our employees and the amazing work that they do each day. Please see below for a list of some of our awesome employee benefits:

• Medical, Dental, Vision and Employee Assistant Program Benefits
• 401K Match
• 15 Paid Days Annually
• Growth & Advancement Opportunities

EMPLOYEE PERKS

Work hard, play hard! Having an engaged workforce and positive work environment is one of our top priorities here at BeneLynk. We do so through numerous initiatives that can be found below. We like to call our virtual work community, “The Bene-Verse”. We also have an internal Culture Ambassador committee dedicated to ensuring all employees have a pleasant and exciting work experience.

• Monthly Company Town Hall Events:
• We love the opportunity to come together as a company. Join us monthly as we discuss exciting company updates, internal promotions, internal awards, upcoming events, and more!
• Monthly Internal Mental Health Newsletters:
• Our Culture Ambassadors spearhead an internal newsletter centered on mental health topics. Our employees’ overall wellbeing is our top priority, so we like to provide support whenever it is needed through this uplifting internal newsletter.
• Monthly Streaming Services Perk:
• Yes- we pay YOU to enjoy the television shows that you enjoy! We pay up to a $12 per month for any streaming service subscriptions that you currently have.
• Tickets at Work Perk:
• Enjoy discounted movie tickets, hotel stays, and more through our company’s ‘Tickets at Work’ perk!
• Monthly Lunch & Learn Events:
• Meet key members of our Senior Management team through engaging Lunch & Learn sessions on a monthly basis. Lunch is on us for those employees that sign up!
• Monthly Bene-Verse Events:
• We put on awesome monthly events for our employees including virtual trivia, team building exercises, guided painting sessions, and more!

EEO STATEMENT

At BeneLynk, we don’t just accept differences; we celebrate, support, and thrive on them for the benefit of our employees, our products, and the communities that we serve. All employees share in the responsibility for fulfilling this company’s unwavering commitment to equal employment opportunity. BeneLynk is an equal opportunity employer, and as such, employment here is solely based on a person’s merit and qualifications directly related to their professional expertise. BeneLynk does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, military status, marital/familial status, pregnancy, or related condition, including breastfeeding, or any other classes protected by law.

It is BeneLynk’s policy to comply with all applicable federal, state, and local laws pertaining to nondiscrimination and equal opportunity. The company’s EEO policy, as well as its affirmative action obligations, includes the full support of the company, including its Chief Executive Officer because it’s just the right thing to do and we hope that you think so too.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR team.

E-VERIFY

BeneLynk participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer’s Form I-9 to confirm work authorization.

***Offer of employment is contingent upon the results of a required background and drug screening.*** 

Executive Assistant

United States

Job Details

RemoteType

FullyRemote

Description

Executive Assistant (Temporary)

The Art ofEducationUniversity is looking for an Executive Assistant to support our growing institution. The Executive Assistant will report to our Chief Growth Officer and support our Executive Leadership Team. The Executive Assistant must be able to adapt and thrive in a fast-paced environment while maintaining a high level of confidentiality.

POSITION DETAILS

Structured as aremote,part-time,temporaryposition – expected between 20-30 hours a week. This position will report to the Chief Growth Officer and support the Executive Team.

We have been a 100%remotecompany since the beginning! This position is eligible toremotework from the following locations: USA.

Who We Are

AOEU is an art teachers partner for life. We provide art-specific professional development, engaging curriculum, relevant resources, and rigorousmastersdegreeprograms.

MISSION: We grow amazing teachers by providing rigorous, relevant, and engaging learning at every stage of their career.

The Details

ESSENTIAL FUNCTIONS

• Provides high-level administrative support and assistance to executive leaders
• Arrangestravel, accommodations, and transportation for executive leaders
• Manages multiple calendars including scheduling and coordinating meetings, conferences, special events, appointments
• Records meeting minutes and documents action items for assigned team members
• Gathers and compiles agenda requirements prior to scheduled meetings
• Performs administrative tasks including, drafting letters, reports, and assisting with presentations
• Assists with record keeping and submitting expense reports
• In collaboration with the executive leader the EA will prioritizedaily, weekly, and monthly tasks
• Coordinates and sorts incoming documents
• Manages communication for executive leaders through email and Slack
• Provides notes and action items on project coordination and follow-up on assigned projects to ensure deadlines are met
• Be a liaison between team members and executive leaders
• Works in collaboration with executive leadership on company strategic goal assignments and follow-up with team members
• Performs additional duties as assigned by executive leaders

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent written and verbal communication skills
• Knowledge of clerical procedures and recordkeeping
• Exceptional organizational skills
• High attention to detail
• Excellent time management and ability to meet deadlines
• Ability to function in a fast-paced environment
• Proficient in typing

Position Requirements

While we have identified specific requirements for this role, we acknowledge that not all candidates may possess every requirement listed. We encourage applicants who believe they possess the necessary skills and experience to apply for consideration, regardless of whether they meet each requirement to the fullest extent.

EXPERIENCE

• At least three years of experience in an Executive Assistant position or related experience preferred

OTHER REQUIREMENTS

• Ability to view computer screens for significant periods of time. The Art ofEducationUniversity is an online university therefore 95-98% of ones time will be on or using technology.
• Ability to use a laptop keyboard with accuracy.
• Ability to hear at normal levels and through electronic devices such as laptops, earbuds, phones, and the like.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Compensation

Compensation is commensurate with experience and market. We encourage you to discuss your compensation requirements early in the process. 

Location:  US Locations Only; 100% Remote

Pay ranges between $27-$30 an hour with regular pay raises throughout your tenure. In addition, you’ll receive a wide range of benefits including medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly, 401k with employer match, PTO, and much more (see full details below).

Are you a dynamic, caring and ridiculously talented executive assistant? If so, Boldly is looking for you! We are seeking full-time employees to support established Fortune 500 companies, not for profits, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You’ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you’ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This full time position requires your availability for 40 hours a week during business hours.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for full-time employees:

• W2 employment status
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Virtual Assistant

United States

NOTE:

• This is a 1099 contractor role.
• We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
• You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
• Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
• The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
• All applicants may be subject to a background check prior to an offer of employment or contract being issued.
• BELAY Participates in E-Verify.

Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?

Are you looking for a position where you can genuinely own the flexibility of the role?

Do you have a knack for being resourceful, helpful, and proactive?

Do organization, planning, and problem-solving make you giddier than most people can understand?

Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space. 

Talent Assistant

USA (Remote)

Work Location: USA (Remote)

Start Date:ASAP

Recently named one of WorkLifes 50 Best Places to Work and one of Fast Company’s Most Innovative Companies, Whalar is a leading global Creator Company.

Whalar empowers creators, brands, and platforms to tap new areas of innovation and drive business growth together. We do this through our six divisions: brand partnerships, talent management, proprietary technology, a creator-centric venture studio, a gaming studio, and a physical campus for creators. As a result, we have the best understanding, the most access, and the earned trust of creators. We’re a curious, diverse team of 300 individuals united by one belief: Everything Is Better With Creators.

We Liberate the Creative Voice. We are Whalar.

About the role:

As the Assistant to the two Gaming Talent Managers, you’ll provide essential support, aiding in the smooth execution of their daily tasks and operations. You will work in a fast-paced environment, handle multiple projects, and balance both company and talent objectives. The ideal candidate should have a passion for gaming.

Key Responsibilities:

• Assist with coordination of brand deals from contract coordination to talent payments
• Liaise with our internal Business Affairs and Finance departments
• Update ongoing department and talent calendars
• Work with talent to help generate leads for desired brand partnerships
• Prepare case studies for brand partners
• Maintain and oversee updates to talent information within our internal database
• Occasionally attend events and shoots with Talent

Heres what were looking for:

• Possess an in-depth, and up-to-date knowledge of the influencer, gaming, and entertainment industry including streaming and social media platforms
• Must be capable of handling sensitive information with the utmost discretion and confidentiality
• Excellent organization and administration skills
• Ability to communicate at all levels both in written and verbal form
• Must be proactive, forward-thinking and able to take initiative
• Proficient in Google Suite, including creating spreadsheets, building captivating presentations, and more.
• Possesses a positive, can-do mindset, brimming with energy and enthusiasm.
• Knowledge and/or passion for gaming

The salary for this role is $55,000 and serves as a general guideline reflecting the potential compensation for the role. The final salary offer will be determined based on a comprehensive evaluation of factors such as the candidate’s experience, expertise, alignment with the position’s requirements, and ultimately budget approvals.

Our values:

At Whalar, diversity, equity, and inclusion (DEI) isn’t just a statement, it’s our collective strength. Our people are our superpower. A diverse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire individuals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers.

The perks:

Whalar provides flexible benefits and collaborative work environments/experiences, so employees can work productively in a setting that best and uniquely suits their needs.

• Medical, Dental, Vision
• 25 days of PTO + Sick days + Winter break
• Retirement planning with employer match
• Monthly phone/internet reimbursement
• Professional development stipend
• New joiner Home office allowance
• Fertility benefits
• Up to 16 weeks of paid parental leave
• CalmApp subscription (Add up to 4 dependents)
• Volunteer days
• Identity theft protection & Legal assistance
• Company Paid Life & Disability Insurance
• Extra Voluntary Life Insurance Policy
• Voluntary Hospital and Critical Illness Insurance
• Voluntary Pet insurance
• Employee Resource Groups 

Marketing Admin Assistant

Remote

Full Time

Entry Level

At Dynatron Software, we help automotive service departments increase revenue and profitability with our suite of services. We strive to be a people-first company where employees enjoy coming to work, the people they work with, and are given the autonomy to succeed. Our company culture is built on a foundation of teamwork, accountability, integrity, clear communication, and positive attitudes.

We are currently looking to add new talent to our growing team!

About the Role:
This is a remote role.This person will be responsible for processing marketing contracts for dealership customer retention programs, and National Account Manager (NAM) support.

Qualified Candidates Need:

• Strong working knowledge of Microsoft Windows and Microsoft Office applications with the ability to learn new software applications quickly and be comfortable working on different types of programs
• 1-2 years of administrative assistance or customer service experience
• Clear professional verbal and written communication skills, the ability to type 30 wpm and be well organized
• Critical thinking, reasoning, and problem-solving skills
• Team player who takes initiative
• Dealership marketing experience is a plus

Essential duties and responsibilities:

• Complete advanced admin tasks of comprehending and processing contracts, proofing campaigns, and submitting orders with accuracy.
• Prepare Market Evaluations that are used as sales tools.
• Assist with special projects or other duties as assigned by department head or immediate supervisor.
• Verify all existing database information, gather additional information from existing clients and accurately enter/use all information as needed.
• Work closely with the Marketing Sales Team. Proofing campaigns and submitting orders with accuracy.

Job Requirements:

• Follow processes and instructions given verbally or through documentation.
• Ability to work independently and manage multiple tasks accurately with minimal supervision.
• Flexibility and adaptability in a fast-paced, ever changing business environment.
• Project a professional company image through phone and email communication by maintaining proper etiquette in all situations.
• Gain a high-level understanding of our company’s products with special attention to Automotive Industry Marketing.

In Return for Your Expertise, You Will Receive:

• Excellent benefits including health, dental, and vision insurance, stock options, work from home and flexible scheduling depending on job requirements, professional development opportunities, 9 paid holidays, and 15 days PTO.
• Home office setup support for remote employees.
• A welcome swag bag with branded clothing as an official welcome to the team.
• The chance to work for an organization that puts people first and fosters a culture of teamwork by embracing our 7 core values:
• Success Driven We strive for excellence with continuous improvement and grit.
• Delivering Results We deliver a high quality of work, and we dont confuse effort with results.
• Self-Motivated We are passionate problem solvers who love what we do.
• Sense of Urgency We know our priorities and take decisive action.
• Accountability We take extreme ownership and deal with the consequences of our actions.
• Integrity We are true to our commitments, even when its hard.
• Positive Attitude We have a positive mindset, and we enjoy what we do.

Dynatron Software is an Equal Opportunity Employer and encourages all qualified individuals to apply.

Compensation Range:$18-21/hr 

Administrative Assistant – Remote Position

Location: Remote within the U.S.

Hours:Full-time (40 hours/week)

Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Bethany is an international Christian nonprofit partnering with communities in more than 30 states and in several countries around the world. We strengthen and preserve families, support displaced people fleeing danger, and find safe, loving families for children who need them. Bethany is at the forefront of creating and implementing solutions to meet the growing needs of vulnerable children and families in the U.S. and around the world.

As an Administrative Assistant you will be primarily responsible for performing the required administrative and clerical tasks for Reception and Placement and Wraparound Stabilization Services. This individual will also play a key role with ensuring the processes are efficient and done smoothly.

This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

ESSENTIAL JOB RESPONSIBILITIES

• Promptly address incoming calls and route them to the appropriate person;
• Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;
• Perform administrative task, and other document gathering and filing;
• Run various reports, and draft correspondence and/or transcribe meeting notes, as requested;
• May be required to perform basic bookkeeping and accounting functions, as needed;
• Complete other duties as assigned.

QUALIFICATIONS:

• High School Diploma or equivalent;
• At least two (2) years of prior experience working in an office setting;
• Excellent verbal and written communication skills;
• Must have the ability to provide excellent and compassionate customer service;
• Ability to work independently and exercise a high level of confidentiality;
• Must be reliable with time sensitive deadlines and tasks;
• Working knowledge of office practices, procedures, and basic Accounting;
• Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite.
• Must be 21 years old with a valid drivers license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage.
• Pass a criminal history screen, including state and local child protection agency registries;
• Subscription to and integration of the agency Statement of Faith and Mission Statement.

Salary disclosure for residents of Colorado, Washington, California, Hawaii, Rhode Island, & New York: ($37,000-40,000) base rate plus a 1-25% differential.*
*Note: Bethanys compensation plan accounts for geographical differentials 

Executive Assistant to the Chief Executive Officer

Location: Remote United States

Full Time

SUMMARY:
The Executive Assistant has daily responsibility for managing the operations of the Executive Department. The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks with minimal or no supervision for the CEO. The Executive Assistant will have excellent written and verbal communication skills and possess the ability to effectively interact with a diverse staff and other constituents of all levels. The Executive Assistant will be well organized, proactive, and resourceful and be committed to supporting the mission, vision and values of the organization.This position must be able to work on an Eastern Standard Time (EST) schedule.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as the liaison between the CEO and senior management team, Foundation staff, Affiliate network, and board of directors.
• Responsible for calendar management of CEO and meetings/events of the organization, requiring interaction with internal and external staff and volunteers.
• Provides administrative support to CEO, including the board of directors, board of professionals, foundation affiliates, and related committees.
• Coordinate logistics for board of directors and related committee meetings; coordinate workflow within internal departments and manage dissemination of pertinent information related to meetings. Assist with coordination and administrative support of other organizational meetings and conferences.
• Prepares materials for board meetings, including clearing dates with the Chair and CEO, issuing notices of meetings to the board and staff, setting deadlines for submission and printing of materials, ensuring compliance with deadlines, editing and organizing documents and preparing final materials for CEO review. After CEO approval of materials, works with other departments to ensure that they are distributed in a timely manner. Coordinates ancillary materials for meetings, such as audio-visual presentations, to ensure that they are prepared to CEO’s specifications.
• Attends meetings and other events as necessary to assist CEO in carrying out his/her duties.
• Drafts minutes from Board of Directors’ meetings, Executive Committee meetings and Governance Committee meetings. Obtains approval of draft from Chair and CEO and prepares them for presentation to full Board or Committee, as appropriate.
• Ensures that all Board directories are current and up to date and initiates updates with other departments. Assists in election process of Board members and maintains accurate historical records of governance issues.
• Coordinates CEOtravel.
• Drafts, proofreads and/or edits documents to include agendas,travelitineraries, meeting minutes, memos and other such documents.
• Directs communication between the Executive Department, internal staff and the Board of Directors. Oversees all mailings to the Board of Directors. Serves as primary contact for Board members and assists them in carrying out their duties.
• Manages the Foundation’s policies, procedures, and standards of operation to include initiating, developing, and reviewing policies, guidelines and position statements, periodically evaluating such and recommending changes which would create a more effective and efficient work flow, implementing any approved recommendations.
• Maintains an up-to-date corporate recordkeeping system of all approved minutes, Board motions and resolutions, corporate documents and insurance policies.
• Communicates policies, procedures, regulations, reports, etc. to staff and outside organizations.
• Availabilitytravelto assist in the coordination of meetings and conferences.
• Reconciles the credit card statements for the CEO; prepares and manages the budget for the department; processes expense reports for Officers and Directors on the Board.
• Possesses autonomy in performing administrative functions through to completion for the Executive Department. Answers correspondence and assembles highly confidential and sensitive information.
• Implements, develops, maintains and updates electronic filing system for the department. Ensures that electronic recordkeeping system is implemented and organized.
• Serves as project manager for special projects, which includes planning andcoordinating multiple presentations, compiling and disseminating information, creating brochures and other compilations. Participation in other special projects within organization.

SUPERVISORY RESPONSIBLITIES:

• The Executive Assistant has no supervisory responsibility.

EDUCATION/EXPERIENCE:

• Bachelor’sdegreepreferred.
• 5+ years of progressive administrative experience
• Experience managing highly confidential information.

SPECIFIC KNOWLEDGE, SKILLS, ABILITIES, LICENSES, CERTIFICATIONS, ETC:
Knowledge of:

• Modern office procedures and practices as applied to executive secretarial services
• The organization, structure and administrative procedures of nonprofit organizations
• Effective methods and techniques of providing office and administrative support services for executive organizations
• Microsoft office, specifically Teams, Excel, and PowerPoint applications
• Adobe Acrobat
• Salesforce, PN3, Engencia, and ADP platforms

Ability to:

• Perform executive administrative services.
• Use discretion and knowledge of office operations and supervisor’s views to handle communications with internal and external entities.
• Assess the importance of matters and make decisions regarding appropriate responses and actions.
• Communicate and work effectively with others within and outside of the organization.
• Manage highly confidential information.
• Reconcile credit card expenses.

SALARY

• $72,000 – $76,000 

Title: Sales Assistant

Location: United States

Job Description:

Company Information

Franklin Covey Co. (NYSE: FC) is one of the largest and most trusted leadership companies in the world. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in individuals, teams and organizations and are accessible through the FranklinCovey All Access Pass® available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. Our mission statement is “We enable greatness in people and organizations everywhere”. We fulfill this mission by hiring “Achievers with Heart”.

Visit our website at franklincovey.com for more information regarding our organization.

Title: Sales Assistant

Division & Department: Education

Status: Full-Time Hourly

Reports to: Project Manager

Location: Remote – Anywhere in the contiguous US

Compensation: $20-22/hour

Job Summary

The primary role of the Sales Assistant is to provide operational and administrative support for the Managing Director, Managing Client Partners, and a team of Client Partners to aid in the efficient operation of the group. Administrative duties include data entry, email correspondence, document preparation, and calendar coordination as needed. Position will assist assigned team members using SalesForce.com to provide revenue forecasting reports, order, and ship materials, reconcile monthly revenue, and complete internal forms as needed required for business. The ideal candidate will display a high level of collaboration, communication, efficiency, and attention to detail. They will be highly organized and very adaptable to pivot between various responsibilities effortlessly.

Essential Job Functions

• Provide administrative support for the assigned team and its members.
• Data entry including logging meetings and creating tasks, opportunities, and quotes in Salesforce.
• Maintain team data and resources.
• Manage appointment requests and assist in weekly, monthly, and quarterly planning.
• Professionally respond to clients by monitoring and fielding requests.
• Create reports to help Client Partners and Managing Director track revenue and progress toward goals.
• Reconcile Managing Director and Client Partner revenue.
• Utilize PowerPoint and Excel for team communication and tracking purposes.
• Work closely with the sales and operations team to ensure project success.
• Communicate with the team and clients, providing timely and accurate information.
• Act as the point person for team meeting logistics.
• Assist with ad-hoc administrative assistance to the team and complete special projects as assigned.

Basic Qualifications

• 2+ years of administrative/sales support experience.

Preferred Skills & Experience

• Organization and customer service/sales skills working with corporate clients in a B2B environment.
• Organization skills with high attention to detail and proficiency with Microsoft Office products.
• Exceptional interpersonal and verbal communication skills.
• Experience with Salesforce.com.

Desired Skills:

• Knowledge of FranklinCovey Education programs and content.

#LI-Remote

#LI-ME1

Unless otherwise noted, this job posting will remain open and posted for a minimum of three (3) days but may close at any time after that timeframe.

Employer Information

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits. To determine status eligibility, visit https://franklincoveybenefits.com/enroll/.

For an overview of our Interview Process, please visit https://franklincovey.com/careers/working-at-franklincovey/.

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Please visit https://www.franklincovey.com/careers/notices-and-provisions/ for our full Equal Employment Opportunity policies and Notice and Pay Transparency Nondiscrimination Provision.

Direct Reasonable Accommodation requests to

For our Privacy Policy, please visit https://www.franklincovey.com/privacy. 

Location:  US Locations (except California, Montana, New Jersey, New York, Pennsylvania); 100% Remote; Freelance

• This is a 1099 contractor role.
• We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
• You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
• Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
• The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
• All applicants may be subject to a background check prior to an offer of employment or contract being issued.
• BELAY Participates in E-Verify.
• Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?
• Are you looking for a position where you can genuinely own the flexibility of the role?
• Do you have a knack for being resourceful, helpful, and proactive?
• Do organization, planning, and problem-solving make you giddier than most people can understand?
• Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space. 

Virtual Assistant

United States

NOTE:

• This is a 1099 contractor role.
• We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
• You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
• Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
• The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
• All applicants may be subject to a background check prior to an offer of employment or contract being issued.
• BELAY Participates in E-Verify.

Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?

Are you looking for a position where you can genuinely own the flexibility of the role?

Do you have a knack for being resourceful, helpful, and proactive?

Do organization, planning, and problem-solving make you giddier than most people can understand?

Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space. 

EXECUTIVE ASSISTANT TO THE PRESIDENT

Location:Remote (the organization operates in the US Eastern Time zone)

Reports to:President/CEO

Position type:Full time

Official title: Executive Assistant to the President

About the Position:

EcoAg seeks a highly organized, thorough, and motivated associate to:

• Support EcoAgs President in work plan organization and communications with partners
• Support EcoAgs President and Senior Leadership Team in the development of fundraising proposals and donor communications
• Support EcoAgs international Board of Directors, including quarterly meeting organization, preparation, reporting, and maintaining archives
• Support EcoAg’s President in diverse outreach and publications
• Support other organizational development activities of EcoAgriculture Partners.

About EcoAgriculture: EcoAgriculture Partners helps communities build vibrant local economies and healthy food systems while restoring nature. EcoAgriculture Partners is a leading global nonprofit organization dedicated to advancing integrated landscape management for conservation, ecosystem restoration, and sustainable development. We advance knowledge, policies, and evidence-based innovations with local leaders to implement robust and sustainable conservation and development strategies. EcoAgriculture convenes the 1000 Landscapes for 1 Billion People initiative (1000L), a radical collaboration of changemakers working together to sustain and restore ecosystems, build rural prosperity, and confront climate change through landscape approaches. To learn more about EcoAgriculture Partners and 1000 Landscapes, visit our websites atwww.ecoagriculture.org andwww.landscapes.global.

About you:

• Bachelor’s degree or international equivalent incommunications, humanities, sustainable development or other field related to the job responsibilities
• Excellent English writing and editing skills for diverse types of communications (articles, blogs, fundraising proposals, high-level correspondence)
• Demonstrated experience in communications and/or administrative management
• Experience in information management
• Strong multi-tasker able to work independently and as part of a team
• Takes initiative and follows through
• Experience in international and remote working environments
• Ability to manage sensitive relationships and information
• Experience with remote collaboration software such as G-Suite, Slack, Trello, and Zoom
• Available to operate at least 5 hours during the typical US Eastern Time Zone workday (9 am-5:30 pm) to collaborate with other staff and to join weekly organizational staff meetings

Desired Qualifications:

• Professional fluency in a second language, preferably Spanish, Portuguese, or French
• Experience organizing online and in-person events; and
• Experience in graphic design utilizing Canva or similar.

Salary and Benefits: The salary for this position ranges from $40,000-45,000annually, depending on experience. EcoAgriculture Partners offers a full benefits package, including health insurance for employees and family, retirement plan contributions, and sick and personal leave.

Commitment to Diversity: EcoAgriculture Partners is committed to creating a diverse, equitable, and inclusive workplace. We strive to hire individuals from different backgrounds and perspectives to bring valuable insights and ideas to our team. We look forward to applications from candidates who share our values. The successful applicant will be available to work during most normal business hours on the U.S. East Coast. Candidates based in the U.S. must already have legal work status. 

Location:  Select US Locations; 100% Remote; Freelance; Part-Time

• This is a 1099 contractor role.
• We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
• You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
• Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
• The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
• All applicants may be subject to a background check prior to an offer of employment or contract being issued.
• BELAY Participates in E-Verify.
• Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?
• Are you looking for a position where you can genuinely own the flexibility of the role?
• Do you have a knack for being resourceful, helpful, and proactive?
• Do organization, planning, and problem-solving make you giddier than most people can understand?
• Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space. 

Location:  US Locations Only; 100% Remote

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

We are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large venture capital firm with global reach. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment.

Our client is located on the West Coast so while the role is open to all time zones and fully remote, Pacific or Mountain time is preferred.

Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences.

Responsibilities:

• Executive Assistance/General Admin
• Help manage the calendars for multiple executives and schedule external meetings across time zones
• Make travel arrangements if needed
• Assist with other administrative tasks as needed

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for full-time employees:

• W2 employment status
• Pay rate of $27 an hour with regular pay raises throughout your tenure
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only 

Executive Assistant (US-Remote)

Spring, Texas, United States of America

All Cities, California, United States of America

Full time

job requisition id 3125487

Executive Assistant (US-Remote)

Description –

The Digital Services organization is currently in search of an exceptionally skilled Executive Assistant to provide robust support to our leadership team. The ideal candidate should have extensive administrative assistant skills and an understanding of company policies and procedures, enabling them to handle complex tasks and assignments efficiently. The role demands a comprehensive grasp of both general and technical aspects of the job, with a focus on tackling multifaceted assignments that require substantial judgment, initiative, and specialized knowledge to address challenges and propose effective solutions. The successful candidate will thrive in an environment where they can work independently, completing tasks with minimal supervision. Additionally, they may be tasked with determining methods and procedures for new assignments that lack established protocols.

Responsibilities:

• Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
• Responsibilities include performing various tasks in administrative support at the upper executive level.
• These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization.
• Coordinates the administrative work within the department/division, working with other departments/divisions and companies.
• Recognized as the top administrative employee in the department or division.
• The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.

Education and Experience:

• High school education or equivalent; some college level education highly preferred.
• Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education.

Knowledge & Skills:

• Senior/advanced general administrative skills/ knowledge.
• Usually works with multiple issues/projects and has the experience/ability to support multiple employees’ administrative needs.
• Regarded as the key administrative employee of the department and is a primary administrative employee in the division/ company.
• Specific advanced software skills as required by the department.

Job –Administration

Schedule –Full time

Shift –No shift premium (United States of America)

Travel –

Relocation –

EEO Tagline –HP Inc.is EEO F/M/Protected Veteran/ Individual with Disabilities.