Executive Assistant – Remote

Los Angeles, CA

Full time

job requisition id JR22-185

Job Description:

TrueCar is on a mission to revolutionize the way that consumers engage in the vehicle purchase and ownership experience. We’re building an end-to-end consumer journey that’s uplifting, empowering, and unrivaled in the marketplace, and we’re looking for the best and brightest to help us achieve our goals. We’re on the hunt for teammates who embrace challenge, relentlessly innovate, and reject the notion that ‘it can’t be done.’

TrueCar maintains a Dynamic Workplace, allowing employees to have their primary workstations at home, with office space in Santa Monica, CA and Austin, TX to be made available to individuals and teams to use as needed. Employees enjoy excellent benefits (100% employer-paid health/vision/dental premium, 401k with contribution matching, equity for eligible roles, etc.) as well as perks like monthly credits for at-home food delivery, internet/mobile phone service coverage and fitness expenses. In short, we care deeply about our teammates and build employee-centric programs that prove it.

About the Job:

The Executive Assistant role will primarily report and provide project management and executive administrative support to the CTO and will be embedded into the Technology function. This role will manage several ongoing and ad-hoc projects primarily in the Technology function, as well as Consumer and Product functions on an as needed basis. Additionally, this role will be responsible for delivering and coordinating engaging and effective meetings and events and provide ongoing executive administrative support to the Chief Consumer Officer and the Head of Product.

What You’ll Do:

• Lead and project manage department-wide projects that focus on employee engagement (e.g. TrueCar’s internal Hackathon, Friday Forum, All Hands, various conferences and off-sites, Engineering blog and Engineering Brand Committee).
• Responsible for other special projects as needed with a high degree of collaboration across teams and functions.
• Create and design highly visible decks and other materials (e.g Board of Directors, NADA materials, etc.) collaborating directly with Senior Leadership on content, deliverables and deadlines. Provide unique, thoughtful and creative design and feedback on decks and materials to the senior leadership team.
• Plan and lead the execution of department-wide internal meetings, events and communications which include facilitating the creation of the agenda, decks and other applicable communications as well as driving the logistics for the meeting or event.
• Drive CTO & Tech Leadership meeting agendas, take notes, track action items and follow up/through to drive alignment and accountability with assigned owners.
• Proactively anticipate the needs of the Technology Senior Leadership and drive efficiencies and improvements to build capacity for the team.
• Research and present ideas to the senior leadership team on how to deliver more engaging meeting and event experiences to the assigned groups by collecting input from the internal technology, consumer and product team members at all levels and collaborating with other departments.
• Provide routine and complex administrative support to the Chief Technology Officer, Chief Consumer Officer, and the Head of Product primarily with calendar management, expense reporting, travel, meeting and offsite logistical support.
• Collaborate on and create exceptional written and verbal communications and materials for internal and external stakeholders, including board materials and internal company presentations.

What You’ll Need:

• 8+ years of executive administrative support
• 5+ years of project management experience and demonstrated ability to collaborate across teams and levels of the organization
• Ability to work independently to proactively identify daily priorities and a proven bias for action to complete tasks
• Strong organizational and time-management skills. Ability to effectively handle multiple tasks at the same time without losing track of priorities and important details
• Excellent people skills. Highly skilled at building rapport and collaborating with all levels of the organization from board members to individual contributors
• Excellent written and verbal communication skills. Ability to comfortably handle department-wide communications as well as 1-1 communications with clarity and effectiveness
• Highly skilled in anticipating people’s needs in pursuit of improving productivity and creating efficiencies through well thought out solutions and proactive actions
• Ability to work across multiple constituents at senior levels while ensuring there is clarity and priority to the work requested/to manage up with grace.
• Demonstrated ability to operate with a high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company
• Tech savvy. Proficiency in Google Suite tools and a strong ability to learn new technologies and tools, as needed
• Previous experience supporting a technology organization preferred
• Ability to create engaging Google Slide Decks or Powerpoint presentations desired

*** While this position is open to remote work through TrueCar’s Dynamic Workplace initiative, applicants may not reside in Colorado. Colorado candidates will be required to relocate. *** 

Administrative Assistant

• Product Development
• Remote job

Job description

We’re TeeTurtle, a bustling eCommerce/consumer products company that creates nerdy apparel, toys, games, and accessories. We are looking for a talented Administrative Assistant to keep product development priorities updated and organized to ensure a seamless, on-time delivery of creative projects. This role is a full-time, exempt position and reports to the Creative Program Manager. This role does not have any direct reports.

The ideal candidate is highly organized, detail-oriented, and efficient. They don’t get flustered by a lengthy task list, and they quickly learn new processes. They have strong communication skills and know-how to identify problems and when to ask questions to ensure everything runs smoothly.

Job Responsibilities:

• Set up and organize all product development queues to ensure processes are executed within expected timelines and each project is completed on schedule;
• Manage and maintain all technical and product file folders, ensuring all files are current, organized, updated, and available to internal teams without confusion about which versions of files are to be utilized;
• Collaborate with the design, marketing, sales, and game teams to understand their priorities in order to prevent roadblocks and facilitate access to necessary information;
• Suggest and implement process improvements to continually increase creative output and minimize errors and frustration among internal partners;
• Coordinate with internal partners within the Creative Development team to document SOPs for important processes such as tech-pack creation, file organization, and prototyping/sampling to ensure clear and consistent documentation is available;
• Assist in creating and presenting training materials and product guidelines to help other members of the team learn and grow;
• Collaborate with the Creative Program Manager to execute new projects that support the company’s creative vision and growth goals by identifying actionable steps to allow successful implementation;
• Develop expert-level knowledge of day-to-day tasks and deliverables to inform project scope, timelines, and dependencies;
• Contribute to a culture of creative excellence to promote innovation every day;
• Other duties and projects as assigned.

Requirements

• Bachelor’s degree (or equivalent work experience);
• 3+ years of demonstrable experience in project management, high-level/executive administrative support, operations management or similar;
• CAPM, PMP, and/or Agile (CSM, CSPO) certification preferred;
• Experience working in a hypergrowth environment with unexpected and last-minute changes;
• Experience implementing and adjusting to new processes at scale with creative teams;
• Experience in managing large numbers of tasks with multiple timelines and priorities;
• Ability to manage tasks independently and prioritize effectively;
• Demonstrated ability to adhere to strict style guidelines across multiple brands;
• High level of initiative and willingness to take ownership of projects and tasks, even when not directly assigned;
• Strong attention to detail;
• Strong organizational and communication skills;
• Strong sense of responsibility and accountability;
• Working knowledge of Trello or other project management software preferred;
• Strong working knowledge of Google Docs and Sheets or Microsoft Word and Excel;
• U.S. residency required.

Salary Range:

$35,000~$45,000/yr, based on experience

What We Offer:

• Competitive salary and potential to receive an annual performance-based bonus
• Generous PTO policy to provide you flexibility and work-life balance
• 401(k) with a company match
• Defined contribution health plan that can cover the full cost of an employee-only medical plan, or be used toward other employee-only or family benefits such as medical, dental, vision, pet insurance, and so much more!
• 75% employee discount on TeeTurtle.com and UnstableGames.com
• Optional education assistance
• A creative and fast-paced work environment
• A culture of integrity, compassion, and curiosity

TeeTurtle provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected status in accordance with applicable federal, state and local laws. TeeTurtle complies with applicable state and local laws governing nondiscrimination in employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Title: Content Administrative Assistant

Location: Work from Anywhere

Who We Are

At Osmosis, we believe that everyone who cares for someone can learn by Osmosis. Our global team’s mission is to empower clinicians and caregivers with the best learning experience possible, increase healthcare capacity, and ultimately improve patient outcomes. In 2021, Osmosis partnered with Elsevier – the world’s leading publisher. This combined partnership will help us reach our goal of educating a billion people by 2025. Together, we are creating a more caring world by developing the most caring people.

What You’ll Do

As a Content Administrative Assistant, you will work closely with our Content Project Manager to ensure that we are uploading content such as videos, notes, questions, metadata, and supporting files as they are completed so that our learners have access to it in a timely manner. Other tasks such as content audits, file archival, and file rendering will be assigned as needed. Some key tasks are:

• Uploading videos, related files, and metadata to the Osmosis.org platform.
• Uploading questions to our learning management systems for our training programs.
• Performing content audits as assigned by management.
• Ensuring that files are archived appropriately.

What You Bring

• Comfortable working with computers and with different types of programs and platforms such as:
• Slack, GSuite, YouTube, Vimeo, learning management systems.
• Experience with spreadsheets and project management software (like Trello, AirTable, or Monday.com)
• Experience with uploading content to YouTube, Vimeo, or learning management systems.
• Proficiency in English.
• Access to a consistently stable internet connection.
• Available 30+ hours per week.

How You Work

• Nothing falls through the cracks – you’re very detail-oriented and you get your tasks done before their deadlines.
• Excellent written and verbal communication skills
• Mission and Value Aligned. You resonate with our organizational values. You are motivated to help us achieve our common goals and vision!
• Adaptable. You are flexible and versatile with changes to projects, goals, and strategies. You are comfortable working in an entirely virtual environment.
• Proactive. You seek out new ways to problem-solve both solo or with your team members.
• Growth mindset-oriented. You work through change and obstacles to reach resolutions and constantly seek new knowledge.
• Solutions Oriented. You love proposing solutions and lean towards problem-solving action.
• Reliable. You hold yourself accountable and take ownership for mistakes.
• Caring Communicator. You know the importance of clear, thoughtful communication in a fully distributed environment. 

Title: Administrative Assistant

Location: US National

Remote

Full Time

Company Description:

Blue Acorn iCi is the only digital consumer experience company combining analytics, ecommerce, content management, and full-service commerce operations. No other company brings together engineers, data scientists, retail experts, designers and strategists to create seamless, memorable and scalable customer experiences.

Through our integrated capabilities and unparalleled expertise, Blue Acorn iCi makes content and commerce more effective for legacy brands and digital natives alike, including Le Creuset, Casper, Food Lion, Charter, Ticketmaster, and Panera. Join our incredible team as we successfully deliver extraordinary digital experiences. We are truly a one of a kind company!

Our Need:

Blue Acorn iCi is looking for an Administrative Assistant to support our Human Resources department. This person will work closely with our Chief People Officer, talent acquisition team, employee experience team, and external staffing vendors to assist in the daily management of personnel data and onboarding of new employees. The ideal candidate is someone who is interested in learning about Human Resource processes and gaining experience in the associated responsibilities.

Job Duties:

• Assist with complete onboarding process and documentation for new hires
• Coordinate with staffing vendors to onboard and track contract employees
• Work with IT team to set up new employee accounts and equipment
• Support HR with I-9 procedures and documentation
• Maintain employee records and personnel files
• Ensure data integrity and accuracy of all personnel data

Qualifications:

• H.S. diploma or G.E.D.; Bachelor’s or Associate’s Degree in business, college-level business courses, and/or business certificate program highly preferred.
• Able to maintain confidentiality with sensitive information
• Strong computer software skills including Microsoft Office Suite
• Detail oriented with accurate and error-free data entry skills
• Strong organizational skills
• Clear and concise verbal communication
• Excellent written communication 

Title: Executive Assistant

Location: US National

Remote

The objective of the Executive Assistant is to support the administrative needs of the CEO, Chief of Staff, and broader executive team as needed. This role provides logistical support to all events where members of the C-team are in attendance.

Frequently cited statistics show that women and underrepresented classes will only apply to roles if they feel they meet 100% of the qualifications. At Valimail, we encourage you to break through that statistic. Roles evolve over time, especially with innovation, and you may be just the person we need in the future. NO ONE ever meets 100% of the qualifications. We hope you’re open to learning new skills in order to grow with us. Make our team, your team!

What You’ll Be Doing

• Provide administrative support for the CEO, Chief of Staff and executive team including scheduling, handling communications, and preparing corporate documents
• Organization and scheduling of Board of Directors and Customer Advisory board meetings
• Internal and external event planning, including scheduling presenters, and providing logistical and event planning for company offsites with travel and lodging arrangements
• Coordinate executive hiring process and interview scheduling for executive roles
• Under the guidance of the Chief of Staff, manage our annual operations calendar to support the alignment of employees company-wide

About You

• 5+ years of proven experience as an Executive Assistant or similar role within a startup or scale-up environment supporting multiple C-Suite executives at a time
• Excellent GSuite knowledge
• Expertise managing scheduling across various time zones
• Resourceful super-organizer who knows how to create the order necessary to get the job done
• Familiar with managing and coordinating moving parts within the organization to shepherd stakeholders
• BA/BS degree preferred 

Executive Assistant

NEW YORK CITY, NY; SAN FRANCISCO, CA; CHICAGO, IL; LOS ANGELES, CA; SEATTLE, WA; PORTLAND, OR; UNITED STATES – REMOTE

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Executive Assistant to partner with leaders of our organization. As operators and marketers, we partner with all of your favorite restaurants and local merchants to make DoorDash the #1 local delivery app.

You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our executives in our Global Sales and Operations organization and their teams. You will be their “go-to” person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner to the Chief Revenue Officer on our Administrative Team.

You’re excited about this opportunity because you will

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and execute events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

We’re excited about you because

• You have 3-4+ years of experience in an administrative support role
• Excellent written/verbal communications
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are flexible to shifting priorities
• You are able to manage your time effectively 

Administrative Assistant – Operations

Level – Experienced

Remote Type – Fully Remote

Position Type – Full Time

Travel Percentage – Negligible

Job Shift – Day

Description

ADTRAV Travel Management, founded in 1977, has over four decades of experience in managing corporate, government, vacation, group, meetings, and incentive travel programs across the United States. We have experienced steady growth throughout our history and are currently ranked as one of the top business travel management companies in the country.

The Travel Support Specialist will assist agents and management with various aspects of the reservation and reporting process. This position is a remote position.

Major Duties & Responsibilities

• Assist frontline agent and hold for vendors when appropriate allowing agent to quickly service clients
• Assist leadership with various duties to include but not limited to distributing emails, monitoring bright metrics, gating agents in support of SLA requirements, monitor queue work and distribute as appropriate
• Ensures that all Department Processes are properly documented and communicated
• Research weekly/monthly SLA reports when performance is below contract
• Support leadership with call monitoring objectives
• Distribute monthly agent scorecard results

Qualifications

Required Knowledge, Skills & Qualifications

• Excellent phone etiquette, customer service and presentation skills
• Comfortable working in a fast paced environment with performance based metric responsibility
• Ability to manage multiple priorities simultaneously and complete tasks with minimal supervision
• Proficient with Microsoft Office, mainly Outlook, Excel and Word

Preferred Knowledge, Skills & Qualifications

• Experience creating and maintaining information databases and trackers

Physical Requirements:

This position is sedentary in nature, which requires very little to no lifting, pushing and pulling. The primary functions of this position include but are not limited to the ability to perform work utilizing a computer for extended periods of time. The ability to sit or stand for extended periods of time without leaving the work area is required. 

Executive Assistant- VP of HR and Sr. Director, Total Rewards

UNITED STATES

GENERAL & ADMINISTRATION

REMOTE FULL-TIME

About Kraken

As one of the largest and most trusted digital asset platforms globally, we are empowering people to experience the life-changing potential of crypto. Trusted by over 8 million consumer and pro traders, institutions, and authorities worldwide – our unique combination of products, services, and global expertise is helping tip the scales towards mass crypto adoption. But we’re only just getting started. We want to be pioneers in crypto and add value to the everyday lives of billions. Now is not the time to sit on the sidelines. Join us to bring crypto to the world.

To ensure Kraken is the right fit for you, please ensure you read Kraken Culture Explained to find out more about us!

This position will be responsible for a broad range of support duties to enable the VP of Human Resources and the Sr. Director of Total Rewards, and their teams to perform optimally. To be successful, you will have to be able to juggle multiple responsibilities in parallel, anticipate deadlines and changes, be very self-organized, articulate, coordinate with other peers and senior executives, and smoothly collaborate in a fast-paced environment where teamwork, professionalism, confidentiality, and communication are important.

What you’ll do

• Assist executives in scheduling one-off and series of meetings with internal and external parties; deftly manage conflicts and prioritize time utilization
• Increase the efficiency and efficacy of the executives through various optimization and prioritization across a range of complex, critical topics
• Ensure appropriate confidential awareness is applied with external and internal stakeholders at all levels
• Organize domestic and international travel as well as meeting venues for executives, team members, and external parties as needed
• Anticipate, compare, and process expenses related to above
• Organize and manage corporate events for executives, industry contacts and external parties as needed
• Assist with preparation for key strategic meetings (i.e. create summarized agendas)
• Prepare, catalog, distribute materials, reports, and other executive content
• Build relationships with the broader team while acting as a gatekeeper for the executive
• Additional tasks and assignments: such as tracking invoices, mailings, packages, etc.

Who you are

• 3 – 4+ years as an Executive Assistant supporting executives in a fast paced environment
• Prior experience supporting executives in a start-up will be considered a bonus
• Experience planning and executing corporate events
• Tech savvy and familiar with MacOS, Slack, Google Suite and Zoom
• Thrive in a fast-paced environment where you get to utilize your resourceful, problem solving nature
• Competent in organizing multi-stakeholder and multi-time zone meetings and events
• Able to deal with conflicting priorities with ease and confidently communicate with staff at all levels
• Understanding and ability to build modern presentations and spreadsheets would be a bonus
• Self-starter yet seek and enjoy the opportunity to collaborate with others
• Detail oriented and analytical, with the ability to follow-through
• Self-motivated, flexible and able to thrive in a result-driven environment with tight deadlines
• Compassionate and caring with high EQ

We’re powered by people from around the world with their own unique and diverse experiences. We value all Krakenites and their talents, contributions, and perspectives, regardless of their background. We encourage you to apply for roles where you don’t fully meet the listed requirements, especially if you’re passionate or knowledgable about crypto!

As an equal opportunity employer we don’t tolerate discrimination or harassment of any kind. Whether that’s based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws. 

Title: Executive Assistant, Hardware

Location: United States

• Employees can work remotely
• Full-time

Company Description

Block is one company built from many blocks, all united by the same purpose of economic empowerment. The blocks that form our foundational teams — People, Finance, Counsel, Hardware, Information Security, Platform Infrastructure Engineering, and more — provide support and guidance at the corporate level. They work across business groups and around the globe, spanning time zones and disciplines to develop inclusive People policies, forecast finances, give legal counsel, safeguard systems, nurture new initiatives, and more. Every challenge creates possibilities, and we need different perspectives to see them all. Bring yours to Block.

Job Description

Square is looking for a dynamic and creative individual to join the Executive Operations team, helping our top executives and supporting their teams. Our Executive Assistants (EAs) are the strategic partners who hold everything together – from calendaring and travel, to reporting processes and team support, you will participate in confidential efforts to support Square’s programs. The Square Executive Operations Team is a centralized organization where our EAs report into EA Managers. We are looking for an EA who has a natural passion for learning and people development, enjoys taking on new tasks and projects, and who excels at strong communication in an energetic, fast-paced and human-centric environment.

Qualifications

• Provide administrative and strategic support to three leaders on the Hardware Team.
• Maintain sensitive and complex calendars, requiring coordination with executives, partners, and EAs.
• Be an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness.
• Find new and efficient ways to create work processes to help maximize your executives’ time.
• Identify gaps and take ownership of projects; help compile and prepare material and agendas for team meetings, such as all-hands presentations and events.
• Maintain confidential information and effectively manage competing projects.
• Foster relationships with several cross-functional partners to help support team programs and goals.
• Work within our centralized Executive Operations team to provide support, mentorship, and guidance to enhance the team as a whole.

Additional Information

• 5+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role.
• Strong communication, organizational skills, and ability to connect distributed teams across multiple geographic locations and time zones in a remote environment.
• Full proficiency and extensive experience with Google Suite, including Google Calendar, Docs, Sheets, Forms, and Slides.

Perks

We want you to be well and thrive. Our global benefits package includes:

• Healthcare coverage
• Retirement Plans
• Employee Stock Purchase Program
• Wellness perks
• Paid parental leave
• Paid time off
• Learning and Development resources 

Senior EA to the Founder

Remote or Vancouver, BC

Dapper Labs Executive Administration

Full-time

We’re looking for a Senior Executive Assistant to support our Founder/CEO.

This role serves as the eyes and ears for the Founder, connecting organizations, projects, and critical business information – ensuring meetings and materials are efficient and effective, and serves as a trusted partner to deliver against the priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the Founder’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the Founder.

To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion

What we’ll accomplish together:

• Partner with the Founder throughout the course of the week to ensure workflows are extremely proficient and organized and that time is diligently managed to optimize for the most productive outcomes possible.
• Manage, maintain and have full ownership of a busy calendar, and respond to copious meeting requests that require frequent re-prioritization and delegation.
• Act with elegance and diplomacy for the office of the CEO to nurture relationships internally with the team and externally within the industry, investors, partners and VIP connections.
• Provide feedback, and direction on priorities and establish clarity when needed. Manage expectations and follow-up with the CEO and the team as necessary.
• Own the day-to-day workflow for the CEO and work with the team to prioritize and gain a holistic understanding of needs.
• Maintain schedule and coordinate meetings, performing day-to-day administration of the office and work closely in partnership with the other EAs supporting the Founder
• Support the Founder by creating a balance between their business and personal obligations.

A little about you:

• You have experience in an Executive Assistant role.
• You have stellar interpersonal skills. You’ll be collaborating with team members across the entire organization, including executive leadership.
• You are extremely organized. We have a lot going on at all times, and you relish in the opportunity to bring structure to chaos.
• You exhibit high attention to detail in everything you do.
• You’re not just comfortable with ambiguity, you thrive in it!
• You don’t have an ego, and are eager to jump in wherever you are needed.
• Location is unimportant, but you must be willing to work in Pacific Time.
• Curiosity is at our core. You’re not afraid to question everything, help drive innovation and implement process improvements that help us make greater impact.

More about Dapper Labs:

Dapper Labs is the world’s first blockchain entertainment company. We are the creators of industry-leading experiences including CryptoKitties and NBA Top Shot, as well as Dapper Wallet the simplest way to manage your assets and use the blockchain. We are also the original developers behind Flow, a new decentralized blockchain designed from the ground up for scalability and ease of use.

Our mission at Dapper Labs is to make the world a more accessible and enjoyable place through consumer adoption of decentralized technologies.

We have raised over $600M from leading and notable investors including Andreessen Horowitz, Coatue, Union Square Ventures, Venrock, Google Ventures (GV), Samsung, and the founders of Dreamworks, Reddit, Coinbase, Zynga, and AngelList, among others. Dapper Labs’ current studio partners include the NBA and NBPA, the NFL-PA, Ubisoft, Warner Music, Turner, Dr. Seuss, Genies, and the UFC, as well as 100+ others.

Visit our website to learn even more about Dapper Labs, including information about benefits and perks.

#LIremote
 

Title: Administrative Assistant

Location: United States

• Remote
• Full Time

Salary: Competitive + excellent benefits (bonus, pension, healthcare, life cover, etc)

Location: Fleet, Hampshire, hybrid working available/ 1 day per week on-site

This is a fantastic opportunity to be part of a leading and established global market access and HEOR consultancy who are rapidly expanding. Our vision is to enable faster patient access to therapies that improve health outcomes and to be the go-to consulting partner, using insight-based strategic consultancy and transformative digital applications to deliver smarter market access solutions. PRMA Consultancy & PAI/heRo3 have an exceptional reputation with our clients for being thought leaders within market access, delivering excellence consistently. We work across the whole spectrum of development from pre-clinical through to launched products with a big focus on oncology, immunology, orphan drugs, and regenerative medicine.

We are looking for an Assistant Contracts Manager, who thrives on working in a fast paced environment!.

What you’ll do

• Supporting the VEA business units’ client and supplier contracts and digital applications agreements and to help ensure that we comply with all the necessary contractual and internal requirements
• Managing logins to client systems
• Working alongside the Legal & Compliance Manager to maintain and update all company policies and contractual arrangements across the business;
• Advising on and collating internal approvals prior to signature of contract;
• Managing a central VEA legal and compliance inbox, routing requests and enquiries to the correct recipients
• Additional contract coordination and management activities as required.

Specific duties and responsibilities of the role:

• Master Services Agreement (MSA) & Statement of Work (SOW)
• First point of contact for all queries from clients or internal.
• Drafting of CDAs, SOWs and MSAs for 3rd party contractors.
• Assisting with SOW completion for team members.
• Processing MSAs onto CRM/SharePoint.
• Ensuring 3rd party contractor engagements follow the correct VEA and Group processes
• Managing contract approval and signature process.
• Ensuring projects being delivered, and services being purchased, are the subject of signed contracts.

Administration

• Coordinating use and output from a centralised Legal Inbox, channelling requests and enquiries to the appropriate recipient
• Ensuring correct contract templates are being used by team.
• Updating client sites on SharePoint with all templates, contracts, discounts and training requirements, logging the information.
• Keeping proposal templates up to date.
• Keeping database/tracker of all client systems and platforms and ensuring PRMA Consulting are compliant in our use of them, i.e. does each user require own account? Include tracking dates to ensure they are kept up to date.
• Ensuring PRMA Consulting’s information on client systems is accurate, up to date and selling our services where possible, i.e. Scientist Marketing platform/Ariba.
• SharePoint filing of all contracts once fully executed and updating of internal client and 3rd party contractor documentation logs.

About you

• Proven experience as an administrator
• Excellent knowledge of reporting procedures and record keeping
• A business acumen partnered with a dedication to legality
• Methodical and diligent with outstanding planning abilities
• An analytical mind able to see the complexities of procedures and regulations
• Exceptional interpersonal skills, friendly with a can-do attitude
• Good working knowledge of Microsoft Office packages Outlook, Word, Excel and Power Point
• First-class administrative and organisational skills
• High standard of written and spoken English
• Quick learner with a flexible attitude
   

ANYWHERE IN THE US /

OPERATIONS /

CONTRACTOR

Truss is tackling strategically tough, transformative technical problems for large government agencies, Fortune 500 and late-stage venture-backed companies. We use modern development practices to build software, streamline infrastructure, and train others through shoulder to shoulder exposure to our teams. We have earned a reputation with our clients for pragmatism, autonomy, expertise and trust. We extend these values to our strong relationships with contractors, partners and employees, because we believe this is fundamental to doing great work. Truss was named one of the Inc. 5000 Fastest Growing Companies in 2020 and 2021.

In the next five years, Truss is looking to increase headcount 2 to 3x (currently at a 130 headcount), graduate into the large business government contracting category, and have a larger market share of both private and public sector contracts. We have been a remote-first organization since our inception in 2012 and are eager to continue being an industry leader in salary transparency, providing a sustainable work environment, and advocating for diversity, inclusion, equity, and belonging within our organization.

THE CHALLENGE

As an Executive Assistant at Truss, you will…Work directly with the Chief Executive Officer of Truss to ensure the executive has efficient support. Influence the operations of a newly formed team of EAs in supporting the operational needs of the organization.

THE OPPORTUNITY

As the Executive Assistant to the CEO of Truss, you will manage the founders calendar, email, and social media presence to ensure their calendar and day-to-day activities move smoothly.

THE TEAM

This Executive Assistant will be a part of a newly formed team of EA’s and will report directly to the Business Administrator. You will collaborate with of three to four Executive Assistants to support smooth operations of the organization.

THE SKILL SET

Possess proactive communication skills and ability to fully support their leader. Prior experience supporting C-level executives in a remote technology organization. Sound judgment regarding confidential and sensitive matters. Proven ability to meet multiple and/or unexpected deadlines in a demanding environment. Social media account management is a plus. Promote process improvement: Challenge the status quo, ask critical questions, share knowledge and encourage others to do so as wellAbility to take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Commitment to excellence – perform duties at the highest level possible on a consistent basis.

Note: If you’re not sure if you have 100% of these skills, we still encourage you to apply if you think you might be a good fit.

OUTCOME 1: Support CEO day-to-day

• Coordinate with third parties such as clients and consultants on behalf of the CEO
• Oversee the CEO’s calendar including tracking company priorities and making decisions informed by those priorities
• Facilitate travel arrangements as needed
• Thoughtfully take the initiative to communicate over Slack in a way that helps people feel heard and seen, not overlooked
• Be resilient to changes, unflappable
• Strong competency in a remote-first environment

OTCOME 2 – Ensure Operational Excellence

• Become well acquainted with our Leadership Team – the individuals and their business needs – in order to assess what kind of administrative support is needed
• Improve administrative and operational needs of the CEO to create a collaborative relationship.

OUTCOME 3 – Manage Social Media Presence

• Understand a variety of social media landscapes and the desired presence and engagement for them
• Curate a social media posting cadence on behalf of the CEO to ensure activity and engagement across desired platforms.

Eligibility: You must be eligible to work in the US. Unfortunately, we are unable to sponsor work visas at this time.

Truss is a federal contractor and as such must adhere to executive order 14042 for the Covid Vaccination mandate regarding federal contractors. Upon employment, Truss will request proof of vaccination. If a medical or religious accommodation is needed, a discussion can be held with our People Operations department.

** A note from Truss: We know you’re likely experiencing a lot of disruption as our nation (and our world) responds to COVID-19 and other events – we’re experiencing it, too. During video interviews, you’ll likely see more of our human side. Family members, partners, kids, and pets are home with some of us! We promise to be present and engaged, but we may be a little…harried. It’s OK if you are, too – we understand that everyone is experiencing extra stress right now. If you have any questions along the way, please let us know, and stay healthy and safe. ** 

Title: Administrative Assistant

Location: United States

Practice/Department: Operations & Support

Location: Flexible/Remote

Position Type: Full Time, Exempt

What You’ll Do at BTS

The greatest ideas in the world will die on the vine if not properly implemented. At BTS, we turn our clients’ ideas and strategies into results. We do this by designing customized learning experiences that drive innovation, alignment, and performance.

We are searching for an energetic and proactive Administrative Assistant to join our US Admin Team. In this role, you’ll perform a wide range of duties. Your time and energy will be dedicated to traditional Administrative Assistant duties for our Director and Senior Director population. This includes calendar management, meeting support, and light project work for 2-3 people.

At BTS the fun factor is BIG. You’ll laugh a lot. No, really. We believe in having fun while we work. Life’s too short, right? And we do our work in a team-based setting where our entrepreneurial culture of freedom and responsibility empowers you to contribute from your first day.

What We’re Looking For

Curiosity. Creativity. Dependable initiative and roll up your sleeves urgency. Strong attention to detail.

Did you catch that? Did that typo make your eyes hurt? Good.

Being proactive and a self-starter is very important to this role, as well as being able to work independently with little supervision; and/but enjoys regular interaction with your manager to exchange successes and challenges.

We are also looking for proven Administrative Assistant experience that includes:

• Excellent time management skills and ability to multi-task and prioritize work
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Very good technology skills, especially with Excel and PowerPoint

Ideal candidates will also possess experience using Salesforce and Zoom, and have experience and/or knowledge of the consulting business.

Lastly, eligibility to work in US permanently without sponsorship is required. 

Human Resource Administrative Assistant

Remote

Company Overview:

At Inkling, we believe getting an organization’s most critical knowledge to their people should be simple. We know that learning should happen flawlessly, on the job and in the moment. The Inkling modern learning platform brings this vision to life.

Designed for today’s learners and today’s work, we equip some of the world’s most recognized brands to quickly create beautiful content, build structured learning paths, generate meaningful insights, and drive business impact.

The Inkling team is committed to delivering a better learning experience for everyone. If this sounds like a mission you’d like to support, please apply below!

Position Overview:

We are seeking a highly-motivated HR Administrative Assistant to support Inkling’s HR Director, CEO, and members of our executive staff. The HR Administrative Assistant will assist with coordinating interviews and recruiting activities, hosting and scheduling company-wide meetings, culture and engagement activities, and other administrative duties. We are looking for someone who is well organized, with strong emotional intelligence and impeccable communication skills. The right person will have experience working in a fast-paced, sometimes ambiguous environment, supporting multiple executives across various US time zones.

As an HR Administrative Assistant at Inkling, we’ll look to you to help cultivate a positive environment that promotes teamwork, high performance, positivity and transparency.

Responsibilities:

• Report directly to the HR Director, with dotted line reporting to our CEO and other executive staff
• Lead both the aggregation and formatting of content for board, company and executive meetings, including preparing reports, documents and presentations for weekly, monthly, and quarterly meetings
• Perform a variety of administrative tasks (complex calendar management, book travel arrangements, manage expense reimbursement claims, etc)
• Keep the Exec team organized and up to date on critical tasks and meetings by circulating meeting agendas, facilitating meetings, and sending and checking on post-meeting follow-ups. This may include attending meetings, notating action items or decisions, sending out meeting minutes, and tracking follow-up on action items.
• Screen and route phone calls, arrange conference calls, virtual meetings and interviews, and in-person meetings and interviews.
• Manage calendars and contact lists (including scheduling meetings and calls across time zones requiring significant coordination and follow up)
• Help build efficiency and responsiveness into existing administrative processes, and help define new operational strategies to make the Exec team more efficient
• Coordinate and support the planning of on-site and off-site events and meetings, team events, and manage special projects and events as needed
• Collect and organize documents from executive’s direct reports
• Manage, draft and send mass communications and corporate communications.
• Exercise sound judgment and act in the best interest of Company goals and objectives, and positively represent the company and executive team.
• Manage company projects, HR duties and administrative tasks as needed
• Other duties as assigned

Required Skills & Experience:

• 2+ years of human resources experience
• 5+ years of administrative assistant experience, preferably supporting executive level staff
• Must have superior organizational skills, ability to work effectively and independently with minimal supervision, and able to maintain a high level of integrity and discretion
• Must have excellent communication skills (written and verbal) and the ability to work well with a wide range of people and personalities
• Prior experience supporting multiple executives across various US time zones
• Must have excellent Microsoft Office skills (Word, Excel, PowerPoint) as well as strong experience with the G-Suite (Google Calendar, Gmail, Google Slides, Google Docs)
• Ability to work remotely and located within the US.
• Bachelor’s degree strongly preferred

Environment and additional requirements:

• General office environment working remotely, supporting team members in various time zones
• Prolonged periods of sitting at a desk and working on a computer
• This position is remote and may be based in the US
• Minimal travel required, less than 10%

Benefits & Perks:

• Flexible PTO
• Medical, Dental and Vision Benefits
• Short and long-term disability insurance, life insurance
• Paid parental leave, and parental & caregiver benefits
• Monthly Wellness Reimbursement
• Monthly Cell Phone and Data Reimbursement
• Stipend to setup your home office
• 12 Paid Holidays + ½ Day Fun Fridays
• 401(k) Program
• A chance to work with a talented, smart and creative team 

Summer Virtual Administrative Assistant

Are you ready to join a mission driven company focused on transforming educational opportunities for public school students across the country?

Are you interested in impacting the next generation of future leaders with diverse backgrounds?

Are you excited by the possibility of being a team player who supports an educational program that is innovative and has proven results? If yes, read on.

Ed Inquiry is a virtual education research firm created by a small innovative diverse team of educators focused on closing the achievement and excellence gaps. We are a mission driven organization and seek others that share the goal of expanding access to a quality education for ALL students.

We are looking for a Virtual Administrative Assistant who is highly organized, people centered and can handle the demands of a high traffic virtual main office. As the Virtual Operations Associate, you will interface with all stakeholders including parents/families, students, teaching staff and other groups in order to successfully support our Virtual Summer Program. What you do each and every day will be the foundation that supports our core instructional program. You will likely be the first person that our students and families meet in the virtual space and so it is essential that this individual can maintain a warm demeanor while working in a fast paced environment.

The Virtual Administrative Assistant for Ed Inquiry must be a self-starter, capable of working within a very high energy and highly focused team of individuals that are breaking new ground in K-12 education. We are looking for someone who is highly organized, super motivated and passionate about helping others.

Essential Duties and Responsibilities

• Receive instant messages, phone calls, emails and walk-in inquiries in our virtual Main office and provide information/responses that will yield positive solutions for our participants and their families
• Coordinate measures related to student daily attendance, teacher attendance and other programming needs.
• Prepare daily communication and send the communication to parents of absent students
• Provide supervision of the Virtual main office and ensure that all assigned students are sent to the correct virtual classrooms at the start of the day.
• Maintain accurate and orderly confidential records and share those records with EdInquiry Leadership Team
• Prepare and Share daily data/metrics in graphs and tables
• Prepare, receives, sends, and maintain records and correspondence as needed
• Interact and engage with the EdInquiry Leadership team and complete assigned tasks as needed.
• Perform other duties as assigned

Education and Experience Required

• A great attention to detail and the ability to multitask in a fast paced environment
• Working knowledge of student information systems preferred
• Skilled at working with computers, especially Google Suite
• Willingness and ability to learn new skills and processes as needed
• Organized in work habits and able to meet very tight and specific deadlines
• Extremely friendly and is customer service oriented
• Open to feedback and growth

Working Environment

This position is a full time seasonal contracted position that will be fully virtual and flexible. Expect that this employment offer will last throughout the entirety of the summer. We believe in families and flex time. Our staff are located throughout the country and connect virtually daily.

Ed Inquiry serves a very diverse student population and we take pride in our diverse staff and inclusive environment, so we strongly encourage applicants of color to apply.

About Ed Inquiry

Ed Inquiry is a 21st century, multicultural, education research company focused on the transformation of schools, especially those serving lower income communities. Our research-based, multicultural approach is supported by world class recognized innovators in education, analytics, technology, and business redesign. The foundation of our approach is research based, data driven and analytical. We analyze all streams of school and district data to uncover opportunities for student growth or identify challenges to academic attainment. Our approach aligns best practices found within education with techniques and methods successfully used in the private sector supported by 21st century communication strategies.

Ed Inquiry LLC is an Equal Opportunity Employer Committed to providing a diverse and inclusive academic environment for its students, instructors, and staff. 

Executive Assistant, Operations

Remote (United States or Canada)

Driven by the mission to democratize education, Paper is the largest provider of educational support, supporting millions of students through partnerships with thousands of school districts. Paper helps deliver true educational equity through their category leading Educational Support System (ESS) that offers virtual access to 24/7 tutors and essay reviewers. Founded in 2014, Paper philosophically believes that all students should be given the tools and resources to reach their academic potential, independent of socio-economic status, geography, language or other barriers. We are headquartered in Montreal, Quebec with remote employees across the US and Canada. Paper is proud to have been named by GSV as one of the most transformational growth companies in digital learning.

Reporting to the Senior Director of Operations, the Executive Assistant will support one or more members of Paper’s leadership team from an administrative perspective.

This position can be located in any geography in the US or Canada. Working hours will be most aligned with Mountain Time.

Responsibilities:

• Supports an executive managing a four-figure workforce.
• Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; ensuring submission of expense receipts are completed in a timely manner; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures that schedules are followed and respected. Provide a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the executives being supported.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives being supported, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Assists in coordinating the agenda and travel logistics of senior management team meetings and off-sites.
• Keeps a pulse on everything that’s happening in the department, and throughout the company – an extra set of eyes and ears for the executive. Exercises discretion with all matters.

Qualifications:

• 3+ years experience in administrative support.
• Strong proficiency in email and calendar applications.
• Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, clients, and team members.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Comfort with working in large, remote teams.

Job Perks:

• Work with a dynamic team that provides support whenever you get stuck.
• Remote first environment.
• Annual company-wide meetups.
• Opportunity for career development with a fast-growing company.
• A unique opportunity to make an impact by making education more equitable.
• Stipend to help support the growth of your home office.
• 24/7 access to Paper for family members K-12.

About Paper

Paper offers an exciting, dynamic, inclusive work environment putting excellence at the center of everything we do. Our mission is woven into the fabric of our culture, challenging our team to build meaningful and creative solutions.

We thrive when we collaborate with each other, and use integrity and selflessness to align our business decisions with our mission. We approach every challenge with positivity, achieving the outcome we want regardless of what gets in the way. Our tenacity propels our hyper-growth, where trust is key and we all strive to make an impact every day.

We believe that diverse teams build better products. Paper does not and will not discriminate on the basis of race, color, religion, gender, gender orientation, gender expression, age, national origin, disability, marital status, sexual orientation, or military status in any of its activities or operations.

Nobody checks every box, but the Paper team is built by passionate and innovative people who share our mission for democratizing education. If you don’t think you meet all of the requirements above but are still interested in the job, please apply.

PS. Equity is our mission! We make sure to treat all candidates equally: If you are interested please apply through our job board – our amazing talent team will reach out! Our team isn’t able to pass on any calls/ emails our way – and this makes sure that the candidate experience is smooth and fair to everyone. 

Executive Assistant 3

JOB TYPE Full Time

REQUISITION 229119

DEPARTMENT Corporate – Executive Administration

Remote Opportunity – United States

JOB DESCRIPTION

SUMMARY
Provide administrative support to Executive Vice President leadership team. Provides project management support and coordination of activities. Guides and manages key engagements of the Executive Vice President. Frequent independent judgments are essential. The incumbent is also required to perform all tasks in observance of Rite Aid’s brand and strategy and adhere to our core values and service attributes.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The associate is responsible for the functions below, in addition to other duties as assigned:
Facilitate communication between the assigned Executive Vice President (EVP) and their customers by answering calls, maintaining their outlook calendar, sending meeting requests, and maintaining conference room schedules.
Prepares agendas or presentations, attends meetings with the EVP, and takes, transcribes, and distributes notes or minutes. Accompanies the EVP on important meetings and handles confidential and sensitive information.

Provides project management support and coordination of key activities. Schedules, guides and manages the key engagements of the EVP.
Assist with travel requirements of the EVP, including making arrangements for auto rentals, ground transportation, accommodations, airline reservations, catering services, etc.
Prepares and submits expense reports on behalf of the executive. Assist with expense tracking and reporting.
Provide administrative support to departmental staff members.
Maintain stock of office supplies and order replacements when necessary.
Required to run standardized reports from various systems.

SUPERVISORY RESPONSIBILITIES
This position currently has no supervisory responsibilities.

H.S. Diploma or General Education Degree (GED) required.
Bachelor’s Degree in Arts/Sciences (BA/BS) preferred.

3 years of experience in Administrative support role required. 

Executive Assistant

Remote-United States

We’re an international AgTech startup pioneering an ambitious mission in a high-growth industry where agriculture meets technology to solve our toughest climate and economic challenges. Through the use of data-driven insights, natural microbiology, and innovative digital technologies, Indigo is partnering across the supply chain, ultimately cultivating a scalable climate solution and enhanced partner ecosystem that beneficially serves farmers, consumers, and the planet alike.

Our mission is unique, and therefore our teams are too: from multigenerational farming experts who understand the land as though it were an extension of themselves, to cutting-edge technologists and scientists on the frontier of innovation, our teams are a reflection of the range of the stakeholders we serve: the Earth, the Farmer, and the Consumer.

The role of the Executive Assistant is to provide operations and scheduling support to the office of Indigo’s Executives. The Executive Assistant will play a key role in the efficient operations of the commercial organization to successfully achieve individual and team objectives. The Executive Assistant is expected to perform core responsibilities and go above and beyond the listed responsibilities to ensure team success on wide-ranging projects.

Responsibilities

Administrative Duties

• Provide the highest level of support, including calendar management, to multiple executives to ensure seamless coverage at all times
• Assist in meeting preparation including setting up dial-ins and video conferences, printing meeting materials, ordering food when necessary and thinking ahead to ensure meetings are smooth and well-organized
• Provide support for organization of required signatures on documents.
• Manage conflicting priorities and deliver on the most critical assignments in timely efficient manner.
• Plan complex meetings, calls and travel arrangements including domestic and international travel, able to juggle constantly changing agendas to ensure smooth travel
• Prepare and submit business expenses in an accurate and timely manner on behalf of team
• Draft and/or edit various documentation including presentations, correspondences, meeting minutes, spreadsheets, thank you notes, and speeches.

Effective Communication

• Communicate in a flawless, professional manner (both verbal and written) to sophisticated high profile investors, customers, vendors and contacts in a clear and succinct manner
• Interact with internal and external colleagues with an upbeat, positive and friendly demeanor, always willing to help and go the extra mile.
• Collaborate with teams to complete team initiatives/special projects including presentations, board materials and investor relations communications

Process Improvement

• Proactively identify methods to increase efficiencies and productivity

Competencies

• Service orientation
• Enjoys helping others, goes the extra mile
• Organizational skills
• Able to multitask, reprioritize and respond quickly
• Strong process-orientation and outstanding organizational skills. Gets enjoyment from structure and process
• Outstanding thoroughness, attention to detail, and accuracy in work product
• Thrive in a fast-paced, deadline oriented environment while maintaining superior time management, prioritization, organizational and multi-tasking skills, with a proactive and anticipatory attitude
• Strong and flexible work ethic
• Punctual; have flexibility to work beyond official business hours as needed.
• Work independently as well as within a team
• Willingness to roll up sleeves and get things done
• Positive and professional attitude
• Persistent, patient and diplomatic.
• High-energy, capable of operating in a very fast-paced work environment
• Quick learner and problem solver
• Ability to learn new processes quickly, teach others, and see inefficiencies to improve upon
• Open to learning and new ways of doing things
• Very strong interpersonal skills
• Ability to work well with people of all levels and different personalities
• Ability to work independently while at the same time work effectively in a collaborative structure and with personnel throughout every level of the company
• High integrity and good judgment
• A reputation for demonstrating integrity and commitment, maintaining discretion at all times
• Proven ability to exercise exemplary judgment and think critically with strong problem-solving skills

Qualifications

• Minimum 5-10 years in Executive Assistant role supporting C-Suite executives in a corporate environment. Willingness to learn and energy to get the job done to enable
• Bachelor’s Degree or equivalent work experience required
• Advanced level Microsoft Office skills (Word, Outlook, Excel, PowerPoint) 

Title: Administrative Assistant – Casualty Specialty Admin

Location: United States

Remote, US

The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.

You’ll do all this in an environment of excellence and the highest ethical standards – a place where values such as integrity, inclusive diversity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.

Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next – to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection. We are the Good Hands. We don’t follow the trends. We set them.

Job Summary:

Allstate Insurance has an exceptional career opportunity for an Administrative Assistant/ Casualty Specialty Admin

The Admin Assist Associate III role is responsible for supporting the Casualty Represented Litigation Department with the routine day to day administrative tasks. The role processes and prepares presentations and documents for their designated area along with solving problems related to specific tasks with minimal supervision. The Associate III is responsible for processing various types of requests received from Senior Managers and Claims Service Leaders.

Key Responsibilities:

• Advanced communication skills are required to initiate oral and written response to inquiries regarding routine situations
• Ability to prioritize work and organize own time
• Ability to complete a professional document utilizing basic grammar, spelling, and format skills
• Knowledge of major department/business unit functions
• Ability to prepare presentations independently
• Advanced knowledge of required software applications
• Identify, initiate, recommend, and implement corrective action within workgroup
• Identify and recommend opportunities for improvement beyond workgroup
• Handle multiple demands on a continual basis including difficult situations
• Assimilate, gather, and summarize detailed information for a response/decision
• Ability to train and lead routine work processes
• High level of contacts and exposure to confidential information requiring the use of tact and judgment
• Capable of independent judgment when solving problems on own
• Work under general direction

**This position is not available to California, Alaska, Hawaii residents**

Job Qualificatons:

You’re a great match for this role if you have:

• Have a High School Diploma or General Education Diploma (GED)
• Have a minimum of 1 year of Administrative handling experience
• Have previous administrative support experience – preferred
• Possess advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Have the ability to build relationships and interact with all levels of management and staff
• Possess excellent customer service skills
• Possess excellent written, verbal and listening communication skills using pleasant interpersonal skills
• Have the ability to assess your workload and re-prioritize as needed, as well as handle multiple tasks under tight deadlines
• Have the ability to maintain an advanced degree of confidentiality and sense of urgency
• Have the ability to work under pressure as well as the adapting to interruptions and other unexpected events and make necessary adjustments
• Are able to work independently and in team environment
• Have excellent time management skills
• Have strong computer, typing and grammar skills

What’s in it for you?

• Paid training and licensing
• Internet reimbursement
• Generous paid time off (PTO)
• Tuition reimbursement
• Discounted gym memberships
• Cafeteria style health insurance plan- starts day one!
• 401K match and pension plan
• Volunteer opportunities + matching donations
• Visit AllstateGoodLife to learn more

Compensation offered for this role is 36,000 to 55,000 per year and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands®.

As a Fortune 100 company and industry leader, we provide a competitive salary – but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life — including a generous paid time off policy. 

Title: Assistant to the Chief Impact Officer

Location: Remote

LOCATION AND COMPENSATION

This posting is for a full-time, remote, salaried position. ActBlue is authorized to support remote work in these states: Arizona, California, Colorado, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nebraska, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, Washington D.C., and Wisconsin.

Salary Range: $50,000-60,000 based on experience

WHO WE ARE:

ActBlue is a nonprofit that builds tech and infrastructure for Democratic campaigns, progressive-aligned causes, and people trying to make an impact in order to fuel long-term, people-powered change. If you’ve ever given online to a Democrat or progressive organization, chances are you’ve used our powerful online fundraising platform.

We put power in the hands of small-dollar donors and help thousands of groups from presidential candidates to environmental organizations build grassroots movements. We envision a democracy where everyone looking to make progressive, people-powered change can easily and effectively deploy their resources, energy, and creativity to shape our country and futures. Each and every one of us, from the political activists to the tech innovators to the customer service pros, is fully committed to our mission.

THE OPPORTUNITY:

The Executive Assistant will support ActBlue’s Chief Impact Officer (CIO), enabling her to prioritize areas of impact that support ActBlue’s programming and the small-dollar donor movement. This role will report directly to the CIO and provide scheduling and administrative support to help move programmatic departments’ priorities forward. The position also involves creating cross-departmental systems to align benchmarks and other interdepartmental coordination with the CIO.

WHAT YOU WILL DO:

Calendaring & Administrative Support

• Manage the CIO’s daily and weekly calendar, including but not limited to scheduling internal recurring Outreach Team and one-on-one meetings
• Build and maintain a program calendar with deadlines for various teams
• Proactively manage the CIO’s monthly and quarterly calendars so they are synced to the organization’s broader strategic priorities
• Prepare the CIO for weekly commitments and meetings, and ensure she has relevant materials, IT-enabled equipment, and logistics support

Meeting Support (Internal & External)

• Drive and own operational and technical logistics for department meetings including team meetings, off-site meetings, and external events and meetings
• Help prepare the CIO for upcoming meetings and events by assisting with presentations, talking points, and other necessary materials
• Plan and book the CIO’s work-related domestic travel arrangements, including managing costs and expense reimbursement actions
• Perform other administrative projects and specific duties as requested

WHAT YOU BRING:

• Zero to two years of experience working in a professional environment
• Experience working in a fast-paced environment and/or with a senior leadership coordinator role
• Self-starter mentality: capable of working independently, but motivated by contributing to ActBlue’s goals and mission
• Problem-solver approach: can identify problems and figure out the best solution to work through them with limited guidance
• Clear and compassionate written and verbal communication skills
• Strong organizational skills, with keen attention to detail and high fidelity to follow up and follow through
• Ability to handle confidential information
• Electoral experience, including volunteer or internships, is preferred

BENEFITS:

• Flexible work schedules and an unlimited time-off policy
• Fully paid and trans-inclusive health, dental, and vision insurance for employees and their families
• Automatic 2% 401K contribution, plus up to 6% match
• Three months of paid parental leave for all new parents, adoptions included; 4 weeks of a fully paid flexible work schedule; plus an additional one week of paid leave and an additional one week of flexible work schedule for every full year the employee has worked for ActBlue
• Commuter or home-office benefits, including a $1,000 home-office setup allowance for all new full-time remote employees
• Additional perks include monthly snack deliveries and digital subscriptions to the Boston Globe & New York Times

Women, people of color, LGBTQIA2S+ individuals, and members of other minority or marginalized groups are strongly encouraged to apply. ActBlue is an equal opportunity employer and does not discriminate against candidates on the basis of race, ethnicity, religion, sex, gender, sexual orientation, gender identity, disability status, or veteran status.

ActBlue is unable to sponsor work visas at this time.

*ActBlue will never ask candidates to buy equipment, nor will we email from anything other than an actblue.com or actbluetech.com email address.