Administrative Assistant at Clincierge

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Administrative Assistant

Location: United States

Clincierge, a Greenphire company, is on a mission to support patients in clinical trials worldwide. The key to our success is our collaborative and innovative environment. We are always looking for new ways to invent solutions to ensure the clinical trial process is easier with personalized concierge services.

Our patients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because its the right thing to do, but because we recognize that it is the unique contributions of our people that drives our success.

The Administrative Assistant is responsible for supporting the Study Implementation Team to ensure efficient operation of the department through a variety of tasks related to organization and communication. The Administrative Assistant may also assist the Global Client Services department where needed .

What you’ll do:

Implementation Support

  • Schedule and attend meetings, prepare agendas and deliver meeting minutes
  • Prepare agenda and presentation materials for study Kick-Off Meetings
  • Process country-specific changes to Patient Facing Documents
  • File document approvals and other finalized study documents
  • Set up project specific phone lines and emails
  • Update projects in CRM to match scope of services
  • Create and update study trackers
  • Create and update studies in proprietary study management software

Global Client Services Support as needed

  • Support roll out of new technologies
  • Create and distribute specialized reporting as needed
  • Draft communications
  • Prepare agenda for Departmental Meeting, take & distribute minutes
  • Request signatures for documentation
  • Update CRM as needed
  • Maintain files

What you need:

  • Bachelors degree or equivalent experience
  • Minimum of 5 years of experience in an administrative role
  • Well-developed proficiency in desktop applications including MS Office Suite (Word, Outlook, Excel, PowerPoint)
  • Strong written and oral communication skills

Perks of Working at Clincierge:

  • Competitive salary ($55-60k)
  • 100% remote organization
  • 401(k) with employer contribution
  • Full medical, dental, and vision benefits coverage
  • Generous PTO
  • Opportunities to have a direct impact on our culture through committees like DEI and Engagement 

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