Executive Assistant at Floom

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Executive Assistant to CEO & Company Admin Support

  • United States
  • Operations
  • Full time


Floom is seeking an experienced Executive Assistant to support the CEO and our rapidly growing team across the US and London. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring, travel planning, and office administration. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the company ecosystem. This person will be in charge of soft HR duties such as onboarding and off-boarding team members, as well as supporting the teams general needs.

If you are an excessively organized individual who loves getting things done, but has always lacked a bit of creativity in your previous administrative roles, this is the perfect role for you!

This position is full time, and is an exciting opportunity to join an exciting and fast-growing company and become an integral part of the team.

  • Extensive diary management, including organizing internal and external meetings
  • Financial administration, e.g. processing POs, CEOs expenses, and company invoices
  • Organizing events for both internal offsites / or florist workshops and events (this will be a core part of the role, so past event organization will be useful)
  • Organizing team travel
  • Communicating with internal and external parties, while exhibiting the highest degree of professionalism, courtesy, and diplomacy
  • Ensure email lists, org charts, and other administrative systems are maintained and current
  • Assisting with new starter setup and leaver checklists
  • Special or other ad-hoc projects as required
  • Drafting and formatting responses to memos, letters, and documents
  • Minute taking at weekly meetings and boards meetings
  • Work with the CEO to execute tasks that need support
  • Exercise absolute discretion at all times


  • Two or more years of experience supporting C-Level executives
  • Exceptional organization and analytical skills
  • Technically minded, comfortable using a CMS, and many other management software
  • Great written and verbal communications with the ability to capture complex concepts and conveying them in simple, meaningful language
  • Anticipate needs and provide high-level administrative support to the CEO
  • Ability to interact with cross-functional teams and all levels of the organization
  • Ability to make and edit presentations (ideally in the keynote)
  • An understanding of confidentiality issues and the use of discretion is essential
  • Be self-directed, take initiative and be proactive, excellent project management skills
  • High-level of attention to detail and accuracy. Must exhibit flexibility, prioritization skills, and ability to multitask
  • Experience working with financial and legal documents
  • Passionate about Floom, technology, and flowers


  • Competitive salary plus share options (DOE)
  • Healthcare and Dental
  • Get to work remote, or in a local rented office
  • A Macbook Air and any other software/hardware you need to your job
  • Free Headspace subscription
  • A budget to spend on Classpass app
  • Join a young, engaged team all passionate in their fields and hungry for success
  • Responsibility, opportunity and ownership – right from the start
  • A hard working but empowered company culture 

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