Administrative Assistant at M+R

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Location: United States

Type: Full-time

Workplace: remote

Category: Shared Services

Job Description:

Were looking for an Administrative Assistant to support our executive leadership team.

When you come work with us, heres what youll find:

  • Work that is meaningful. We are a fast-paced, deadline-driven consulting firm that only works with nonprofit clients who are essential to advancing the cause of justice, alleviating suffering, and solving the greatest challenges we face.
  • Commitment to Anti-Racism, Equity, and Inclusion (AEI). We envision an anti-oppressive workplace that ensures an inclusive employee experience, promotes equitable outcomes for staff, and supports clients to center accessibility and anti-racism in their programs.
  • Colleagues you can count on. Kind, dedicated, passionate people who work collaboratively to get things done and help you do your best.
  • An organization that embraces change. We strive to improve and adapt and always seek new ways that we can contribute to a just, inclusive, and sustainable world. We are also continually working on making M+R a better place for our staff.

So thats us. Now about the work:

  • Reporting to the Chief of Staff (CoS), the Administrative Assistant will assist and support the executive leadership team to include the CEO, CoS, and EVP of WIN with daily administrative support.

Heres what youll be doing in this role:

  • Schedule and coordinate meetings, travel arrangements, and expense reports for the Executive Leadership Team (ELT).
  • Draft and edit correspondence and reports on behalf of the CEO, CoS, and EVP of WIN.
  • Act as a liaison between the CEO, CoS, and EVP of WIN and internal and external stakeholders.
  • Organize and coordinate meetings, including sending out pre-meeting materials and agendas, and following up on action items.
  • Assist with the execution of special projects and events, including coordinating and collaborating with team members.
  • Serve as backup administrative support for other executive leaders as needed.
  • Do your part to help us run smoothly, including carefully tracking all of your hours.

Skills and experiences required for this role:

  • At least 2 years’ experience in an administrative role.
  • Demonstrated ability to communicate effectively with multiple stakeholders.
  • Demonstrated ability to manage multiple projects and tasks simultaneously.
  • Demonstrated organizational and time management skills.
  • Demonstrated ability to succeed in a collaborative and fast paced environment.

We love hearing from anyone who strives to make the world a better place! Not sure if you meet all of the qualifications? There is no harm in applying! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply!

Skills and experiences we expect of all M+R employees:

  • Demonstrated commitment to anti-racism, equity, and inclusion.
  • Demonstrated ability to work collaboratively to gain trust and give respect to others through honesty, integrity, kindness, empathy, and authenticity.
  • Acute attention to detail and demonstrated ability to prioritize time to meet deadlines for multiple projects.
  • Drive to seek what can be improved and offer ways to fix any potential roadblocks.
  • Comfort admitting what you dont know and recognizing that feedback is part of the learning process.
  • Ability to communicate persuasively in a way that articulates your ideas and conveys your expertise, whether on the phone, in-person, or in writing.
  • Able to work within equitable and inclusive decision making models in moving decisions and initiatives forward.

Skills and experiences that are preferred, but not required:

  • Experience with digital tools for collaboration such as Slack, Asana, and Google Apps.
  • Prior experience in an agency setting.

Salary and Benefits:

  • This is a non-exempt, hourly position. The pay rate for this position is $35.66/hour (expected annual base compensation $74,176). As part of M+Rs commitment to compensation equity and transparency, we have a no negotiation policy. Salary negotiations can introduce bias and perpetuate wage inequality. If your years of relevant experience for this position are more than what is required above, we may offer a higher starting salary to reflect that, and compensation will be discussed more in depth in the initial interview.

We also offer a generous benefits package:

  • Three weeks’ vacation, three personal days, and 15 paid sick days;
  • Medical, dental, and vision benefits with premiums fully paid for by M+R for individual employees;
  • 401(k) plan with employer match;
  • Quarterly discretionary profit-sharing contributions;
  • Flexible work schedules and the option to work remotely anywhere within the United States and its territories with broadband internet;
  • Annual $1,000 professional development stipend;
  • Flexible Spending Accounts for medical, dependent care, and transit.

The fine print:

This is a fully remote position to be based in any of the locations where M+R is registered (AZ, CA, CO, CT, DC, FL, GA, ID, IN, KS, MA, MD, MI, MN, MO, MS, NC, NE, NH, NJ, NY, NV, OH, OR, PA, RI, SC, TN, TX, VA, WA, WI, WV and WY), with a preference for candidates who are either based on the east coast or are willing to work Eastern Standard hours.

Staff working from an M+R office are required to be vaccinated against COVID-19, and all staff will be asked to provide information regarding their vaccine status.

To apply, use the button on this page. No calls please.

Our Hiring Process:

We aim to be transparent and efficient in our hiring process. Each question you will be asked throughout our hiring process ties directly back to one of the skills and experiences listed above. In each interview, you will be asked to provide examples of these skills and experiences or how you would draw on your experience to handle a scenario commonly found at M+R.

Depending on logistics and scheduling, our hiring process generally takes about 4-5 weeks from phone interview to a job offer. We let candidates know after each step in the process, once weve made a decision, whether they are moving forward to the next stage or not, so candidates know the status of their application. Finalists will be invited to an in-person interview experience with select members of the Board. If you need accommodations for this application process or any of the hiring process steps listed above, please email or call 202-681-8743.

M+R is an equal opportunity employer and all applicants will be considered. As a firm we are committed to being an anti-racist, equitable, and inclusive organization where all staff feel welcomed, valued, and empowered, resulting in meaningful, rewarding, and enriching experiences throughout their careers here. We work to center our AEI values in all aspects of our work, so our culture, clientele, policies, and practices are reflective and affirming of people — inclusive of their race, ethnicity, gender, sexual orientation, gender identity, religion, national origin, disability, veteran status, immigration status, citizenship status, and so much more. We strongly encourage folks from underrepresented backgrounds to apply. 

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