Executive Administrative Assistant

LocationUS

Job ID

2023-3039

Category

Administrative

Type

Salaried Full Time Employee

About Us

DLH delivers improved health and national security readiness solutions for federal programs through science research and development, systems engineering and integration, and digital transformation. Our experts in public health, performance evaluation, and health operations solve the complex problems faced by civilian and military customers alike by leveraging advanced tools – including digital transformation, artificial intelligence, data analytics, cloud enablement, modeling, and simulation, and more. With over 3,200 employees dedicated to the idea that “Your Mission is Our Passion,” DLH brings a unique combination of government sector experience, proven methodology, and unwavering commitment to innovation to improve the lives of millions.

Overview

This position is currently 100% remote; must be local to the Washington D.C. Metropolitan area; however there may be a potential future requirement of 1 day per week in the office.

Responsibilities

• Provide executive administrative support to DLH’s Defense Health Agency (DHA) client. Support includes the following activities:
• Update and maintain the Program Manager’s calendar, informing him/her of conflicts and obtaining his/her guidance on specific meetings to accept or decline.
• Arrange official government travel (orders, itineraries, reservations, training requests).
• Aggregate data and maintain key project files in a centralized electronic file repository, e.g. SharePoint. Build rollup reports as requested. Edit and update documents.
• Establish meetings, conference calls, and events as required; to include MS Teams. Reserve conference rooms as needed.
• Provide status updates on open action items. Assist with tracking deliverables and taskers.
• Other duties as assigned.

Qualifications

• High School degree and 4-5 years of administrative experience
• Working knowledge of DHA administrative and operating policies and procedures preferred.
• Proficiency in Microsoft Office Suite, including MS Outlook.
• Ability to use Defense Travel System (DTS).
• Ability to work well with a team, executing tasks in a timely and accurate manner.
• Ability to take initiative and work independently.
• Excellent communication and organizational skills.

Basic Compensation: $42,000 – $53,000

The salary offered within this range will be based on the selected candidates’ skills, experience, education, market data, and internal parity. DLH may offer other rewards that may include performance incentives and program-specific awards. An applicant’s salary history will not be used to determine compensation.

#LI-REMOTE

Benefits

DLH Corp offers our employees an excellent benefits package including – Personal Time Off (PTO), medical, dental, vision, supplemental life with AD&D, short and long-term disability, flexible spending accounts, parental leave, legal services and more. We want our employees to save for their future, therefore we offer a 401(k) Retirement Plan, which includes a matching component. DLH is dedicated to your career development, providing training to help drive success, with access to our best-in-class e-Learning suite for formal and informal learning, professional and technical certification preparation, and education assistance at accredited institutions.

EEO

DLH Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Executive Assistant

at MNTN (View all jobs)

United States

At MNTN, we’ve built a culture based on quality, trust, ambition, and accountability – but most importantly, we really enjoy working here. We pride ourselves on our teammates, who help power our self-service platform and make our company an impactful and enjoyable place to work. We’re looking for people who naturally want to do more, own more, and make an impact in their careers – while equipping their teammates with the knowledge and support they need for their next stage of growth.

We’re looking for an exceptional Executive Assistant to be the right hand to a C-level member at one of the fastest-growing tech companies in the US. The ideal candidate will have a strong sense of urgency and the ability to work independently with sound judgment. They’ll have experience with handling details of a confidential and critical nature and maintaining contact with high-level internal and external executives and VIPs. The ideal candidate is a proactive problem solver with the ability to pivot quickly when priorities shift, and prioritize and execute multiple projects under tight deadlines.

What you’ll do:

• Act as gatekeeper to protect Principal’s time
• Manage calendar and day-to-day flow of information to help expedite requests and feedback
• Reliable, with a proven capacity to maintain strict confidentiality, uphold integrity, and consistently exercise sound judgment
• Maintain and nurture relationships with VIP contacts
• For example, keep a list of VIP contacts Principal needs to meet with when traveling to various locations
• Manage travel arrangements including flights, ground transportation, accommodations, etc.
• Record meeting notes, create summaries and reports, and delegate deliverables
• Organize Principal’s business and personal affairs
• Make Principal’s life easier and more efficient by implementing best practices and routines
• Anticipate and proactively address needs
• Reconcile and verify expense reports

What you’ll bring:

• 7+ years experience supporting a C-level employer
• Excellent time management and prioritization skills
• Highest degree of confidentiality, tact and diplomacy
• Superior communication skills – both written and verbal
• Passionate, entrepreneurial and committed to success
• Maintains workflow under pressure and works well in a fast-paced high-profile environment

MNTN Perks:

• 100% remote
• Open-ended vacation policy with an annual vacation allowance
• Three-day weekend every month of the year
• Competitive compensation
• 100% healthcare coverage
• 401k plan
• Flexible Spending Account (FSA) for dependent, medical, and dental care
• Access to coaching, therapy, and professional development

About MNTN:

Our recruiters will always reach out using an email address ending with @mountain.com. If you’re contacted by someone without that address and they mention a Reference Code (which we never use), then that ain’t us folks. Tell those trolls to take a hike–you’re waiting to climb a MNTN.

MNTN provides advertising software for brands to reach their audience across Connected TV, web, and mobile. MNTN Performance TV has redefined what it means to advertise on television, transforming Connected TV into a direct-response, performance marketing channel. Our web retargeting has been leveraged by thousands of top brands for over a decade, driving billions of dollars in revenue.

Our solutions give advertisers total transparency and complete control over their campaigns – all with the fastest go-live in the industry. As a result, thousands of top brands have partnered with MNTN, including Petsmart, Build with Ferguson Master, Simplisafe, Yieldstreet and National University.

#Li-Remote 

Title: Executive Assistant

Location: London / Remote

Type: Remote – Full-time
Workplace: remote
JobDescription:

Join Chainlink Labs, a leading decentralized oracle network company, as an Executive Assistant to provide comprehensive support to our esteemed Engineering executives. In this critical role, you will be responsible for seamless calendar management, organizing department-wide meetings, and handling sensitive data discreetly. You will play an integral part in ensuring efficient operations for our Engineering team during our fast-paced, high-performance journey.

Responsibilities of this Role

• Act as a gatekeeper for the engineering executives time and focus – managing and prioritizing requests from across the business and the external ecosystem.
• Successfully coordinate and execute Engineering department meetings and communications, ensuring smooth collaboration and efficient information flow.
• Demonstrate the highest level of discretion when handling sensitive information, recognizing the importance of safeguarding the interests of Chainlink Labs.
• Exhibit excellent written communication skills, as you will be communicating largely in text and taking important notes for various engagements.
• Be a right-hand person to the executive team, partnering with them to help efficiently navigate their private and professional lives.
• Own and deliver on a wide variety of projects and initiatives for the exec team.

Skills & Qualifications

• Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports.
• Experience as an Executive Assistant managing sensitive data and commitment to maintaining confidentiality within a security-focused company environment.
• Experience in a multi-time-zone/global setting, with a willingness to work outside usual business hours.
• Strong self-management, time management, and organizational skills to effectively handle multiple tasks.
• Excellent written communication level, capable of articulating ideas and communicating clearly in writing.
• Experience using tact, sound business judgment, a solid understanding of our business, and impeccable time management, managing and prioritizing the C-Suite s schedule and business obligations.

Our Principles

At Chainlink Labs, we re committed to the key operating principles of ownership, focus, and open dialogue. We practice complete ownership, where everyone goes the extra mile to own outcomes into success. We understand that unflinching focus is a superpower and is how we channel our activity into technological achievements for the benefit of our entire ecosystem. We embrace open dialogue and critical feedback to arrive at an accurate and truthful picture of reality that promotes both personal and organizational growth.

About Chainlink Labs

Chainlink is the industry standard oracle network for connecting smart contracts to the real world. With Chainlink, developers can build hybrid smart contracts that combine on-chain code with an extensive collection of secure off-chain services powered by Decentralized Oracle Networks. Managed by a global, decentralized community of hundreds of thousands of people, Chainlink is introducing a fairer model for contracts. Its network currently secures billions of dollars in value for smart contracts across the decentralized finance (DeFi), insurance, and gaming ecosystems, among others. The full vision of the Chainlink Network can be found in the Chainlink 2.0 whitepaper. Chainlink is trusted by hundreds of organizations from global enterprises to projects at the forefront of the blockchain economy to deliver definitive truth via secure, reliable data.

This role is location agnostic anywhere in the world, but we ask that you overlap some working hours with Eastern Standard Time (EST).

We are a fully distributed team and have the tools and benefits to support you in your remote work environment.

Chainlink Labs is an Equal Opportunity Employer.

#LI-Remote 

Executive Assistant – Emerging Transportation Platforms – Remote US (Pacific Time Zone)

• Location: United States
• Job Description
• Job Family Internal Services
• Experience Level Experienced Professional
• Full Time / Part Time Full-time
• Remote vs Office Remote Only
• Contract Type Permanent

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrive is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

About Transportation as a Service (TaaS)

Transportation as a Service (TaaS) is redefining the fleet electrification market for private and public fleets, including autonomous driving fleets, transit bus agencies, and municipal and private commercial truck-&-van fleets. We are building the next level of Managed Services, taking complete ownership and control of the infrastructure and charging operation, the scheduling of the vehicles, the cloud platform, and the utility meter – in order to provide the highest availability and resilience in the market. In this way, we will accelerate the adoption of electric-powered fleets by optimizing the delivery of power and making refueling seamless and efficient. By taking control of the utility meter, and optimizing electricity rates and vehicle process flow, TaaS provides the lowest cost of electric fueling possible.

We are looking for an Executive Assistant to the Head of Emerging Transportation Platforms. This position will be based remotely within the US and will be required to work during business hours in the Pacific Time Zone.

You’ll make an impact by:

• Directly support the Head of Emerging Platforms
• Run a high-volume calendar across global time zones with diplomacy, discretion, and excellent judgment
• Manage an extremely multifaceted and constantly evolving calendar and schedule
• Act as a liaison in relaying and exchanging information with leadership, employees, and external partners
• Assemble and create all necessary materials and resources to ensure CEO is prepared for upcoming meetings, presentations, projects, and events
• Complete monthly expense reports and other administrative tasks
• Responsible for developing and implementing strategic and tactical communications plans to support the company’s business strategy.
• Develops, produces and reviews materials to support communication initiatives, including videos, case studies, newsletters and online content and actively seeks to measure and evaluate the effectiveness of such communication tools.
• Maintains confidentiality of all sensitive or proprietary information.

You’ll win us over by having the following qualifications:

Basic Qualifications:

• 5+ years experience of assisting Executives
• Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences
• Excellent written and verbal communication skills in English
• Quality focused and ability to pay attention to details
• Excellent organizational and time-management skills
• Ability to multitask
• Excellent interpersonal and intercultural skills
• Strong understanding of MS Office Suite (Word, Excel, Outlook, Power Point)
• Familiarity with basic reporting techniques
• Integrity and confidentiality
• Must be able to work virtually, and independently
• Confident self-starter that can take a task and run with it with limited supervision from executive
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

• Proficient in German

You’ll benefit from:

• Siemens offers a variety of health and wellness benefits to our employees.
• The pay range for this position is $50,300 – $86,200. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

Create a better #TomorrowWithUs

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Diversity, Equity, and Inclusion:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.

#LI-REMOTE

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. 

Executive Assistant

Location Remote

Type Full time

Department Office of the CEO

Overview

As the Executive Assistant to our Chief Product Officer and Chief People and Legal Officer, you’ll be supporting and driving a variety of initiatives that will enable your leaders and their teams to do their best work.

At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

We’re looking for a team member to support our Chief Product Officer and Chief People and Legal Officer! You will not only directly partner with these two leaders, but also be a support for their broader departments.

Our ideal candidate is a passionate self-starter who thrives in a fast-paced environment, who can manage and prioritize multiple initiatives and tasks, and help build an engaging environment for all. Central or East Coast time zones are preferred.

What you’ll do as an Executive Assistant at Vanta:

• Be a trusted partner to our Chief Product Officer and Chief People and Legal Officer, providing administrative and strategic support on a day to day basis
• Act as a gatekeeper for your leaders, managing calendar and scheduling meetings according to your leader’s priorities
• Regularly review operating practices and meeting cadencies, and propose and implement improvements
• Plan and execute department level offsites, meetings and event
• Coordinate travel and related accommodations for your leaders
• Create and manage expenses for your leaders and any department and team events
• Manage and drive special projects as needed for your leaders and department
• Work closely with other executive assistants to ensure the C-team is staying coordinated on leadership meetings and action items

How to be successful in this role:

• 4+ years, with at least 2 years working with a VP-level leader in any sized business OR a Director-level in a global business
• Be a self-starter that is comfortable with taking on multiple work streams and priorities
• Have excellent organizational, prioritization and problem solving skills
• Ability to think on your feet, and shift to changing needs and priorities
• Demonstrate strong written and verbal communication skills, including confidently communicating to stakeholders across the organization
• Be a strong team player and hold yourself to a high standard of work performance
• High level of confidentiality and treats sensitive situations with good judgment

Pay Range: $87,000 – $102,000; If you are offered the position, your offer amount will be based on your experience.

What you can expect as a Vantan:

• Industry-Competitive Salary and Equity
• 100% covered Medical, Dental, and Vision Benefits with Dependents Coverage
• 16 Weeks Fully Paid Parental Leave for All New Parents (Moms, Dads, Adoptive, Foster)
• Health & Wellness Stipend
• Remote Workspace Stipend
• 401(k) Matching Plan
• Flexible Work Hours and Location
• Open & Encouraged PTO Policy
• 9 Company Paid Holidays
• Free Memberships to Online Wellness Platforms (One Medical, Ginger, Headspace, and more!)
• Virtual Team Building Activities, Lunch and Learns, and other Company-Wide Events
• Offices in SF and NYC with Hubs of Vantans forming across the US, including but not limited to, Seattle, Austin, Indianapolis, LA, Boston, and more! 

Administrative Assistant I

Job Locations US-Remote

Requisition ID 2023-33139

# of Openings 1

Category Administrative

Position Type Employee Full-Time

Equal Pay Act Minimum Range 21.63 – 25.00

Overview

Who we are…

Ciox Health merged with Datavant in 2021, creating the nation’s largest health data ecosystems, powering secure data connectivity on behalf of thousands of providers, payers, health data analytics companies, patient-facing applications, government agencies, research institutions and life science companies.

The combined company is focused on improving patient outcomes and reducing costs by removing impediments to the secure exchange of health data. Ciox, a Datavant company will offer the ability to access, exchange, and connect data among the thousands of organizations in its ecosystem for use cases ranging from better clinical care and value-based payments to health analytics and medical research.

What we offer

At Ciox Health we offer all employees a place to grow and expand their current skills so that they can not only help build Ciox Health into the greatest health technology company but create a career that you can be proud of. We offer you complete training and long-term career goals.

Our environment is what most of our employees are the proudest of and our Architecture Group is comprised of some of the brightest and most talented individuals. Give us just a few moments to explain why we need you and hope you will help us change how the health Industry manages its’ medical records.

What we need

This position is entry level and responsible for providing support for the Field Operations and sales team. Perform other tasks and duties as necessary to assist the Operational Finance Services management team, and improve overall quality of the company in relation to our Clients.

Responsibilities

Essential Duties and Responsibilities:

• Contract and Legal pricing research.
• Cognos report data analysis.
• Managing and maintaining contract document database including scanning, filing and retrieving as requested.
• Monthly billing and review analysis.
• Assist with all company integration and/or acquisitions regarding pricing and contracts.
• Maintain Member Files and Mail Returns
• Daily pre-bill exception releases
• Setting up new employee scan ID numbers
• Distribution of site termination letters
• ROI Partner revisions
• Reporting:
• Update the member database weekly
• Provide weekly/monthly requested updates to VP of Business Operations and Sales
• ROI Partner reports
• Committee approvals
• Month end reports

Qualifications

Desired Minimum Qualifications

• Experience/knowledge of Lawson
• Experience/knowledge of Microsoft Office Suite
• Ability to follow directions
• Ability to work under minimal supervision
• Must be proactive
• Ability to effectively multi-task
• Detail oriented
• Excellent verbal and written communication skills

For remote work, this position requires that you provide a high-speed internet connection, subject to applicable expense reimbursement requirements (if any), and a work environment free from distractions.

Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role.

Equal Pay Act Minimum Range 21.63 – 25.00 

Executive Assistant to Chief Revenue Officer

REMOTE

SALES – ADMINISTRATION

FULL TIME

Restaurant365 is a SaaS company disrupting the restaurant industry!

Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” … and we want that for you too!

The Executive Assistant will work directly with the CRO to support all aspects of their daily work routine and coordinate activities across multiple departments. The Executive Assistant will have a wide range of responsibilities and should be able to work in a fast paced environment.

The role will require intuitive action and a strong ability to determine the priorities of the CRO.

The Executive Assistant must be able to redirect matters to appropriate parties to handle or handle matters personally. Role responsibilities will vary greatly depending on the needs of the organization and the Executive Assistant should be prepared to tackle difficult tasks, manage complex schedules, and have the ability to develop strong systems to improve the the CRO’s functions.

How you’ll add value:

• Serve as a liaison between the CRO, staff, vendors and the public. This includes receiving and screening requests to speak with the CRO, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Manage the CRO’s schedule and calendar to optimize and achieve widespread tasks.
• Support departmental staff and CRO, as needed.
• Maintain vendor relationships and deliverables.
• Assist with arrangements internally, from travel to processing expenses.
• Complete a variety of administrative requests including event planning, creating presentations, spreadsheets, special reports, and agenda materials.

What you’ll need to be successful in this role:

• Strong Excel and Data/Reporting experience.
• Event planning experience is high desired.
• Superb interpersonal skills with the ability to communicate, both verbally and written, with people at all levels using courtesy and discretion
• Self-starter with a robust set of problem-solving skills, deeply organized with unfailing attention to detail.
• Effective and efficient communicator.
• Identify roadblocks and solve them through invention, innovation, and empathy.
• Ability to plan and organize with and through people.
• Possesses self-confidence, leadership skills, and negotiation skills
• Demonstrates strong decision-making skills and the ability to work well under pressure
• Ability to work independently and take initiative, with a self-starter attitude.
• Must be able to meet deadlines in a fast-paced quickly changing environment

R365 Team Member Benefits & Perks

Along with the compensation we provide the following marketing leading benefits and perks:

• Compensation: Restaurant365 focuses on equitable pay for our team and aims for transparency with our pay practices. This position has a salary range of $70,000 – $95,000.
• he above range represents the expected salary range for this position. The actual salary may vary based upon several factors, including, but not limited to, relevant skills/experience, time in the role, business line, and geographic location.
• Ability to work remote or hybrid
• Comprehensive medical benefits, 100% paid for employee
• 401k + matching
• Equity Option Grant
• Unlimited PTO + Company holidays
• Wellness initiatives

Why join our amazing team?

• We’re a community that prides itself in creating innovative solutions and producing quality work
• Our product is the secret ingredient that makes a real difference to restaurants nationwide
• The open concept work environment that we’ve created is causal, collaborative, and cultivates communication 

Executive Assistant

(remote work)

This position reports to the President of City Vision University. This position can either be full-time or part-time depending on the preference of the applicant. *This is a work-from-home position anywhere in the United States.

• Executive Assistant. To provide administrative support to City Vision’s President including assisting the president with:
• Compiling data and filing annual reports
• Assisting with travel arrangements and receipt tracking
• Assisting with scheduling as needed
• Project Management. To provide support to City Vision’s President and VP’s of Partner Care through project management of partnerships including:
• Attending partnership meetings to take notes and update our partnership database
• Ensuring that followup communication happens with partners on a timely basis
• General Administrative Support
• Assist the Financial Manager in bank reconciliations and other areas where needed
• Provide administrative support to all staff with technical tasks including updating web pages, student and faculty records, running reports, updating courses, etc.
• Managing and updating databases of partners, students and alumni
• Assist in compiling email newsletters and other communications to students, alumni and partners
• Assist the Director of Admissions and the VP’s of Partner Care in updating databases of potential student inquiries and partners as needed.
• Attend regular staff meetings, supervision meetings and staff chapel on Zoom.
• Provide administrative support as needed.

Qualifications

Required:

• Individuals must have at least an accredited Bachelor’s degree.
• Have a demonstrated commitment to our Christian mission, vision and values
• Individuals applying for this position should have very strong organizational skills and should be very detail-oriented.
• Very strong technical expertise is required (extensive experience or training with Google Docs, Google Spreadsheets, Microsoft Word, Excel Spreadsheets and Windows).
• U.S. citizen or lawful permanent resident alien with valid work authorization.

Desired:

• Previous experience in Christian nonprofit organizations serving at-risk communities.

Compensation

• $39,000 (full-time), $19.50/hour (part-time)
• Free tuition in City Vision University
• Health insurance (for those working more than 30 hours/week. this will include 85% of an individual’s health plan and 50% of the portion of the cost of that person’s family health plan)
• Work from home
• We may consider candidates for this as a part-time position for exceptional candidates if that is preferred. 

Position: Executive Assistant

Location: Remote

JOB TITLE: Executive Assistant (EA) Designated Support

CAYUSE COMPANY: Cayuse Commercial Services, LLC

LOCATION: Remote

SALARY: $18.50

EMPLOYEE TYPE: Full-Time Hourly Non-Exempt

Primary Focus

Responsible for centralized business operations in a high-performance virtual environment; provides assistance to Virtual Executives across North America. All duties and responsibilities performed in accordance with the Mission, Vision and Core Values of Cayuse.

Job Responsibilities

• The expectation of a successful virtual executive assistant is the ability to build and maintain professional relationships with executive customers as well as within a team
• Responsible for assisting client executives and associated staff members with the following services:
• Calendar Management
• Email review
• Time and Expense
• Travel coordination, domestic and international (basic and complex)
• Conference call and meeting coordination (basic and complex); includes schedule coordination of call or meeting participants
• Video conferencing
• Meeting and event planning
• Document production
• Access, list and site maintenance (team services, SharePoint, and other tools)
• Research and Special projects
• Within the services indicated above, performs the following duties:
• Provides Point of Contact administrative support to an assigned group of clients, while at the same time sharing and leveraging work to members of the team
• Receives customer inquiries, responds to receipt of request, and fulfills requests in a professional, efficient and timely manner
• Captures and documents details of all customer interactions daily in a work management tool
• Operates within guidelines and procedures to independently deliver full range of services
• Correspondence and database tracking
• Consistently provides high level of quality service
• Uses judgment to anticipate customer service needs
• Identifies, resolves or escalates, and tracks customer service issues with sensitivity and tact
• Markets skills and services to customers
• Works as a cooperative and collaborative member of a high performing team
• Helps new team members as needed and requested
• Recommends process improvements to enhance and improve service and overall performance
• Develops areas of specialization as directed by supervisor by continuously improve technical skills
• Professional with a good executive presence demonstrating poise and ability to remain calm
• Demonstrate proactive business and customer service mentality, assuming ownership over solutions with a desire and willingness to be flexible and adaptable
• Other duties as assigned

Minimum Job Skills and Qualifications

Minimum Qualifications:

• High school diploma or GED
• 1-2 years previous administrative experience or equivalent
• Associates degree in Office Administration or related area preferred
• Experience supporting multiple executives preferred
• Experience supporting customers in a virtual environment preferred
• Knowledge of and experience using various computer applications including Microsoft Office Suite
• Technology savvy with an interest in new generation technology – comfortable doing things a different way, troubleshooting, and recommending new technology
• Excellent oral, written communication skills; includes proficiency in English grammar
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Discrete – ability to be trusted with highly confidential information
• Self-starter with demonstrated ability an assume greater responsibilities over time
• Empathetic by making sound decisions using judgement based on the expectations of the executives supported
• Continuous learner/improvement mindset, desire to learn quickly with a commitment to excellence
• Excellent customer service skills
• High level of professionalism
• Ability to successfully handle customer requests and manage multiple priorities/tasks
• Effective listening skills
• Ability to take initiative; to be both proactive and flexible; and to multi-task
• Attention to details; resourceful and organized with good follow up and follow through skills
• Positive attitude; tolerance for dealing with difficult customers and stressful situations
• An ability to work well in teams as well as independently

Reports to: Delivery Manager

Working Conditions

• Professional remote office environment
• Must be physically and mentally able to perform duties for extended periods. Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Will be required to attend and conduct virtual meetings throughout the workday.
• Must be able to work varying work schedules and/or extended hours to meet business needs and project deadlines.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Affirmative Action/EEO Statement: Cayuse embraces diversity and equal opportunity in a serious way. We celebrate diversity and are committed to creating and building a team that represents a variety of backgrounds, perspectives, and skills. Cayuse, and all of its subsidiaries, are proud to be an equal opportunity workplace and are an affirmative action employer. 

EXECUTIVE ASSISTANT – REMOTE (TEMPORARY)

Fully Remote Remote ADMINISTRATION

Job Type

Full-time

Description

MAKE A DIFFERENCE AT OCHIN

OCHIN is a rapidly growing national nonprofit health IT organization with two decades of experience transforming health care delivery to drive health equity. We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our mission.

OCHIN provides leading-edge technology, data analytics, research, and support services to nearly 1,000 community health care sites, reaching nearly 6 million patients nationally. We believe that every individual, no matter their race, ethnicity, background, or zip code, should have a fair opportunity to achieve their full health potential. Our work addresses differences in health that are systemic, avoidable, and unjust. We partner, learn, innovate, and advocate, in order to close the gap in health for individuals and communities negatively impacted by racism or other structural inequities.

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture of belonging.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 900 diverse professionals, working remotely across 46 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and equitable opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day: leadership, collaboration, excellence, innovation, inclusion, and stewardship. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

This position is considered temporary and we anticipate needing this position until 12/4/2023.

The Executive Assistant position performs a range of functions to ensure smooth operations as a member of the Administrative Assistant team. In this role, the employee is expected to possess an advanced level of understanding of various department operations as well as an above-average ability to solve problems independently that may occur in the course of performing daily activities. This role is also expected to make decisions independently as needed and communicate those decisions to the Office Manager or Executive Team member as appropriate.

Essential Duties

• Admin Team Support: Master all Administrative assistant tasks as well as offer support and backfill for all associated responsibilities
• Executive Support: Maintain assigned Executive’s Outlook calendar, schedule internal and external meetings, place all travel reservations, respond to correspondence as directed, and update executive dashboard as needed. Retain corporate records as requested or legally required
• Plan, attend meetings with the VP, and take detailed notes during meetings
• Answer and direct phone calls
• Write and distribute emails, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain contact lists
• Submit and reconcile expense reports
• Event Support: Responsible for vendor relationships related to meetings and events such as catering, room rentals, equipment rental, sound system, and video operational effectiveness. Functions as a person responsible for implementation by working with ELT sponsor of the event to ensure needs for conducting a problem-free event are met
• Mentor entry-level Administrative Assistants and provide guidance during complex projects
• Participate in and lead process improvements within the administrative assistant team
• Lead change by modeling behavior and influencing others
• Escalate risks and issues as appropriate
• Lead and model OCHIN’s Values
• Actively pursue continuous learning and professional growth
• Other duties as assigned

Requirements

• High school diploma required, Associates degree, or higher a plus
• Minimum of 4 years’ EA work experience in a relevant environment; two must be specific experience in a high-volume reception capacity
• Advanced proficiency skills in MS Suites (Word, Excel, PowerPoint, Publisher, and Outlook) experience with pivot tables a plus (may be tested)
• Above-average writing and spelling skills
• Minimum typing speed of 60 wpm net (may be tested) 65- 70 wpm (net) a plus
• Ability to work independently and take ownership and accountability for the tasks they are responsible for
• Above-average communication skills
• Excellent customer service skills
• Highly organized

Base Pay Overview

The typical offer range for this role is minimum to midpoint, ($70,214 – $87,767) with the midpoint representing the average pay in a national market scope for this position. Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will consider a wide range of factors directly relevant to this position, including, but not limited to, skills, knowledge, training, responsibility, and experience, as well as internal equity and alignment with market data.

Work Location and Travel Requirements

OCHIN is 100% remote organization. Work from home requirements are:

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• Travel may be required to support our member organizations on-site based on business requirements for OCHIN

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/employment-openings

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employees including remote employees, contractors, interns, and new hires to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Equal Opportunity Statement

OCHIN is proud to be an equal-opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

#LI-Remote

Salary Description

Min – $70,214 Mid- $87,767 Max -$115,852 

Title: Executive Assistant

Location: Remote

About Carrot:

Carrot Fertility is the leading global fertility care platform, serving people of every age, race, income, sex, sexual orientation, gender, marital status, and geography. Trusted by hundreds of multinational employers, health plans, and health systems, Carrot’s comprehensive clinical program delivers industry-leading cost savings for employers and award-winning experiences for millions of people worldwide. Whether there is a need for care through fertility preservation, male-factor infertility, pre-pregnancy, IVF, pregnancy and postpartum, adoption, gestational surrogacy, or menopause, Carrot supports members and their families through many of the most memorable and meaningful moments of their lives. With Carrot, you can pursue your possible.

The Role:

An energetic and experienced Executive Assistant to support our Commercial Leadership team. The ideal candidate has experience supporting sales executives with complex schedules and is knowledgeable about tech, healthcare space, and the dynamic nature of a startup. This position may support more than one executive.

The Team:

The Workplace Experience and Administration Team is comprised of a group of individuals dedicated to providing administrative & operational support to the Carrot leadership team and the broader Carrot organization. This group partners closely with the People Team on cultural initiatives and works to increase operational effectiveness through cross collaboration across multiple teams.

Minimum Qualifications:

• 4+ years of experience directly supporting a C-level executive.
• Experience supporting fast-paced sales environment
• Experience booking and managing travel itineraries
• Experience with coordinating in-person meetings and events
• Excellent verbal and written communication.
• High degree of confidentiality, accountability, and business acumen.
• Problem-solving mentality.
• Ability to multitask.
• Skilled at anticipating needs and being proactive to get ahead of problems.
• Self-motivated to bring things across the finish line.
• Positive energy and attitude.
• Must be able to handle confidential information

Preferred Qualifications:

• Experience managing and updating accounts in within Salesforce

Compensation:

Carrot offers a holistic Total Rewards package designed to support our employees in all aspects of their life inside and outside of work, including health and wellness benefits, retirement savings plans, short- and long-term incentives, parental leave, family-forming assistance, and a competitive compensation package. The starting base salary for this position will range from $95,000.00 – $100,000.00. Actual compensation may vary from posted base salary depending on your confirmed job-related skills and experience.

Why Carrot?

Carrot has received national and international recognition for its pioneering work, including Best Diversity, Equity, & Inclusion Product from the Anthem Awards, Fast Company’s Most Innovative Companies, CNBC’s 100 Barrier Breaking Startups, and more. Carrot is regularly featured in media reporting on issues related to the future of work, women in leadership, healthcare innovation and diversity, equity, and inclusion, including MSNBC, The Economist, Bloomberg, The Wall Street Journal, CNBC, National Public Radio, Harvard Business Review, and more.

Carrot is a remote-first company with teams in more than 40 states across the United States and dozens of countries around the world. It has received numerous workplace awards, including Fortune’s Best Workplaces in Healthcare, Quartz’s Best Companies for Remote Workers, and Great Place to Work and Age-Friendly Employer certifications. Learn more at carrotfertility.com. 

Location :  US Locations Only; 100% Remote; Part-Time

We are seeking part-time and full-time employees to serve as Executive Assistants supporting long-term clients throughout the United States.

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

As a Boldly Employee, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• 100% remote work
• Flexible schedule within regular business hours
• Ability to work PT (at a minimum of 25 hours a week) or FT hours
• Starting pay at $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time)
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Technology stipend
• Paid wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only 

Senior Executive Assistant – Legal Team

Job Locations US-Remote

Overview

We areCONNECTING HEALTH AND WEALTH.Come be part of remarkable.

How you can make a difference

An exciting opportunity to work with the senior leadership team of a growing, mission driven company that sits at the intersection of healthcare, finance and technology. The Sr. Executive Assistant for the Legal Department will provide a wide variety of confidential and complex administrative support for the EVP General Counsel at HealthEquity and senior members of the Legal Team.

The ideal candidate must have exceptional skills in multi-tasking and managing multiple projects and changing priorities. This role handles highly sensitive and confidential non-public information for internal and external boards, executives and organizations.

The EVP General Counsel is based in Draper, UT. This position will be either fully remote or hybrid based in Draper, UT.

What you’ll be doing

• Provides confidential administrative services to EVP General Counsel and senior members of their leadership team, which by nature of the position involves high level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgement.
• Coordinates the EVP General Counsel’s calendar to minimize conflicts, prevent double bookings, allow for travel time between meetings, and support work life balance. Provides coordination and office representative at special events as required. Pro-actively makes decisions regarding urgency, importance and time allotments for appointments.
• Anticipates needed information for executive and assembles completed file for meetings as necessary. Prepares meeting folders to ensure executive has appropriate pre-read materials for meetings (e.g. agenda, presentations, etc.)
• Attends meetings for executive as requested to assist in meeting logistics, agenda, etc.Travel will be required.
• Schedules and coordinates staff meetings of executive’s direct reports/leadership team. Schedules meetings and conference rooms, prepares and sequences agendas, plans lunch and dinner arrangements, selects menus, establishes time frames, and secures audio visual equipment. Assures that established schedules are maintained. Follows-up with staff members to collect reports or materials needed by executive for various committees, staff and other meetings.
• Schedules and coordinates meetings of the Board of Directors of HealthEquity and its subsidiaries; selects and coordinates lodging and conference rooms, plans breakfast, lunch and dinner arrangements, selects menus, establishes time frames, assists with Board travel arrangements, and secures audio visual equipment.
• Coordinates travel arrangements for executive including flight and ground transportation, accommodations and itinerary preparation.
• Manages Purchase Order needs, service partner (vendor) billing processing and tracking and expense reports.
• Negotiates meeting fees/costs and contracts with vendors (hotels, restaurants, etc.) and internal departments for leadership and Team Members.
• Manage incoming communications, including answer/redirect phone calls, take detailed messages and act as needed (e.g., respond, follow-up, reminders, etc.) for General Counsel.
• Prepares routine as well as non-routine correspondence, legal documents, forms, presentations and memorandum, from rough draft or dictation. .
• Communicates regularly with the Board(s) of Directors and other internal boards/committees, senior executive leadership and other senior management, executive staff and executives outside the company. Practices a high level of diplomacy and discretion in these communications.
• Maintains and organizes electronic and physical files, ensuring confidentiality and accessibility. Assist with data entry, analysis, and reporting as required.
• Monitors general expenses such as food and entertainment, office supply orders, meeting /facilities costs, and travel expenses.
• Assists with miscellaneous administrative tasks for senior members of the Legal Team.
• Ability to work regular overtime (such as extended hours or additional shifts) is essential. Overtime may be scheduled in advance or on-call depending on business need.
• Occasional travel (20-30%) to attend training or board meetings may be required.

What you will need to be successful

• 7+ years related administrative assistant experience including at least 4 years of recent experience supporting an EVP / C-Level executive specifically working with a Legal team and/or experience supporting Board of Director’s meetings.
• Pro-active and action oriented
• Expert ability to operate personal computer and business software including MS Office Suite (Word, Excel, PowerPoint). Ability to train and lead other administrative Team Members in all aspects of office administration.
• Ability to maintain confidentiality and demonstrate executive presence.
• Displays the ability to see challenges in advance by being proactive versus reactive.
• Builds cross functional relationships at all levels of the company to ensure understanding of the business, leaders, and workflow.
• Excellent at prioritizing and organization their own work and the work of their executive.
• Strong attention to detail
• Excellent verbal and written communication skills to correspond and interact with all levels of management, external company executives, external Boards, customers, and other contacts.
• Ability to proofread own work and work of others for content and format accuracy.
• Intermediate mathematical calculation skills.
• Work requires normal range of hearing, vision and verbal communication skills, with or without a reasonable accommodation.
• Must be able to use a telephone or headset equipment and operate a keyboard and other office equipment, with or without reasonable accommodation.
• Must be able to spend prolonged periods of each workday on the phone
• The ability to perform work at a computer station for 6-8+ hours a day and function in an environment with frequent interruptions is required.
• At times, subject to sitting for prolonged periods.
• Must be able to lift and move material weighing up to 20 lbs
• May experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines.

This is a remote position.

Salary Range $31.49 To $47.36 / hour

Benefits & Perks

The compensation range describes the typical minimum or maximum base pay range for this position. The actual compensation offer is determined based on job-related knowledge, education, skills, experience, and work location.

This position will be eligible for performance-based incentives as part of the total compensation package, in addition to a full range of benefits including:

• Medical, dental, and vision
• HSA contribution and match
• Dependent care FSA match
• Full-time team members receive a minimum of 18 days of annual PTO and 13 paid holidays per year
• Adventure accounts
• Paid parental leave
• 401(k) match
• Personal and healthcare financial literacy programs
• Ongoing education& tuition assistance
• Gym and fitness reimbursement
• Wellness program incentives 

Title: Senior Executive Assistant to the President/COO (San Francisco)

Location: Remote US

About Us

At Cloudflare, we have our eyes set on an ambitious goal: to help build a better Internet. Today the company runs one of the world’s largest networks that powers approximately 25 million Internet properties, for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.

We realize people do not fit into neat boxes. We are looking for curious and empathetic individuals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a diverse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us!

What you’ll do

As the Senior Executive Assistant (EA) to the President/COO, you will work closely with the President/COO and the broader executive team to support all aspects of the President/COO’s work routine.

Cloudflare is a global company with roughly 3000+ employees and $1B in revenue. The President/COO travels often to spend time with the team and customers, and has a full schedule. This role requires a tight partnership to make it all happen.

The ideal candidate has superior attention to detail, great organizational skills, and the ability to juggle multiple high-priority requests. It also requires the ability to work with team members at all levels, sometimes under pressure. A high level of integrity and discretion in handling confidential information is important, as is a positive attitude. The ideal candidate is a seasoned EA who loves working in a growing company, understands the value in cultivating relationships and prides themselves on being a career EA.

***Location: This is a hybrid role based in San Francisco and this person will be expected to come into the office on a weekly basis as needed/requested. Relocation Assistance is available.

Responsibilities

• Manage the schedule/communications including heavy calendar management, inbox prioritization, and email drafting
• Proactively own and flawlessly execute on calendars, prioritizing with purpose, deflecting with tact, understanding both the short/ long-term impacts of each confirmed, declined, and rescheduled meeting. Ensure leaders are equipped with all the necessary meeting information and manage inbound and outbound requests. Bonus if you enjoy playing Tetris with different Time Zones and schedules to help people get together,
• Coordinate in-person meetings and conferences including greeting guests, setting up board rooms, AV, organizing catering, attendance tracking and materials distribution. Provide agendas, detailed data, information, and resources in preparation for meetings.
• Communicate with general staff and customers on the President/COOs behalf
• Support the President/COO with external commitments on external boards, committees, and other groups.
• Good judgment prioritizing time-sensitive matters
• Implements processes for tracking customer contact, visits, and up to date status for potential/current customers
• Prepares and coordinates oral and written communications with prospects and current customers
• Assists in coordinating the agenda for direct reports and team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
• EA Team: Our EA team has a high degree of camaraderie and so the ideal candidate will enjoy partnering closely with their peers and foster teamwork.

Examples of desirable skills, knowledge and experience

• Minimum 8 years experience as an Executive Assistant in a high growth environment; experience supporting senior leaders
• Excellent writing, editing, grammatical, organizational, and research skills
• Experience supporting an Executive with many customer-facing responsibilities
• Incredibly organized and resourceful, able to juggle and multi-task with acute attention to detail and follow through
• Ability to conduct research and present data in a succinct and well written manner
• Experience setting up and implementing systems and processes to help scale
• You are a team player capable of cultivating productive working relationships across the company.
• Personable with a can do attitude that sees no task or project to be too small or too big
• Working knowledge of Google Suite and strong technology skills
• Bonus: you have worked in a team structure with a supporting administrative staff for travel and personal projects
• Bonus: you have supported an Executive part of a dual-working household with kids

Compensation

Compensation may be adjusted depending on work location.

• For Bay Area-based hires: Estimated annual salary of $149,000 – $183,000

Equity

This role is eligible to participate in Cloudflare’s equity plan.

Benefits

Cloudflare offers a complete package of benefits and programs to support you and your family. Our benefits programs can help you pay health care expenses, support caregiving, build capital for the future and make life a little easier and fun! The below is a description of our benefits for employees in the United States, and benefits may vary for employees based outside the U.S.

Health & Welfare Benefits

• Medical/Rx Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Commuter Spending Accounts
• Fertility & Family Forming Benefits
• On-demand mental health support and Employee Assistance Program
• Global Travel Medical Insurance

Financial Benefits

• Short and Long Term Disability Insurance
• Life & Accident Insurance
• 401(k) Retirement Savings Plan
• Employee Stock Participation Plan

Time Off

• Flexible paid time off covering vacation and sick leave
• Leave programs, including parental, pregnancy health, medical, and bereavement leave

What Makes Cloudflare Special?

We’re not just a highly ambitious, large-scale technology company. We’re a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.

Project Galileo: We equip politically and artistically important organizations and journalists with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers–at no cost.

Athenian Project: We created Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration.

Path Forward Partnership: Since 2016, we have partnered with Path Forward, a nonprofit organization, to create 16-week positions for mid-career professionals who want to get back to the workplace after taking time off to care for a child, parent, or loved one.

1.1.1.1: We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use – it is the first consumer-focused service Cloudflare has ever released. Here’s the deal – we don’t store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers.

Sound like something you’d like to be a part of? We’d love to hear from you!

This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.

Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person’s, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer.

Cloudflare provides reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at hr@cloudflare.com or via mail at 101 Townsend St. San Francisco, CA 94107. 

Executive Assistant

Location: United States

What we’re building and why we’re building it.

There’s a reason Fetch is ranked top 10 in Shopping in the App Store. Every day, millions of people earn Fetch Points buying brands they love. From the grocery aisle to the drive-through, Fetch makes saving money fun. We’re more than just a build-first tech unicorn. We’re a revolutionary shopping platform where brands and consumers come together for a loyalty-driving, points-exploding, money-saving party.

Join a fast-growing, founder-led technology company that’s still only in its early innings. Ranked one of America’s Best Startup Employers by Forbes two years in a row, Fetch is building a people-first culture rooted in trust and accountability. How do we do it? By empowering employees to think big, challenge ideas, and find new ways to bring the fun to Fetch. So what are you waiting for? Apply to join our rocketship today!

Fetch is an equal employment opportunity employer.

The Role:

The next step in evolving our shopper journey is hiring our new Executive Assistant. Reporting to the Chief Revenue Officer, the Executive Assistant will help 2-3 executives with professional duties to help them run the organization smoothly. We are looking for someone who is a hard-working, proactive, and fiercely organized self-starter, who can anticipate needs before they arise.

This is a full-time, exempt position ideally located in the Pacific time zone.

• Proactively manage executives’ calendars, including making (and shifting) appointments and prioritizing the most sensitive matters
• Planning and coordinating travel arrangements, anticipating and taking care of the little things to set executives up for low-stress success when they are away from the office;
• Serve as a polished point of contact among executives, employees, clients, and other external partners, responding promptly and getting the details right
• Maintain high level of confidentiality when working with sensitive information
• Escalate relevant information to executives as needed
• Prepare expense reports
• Format information for internal and external communication memos, emails, presentations, reports, etc.
• Maintain comprehensive and accurate corporate records, documents, and reports and take notes or present slides during meetings
• Work collaboratively with stakeholders across the organization, including other EAs, to collaborate, communicate, and manage logistics
• Limited event-planning responsibility including coordinating catering (travel may be needed)

What you’ll bring to Fetch:

• You can Get. It. Done.: You translate strategy into plans, connect the dots and execute well with minimal supervision.
• Time Management Expert: You can keep calendars organized and efficient so the executive(s) you support can make the most out of each day and week.
• Cross-functional Influencer: You can work well with many different teams to get results
• Courageous Innovator: You take calculated risks and are not afraid to fail
• Culture Champion: Our values are Trust, Action, Speed, Inclusion; you live these every day.

Compensation:

At Fetch, we offer competitive compensation packages to the exceptional folks we hire. The base salary range for this position is $65,000- $85,000. We also offer all employees equity in Fetch, so that everyone can benefit from Fetch’s growth.

At Fetch, we’ll give you the tools to feel healthy, happy and secure through:

• Stock Options: Fetch wants you to be on the rocketship with us! Options will give you the opportunity to share the excitement of the company growth and have your own stake in its success.
• 401k Match: We match your 401K contribution up to 4% of your annual salary.
• Benefits for humans and pets: We offer comprehensive medical, dental and vision plans for everyone including
• Medical: preventative care covered at 100%, HDHP with employer-seeded HSA, free Telehealth, extensive mental health support
• Dental: Teeth whitening, adult orthodontia, night guards covered
• Vision: Allowance for glasses and contacts in the same plan year, discounts on laser eye surgery
• Family Planning Benefits: Partnering with Carrot which will provide partial coverage for egg retrieval, adoption, IVF, and surrogacy
• Short-term and Long-term Disability coverage at no cost to you
• Pets: Pet insurance fully covered for the first pet. Our bereavement leave also includes our furry friends.
• Continuing Education: Fetch provides up to $10,000 per year in education reimbursement support for any job-related courses/programs/certifications. You will also have access to Udemy, an online course provider with thousands of topics to discover.
• Employee Resource Groups: Take part in employee-led groups that are centered around fostering a diverse and inclusive workplace through events, dialogue and advocacy. Current groups include Amplify BiPoC, Amplify Black at Fetch, Amplify Women, Amplify LBGTQ+, Amplify Family, and Amplify Veterans.
• Paid Time Off: On top of our flexible PTO, Fetch observes 9 paid holidays, including Juneteenth and Indigenous People’s Day, as well as our End-of-Year break.
• Robust Leave Policies: Whether it’s for you or a loved one, Fetch offers generous leave time for various health and personal needs that take you away from work. Our parental leave policy provides 18 weeks of paid time off for primary caregivers, 12 weeks for secondary caregivers, and the option to create a flexible return to work schedule in the last few weeks of leave.
• Wellness Program: Utilize these tools and resources to bring your best self to work each day.
• Wellness coach on staff to help you create goals, provide accountability and support you on your wellness journey
• Nutrition counseling through Husk Nutrition
• Gympass membership to access in-person gyms, virtual workout classes, meditation apps, and much more.
• Employee Assistance Program (EAP) provides no cost, confidential resources and services to help navigate life’s many changes and challenges.
• Social Impact Efforts: Take part in volunteer events or donate to your favorite organizations through BrightFunds. 

Office Administration Assistant

Remote Full Time Mid Level

Department

Administration

Publishing.com helps normal, everyday, people create meaningful streams of income with books. We are an online-education company that teaches our students how to sell books and audiobooks on Amazon and Audible. We aren’t for authors, but for anyone that would like to create consistent streams of passive income.

Our goal is to be the one-stop shop for everything publishing related. This year we are making massive strides towards achieving this goal by launching our own software. The better we make our products and the more support we give our students, the better we can help them achieve their financial goals.

About the role:

Publishing.com is seeking an experienced and knowledgeable Office Administration Assistant. The Office Administration Assistant will play a critical role in supporting the smooth and efficient operation of our remote office. You will be responsible for handling various administrative tasks, assisting the Executive Assistant and COO, assisting with C-suite travel arrangements, and contributing to the overall organization of the remote office environment. Your attention to detail, strong organizational skills, and proactive approach will be essential in ensuring that our remote operations run seamlessly.

About the Team:

The Executive Assistant and COO work very closely to ensure smooth operations and the needs of our executive stakeholders. As the company continues to grow, we need additional support. You will work closely with the Executive Assistant and COO with various administrative and operational needs.

What you’ll work on:

As an Office Administration Assistant at Publishing.com, you will play a pivotal role in maintaining smooth operations. You will collaborate closely with our COO and Executive Assistant on various tasks and assignments. Here are some key responsibilities:

• Assist in managing various office tasks, including receiving and sorting incoming mail, electronic filing, billing, basic AR/AP, ordering supplies, swag and gifts for team members.
• Assist in organizing company events, workshops, and training sessions.
• Assist with travel arrangements for the C-suite leadership team.
• Schedule and coordinate appointments and meetings for the COO.
• Assist with various operational tasks, as requested by the COO.
• Work closely with COO and Executive Assistant to provide support as needed.
• Assist in coordinating team social events, as requested.
• Creating team announcements, such as birthdays, congratulations, etc. using Kudoboard.com.
• Coordinating and communicating lunch and learn training sessions.

Requirements for this role:

• Must have at least 1 year of experience in office administration or related roles.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize responsibilities.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Self-directed and able to work closely with a high-performance COO and Executive Assistant.
• Strong technical skills with a willingness to take on new challenges, experiment with new software or artificial intelligence to assist with responsibilities and continuously improve your skills.
• Excellent verbal and written communication skills.
• Professional demeanor, with exceptional interpersonal skills.
• Proficiency in Google Suite and basic office software.
• Experience working with calendar management, Click-Up, Slack, a plus.
• Experience with making travel arrangements for C-Suite, a plus.

Why Publishing.com?

• Our salary range for this role is from $45k to $50k per year (OTE) depending on profile, skills, and experience. If this salary is outside of your expectations, but you think this role is a perfect fit for you…please apply anyway!
• Recently recognized as #19 on the Inc 5000’s list of Fastest Growing Private Companies in America for 2023!
• Join a team that was built from its community. Over 80% of our team was hired from our own student community, which is why we care so much about our product!
• We are a completely remote team located all over the world with 50+ employees and last year generated over $60M in revenue – we are just getting started!
• We have all the fun perks you’d expectflexible vacation policy, competitive vision, dental, and health benefits, 401k plans, and team socials…yes, even remotely! 

Executive Assistant

Location: US

Apply now for a career that puts wellbeing first!

GET TO KNOW US

Gympass is a corporate wellness platform that connects you to thousands of fitness & wellness partners, all with one simple monthly membership. Founded in 2012 and headquartered in NYC, we have a growing global team in 11 offices around the world. At Gympass, you not only have the opportunity to build a career in a fast-paced global environment – but you’ll make wellbeing universal, so everyone can be happy and healthy.

THE OPPORTUNITY

We are hiring an Executive Assistant to support our CEO in the US!

As Executive Assistant to the CEO, you will work closely with the executives of a rapidly growing company, acting as a gatekeeper for communication, managing busy calendars, coordinating meetings, and facilitating company-wide initiatives. We are looking for someone who is proactive, self-motivated, and willing and able to work autonomously.

YOUR IMPACT

• Be the face and voice representing our company’s top executives when coordinating with partners, vendors, and employees
• Develop day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
• Manage international and domestic travel itineraries and expenses
• Organize a variety of company events such as meetings, lunches/dinners, and cultural events
• Provide administrative and operational support as needed
• Additional support as necessary to help keep executives focused on business
• Evolve the scope and responsibilities through special projects and other ways to maximize the effectiveness of their role
• Develop and manage EA handbook and holiday calendar to support the administrative team

WHO YOU ARE

• An administrative professional with 5+ years’ experience assisting C-level executives
• You have experience communicating, both written and verbally, with internal leadership and senior-level external partners
• You’re an organizational pro who is proficient in Microsoft Office and G Suite
• You have experience troubleshooting ever-changing calendars and managing competing priorities
• You’re able to manage a busy inbox without letting details slip through the cracks
• You’re comfortable stepping outside your regular duties as needed
• Must have discretion, and experience handling sensitive information while maintaining a high level of confidentiality
• You have Portuguese language skills (speaking/reading/writing)
• A plus if you have experience working with executives in global companies

We recognize that individuals approach job applications differently. We strongly encourage all aspiring applicants to go for it, even if they don’t match the job description 100%. We welcome your application and will be delighted to explore if you could be a great fit for our team. For this specific role, please note that prior experience assisting C-level executives and Portuguese language skills are mandatory requirements.

WHAT WE OFFER YOU

We want Gympassers to live healthier and happier lives, both in and out of work. That’s why we have a comprehensive Total Rewards approach that encompasses benefits, compensation and personal growth opportunities within a high-performance, inclusive, and supportive environment.

In New York, California, Colorado, Massachusetts, and Washington, the annual base salary range for this role is $87,808 – $109,760. The base salary range for other locations may vary. Actual base salary will be dependent on geographic location, relevant experience, skills, qualifications and/or other job-related factors. In addition to base salary, this role may also be eligible to participate in either our annual bonus plan or a sales incentive plan, and our performance-based stock option program.

We’re a wellness company that is committed to the health and wellbeing of our employees. Our benefits include:

WELLNESS: health, dental, vision, and life insurance

FLEXIBLE WORK: Choose when and where you work. For most, this will be a hybrid office/remote structure but can vary depending on the needs of the role and employee preferences. We offer all employees a home office stipend and a monthly flexible work allowance to help cover the costs of working from home.

Our offices are in New York, LA, and Houston. You can work from any office or remotely based in New York, New Jersey, Connecticut, Pennsylvania, Massachusetts, North Carolina, Georgia, Florida, Missouri, New Hampshire, Texas, Tennessee, Illinois, California, Colorado, Utah, Washington, Wisconsin, or California.

FLEXIBLE SCHEDULE: We understand that together, Gympassers and their leaders can make the best decisions for their own individual scopes. This includes flexibility to adjust their working hours based on their personal schedule, time zone, and business needs.

GYMPASS: We believe in our mission and encourage our employees and their families to find their passion too. Access onsite gyms and fitness studios, digital fitness programs, and online wellness resources for meditation, nutrition, mental health support, and more. You will receive the Gold plan at no cost, and other premium plans will be significantly discounted.

PAID TIME OFF: We know how important it is to take time away from work to recharge. Employees receive a minimum of 25 days PTO per year with an additional day for each year of tenure (up to 5) in addition to annual holidays (including an extra holiday on your birthday!)

PAID PARENTAL LEAVE: Welcoming a new child is one of the most special moments in your life and we want our employees to take the time to be present and enjoy their growing family. 100% paid parental leave of 12 weeks to all new parents, of both biological and adopted children, regardless of gender and parent’s relationship with the co-parent

CAREER GROWTH: Outstanding opportunities for personal and career growth. That means we maintain a growth mindset in everything we do and invest deeply in employee development.

CULTURE: An exciting and supportive atmosphere with ambitious people from around the world! You’ll partner with global colleagues and share in the success of a high-growth technology company disrupting the health and wellness space. Our value-based culture of trust, flexibility, and integrity makes this possible every day. Find more info on our careers page!

Click here for descriptions of our Gympass US benefits!

And to get a glimpse of Life at Gympass Follow us on Instagram @gympasscareers and LinkedIn!

Diversity, Equity, and Belonging at Gympass

We aim to create a collaborative, supportive, and inclusive space where everyone knows they belong.

Gympass is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.

Questions on how we treat your personal data? See our Job Applicant Privacy Notice.
See below for the annual base salary range for this role, which applies to New York, California, Colorado, Massachusetts and Washington. The base salary range for other locations may vary. Actual base salary will be dependent on geographic location, relevant experience, skills, qualifications and/or other job-related factors. In addition to base salary, this role may also be eligible to participate in either our annual bonus plan or a sales incentive plan, and our performance-based stock option program.

Annual Base Salary Range

$87,808$109,760 USD 

Executive Assistant – Diversity, Equity & Inclusion

• Remote – United States
• Full time
• JR-202317958

Job Description

General Motors is seeking an Executive Administrative Assistant to provide administrative support to the Global HR Organization, specifically DEI. Work includes various tasks such as presentation creation, travel arrangements, calendaring, and scheduling. This position requires a high degree of discretion, accuracy and coordination.

Responsibilities:

• Own and manage fiscal year budget for the DEI organization
• Coordinate with a large number of external, third-party relationships with DEI-focused entities and non-profits
• Coordinate with a large number of internal organizations across the GM DEI ecosystem, building relationships and trust
• Manage and help to prepare for the external public appearances and speaking engagements for the CDEIO, including coordination of event plan with third party media and DEI-focused organizations
• Assignments are broad, complex and varied in nature
• May include responsibilities that extend to external customers – degree of internal vs external impact
• Provide solutions to non-routine problems of a more moderate scope and complexity
• Conserve manager’s time by assuming administrative details
• Coordinate a system for managing office routine
• Expedite handling of correspondence, global mail requests and phone calls
• Prepare written reports, correspondence etc.
• Gather and analyze routine data
• Maintain regular contact with others outside the work group
• Complete various assignments as requested with minimal supervision
• Maintain records, confidential files and GM specific reports
• Schedule complex meetings and maintain multiple calendars
• Continuously look for ways to improve efficiencies of day-to-day tasks
• Support travel arrangements, Visa, Passport and associated expenses
• Invoicing for department related purchases
• Knowledge of and ability to assist with IT / Cell phone / Phone / MML / Webex / Microsoft Teams and other Telepresence systems
• Manage all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
• Make discriminating decisions regarding the distribution/flow of information and work
• Manage office using common systems and advanced technology when appropriate (e.g. electronic mail, internet, ergonomically designed tools, software packages, paperless systems)
• Provide floor coordination support as needed
• Various project work

Additional Job Description

Qualifications & Skills:

• Minimum 3 – 5 years executive administration experience
• Subject matter expertise in the role of and programs within the DEI organization, including employee resource groups
• Experience communicating and partnering with a variety of diverse communities and DEI-focused entities
• Experience partnering with external media publications as it relates to DEI content and/or speaking engagement
• Experience managing budgetary responsibilities, particularly as it related to third-party contracts
• Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, internet, Outlook, and knowledge of Sharepoint
• Meeting set up and facilitation, along with Calendaring
• Appropriate use of grammar, spelling and punctuation
• Independent thinking, adaptability, judgment and problem solving
• Positivity

Remote: This position does not require employee to be on-site full-time to perform most effectively. The employee’s role enables them to work off-site on a permanent basis.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE.

Compensation:

• The expected base compensation for this role is $72,435 – $115,709 USD Annually
• Actual base compensation within the identified range will vary based on factors relevant to the position.
• Bonus Potential: An incentive pay program offers payouts based on company performance, job level, and individual performance.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

The goal of the General Motors total rewards program is to support the health and well-being of you and your family.

Our comprehensive compensation plan incudes, the following benefits, in addition to many others:

• Paid time off including vacation days, holidays, and parental leave for mothers, fathers and adoptive parents;
• Healthcare (including a triple tax advantaged health savings account and wellness incentive), dental, vision and life insurance plans to cover you and your family;
• Company and matching contributions to 401K savings plan to help you save for retirement;
• Global recognition program for peers and leaders to recognize and be recognized for results and behaviors that reflect our company values;
• Tuition assistance and student loan refinancing;
• Discount on GM vehicles for you, your family and friends.

Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.

Equal Employment Opportunity Statements

GM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. GM is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified individuals. As part of this commitment, all practices and decisions relating to terms and conditions of employment, including, but not limited to, recruiting, hiring, training, promotion, discipline, compensation, benefits, and termination of employment are made without regard to an individual’s protected characteristics. For purposes of this policy, “protected characteristics” include an individual’s actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, weight, height, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. If you need a reasonable accommodation to assist with your job search or application for employment, email us at Careers.Accommodations@GM.com or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. 

Seasonal Associate (EAP)

US Remote

Full time

Why is Health Advocate a great place to work? For starters, Health Advocate employees enjoy helping people every single day. Employees are given the training they need to do their jobs well, and they work with supervisors and staff who are supportive and friendly. Employees have room to grow, and many of Health Advocate’s supervisors are promoted from within the company. Join our award winning team!

2023 Awards:

· National Customer Service Association All–Stars Award: Service Organization of the Year.

· Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Bronze Winner

BASIC FUNCTION
Responsible for providing administrative support to department which may include data entry, faxing, copying, distributing, and filing material, and client contact or follow up; meet established timeline and due dates for activities keeping assigned supervisor aware of any changes to schedule; thoroughly document activities providing updates to supervisor as required

MAJOR JOB ACCOUNTABILITIES

• Administrative Functions – Participate in a variety of department activities ensuring adherence to department procedures and established timelines
• Provide administrative support to department which may include data entry, faxing, copying, distributing, and filing material, and client contact or follow up
• Based on department need, utilize CRM tools (e.g., Salesforce, etc.) to update client information and communication with members via email
• Meet with assigned supervisor to discuss scope of activities that are to be completed
• Meet established timeline and due dates for activities keeping assigned supervisor aware of any changes to schedule
• Based on department need, exercise exceptional customer service skills in an effort to optimize each contact with the member
• Ass necessary, assist multiple departments or managers with projects ensuring to prioritize requests based on level of importance
• Thoroughly document activities providing updates to supervisor as required
• Escalate activity issues to supervisor ensuring they are brought to resolution

Project Participation –

• Participate in the activities associated with a variety of departmental projects.
• Prepare reports, material and documentation
• Create organized project files
• Provide project lead with status reports throughout assigned projects

Team Interfaces –

• Establish and maintain a professional relationship with team members and department contacts.
• Cooperate with team members to meet goals or complete tasks
• Escalate work flow and communication issues to supervisor

Mental and Physical Requirements – –

• This position will be exposed mainly to an indoor office environment and will be expected to work near or around computers, telephones, and printers
• The nature of the work in this position is sedentary and the incumbent will be sitting most of the time
• Essential physical functions of the job include fingering, grasping, pulling hand over hand, and repetitive motions to utilize general computer software/hardware continuously throughout the work day
• Essential mental functions of this position include concentrating on tasks, reading information, and verbal/written communication to others continuously throughout the work day

Related Duties as Assigned – –

• The job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbents
• Consequently, job incumbents may be asked to perform other duties as required
• Also note, that reasonable accommodations may be made to enable individuals with disabilities to perform the functions outlined above
• Please contact your local Employee Relations representative to request a review of any such accommodations

MINIMUM QUALIFICATIONS

• Applicant for this job will be expected to meet the following minimum qualifications.

Education

• High School Diploma or GED required

Experience

• Minimum 6 months education or work experience in related area is preferred.

Company Overview

Health Advocate is the nation’s leading provider of health advocacy, navigation, well-being and integrated benefits programs. For 20 years, Health Advocate has provided expert support to help our members navigate the complexities of healthcare and achieve the best possible health and well-being. Our solutions leverage a unique combination of best-in-class, personalized support with powerful predictive data analytics and a proprietary technology platform to address nearly every clinical, administrative, wellness or behavioral health need. Whether facing common issues or an unprecedented challenge like COVID-19, our team of highly trained, compassionate experts work together to go above and beyond expectations, making healthcare easier for our members and ensuring they get the care they need.

Awards:

2023:

• National Customer Service Association All–Stars Award: Service Organization of the Year.
• Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Bronze Winner

2022:

• Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Bronze Winner
• Excellence in Customer Service Awards: Organization of the Year (Small)
• Best in Biz Awards: Most Customer-Friendly Company of the Year – Medium and large category (Silver)

2021:

• Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Silver Winner
• Stevie® Awards for Sales & Customer Service: Most Valuable Response by a Customer Service Team (COVID-19). Bronze Winner
• Best in Biz Awards: Most Customer-Friendly Company of the Year – Medium and large category (Silver)

2020:

• National Customer Service Association All–Stars Award: Organizations of 100 or Greater, Runner-Up
• Communicator Award of Distinction: October 2019 Broker News
• MarCom Awards: Gold, COVID Staycation Ideas brochure
• MarCom Awards: Platinum, 2021 Well-being Calendar
• Best in Biz Awards: Most Customer-Friendly Company of the Year – Medium category (Silver)

Health Advocate is an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, age, religion, national origin, citizenship status, military service and veteran status, physical or mental disability, or any other factor not related to job requirements. We respect and value diversity, and are committed to the principles of Equal Employment Opportunity. 

Senior Executive Assistant

Sales Remote

Job Purpose and Role

The Senior Executive Assistant provides administrative and operational support to the Vice President of Sales.

Duties and Responsibilities:

• Set up Travel
• Expense Reports
• Linked in management
• Respond to clients
• Set up meetings
• Data Analyst
• Emailing
• Build Data lists if needed
• Create accountability sheets to use with team in google sheets
• Develop quotes in CRM
• Track Clients

Qualifications:

• Minimum of 5 years experience in an executive level support role.
• Strong working knowledge of Microsoft Office Suite and Google applications
• Excellent communication skills – written and verbal
• Resourceful and positive approach to problem solving and willingness to go the extra mile
• Outstanding organizational, time management skills and a great eye for detail.
• Ability to give and receive candid feedback professionally
• With data analytics experience is a plus
• Trustworthy

Location: Fully Remote

Schedule: Full Time, Monday Friday, 9 AM 5 PM CST USA (Flexible as needed)

Compensation:

• $765.38 monthly (Paid Biweekly)
• Healthcare coverage
• Vacation and Sick Leaves
• Statutory Benefits
• Great working environment for someone who is passionate and energetic
• Bonus potential

Location

Remote

Department

Sales

Employment Type

Full-Time

Minimum Experienceg

Experienced

Compensation

$765.38 monthly (Paid Biweekly)