Sales Administrative Assistant at Kanopi Studios

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Contract Sales Administrative Assistant – Remote

Location: United States; Canada



Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in Drupal & WordPress.

Our clients have a mission; we design, build and support websites that help their mission thrive.

But we want our employees to thrive as well. Because our team members do great work for great clients, Kanopi works hard to support them in their career as they continue to create a better web.

As a result, our business continues to grow, and so must our team. Were excited to announce this opportunity to join our team as a Contract Sales Administrative Assistant.


As a Contract Administrative Assistant to the Sales Department, you will possess at least 2 years of relevant administrative experience and will report to the Sales Manager. Your day-to-day work will focus on supporting the Core Sales Team, which includes the Sales Manager, Sales Executive(s), CEO, Sales Coordinator, and other Kanopi team members. Your main priority is to provide administrative support for the functions of the Sales Department. This includes ensuring that:

  • Client facing communications are professional and accurate
  • Materials needed for client calls are readily available to the Sales Team
  • All pertinent details are noted in the database
  • That meetings are promptly scheduled

You will intuitively provide the necessary professional and prompt support to the Sales team, and the Sales Manager in particular, often assisting with scheduling, and other documentation as needs arise.

This position is fast-paced and deals with frequent shifting of priorities. During peak sales season, duties may expand to further support other members of the sales team as needed.

Your typical work week might include:

  • Assisting with taking call notes in a timely manner.
  • Scheduling meetings across multiple time zones in a timely manner and ensuring all the meeting attendees receive agendas or pertinent details to support productive engagements.
  • Researching new leads and potential prospects and deal creation in the HubSpot platform.
  • Ensuring the accuracy of sales-related data in HubSpot and saving documents related to each deal accurately and promptly..
  • Assisting in the creation/editing of repeatable processes that help the company continue to be awesome, efficient, and successful.


  • Have demonstrated experience in an administrative capacity (2+ years).
  • Have relevant experience in avirtual work environment (1+ years).
  • Have impeccable verbal and written communication skills, including problem-solving and effective team collaboration.
  • Are a self-motivated, goal-driven, and success-oriented team player.
  • Demonstrated superior organizational and time management skills.
  • Have exceptional attention to detail.
  • Are committed to delivering high-quality work on time.
  • Are able to stay calm, positive, and solutions-oriented in high-pressure situations.
  • Are able to juggle multiple, often competing, priorities with ease.
  • Able to provide effective feedback to team members and management regarding bandwidth and priorities.
  • Have expertise using Google Suite, Hubspot, Zoom, Microsoft Office, and other related software.
  • Are committed to continual learning, personal and professional development
  • Have an interest in working with an awesome remote team building cool open-source software projects.

At Kanopi, we believe a variety of backgrounds, experiences, and voices make for a better workplace. We strongly and enthusiastically encourage people of color, individuals who identify within and beyond the LGBTQ+ spectrum, women, and people with disabilities to apply.

* All positions are remote

* Applicants must live and be able to work in the US or Canada to be considered. 

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