POSTED March 17

Data Entry Coordinator at BGIS

  • Data Entry
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Full Job Description

BGIS is currently seeking a Data Entry Coordinator to join the team in Gallatin , TN .

Purpose Statement: Support various facility groups in Planning and scheduling maintenance work orders and assist the client’s facility maintenance staff with various tasks.


Administrative Activities

  • Input maintenance schedules into appropriate software
  • Generates reports for meetings.
  • Oversees the collection and maintenance of various documentations to support multiple activities, including but not limited to reporting, compliance, vendor qualification requirements, annual facility inspections, project administration, and closeout activities via Facility Maintenance Systems
  • Support audit initiatives of work orders, training records, equipment lists, etc.
  • Other duties as assigned.

Data Reporting

  • Oversees data reporting activities, reviews, reports, and communicates to management and stakeholders.

Work Order Administration

  • Works with Customer Facility Operations management to resolve issues and follow up with subcontractors and/or internal operations teams to ensure timely service delivery.
  • Maintains ongoing communication with internal operations teams and service providers.

Maintenance Management

  • Support the scheduling of maintenance activities.
  • Generate work orders and reports.
    • Provide weekly and monthly reports outlining the work order utilization metrics.

Project Coordination

    • Enter new equipment and task lists in the Facility Maintenance Management System as required.
    • Generate operations and maintenance reports from the Facility Maintenance Management System as required.
    • Manage Data Center SharePoint site(s)


  • High School Diploma or equivalent work experience required (Some college-level coursework preferred)
  • Experience with report writing or report generating software preferred.
  • One (1) year of experience in a critical environment preferred.
  • Working knowledge of building maintenance practices preferred
  • Advanced knowledge of Microsoft Office Suite - Word, Excel, Outlook, and Visio required, working knowledge of SharePoint along with internal systems (training will be provided)
  • Must be able to work independently.
  • Must make self-available via Work Chat, emails, messages, and phone during work hours.
  • Up to 10% travel may be required. Remote position may require periodic travel to Los Lunas, NM for training purposes.

Visit us online at for more information.

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who have always been the source of our strength. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind. 

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