Senior Executive Assistant

Remote

At DNSFilter we are making workplaces more secure through protective DNS and advanced content filtering—and we need your help! We’ve come a long way over the past few years. In 2021 we had a successful $30 million Series A funding round, in 2022 we became the fastest DNS security tool on the planet and acquired the privacy-focused VPN Guardian, and in 2023 we extended our Series A by $15M and added more global points of presence to our anycast network!

As we continue our product-fueled growth by adding new features and broadening our solution to meet the needs of the global market, it’s clear there’s a missing piece. That’s where you come in!

We are looking for a Senior Executive Assistant to support our Co-Founder and CEO as well as our Executive Team. While this role will report to the Chief of Staff, we’re looking for someone who excels in a matrix-style environment who consistently takes initiative, can operate with minimal supervision, and supports the CEO.

This is a full-time position and is open to candidates in the United States and Canada, with a very strong preference for candidates in the DC, Myrtle Beach, or Miami areas.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If you feel like this job is for you, please apply. We believe diversity of experience and skills, including transferable skills, combined with passion is a key to innovation and excellence; therefore we encourage people from all backgrounds to apply to our positions!

Requirements:

• A minimum of 8+ years of experience as an Executive Assistant providing support to a CEO/Founder/President in a SaaS tech environment
• Availability and ability to travel to support the CEO and/or Executive Team as needed, taking the initiative to be available and manage in person for meetings and events
• Advanced experience with Google Workspace
• Extensive experience with complex calendar management
• Can work in a mostly EST environment and available for urgent needs outside of normal office hours
• Demonstrated ability to independently identify and resolve issues with a solution-oriented mindset
• Successful experience scheduling and coordinating projects involving multiple groups and stakeholders
• Highly organized with the ability to manage multiple tasks effectively
• A very high degree of initiative
• Impeccable communication skills with an amiable and determined personality
• Strong discernment skills and high integrity; the ability to perceive, understand, and judge things clearly and with high integrity, especially those that are not obvious or straightforward
• An exceptional gatekeeper; experience having access to private and professional confidential information and demonstrated ability to exercise discretion
• Must be eligible to work in the US without sponsorship from an employer now and/or in the future
• Prior experience working for 100% remote, global organization with the ability to attend and flawlessly execute in-person events (i.e. Board meetings, executive offsites, etc.)

In this role You Will:

• Anticipate the needs of the CEO, providing administrative and operational support to ensure efficiency and effectiveness
• Develop and foster positive relationships with internal and external stakeholders on behalf of the CEO gaining the ability to anticipate the needs of the CEO and Executive Team
• Provide support to the Executive Team as part of secondary responsibilities
• Independently identify and resolve issues, ensuring tasks are completed efficiently
• Approach challenges with a solution-oriented mindset, demonstrating initiative in overcoming obstacles
• Assist in planning and the coordination of personal activities for the CEO
• Proactively manage and maintain the CEO’s schedule, including scheduling travel and travel arrangements, making appointments, and making changes to appointments
• Coordinate Board Meetings and communicate updates to the board
• Create and distribute meeting minutes as needed
• Monitor, screen, respond to, and distribute incoming communications to appropriate personnel in a timely and efficient manner
• Conduct research, and collect and analyze data to prepare reports and documents
• Prepare reports, collect, and analyze information, prepare presentations, communications, proposals, subcontracts, and other documents
• Prepare and edit correspondence, communications, proposals, subcontracts, presentations, and other critical documents using DNSFilter’s preferred tools: Mac OS, Google workspace, and Slack
• Plan, setup, completely prepare, execute, attend, and manage both virtual and in-person events and meetings, such as but not limited to leadership retreats, company events, and board meetings
• Seek opportunities to streamline processes and enhance efficiency in supporting the CEO and Executive Team
• Gather and submit invoices and expense reports
• Coordinate and work with the People Team on projects including but not limited to managing employee swag/gifts
• Complete other tasks as needed including urgent tasks such as schedule and travel changes during after-work hours
• Travel as needed with the CEO and/or Executive Team, likely 4-8 times per year

U.S. hiring salary range

$120,000 – $143,000 USD

We Offer:

• A 100% work-from-home position with a company that values and fosters personal and professional growth
• Pathway to promotion to additional organizational positions and responsibilities based upon results and performance – not just time in the chair. You help us grow, we will help you grow.
• Passionate and intelligent colleagues who work hard and have a good time doing it
• Rotating 4-Day work week
• Paid company-wide week off at the end of each year
• Flexible Vacation policy
• Awesome company swag
• Home office buildout allowance
• Full medical, dental, and vision benefits for US and Canada based employees
• Full short-term disability and life benefits; available long-term disability
• 401k with vested company matching for qualifying employees
• In-person annual gatherings. Last time we all spent a week on a beach in Cancun!

DNSFilter is a pay for performance organization, which means there is the opportunity to advance your compensation with performance over time. The hiring base pay is dependent upon many factors such as level, function, training, transferable skills, work experience, business needs, and/or geographic location. As a fully remote company, our compensation reflects the cost of labor across several U.S. and global geographic markets. We pay differently based on those defined markets. Our Talent Team can share more about the specific salary range for the job location during the hiring process.

At DNSFilter, we utilize sophisticated software and tools to identify and eliminate Deepfake candidates. This approach helps us maintain the integrity of our hiring process, ensuring that we select the most qualified and genuine individuals to join our team. 

Executive Assistant

Location

United States / Remote

Type

Full time

About the Role

The Executive Assistant will provide comprehensive support to our esteemed executives. In this critical role, you will be responsible for seamless calendar management, organizing department-wide meetings, and handling sensitive data discreetly. You will play an integral part in ensuring efficient operations for our team during our fast-paced, high-performance journey.

Objectives for this Role

• Act as a gatekeeper for the engineering executives time and focus – managing and prioritizing requests from across the business and the external ecosystem.
• Successfully coordinate and execute Engineering department meetings and communications, ensuring smooth collaboration and efficient information flow.
• Demonstrate the highest level of discretion when handling sensitive information, recognizing the importance of safeguarding the interests of Chainlink Labs.
• Exhibit excellent written communication skills, as you will be communicating largely in text and taking important notes for various engagements.
• Be a right-hand person to the executive team, partnering with them to help efficiently navigate their private and professional lives.
• Own and deliver on a wide variety of projects and initiatives for the exec team.

Skills & Qualifications

• Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports.
• Experience as an Executive Assistant managing sensitive data and commitment to maintaining confidentiality within a security-focused company environment.
• Experience in a multi-time-zone/global setting, with a willingness to work outside usual business hours.
• Strong self-management, time management, and organizational skills to effectively handle multiple tasks.
• Excellent written communication level, capable of articulating ideas and communicating clearly in writing.
• Experience using tact, sound business judgment, a solid understanding of our business, and impeccable time management, managing and prioritizing the C-Suite’s schedule and business obligations.
• 24/7 mindset to support a multi-time zone/global setting.

Preferred Qualifications

• Previous experience supporting executive/ C-level individuals is highly desirable
• Experience in small-medium tech startup environments, accustomed to working in agile and ownership-driven settings.
• Event planning experience, demonstrating the ability to organize successful team offsites for the executive’s department.
• Experience working on a team of highly collaborative EA’s, sharing insights, representing the executives effectively, and contributing positively to our company culture.
• Able to travel on a quarterly basis both domestic and internationally 

Virtual Assistant

ID

2024-41781

Updated Date

8/20/2024

Department

Office & Administrative Support Positions

Company/Brand

MCI

Location : Location

US-IN-

Career Level

Entry-Level

Division

Business Process Outsourcing

Employment Type

Full-Time

Reports To

Manager

POSITION OVERVIEW

Job Title: Virtual Assistant

Job Type: Full Time

Location: Remote

We are seeking a highly organized and detail-oriented Virtual Assistant to join our remote team. The virtual assistant’s primary responsibility is to be organized, prioritize tasks, complete tasks efficiently, and support the Executive Assistant.

The ideal candidate should have an excellent command of the English language, a strong work ethic, and prior administrative experience. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test.

POSITION RESPONSIBILITIES

Key Tasks and Responsibilities

The successful candidate will be enthusiastic, confident, and flexible. They should be able to demonstrate good organizational skills, including the ability to multi-task, prioritize work under pressure, and complete tasks within deadlines.

Essential Duties:

• Perform a variety of administrative duties
• Accurately and efficiently capture and input various forms of information into the company database
• Keep all filing systems up to date
• Provide support in a team-based environment
• Communicate effectively with stakeholders
• Respond to emails and phone calls
• Schedule meetings
• Book travel and accommodations
• Manage a contact list
• Prepare customer spreadsheets and keep online records
• Create presentations as assigned
• Meet team productivity and accuracy standards
• Ensure confidentiality while handling sensitive information
• Follow policies, procedures, and assigned workflows set by department leadership
• Perform other administrative tasks and duties as needed

CANDIDATE QUALIFICATIONS

WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION?

All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated.

• Proven experience as a Virtual Assistant or Office Admin Assistant (within a BPO preferred)
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Have a wired, high-speed internet connection (Download speed of 20Mbps+)
• Ability to type swiftly and accurately (20+ words a minute)

COMPENSATION DETAILS

WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION?

Standard starting compensation is commensurate with experience. Yearly reviews are conducted based on tenure and performance.

PHYSICAL REQUIREMENTS

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds.

CONDITIONS OF EMPLOYMENT

All MCI Locations

• Must be authorized to work in the country where the job is based.

Subject to the program and location of the position

• Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results.
• Must be willing to submit to drug screening. Job offers are contingent on drug screening results.

REASONABLE ACCOMMODATION

Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources.

EQUAL OPPORTUNITY EMPLOYER

At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person’s merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI’s commitment to a diverse and equal-opportunity work environment.

MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements.

MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI’s policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works.

ABOUT MCI (PARENT COMPANY)

MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services.

In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa’s Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI’s subsidiaries had previously made Inc. Magazine’s List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines.
Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum.

The purpose of the above job description is to provide potential candidates with a general overview of the role. It’s not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

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Program Assistant Remote · Full time

ISC seeks a dynamic Program Assistant who demonstrates the ability to perform responsibilities using an equity lens—understanding and working with diverse partners and stakeholders and supporting multifaceted projects. The successful candidate is motivated and energetic and enjoys working in a fast-paced environment as a member of a dynamic team of professionals. The Program Assistant provides administrative, logistical, project management, and programmatic support for the U.S. Program team, working on climate solutions through programs designed to advance equitable outcomes across the United States.

Description

Who We Are

The Institute for Sustainable Communities (ISC), founded in 1991, is a climate organization with a mission to create equitable climate change solutions worldwide. We do this by forming collaborative, people-focused partnerships that support communities disproportionately impacted by the global climate crisis. For over 30 years, ISC has utilized a unique, bottom-up approach to ensure solutions emerge from within communities rather than being imposed outside.

Through a deep understanding of and commitment to communities that are the least likely to cause global climate change yet face the highest impacts, ISC develops creative and inclusive solutions, demonstrated in our work in the US and Asia. We actively partner with frontline organizations, subnational governments, and the private sector to co-create programs that support underinvested communities, women, and people experiencing poverty who comprise the global majority. ISC remains cognizant of communities’ varying needs, and we tailor our approach to support those needs. We believe equity and inclusion are fundamental to building healthy, prosperous, and peaceful communities and are committed to furthering equitable climate action. ISC is implementing programs in the U.S. and Asia. Learn more at sustain.org.

Program Assistant:

ISC seeks a dynamic Program Assistant who demonstrates the ability to perform responsibilities using an equity lens—understanding and working with diverse partners and stakeholders and supporting multifaceted projects. The successful candidate is motivated and energetic and enjoys working in a fast-paced environment as a member of a dynamic team of professionals. The Program Assistant provides administrative, logistical, project management, and programmatic support for the U.S. Program team, working on climate solutions through programs designed to advance equitable outcomes across the United States.

What You’ll Do:

• Support developing, implementing, and maintaining project management systems and processes.
• Responsible for maintaining organized and up-to-date program files and documentation
• Support the development and implementation of project work plans, timelines, and other support materials
• Provide administrative support to the US Programs Team, such as calendaring, preparing, and developing meeting materials.
• Prepare meeting agendas, take meeting notes or minutes, share meeting summaries with stakeholders, and follow up on action items.

What You’ll Bring:

• Minimum two years of experience providing administrative or program support to a nonprofit organization, with specific experience in a climate or environmental organization
• Bachelor’s degree or equivalent experience.
• Experience administering government-funded projects
• Strong organizational and administrative skills reflect customer service focus and attention to detail.
• Strong collaboration skills.
• Experience effectively designing and maintaining project management tools.
• Excellent oral and written communication skills.
• Ability to manage multiple priorities and competing deadlines.
• Ability to work both independently and collaboratively in a remote environment.
• Proficiency in using Microsoft Office and Google Workspace.
• Experience using project management systems such as Asana.
• Demonstrated commitment to diversity, equity, and inclusion.
• Commitment to the ISC mission, values, and goals.

This position will work from a fully virtual/home office which requires prolonged periods of sitting at a desk and working on computer and video platforms Some domestic travel may be required up to10% of the time.

Benefits

• The salary range for this role is $51,064 – $60,000. We identify where the candidate falls within this range, based on many factors including experience and qualifications.
• We offer a friendly, open work environment, excellent benefits and the opportunity to make a difference in communities around the world.
• Benefits for eligible US-based staff include:
• Generous Paid Time Off and Paid Holidays
• Medical Plan with Health Reimbursement Account with company contribution
• Dental & Vision Plan, 100% paid for employee and family members
• Flexible Spending Account (FSA) with company contribution
• 403b Retirement Plan, with an automatic 2% ISC contribution and up to 4% matching contribution
• Life, AD&D, Short-Term and Long-Term Disability Insurance
• Casual and Flexible Work Environment
• Appreciation of Work-Life Balance
• Employee Assistance Program

ISC is an equal opportunity employer and is committed to a diverse workplace.

We encourage all applicants, regardless of gender, race, ethnicity, and ability, to apply.

Salary

$51,064 – $60,000 per year 

Executive Assistant, Client Operations & Finance

Location

Remote

Type

Full time

Department

Operations

Compensation

• Zone A: San Francisco, Los Angeles, Seattle, New York City, Boston, San Diego, Washington DC$88K – $119.9K
• Zone B: All Other US Locations$74K – $100.8K
• Zone C: All Locations in CanadaCA$74K – CA$100.8K

Wrapbook employs individuals across the United States and Canada, and the salary range spans multiple geographic zones based on market benchmark data. Your zone is dependent on where you live. (The compensation listed is not inclusive of any bonus, commission, benefits, or equity that might exist in your total compensation package.)

OverviewApplication

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity – (Remote – USA / CANADA)

As an Executive Assistant, you’re at the heart of your team’s business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your Executives and managers and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with where the business is going. You also use that knowledge to strategically support your team’s projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

You build strong relationships with multiple stakeholders and have your finger on the pulse of the team. You are a force multiplier to any Executive that you work with. Beyond responding well to specific directions, you’re a self-starter: accustomed to owning a process from start to finish, and especially insistent on tying up loose ends and delivering final results that sing. Above all, you are curious: about tech, operations or Finance at Wrapbook, or about supporting the production industry – or all of the above. You understand that things move at a fast pace and you are excited to be part of a team that is passionate about its mission.

What you’ll do:

• Provide administrative support, including calendar and travel management, expense management to the Executives you support
• Own team meetings, collaborate with the Executives on the agenda and contribute to the success and efficiency of the meetings
• Coordinate team projects, holding owners and contributors accountable for timely deliverables
• Own the department’s operational calendar. Keep track of key due dates and reminders and own the deliverable reminder process
• Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors.
• Providing hands-on support for the executives including creating presentation templates in Google slides and meeting content in Notion.
• Assists in the upkeep and maintenance of our centralized Notion team pages.
• Helps update and centralize Standard Operating Procedures (SOPs) used by the team.
• Helps coordinate and drive external professional development training sessions and virtual socialization events.
• Support the business operations team to coordinate our company-wide Monthly Business Review.
• Consolidates and distribute weekly and monthly reports on metrics with commentary for key leaders to review
• Work on various projects and tasks as needed

What you’ll have:

• 5+ years supporting C-Suite Executives
• Excellent verbal and written communication skills
• Extremely organized and proactive
• Sense of ownership and comfort with ambiguity—we are building something new which is an opportunity to contribute but also means we don’t have all the answers yet!
• Excellent organizational skills including time management, goal setting, and attention to detail
• Demonstrated ability to build trusting relationships across all levels of an organization

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

• Unlimited Paid Time Off
• Work from anywhere in Canada and USA
• Health and Dental benefits
• Up to $1500 towards IT set up for your home
• Up to 2% matching RRSP / 401K
• Learning and Development opportunities
• Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation. 

Title: Executive Assistant

Location: United States

Job Description:

About Panorama:
Panorama is a fast-growing national technology company focused on radically improving education. More than 2,000 school systems serving 15 million students across all 50 states have adopted our platform to understand students’ academic and social-emotional strengths and to identify those in need of additional support. School systems turn to our suite of tools to ensure that every child gets the support they need, including school climate and social-emotional learning surveys, tiered intervention planning, and professional development.

Panoramians can choose to work fully remote anywhere within the Continental United States, in-person from our Boston office, or a hybrid option.

About the Role:

As an Executive Assistant and People Operations Coordinator, you will play a critical role in supporting the Chief People Officer and the broader People team. This role combines traditional executive assistant responsibilities with strategic project management and operational support. You will be a trusted advisor, providing exceptional administrative support while also contributing to the strategic direction of the People team.

This role is remote with a preference for candidates based in Austin, TX.

Job Responsibilities:

Executive Support (20-30%)

• Provide comprehensive executive support to the Chief People Officer and two additional C-level executives, including calendar management, travel arrangements, and expense reporting.
• Manage demanding schedules, prioritizing tasks effectively to ensure optimal efficiency.
• Prepare correspondence, reports, and presentations as needed.
• Handle confidential information with the utmost discretion.
• Provide exceptional after-hours support when required to address urgent C-level requests (such as travel changes) and maintain business continuity.

People Operations and Project Management (50%)

• Serve as an embedded member of the People team, contributing to strategic initiatives and projects.
• Prepare and coordinate materials for board and executive meetings, including presentations and reports.
• Proactively identify and address potential challenges, anticipating the CPO’s needs and implementing solutions.
• Manage and oversee a variety of People Team projects and programs, including offsites, event, and internal communications.
• Build strong relationships with internal and external stakeholders to facilitate efficient operations.

Executive Support Team Collaboration (20-30%)

• As a member of Panorama’s three-person executive support team, collaborate with colleagues to ensure seamless operations.
• Provide back-up support to other executive assistants as needed.
• Contribute to the development and implementation of processes and procedures.
• Participate in cross-functional projects to support the broader organization.

Qualifications

• Minimum of 7 years of combined professional experience in any of the following: executive / senior level administrative support, HR generalist / people operations, project coordination/management, customer success preferably within a fast-paced, dynamic tech organization.
• Strong project management skills with a proven ability to manage multiple projects simultaneously.
• Exceptional organizational and time management skills with a keen attention to detail.
• Excellent written and verbal communication skills with the ability to effectively communicate at all levels of the organization.
• Exceptional interpersonal and communication skills to represent the CPO and People team with professionalism, poise, and discretion.
• Advanced level proficiency in Google Workspace (Gmail, Google Calendar, Google Docs, Google Slides). Proficiency in Google Sheets.
• Demonstrated ability to anticipate needs, problem-solve, and take initiative.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Discretion and ability to handle confidential information with the utmost professionalism.
• Bachelor’s degree preferred.
• Demonstrated ability to anticipate and address the urgent needs of C-level executives, including availability to respond to after-hours requests as necessary.
• Experience in the human resources or people operations field is a plus.
• This role is remote with a preference for candidates based in Austin, TX.
• Ability to travel domestically for in-person meetings as required.

Base Salary: $82,800 – $110,400

The “Base Salary” range represents the low and high end of the anticipated salary range for this position across all US locations. The determination of this anticipated Base Salary range involves the consideration of many factors in making compensation decisions including but not limited to: unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. Our anticipated Base Salary determination is just one component of Panorama’s competitive total rewards strategy that also includes annual bonus or commission awards, equity awards, as well as other region-specific health and welfare benefits.

Panorama Education is dedicated to building a diverse and inclusive company because we serve students, educators and families from tremendously diverse backgrounds and identities across the country; we’ve seen how our product and impact are strengthened the more we reflect that diversity. In addition, we have found (and we believe the research) that diverse teams are higher-performing, and we embrace the varied perspectives that our team members share with each other. As such, we are an Equal Opportunity Employer. Panorama also has a policy on maintaining a drug-free workplace.

#LI-Remote #BI-Remote 

Executive Assistant – LEGAL

Job Category: Administration

Requisition Number: EXECU011686

Posting Details

• Full-Time
• Remote

Locations

Showing 1 location

United States

Job Details

Description

Executive Assistant – LEGAL

Let’s be unstoppable together!

Circana (formerly IRI and NPD) is the leading advisor on the complexity of consumer behavior. Through unparalleled technology, advanced analytics, cross-industry data, and deep expertise, we provide clarity that helps almost 7,000 of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity, equity, and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities (with us you can always bring your full self to work). Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Learn more at www.circana.com.

What will you be doing?

Deliver exceptional support to the Chief Legal Officer and the Legal Team on all administrative and support matters related to meetings, calendars, expenses, suppliers, orders, inquiries regarding Circana procedures, association memberships, tracking invoice payments, working in DocuSign and Adobe, plus any other miscellaneous requests or issues that arise.

Job Responsibilities

• Develop and maintain a rapport with the senior executives, stakeholders, and vendors through strong lines of communication.
• Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
• Assist with various tasks, including, but not limited to maintaining distribution lists and the Legal Team calendar.
• Cross functional training /meeting coordination.
• Manager the calendar of the Chief Legal Officer and schedule meetings on their behalf.
• Plan meetings (physical or virtual), taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation.
• Serve as a custodian of corporate/legal documents requiring record keeping of decisions/approvals.
• Maintain and refine processes that support the organization.

Requirements

• 5+ years’ experience providing C-Level administrative support.
• Superb level of professionalism, business acumen and maturity.
• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms e.g., MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule as needed to support meetings before and after office hours.
• Experience with Concur a plus.
• Experience with DocuSign and Adobe.

Circana Behaviors

As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

• Stay Curious: Being hungry to learn and grow, always asking the big questions
• Seek Clarity: Embracing complexity to create clarity and inspire action
• Own the Outcome: Being accountable for decisions and taking ownership of our choices
• Center on the Client: Relentlessly adding value for our customers
• Be a Challenger: Never complacent, always striving for continuous improvement
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity
• Commit to each other: Contributing to making Circana a great place to work for everyone

Location

This position can be located in the following area(s): US remote – pref. Chicago for onsite support with meetings/clients.

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.

The salary range for this role is $65,000 – $95,000.

#LI-JC1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 

Executive Assistant (Part-Time)

Remote US

Location: Remote US

Reporting Into: CEO

Compensation: $25-$30/hour, depending on location and experience

About Ceros

At Ceros, we believe content is your most valuable asset. It forms the foundation of your brand, shaping first impressions and setting the stage for successful engagement with your audience throughout every stage of the buying journey. In a world where buyers are inundated with endless media, the need for your content to cut through the noise is critical to ensuring it has an impact.

Our no-code content creation platform empowers businesses to transform the buying journey with rich, interactive content that captures the attention of today’s busy buyers and drives real business outcomes. The platform makes it faster, easier, and more cost-effective to create premium content, allowing businesses to scale it across their go-to-market programs.

Today, Ceros powers some of the most engaging experiences on the web. In 2023 alone, interactive content created with Ceros — from landing pages and pitch decks to case studies and guides — was viewed more than half a billion times, with over 3 million comments added using MarkUp, our visual collaboration tool.

Working at Ceros means making an impact at scale. Our products and services are beloved by over 500,000 users and leveraged by leading brands including Workday, Colliers, Getty, McKesson, and McKinsey. Ceros is backed by top-tier investors, including Sumeru Equity Partners, Grotech Ventures, Greycroft, and Starvest Partners.

The Role

We’re on the lookout for a proactive and super organized Part-Time Executive Assistant to support our CEO. You’ll be tackling a variety of admin and executive tasks to keep things running smoothly. While this is a part-time role, we value flexibility and the ability to jump in when last-minute requests pop up.

Key Responsibilities

• Manage and prioritize CEO’s calendar, thoughtful scheduling of meetings, and resolving scheduling conflicts
• Maintaining confidential information and effectively managing competing projects
• Coordinate meetings and prep materials
• Provide ad-hoc support as needed

Practical stuff we anticipate you having

• 1-3+ years experience as an Executive Assistant to leadership roles
• Ability to work independently and as part of a team
• Ability to manage multiple projects, and overlapping priorities
• Clear, effective, engaging communication style
• Exceptional organizational abilities, problem-solving skills, and attention to detail
• Ability to manage confidential/sensitive information with discretion
• Tech-savvy; ability to learn new platforms (ex., Zoom; Slack; GSuite; Guru)

Key Things to Know

• We want you to start ASAP
• This is a non-exempt part-time position
• General working hours for this role: 9am-2pm MST, Monday – Thursday (+ flexibility to hop on for add’l support)
• Ability to work across MST and EST
• This is a remote first role

Benefits

• Flexible vacation + paid sick days
• Excellent gear (Macbook Air, external monitor, etc.)
• Unlimited access to co-working spaces around the globe

At Ceros, we are deeply committed to the recruitment, retention, and growth of diverse talent; uniting people from unique backgrounds in our shared passion for unlocking creativity through technology.

As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.

Pay range varies depending on qualifications and experience

Base Salary

$25—$30 USD
 

Executive Assistant, Markets & Transformations

Enterprise Business Services | San Francisco, United States | Remote, Remote | Full-Time

Apply for this job

Our Leadership Operations team is a global team of over 60 Executive and Administrative Assistants. Our mission is to Supercharge Atlassian leaders – unleashing their focus and productivity. Teamwork is at the core of everything we do and we work openly and collaboratively across the business. Leadership Operations operates as a centralized team, meaning you will report to a Team Manager who understands your craft as an EA and who will partner with you and your leaders.

Are you passionate about the Executive Assistant craft? Do you wish to join a TEAM of administrative professionals who are doing the best work of their lives? If so, this may be the perfect opportunity for you!

Join us. We’re hiring an Executive Assistant with a background in supporting leaders at scale. This role will partner with leaders in our Markets & Transformations org.

Compensation

At Atlassian, we strive to design equitable, explainable, and competitive compensation programs. To support this goal, the baseline of our range is higher than that of the typical market range, but in turn we expect to hire most candidates near this baseline. Base pay within the range is ultimately determined by a candidate’s skills, expertise, or experience. In the United States, we have three geographic pay zones. For this role, our current base pay ranges for new hires in each zone are:

Zone A: $99,700 – $132,900

Zone B: $89,800 – $119,700

Zone C: $82,800 – $110,400

This role may also be eligible for benefits, bonuses, commissions, and equity.

Please visit go.atlassian.com/payzones for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

What you’ll do

• Deliver excellence in all foundational EA tasks – calendar management, email management, travel, expenses, and administration.
• Partner with your leaders to manage their time and ensure they’re well-prepped for all meetings. Develop trusted relationships with leaders and internal and external partners to stay in rhythm on priorities and actions.
• Bring teams together and be a common thread and connection point within a global team.
• Participate in meetings, preparing agendas, taking notes, and leading action items.
• Run virtual and in-person events.
• Help draft communications on behalf of leaders – including presentations, blogs, emails – and review datasets (e.g. engagement surveys) to create insightful reports.
• Lead/participate in ad hoc projects.
• Participate in Leadership Ops meetings, contribute to our craft and build relationships throughout the team.

Your background

• You have 7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders.
• You play as a team. You have a great sense of TEAM and can easily report into and take direction from your EA team lead. You focus on solutions, and are comfortable navigating change and removing blockers.
• You’re a strategic partner. You have successfully supported senior leaders in high-growth technology companies, are experienced in managing conflicting priorities and prioritizing demands.
• You’re a craft expert. You have experience planning remote and in-person events and meetings at scale. You work at speed and navigate new technologies and systems that make work more efficient.
• You thrive in a distributed workplace. You can run with little direction and make decisions based on data and experience. You’re a high performer and keen to drive impact. 

Executive Assistant – Contract Role

Remote

OCEO

Contract

Remote

CrossFit, LLC is looking to hire an experienced and motivated individual to join the Administrative Team as a remote Executive Assistant for a three and a half month contract position. Reporting to the Sr. Executive Assistant to the CEO, you’ll support several CrossFit executives and partners, and work closely with the EA Team on special events and projects. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, extremely organized, proactive, and service-oriented. We are looking for someone energized by change and challenge, and motivated by streamlining the administrative operation of executives.

This is a contract position for three-months beginning on October 1, 2024 ending on Jan 31, 2025.

RESPONSIBILITIES:

Heavy calendar management: schedule and coordinate meetings across multiple time zones. Must be able to proactively anticipate sequencing of meetings.

Organize and prepare materials, agenda, and attendee list in advance of meetings.

Attend meetings as required to take meeting minutes and action items.

Coordinate complex travel arrangements and itineraries based on individual travel preferences.

Work as a key thought partner and strategic gatekeeper to help increase productivity.

Assist with task tracking, coordination, and driving follow ups.

Keep business relationships categorized, tracked, and up to date.

Exercise sound judgment and discretion in handling confidential and sensitive information.

Process and track monthly expense reports for the team members in accordance with company guidelines.

Partner with the Administration team to coordinate and execute special events.

Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.

Take initiative and offer assistance where needed; adding value whenever possible.

Help coordinate a small amount of personal matters to help maximize work day efficiency.

Comfortable working as a remote employee, and available to work flexible hours on occasion. Travel will be required a few times a year.

Support other administrative initiatives, ad hoc tasks, and special projects.

KNOWLEDGE AND SKILL:

Thrive in a fast-paced, growth oriented environment.

Strong calendar management and prioritization skills.

High attention to detail and follow through; must be resourceful, proactive, and flexible.

Strong communication and interpersonal skills. Positive, approachable, and upbeat personality. Proven team player with a can-do, will-do attitude.

Self-starter confident in decision-making and strong organizational/planning skills.

Organized individual with a track record of consistent follow-through and task management.

Experience flexing to accommodate different operating styles. Demonstrated ability to design and improve processes.

Strong proficiency in Google Suite, Microsoft Office, Slack, and Zoom.

Passion for CrossFit and our mission to be the world’s leading platform for health, happiness, and performance.

EDUCATION/EXPERIENCE:

Bachelor’s degree.

3-5 years of experience in an administrative support role, supporting multiple C-suite executives. 

Senior Administrative Assistant

USA – Remote

Full time

Summary

The Senior Administrative Assistant will provide direct, confidential support and project assistance to a leader, group of leaders, or large department(s). This role is privy to the most sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, and oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.

What You’ll Do

• Initiating and compiling requests to support meetings, tasks, departments, etc
• Coordinating and costing for large-scale events (i.e. sales meetings, department meetings, etc.)
• Running standard reports in various systems
• May support specific processes or programs at the department level
• Requires knowledge and understanding of how the operations of the department impact related functional groups
• Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines
• Provides coordination and support of moderately complex assignments within a department or groups related to budget
• May coordinate travel, expense reporting, and/or calendaring with oversight/approval of the leader they support.
• Other duties as assigned

What You’ll Need

Minimum Qualifications

• Associate’s degree or equivalent combination of education and experience in a related field
• 3+ years of experience

Preferred Qualifications

• Diplomacy and leadership courage required to regularly liaise with internal leadership and external audiences
• Expert customer service
• Skill at multi-tasking
• A high degree of confidentiality and professionalism
• Ability to prioritize
• Background in managing single or multiple budgets
• Basic to advanced analytical skills

Travel Requirements & Working Conditions

• Minimal travel for internal meetings
• Reliable internet access for any period of time working remotely and not in a Workiva office

How You’ll Be Rewarded

• Salary range in the US: $23.00 – $37.00
• A discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Workiva is an Equal Employment Opportunity and Affirmative Action Employer. We believe that great minds think differently. We value diversity of backgrounds, beliefs, and interests, and we recognize diversity as an important source of intellectual thought, varied perspective, and innovation. Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression genetic information, marital status, citizenship status or any other protected characteristic. We strongly encourage and welcome people from historically marginalized groups to apply.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email talentacquisition@workiva.com.

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

Workiva supports employees in working where they work best – either from an office or remotely from any location within their country of employment. 

Administrative Assistant, Business Development and Partnerships

locations

US-REMOTE-DC

USA-Remote (Any)

US-REMOTE-NC

Full time

job requisition id

Requisition – 2024201033

Job Summary

Performs a variety of administrative and office support duties. Position requires knowledge of organizational and departmental policies and procedures to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing, and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying. The range of duties includes, but is not limited to, collecting, and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory. Positions may serve as the primary staff assistant to a department or manager. At the advanced level, may serve as a lead worker or may provide supervision to other employees.

Note: This position typically supports a large/complex-level size project/department, provides support to multiple teams/departments or is part of an administrative staff in support of a large/highly complexed project team/department.

Accountabilities:

• Performs advanced level administrative tasks.
• Serves as the primary point of contact for input from internal and external contacts.
• Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail
• Coordinate Business Unit organizational team meetings, BU Leadership Team meetings, secure facilities, prepare agenda, coordinate speakers, record meeting notes, etc.
• Ensure that communications are promptly and accurately dispatched.
• Takes messages or fields/answers routine and non- routine questions.
• Works in cooperation with other Administrative Associates to cover phones.
• Responsible for the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.
• Responds to staff requests for administrative support as needed.
• Sets up and maintain files, prepares reports, presentations, and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.
• Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
• Communicates with both internal and external personnel as required.
• Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions.
• Performs desktop publishing, creates and develops visual presentations
• Establishes, develops, maintains and updates library of trade journals and magazines.
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for members of the department.
• Works independently or as a member of a team on special and ongoing projects.
• Acts as a liaison with other departments and outside agencies, including senior/executive management.
• Handles confidential and non-routine information and explains departmental policies when necessary.
• Designs and produces general correspondences, memos, charts, tables, graphs, business plans, etc.
• Proofreads copy for spelling, grammar, and layout, making appropriate changes.
• Schedules and arranges meetings and conferences for management.
• Prepares agendas, notices, minutes, and resolutions for corporate meetings.
• Assist with coordination of meetings, facilities planning, and logistics required.
• Takes minutes, prepare, and distribute to appropriate staff.
• Coordinates special projects, at the request of management, which may include planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures.
• Supports management in maintenance of the department finances.
• Coordinates set-up, invoicing, and payment for third party suppliers and outside vendors.
• Maintains various databases and spreadsheet files as requested by management.
• Assigns work/task responsibilities for projects as directed by management.
• Assists with the gathering, compiling and evaluation of project due diligence data.
• Familiar with departmental guidelines.
• Enforces and adheres to organization policies and procedures including corporate guidelines and best practices.
• Maintains of library and classification and filing of new items.

Applied Knowledge & Skills:

• Demonstrates in-depth understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.
• Uses established filing and data systems, functions, and/or procedures that require knowledge of the program.
• Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.
• In-depth understanding of software used to perform day-to-day functions.
• Uses office software programs, information systems, and office equipment to access, input, and verify standard information.
• Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.
• Utilizes program specific terminology.

Problem Solving & Impact:

• Resolves and/or develops recommendations for issues and problems having broad impact.
• Problem resolution may require some analysis of policy and procedures.
• Serves as a resource to others in resolving non-standard issues and problems.
• Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve.

Supervision Given/Received:

• Limited supervision.
• May coordinate workload with other support staff across department(s).
• No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments.
• Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
• Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be sensitive nature.

Education:

• Associate’s degree or International Equivalent in Business Administration or Related Field.
• Bachelor’s Degree preferred.

Experience:

• Typically requires a minimum of 5+ years of relevant experience.
• Experience in monitoring the use of expenditures to meet organizational objectives and compliance.
• Science or health-related field experience preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

The expected US Based hiring salary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: $58,000 – $74,000

International hiring ranges will differ based on location.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. 

Title: Executive Assistant I

Location: United States

Job Description:

• Executive Assistant with outstanding verbal/ written communication and calendar management skills
• Dynamic executive support professional with a proactive mindset who possesses the ability to anticipate needs and pivot responsibilities quickly and efficiently
• Remote-first opportunity for US-based employees with the option to work in-person out of our Manhattan office
• Candidates residing within the greater Manhattan area will be expected to work onsite out of our Manhattan office on a hybrid basis

Start your adventure with Zip

At Zip, our team is dedicated to cultivating a workplace where every employee is valued, supported, and inspired. We are committed to fostering an inclusive and diverse environment that promotes collaboration, innovation, and personal growth. Our mission is to empower individuals to reach their full potential, aligning their passions with the company’s goals. Through strategic initiatives, comprehensive development programs, and a focus on employee well-being, we aim to create a thriving workplace culture that drives Zip’s success and innovation.

As an Executive Assistant at Zip, you will be at the core of our organizational excellence, ensuring seamless operations, calendar management, and communication for several of our key executives. You will play a vital role in travel and accommodation bookings, invoice and expense management, team event logistics, and ensuring seamless information flow. If you thrive in a fast-paced environment, excel in multitasking, and are passionate about contributing to a dynamic team, this role offers a unique opportunity to shape the success of Zip Co, where your skills and dedication will be pivotal.

Interesting problems you’ll get to solve

• Scheduling and calendar management for up to three Senior Executives
• Setting up internal and external meetings (many of which are virtual), ensuring coordination of multiple time-zones
• Acting as the point of contact between supported executives and internal colleagues/external stakeholders, fostering strong relationships
• Inbox management and managing information flow in a timely and accurate manner
• Building efficiency and effective responsiveness into existing operations, and helping define new operational strategies
• Optimizing each executive’s time by aligning on top priorities on a daily basis
• Ensure meetings that are proposed to executives have agendas and stated purpose/outcomes
• Researching, reviewing and creating presentations, and documents for meetings and pitches
• Attending meetings with executives as needed, creating agenda and taking minutes
• Following up to ensure that delegated meeting action points have been completed by the relevant team members
• Booking travel and accommodation
• Invoice and expense management across the broader US executive team
• Assist in planning and executing team building and team offsites
• Act as a culture carrier by embodying and promoting Zip’s core values (stronger together, own it, customer first and change the game), fostering a positive and inclusive work environment, and encouraging collaboration and innovation across the organization

What you’ll bring to the team

• 3+ years experience as an Executive, Personal or Team Assistant
• Experience with complex calendar and travel management
• Advanced MS Office, Slack, and G-Suite skills
• Outstanding organizational and time-management skills
• Excellent verbal and written communications
• Proactive mindset and the ability to anticipate the needs of the executives, taking initiative to complete tasks before being asked
• Ability to adapt to changing priorities and work effectively under pressure, remaining calm and composed in high-stress situations
• Excellent problem-solving skills, the ability to think critically, and make decisions on behalf of the executives when necessary
• A persuasive nature, coupled with the tenacity to achieve results from our senior leaders
• Strong stakeholder management skills at all levels
• Demonstrated experience working with a high degree of confidentiality and integrity

What you’ll get in return

Zip is a place where you’ll get out what you put in. The newness of our sector means we need to move at pace and embrace change, and our promise to you when you join the team is that you’ll feel empowered and trusted to make big things happen quickly.

We want you to feel welcome and as though you have the support to be yourself, and care for yourself at work. Because it’s important to us that you make the most of the opportunities you’ll get to grow your skills and your career, and be surrounded by smart, friendly people and leaders that have your back.

We think these are just some of the best things about being a Zipster. We will also offer you:

• Flexible working culture
• Incentive programs
• 20 days PTO every year
• Generous paid parental leave
• Leading family support policies
• 100% employer covered insurance
• Beautiful Midtown office with a casual dress code
• Learning and wellness subscription stipend
• Company-sponsored 401k match

The Pay Range for this position: $95,000-$112,500 based on the industry benchmark for position, function, level and Zip’s compensation strategies. However, actual base salary will depend on varying circumstances and individualized factors, such as job-related knowledge, skills, experience, and other objective business considerations.

Subject to those same considerations, the total compensation package for this position may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits.

Be a part of a team that reflects the diversity of our customers

We pride ourselves on being a workplace that provides equal opportunities to people of all ages, cultural backgrounds, sexual orientations, gender identities, abilities, veteran status, and everything else that makes you unique.

Equally, we’re committed to ensuring our recruitment processes are accessible and inclusive. Please let us know If there are any adjustments that need to be made to ensure you have a fair and equitable experience.

And finally.get to know us

Zip is a global ‘Buy Now, Pay Later’ company that gives our millions of customers simpler and fairer ways to pay.

We are proud to be a global business built around our US and ANZ core markets working with merchant partners including Amazon, Best Buy, eBay and Uber. United by our mission, purpose and values – Customer First, Own It, Stronger Together & Change The Game – we are the next generation of payments, helping people across the globe to fearlessly take control of their financial future.

We are Zip, and we are just getting started.

I acknowledge by clicking “Submit Application”, that the information provided is true and correct. I also understand that any willful dishonesty may render for refusal of this application or immediate termination of employment. By providing your information, you acknowledge that you have read our Zip Applicant and Candidate Privacy Notice and authorize Zip to process your data subject to those terms

Before you apply, give Zip a try -> rebrand.ly/check-zip-out

We are a proud 2024 Circle Back initiative employer and will respond to every applicant. 

Administrative Assistant

Job Locations: US-Remote

ID: 2024-2979

Category

Veteran Health – Consulting Roles on VHA Projects

Job Summary

Aptive Resources is seeking an Administrative Assistant to join our team and support the Specialty Care Program Office (SCPO) within the Department of Veterans Affairs (VA).

The Administrative Assistant will need to be able to handle multiple tasks that will be underway simultaneously as well as provide support to contract leadership to ensure timelines are met and project activities are run efficiently. The Administrative Assistant will be responsible for preparing reports and other program documentation, preparing presentations, planning and coordinating meetings/conferences, performing data entry, filing, and reproduction.

This is an Analyst-level, full-time position located in Alexandria, VA. This position may also be remote.

Primary Responsibilities

• Provide high-level administrative support
• Prepare presentations and reports
• Handle information requests
• Prepare correspondence
• Arrange conference calls
• Schedule meetings
• Other duties as assigned

Minimum Qualifications

• 4 years of related experience
• High School Diploma
• Proficient in Microsoft Office Suite
• Strong writing and editing skills
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a dynamic team environment.
• Attention to detail and ability to manage multiple priorities effectively.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Ability to get up to speed quickly on complex issues; desire to work in a fast-paced, rapidly evolving environment.
• Strategic thinker with a drive to get all types of work done and a high attention to detail.
• Experience in healthcare or government contracting.
• Familiarity with VA or other government agency processes and systems.

About Aptive

Aptive is a modern federal consulting firm focused on human experience, digital services, and business transformation. We harness creativity, technology, and culture to connect people and systems to impact the world. We’re advisors, strategists, and engineers focused on people, above all else.

We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge. Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation.

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.

Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.
 

Title: Administrative Assistant

Location: United States

Job Description:

Bolt is on a mission to democratize commerce. We relentlessly prioritize our retailers—putting their brands front and center while enabling frictionless shopping at any touchpoint in the customer journey. At the center of it all is our rapidly growing universal shopper network—Bolt merchants such as Saks OFF 5TH, Revolve, and Casper can access tens of millions of shoppers, offering them a best-in-class checkout.

And revolutionizing ecommerce is only half of the equation—we’re also transforming the way we work. At Bolt, we have created a work environment where people learn to drive impact, take risks and make big bets, and grow from feedback, all while feeling welcomed and accepted for who they are. Come join us on the adventure today!

We’re looking for an amazing organizer to support our CEO, CRO, Head of Finance, Senior VP of People, and VP of Legal at Bolt. An experienced Administrative Assistant that thrives in a fast paced environment. Ensuring that every i is dotted, t is crossed, and the experience is first class.

What you will be doing:

• Management of multiple calendars, auditing and gatekeeping to ensure efficient use of time
• Email coordination and scheduling for internal and external meetings
• Busy travel booking and coordination
• Monthly expense reports
• Team event planning
• Research and project support

What would set you up for success:

• You have a strong attention to detail and ability to multitask
• You manage sensitive matters with a high level of confidentiality and discretion
• You approach everything with a customer mindset
• Your default is to over communicate when coordinating between parties
• You can solve problems before they even arise
• You are always thinking 10 steps ahead and finding ways to outsource or automate where you can
• You are proud of your output and pride yourself on double or triple checking your work
• You can find the balance between keeping things in confidence and building trusting relationships with people
• You understand the role of gatekeeper and are comfortable pushing back
• Flexibility outside of working hours for urgent tasks

What would set you apart:

• You have 4+ years experience as an Executive Assistant or Administrative Assistant
• You have previous experience in the Tech industry
• You find comfort in a support role knowing your job is to highlight others from the background
• You enjoy finding ways to make things more efficient and automated
• Your friends are amazed at how thoughtful you are — for things like always remembering significant others’ names and sending gifts or notes for important occasions
• You have a strong memory and are able to take verbal cues and turn them into tasks
• You’re tech-savvy and have experience with Google products, and are comfortable with a wide range of technology (including Slack and other messaging products, task management systems like Asana, Affinity and more)
• You are a tetris master and love puzzles

Estimated cash compensation for this role is $130,000-150,000 USD, plus equity depending on experience.

Benefits:

• Comprehensive health coverage: Medical, dental and vision
• Remote-first workplace
• Time away: Flexible PTO, paid holidays + floating holidays, your birthday off!
• Paid parental leave
• Competitive Pay
• Retirement plans
• Virtual and in-person team & company events

In addition to our core values, Bolt is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and expression, genetic information, pregnancy and related conditions, veteran status or any other reason prohibited by law. On our mission to democratize commerce, the Bolt platform levels the playing field for everyone. As a company, we are committed to designing products, building a culture, and supporting a team that reflects the diverse population we serve (that is, everyone). 

Title: Executive Assistant

Location: United States / Remote

Type: Remote – Full-time

Workplace: remote

Category: Executive Office

Job Description:

About Us

Chainlink Labs is the primary contributing developer of Chainlink, the decentralized computing platform powering the verifiable web. Chainlink is the industry-standard platform for providing access to real-world data, offchain computation, and secure cross-chain interoperability across any blockchain. Chainlink Labs helps power verifiable applications for banking, DeFi, global trade, and gaming by collaborating with some of the world’s largest financial institutions, notably Swift, DTCC, and ANZ. Chainlink Labs also works with top Web3 teams, including Aave, Compound, GMX, Maker, and Synthetix. Chainlink Labs was ranked in Newsweek’s 100 Most Loved Workplaces 2023 in both the United States and United Kingdom.

About the Role

The Administrative Assistant plays a crucial role in providing comprehensive administrative support to our Executive Assistants. This position requires a highly collaborative and detail-oriented individual who can adapt to a dynamic, global work environment. The ideal candidate should be responsive, discreet, and have a strong desire to grow into an Executive Assistant (EA) role with coaching and experience.

Objectives for this Role

• Partner with the lead EA to ensure seamless administrative support to our executives.
• Act as a core resource for multiple EA’s and executives across a multitude of projects and EA tasks
• Maintain discretion and security awareness in handling sensitive information.
• Assist in various tasks, including event planning, calendar management, research, and project tracking.

Skills & Qualifications

• 3+ years of experience in an administrative or EA role
• Proficiency with online toolings such as google suite, Microsoft office, Asana, Confluence, etc.
• Strong business acumen and understanding of the of business operations
• Positive, team-focused mentality with a high level of collaboration.
• 24/7 mindset to support a multi-time zone/global setting.
• Strong attention to detail and accuracy.
• Discretion and good judgment in handling sensitive information.
• Excellent verbal and written communication skills.
• Effective self-management, time management, and organizational skills.

Preferred Qualifications

• Experience in a customer-facing role.
• Event planning experience or involvement in event logistics.
• 1-2 years of experience in a role involving planning and organizing.
• Demonstrated ability to work well in a team and lead by example.

All roles with Chainlink Labs are global and remote-based. Unless otherwise stated, we ask that you try to overlap some working hours with Eastern Standard Time (EST). We encourage you to apply regardless of your location.

Commitment to Equal Opportunity

Chainlink Labs is an equal opportunity employer. All qualified applicants will receive equal consideration for employment in compliance with applicable laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us via this form.

Global Data Privacy Notice for Job Candidates and Applicants

Information collected and processed as part of your Chainlink Labs Careers profile, and any job applications you choose to submit is subject to our Privacy Policy. By submitting your application, you are agreeing to our use and processing of your data as required. 

Executive Assistant

• temprop=”jobLocation” itemscope=”” itemtype=”http://schema.org/Place”>Employees can work remotely
• temprop=”employmentType”>Full-time

Company Description

insightsoftware is a leading provider of reporting, analytics, and performance management solutions. Over 30,000 organizations worldwide rely on us to support business needs in the areas of accounting, finance, operations, supply chain, tax, budgeting, planning, HR, and disclosure management. We enable the Office of the CFO to connect to and make sense of their data in real time so they can proactively drive greater financial intelligence across their organization. Our best-in-class solutions provide customers with increased productivity, visibility, accuracy, and compliance. Learn more at insightsoftware.com.

Job Description

We are seeking an Executive Assistant to provide confidential executive-level support to the Executive Leadership team. The ideal Executive Assistant will be a motivated self-starter who is high-energy, goal-oriented, and results-driven, has a high level of integrity and thrives in a fast-paced work environment. The company is entering a high growth mode making it an exciting time to join this dynamic team! You will report into the Lead Executive Assistant, who supports the Chief Executive Officer. This is a remote role but may occasionally require some travel to support in-person meetings.

Responsibilities4

• Provide detailed corporate administrative support for the C-Suite Team
• Anticipate the needs of the executive team to ensure seamless execution of activities
• Independent and efficient in time-management while supporting a teamwork environment
• Partner with the other Executive Assistants to jointly problem-solve for the best outcome for multiple stakeholders
• Perform calendar management by planning and scheduling meetings
• Process expense reports in a timely manner
• Make travel arrangements including airfare, lodging and transportation in alignment with company expense policies
• Organize and execute off-site team meetings and travel for Executives
• Represent the executive team in a professional manner
• Coordinate and produce meeting and presentation materials, such as Department wide All-Hands decks
• Complete various projects such as compiling reports, drafting/formatting materials, proof-editing presentations and monitoring team deadlines
• Maintain strict confidentiality of sensitive information
• Thrive in a fast-paced, frequently evolving team

Qualifications

• Associate’s degree preferred
• Effective written and verbal communication and presentation to Senior Leaders
• Decision-making, time management, organizational, and problem-solving skills
• Proficient with Microsoft Suite, including Outlook, Teams, Excel, Word, and PowerPoint
• Ability to multitask and prioritize daily workload in a fast-paced environment
• 2+ years of administrative and/or project management experience

Additional Information

All your information will be kept confidential according to EEO guidelines.

At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located.

#LI-Remote

** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **

Learn more about our high-energy, high-performance global team. Work With Us »

insightsoftware About Us: Hear From Our Team – InsightSoftware (wistia.com)

Background checks are required for employment with insightsoftware, where permitted by country, state/province.

At insightsoftware, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace. 

Administrative Assistant

Job Locations US-Remote

ID

2024-2980

Category

Veteran Health – Consulting Roles on VHA Projects

Job Summary

Aptive Resources is seeking an Administrative Assistant to join our team and support the Specialty Care Program Office (SCPO) within the Department of Veterans Affairs (VA).

The Administrative Assistant will need to be able to handle multiple tasks that will be underway simultaneously as well as provide support to contract leadership to ensure timelines are met and project activities are run efficiently. The Administrative Assistant will be responsible for preparing reports and other program documentation, preparing presentations, planning and coordinating meetings/conferences, performing data entry, filing, and reproduction.

This is an Analyst-level, full-time position located in Alexandria, VA. This position may also be remote.

Primary Responsibilities

• Provide high-level administrative support
• Prepare presentations and reports
• Handle information requests
• Prepare correspondence
• Arrange conference calls
• Schedule meetings
• Other duties as assigned

Minimum Qualifications

• 4 years of related experience
• High School Diploma
• Proficient in Microsoft Office Suite
• Strong writing and editing skills
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a dynamic team environment.
• Attention to detail and ability to manage multiple priorities effectively.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Ability to get up to speed quickly on complex issues; desire to work in a fast-paced, rapidly evolving environment.
• Strategic thinker with a drive to get all types of work done and a high attention to detail.
• Experience in healthcare or government contracting.
• Familiarity with VA or other government agency processes and systems.

About Aptive

Aptive is a modern federal consulting firm focused on human experience, digital services, and business transformation. We harness creativity, technology, and culture to connect people and systems to impact the world. We’re advisors, strategists, and engineers focused on people, above all else.

We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge. Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation.

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.

Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.
 

United States – Remote

Corporate Services – People And Culture

Full-Time Permanent

Remote

RQM+ is the leading MedTech service provider with the world’s largest global team of regulatory and quality experts. Building upon 40 years of regulatory expertise, we also provide comprehensive clinical trial, lab and reimbursement services – reducing risk and supporting market access throughout the entire product lifecycle for medical devices, digital therapeutics and diagnostics. With more former FDA, Medicines and Healthcare Products Regulatory Agency (MHRA) and notified body regulators than any other firm, the RQM+ team has deep expertise in all clinical specialties. RQM+ currently works for 19 of the top 20 medical device manufacturers and seven of the top 10 IVD companies.

The Administrative Assistant will support the daily operations of RQM+. The role will primarily assist the CEO and other Executives. Provides support with communications, meeting & event planning, travel arrangements and other tasks as directed.

Primary Responsibilities

• Finds new and efficient ways to create work processes to help maximize efficiency.
• Arranges travel, accommodations, itineraries, and all correspondence related to arrangements.
• Plans/organizes and implements company events such as meetings, business luncheons, and/or dinners.
• Utilizes the full suite of Microsoft Office Products at a high level of proficiency.
• Creates professional, impactful Power Point presentations with very little instruction or direction.
• Coordinates and sends out agendas for weekly meetings.
• Organizes team files in Microsoft Teams.
• Maintains confidential records and reports. Collects, compiles, and analyzes data from several sources of information and software applications.
• Prepares correspondence and written communications using a variety of media and exhibits excellent written communication skills.
• Completes ad-hoc projects and assignments as requested.

Education/Work Experience

• High School diploma required; associate or bachelor’s degree in related field, preferred.
• Minimum 2 years of experience in an administrative or support role.
• An articulate, detail-oriented problem solver who takes initiative while remaining responsive.
• Demonstrated proactive approaches to problem solving and strong decision making.
• Excellent communicator in written and verbal form
• Proven technology skills with MS Office (Outlook, Word, Excel and Power Point, Internet, MS Teams

Behaviors

• Action-Oriented, Approachability, Building Effective Teams, Business Acumen, Career Ambition, Composure, Courage (Managerial), Customer Focus, Decision Quality, Informing, Integrity & Trust, Interpersonal Savvy, Planning

Requirements

• Must be able to multi-task and work in fast paced environment.
• Must be able to maintain strict confidentiality of sensitive employee information.
• Work hours, Monday – Friday, 8:00 am – 5:00 pm ET.
• Demonstrate composure and flexibility, regardless of competing priorities; Can work with multiple personalities to achieve solutions under tight deadlines.
• Perform in line with RQM+ culture and commitment to a positive working environment.
• Sets priorities and procedures for accomplishing work in a timely manner.
• Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.
• Receives general direction but must possess self-starter mentality and make independent choices using discretion.
• Strong proactive work approach that anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed.
• High performance orientation, a detail orientation, and strong organization skills.
• Excellent interpersonal, communication and influencing skills as well as experience working collaboratively with clients, employees, and outsiders.
• Initiative with strong proactive, problem-solving skills and sound judgment.
• Ability to research independently, multi-task, and meet deadlines under tight timeframes.
• Ability to build working relationships with all levels of organization – inside and outside of RQM+.
• Maintain a thorough knowledge of the RQM+ organization, policies, and procedures.
• Advanced Microsoft Office skills with an ability to become familiar with company specific programs and software.
• Ability to communicate (both written and oral) in a clear, concise, and effective manner.
• Takes accountability for their work.

Supervisory Responsibilities

• This position does not have supervisory responsibilities.

Work Environment/Physical Demands

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds.

Being an industry leader in Medtech is just the beginning for RQM+. We consider our employees our biggest asset and we invest heavily in ongoing learning and development. Providing a rewarding place to work is rooted deep in our core values. From an industry leading compensation package to a deeply engrained focus on work life balance, RQM+ has a unique offering for regulatory and quality professionals. At RQM+, you are not just another employee, you are a member of RQM+ family. Make your impact today!

We invite you to apply if you have an interest in learning more about our organization and beginning your journey with us. 

Title: Administrative Assistant

Location: Denver CO US

Job Description:

Everlight Solar is seeking a skilled and motivated individual to join the Everlight Solar team as a Sales Enablement Assistant!This is a FULLY REMOTE, full-time, entry level, evening shift position, with some weekend work. The Sales Enablement Assistantwill act as a personal assistant to the Sales teams and a liaison between sales,project management, and customers. Administrative skills are necessary in this role.

Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters individual growth and rewards performance. Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams. If you want to join an up-and-coming industry with a top-notch company growing rapidly in the space, Everlight Solar is where you should be. Don’t miss the opportunity to join the Everlight Solar team!

Responsibilities:

• Work closely with CEO andExecutive Team to enact company goals andstrategies
• Attend company sponsoredself-development and team buildingworkshops
• Assist Sales Managers and Consultants on project completion
• Collect and present data for sales teams
• Communicate with customers to gather information
• Act as a liaison between sales and other teams

Requirements:

• Salesforce.com experience preferred
• Strong administration skills
• Ability to work independently and as a member of various teams and committees
• Strong attention to detail
• Exceptional communication and presentation skills
• Ability to multi-task, prioritize, and control time effectively
• Hours: Full-time, 40 hours/week guaranteed.
• This position operates on a PM shift of 2-10 PM CT- plus a once/month Saturday shift.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• PTO
• Sick and Safe Time
• Paid Holidays Off

Salary:$30,000 – $40,000/ year

Everlight Solar is proudly an Equal Opportunity Employer. We value diversity of all types and are excited to work with talented individuals from a wide range of backgrounds. Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply. Authorized to work in the US and background check required.