Executive Assistant, Remote (Central US) at Aledade

  • Virtual Assistant
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Executive Assistant, Remote (Central US)

Chicago, IL / Houston, TX / Phoenix, AZ

Business Operations Office Of The President

Full Time


We are looking for an experienced Executive Assistant to join our team and support members of our senior leadership team. You will perform a variety of administrative tasks, including scheduling appointments, compiling or preparing reports, booking travel, planning meetings, managing phones and emails.

For this position, you should be able to use your organizational skills to facilitate the effectiveness of our Executive Team as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills.

We are flexible with respect to geographic location, and the ideal candidate will be comfortable working remotely within the US (with a strong preference for candidates in the Central or Mountain time zones).

Primary Duties

  • Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved
  • Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and/or enter data in various systems to support respective functional areas
  • Serves as first point of contact for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues
  • Prioritize and track inbound communication to assigned executives including meeting requests, information requests, etc.
  • Provide administrative support to team of 3-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats

Minimum Qualifications

  • 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant
  • Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Preferred KSA’s

  • In-depth understanding of executive team operations
  • Ability to manage complex calendars and negotiate scheduling across multiple executives
  • Excellent verbal and written communication skills
  • Strong organizational and time-management skills; attention to detail and problem-solving skills
  • Strong intuition for exercising discretion and confidentiality
  • Hands on experience with Google Suite preferred

Physical Requirements

  • Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.
  • Available to work across various time zones and/or non-traditional working hours on occasion, as needed

What Does This Mean for You?

At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work – and who are all united by a shared passion for public health and a commitment to the Aledade mission.

In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:

  • Flexible work schedules and the ability to work remotely are available for many roles
  • Health, dental and vision insurance paid up to 80% for employees, dependents, and domestic partners Robust time off plan 21 days of PTO in your first year 2 Paid Volunteer Days & 11 paid holidays
  • 12 weeks paid Parental Leave for all new parents
  • 6 weeks paid sabbatical after 6 years of service
  • Educational Assistant Program & Clinical Employee Reimbursement Program
  • 401(K) with up to 4% match
  • Stock options
  • And much more! 

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