Assistant Project Manager, Facilities, Construction and Design at Madison Reed

  • Project Management
  • Fulltime
  • Anywhere (100% Remote) Only
Job Description

Assistant Project Manager Facilities, Construction & Design

The Assistant Project Manager assists with the project management of Madison Reed’s Hair Color Bar development process, including coordinating materials ordering and coordinating their arrival on site, processing POs and invoices, tracking and reporting on project costs, tracking project timelines and other miscellaneous project coordination/management responsibilities related to Hair Color Bar development. The Assistant Project Manager is the key administrative professional on the team.

The ideal candidate will be obsessed with organization, administration, processes, and systems. They will need to be energetic, a self-starter, deadline-driven, and detail-oriented. They will also need to be able to communicate with all levels of individuals within and outside the organization while successfully managing multiple tasks. ****

What you will do:

  • Identify, propose, and seek approval for refresh projects needed for existing locations.
  • Develop scope, budget, and timelines for refresh projects and put out to bid.
  • Coordinate refresh projects with local staff and manage the project to ensure no disruption to the store’s operation.

Track all project costs and report out regularly.

  • Execute all vendor contracts and, coordinate payments with the finance department, and assist with vendor setup through Netsuite/
  • Receive, review, and track all vendor invoices, submit to accounting and approve through Netsuite/

Maintain all contracts, drawings, permits, and certifications per project.

Provide Landlord with renderings, fit plans, project materials (as requested) and signage submittals as part of the lease exhibits.

Set up all initial utilities for new Hair Color Bars.

Maintain interior sign specifications and coordinate site-specific graphic asset lists; manage an asset spreadsheet; dictate creative timelines; and liaison between the Creative and Construction departments.

Distribute and maintain construction schedules with key vendors: lighting, flooring, millwork, etc. to lock down lead times and delivery dates.

Any other tasks as requested.

The base salary range for this position is between 85k up to 90k. At Madison Reed, we aim to pay competitively. Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

What you will need:

  • Minimum 3 years administrative and/or project coordination experience.
  • Must be able to meet deadlines, keep schedules, and perform at a high level in a fast-paced environment without compromising quality.
  • Strong attention to detail and excellent with numbers.
  • Advanced skills with Microsoft Office and Excel and google docs/sheets.
  • Strong interpersonal skills and takes direction well.
  • Ability to work autonomously, take direction, and effectively under pressure.
  • Ability to travel as needed.

Big on Benefits

The Perks? Glad you asked...

  • 100% Employee Paid Medical, Dental, and Vision
  • 100% Employee Paid Short and Long Term Disability
  • 401k Participation and Equity Grants
  • Continuing Education Contributions
  • HSA Employer Contributions and FSA Options
  • Parental Leave Program
  • Commuter Benefits
  • Responsible Paid Time Off Program
  • Complimentary Madison Reed Products + Discounts on Color Bar Services
  • Company sponsored events
  • But wait, there’s more…

We are Madison Reed.

We’re disrupting a $50 billion industry.

Since 2013, we’ve offered our clients the option to truly own their beauty with a revolutionary choice—your place or ours? Home or Hair Color Bar? Our professional hair color is truly omnichannel, with the option to order or subscribe through our website, pick up in-store at our Hair Color Bars, or make an appointment at one of our Hair Color Bar locations (over 20 & growing). At our Hair Color Bars, clients can choose from a variety of color services from licensed cosmetologists—permanent hair color, roots only, hair gloss, highlights and more. With our men’s line launched in 2020, we’re shaking up the $50 billion hair care industry with products that continue to raise the bar for doing hair at home.

We live our values.

Here at our San Francisco headquarters and in every Hair Color Bar, we truly live our values—Love, Joy, Courage, Responsibility, and Trust. Our values inform everything we do, from how we treat our clients to how we treat every member of our fast-growing team. Our founder & CEO, Amy Errett, has fostered a one-of-a-kind culture based on transparency, accountability, and fun; where diversity and inclusion are of utmost importance and every team member feels supported to succeed.

We are hair color that breaks the rules.

Our commitment to the ultimate client experience, paired with our dedication to product innovation and the latest beauty technology, has attracted a devoted, consistently-growing base of fans, converts, and color evangelists. We love what we do—and it shows.

Join us in our mission to live life colorfully and make personal care more personal.

Information for Recruiters: Madison Reed only accepts resumes directly from candidates. Madison Reed does not accept unsolicited resumes from staffing vendors, including recruitment agencies and/or search firms, and does not pay fees to any such vendors for any unsolicited resumes.

Madison Reed. is an equal opportunity employer. We are committed to recruiting, training, compensating and promoting our employees regardless of race, color, religion, sex, disability, national origin, age, sexual orientation, gender or any other protected classes as required by applicable law that might make us unique or different. As a company, we are dedicated to reflecting the diversity, multiculturalism, and inclusion found in the communities we serve. Inclusion is at the heart of what we do, from the way we craft our job descriptions, to the values we espouse daily.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

Get Updated Remote Jobs directly in your Inbox

Powered by Denovers with